Undergraduate Nursing Student

Clinical Placement Manual

 Undergraduate Nursing Student Clinical Placement Manual

Goal

To provide a clear and comprehensive document that outlines the start to end process
and guidelines, which govern the clinical placement for Undergraduate nursing students
at the Royal Children’s Hospital (RCH).

Target Audience

Relevant Universities who send nursing students to undertake clinical placement

at the RCH
RCH Education Team, this includes: Nursing Education and Development team,
Clinical Nurse Educator/Facilitator (CNE/F) group and Preceptors
Nurse Unit Managers (NUM) and Associate Nurse Unit Managers (ANUM) and
after hours Co-ordinators.

Overview

The Royal Children’s Hospital is committed to providing a high quality clinical experience
to final year nursing students who undertake their clinical placements at the hospital.
This document has been composed to provide a clear framework for all who are involved
with facilitating undergraduate nursing student’s clinical placements.

Contents:

PRE-PLACEMENT ....................................................................................................... 3
1. Key Contact at RCH prior to placement commencing ............................................... 3
2. Expected Responsibility of Universities Pre-Placement ............................................. 3
2.1.1. A Police Record Check ............................................................................ 3
2.1.2. A Working With Children Check ............................................................... 3
2.1.3. Immunisations ...................................................................................... 4
2.2. Legal Relationship Agreements (heading 2) ..................................................... 4
2.3. University Declaration ................................................................................... 4
2.4. Agreement of placement numbers .................................................................. 4
2.5. Orientation .................................................................................................. 4
2.6. RCH information for Undergraduates and website ............................................. 5
3. Expected responsibility of the Royal Children’s Hospital Pre-Placement ...................... 5
3.1. Checklist ..................................................................................................... 5
3.2. Expectation of Wards .................................................................................... 5
3.3. Preceptor Program ....................................................................................... 5
4. Time Line........................................................................................................... 5

DURING PLACEMENT .................................................................................................. 8

5. Key Contact at RCH during placement ................................................................... 8
6. Fees .................................................................................................................. 8
7. Invoicing of fees ................................................................................................. 8
8. RCH expectation of Undergraduate Nursing Students .............................................. 8
9. Confidentiality .................................................................................................... 9
10. Outline of a clinical placement at RCH ................................................................ 9
10.1. First day .................................................................................................. 9
10.2. Preceptor ................................................................................................. 9
10.3. Support ..................................................................................................10
10.4. Learning objectives ..................................................................................10
10.5. Clinical Assessment Tools .........................................................................10
10.6. Documentation ........................................................................................10
10.7. Medication Administration .........................................................................10
 10.8. Confirmation of Assessment results ............................................................11
11. Preceptorship Model used at the Royal Children’s Hospital ...................................11
11.1. Undergraduate Nurse Educator ..................................................................11
12. Incident Management .....................................................................................11
13. Management of Performance concerns ..............................................................12
14. Undergraduate Nursing Student Scope of Practice ..............................................12

POST-PLACEMENT ....................................................................................................13
15. Feed back ......................................................................................................13
16. Dispute resolution ..........................................................................................13
17. Making up of hours .........................................................................................13
18. Graduate Nurse Program .................................................................................13

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PRE-PLACEMENT

1. Key Contact at RCH prior to placement commencing

Laura Turnbull
Nursing Education
Royal Children’s Hospital
50 Flemington Road
Parkville VIC 3052
Ph: (03) 9345 5775
E-mail: [email protected]

2. Expected Responsibility of Universities Pre-Placement

It is expected that the Universities will abide by the following responsibilities to

allow for an organised and consistent approach to the start of a student’s clinical
placement within the RCH.

The Universities are required to provide their students with the correct information
and within an adequate timeframe to ensure they complete:

2.1.1. A Police Record Check

The Royal Children's Hospital requires all undergraduate students to undergo a
Police Check prior to the commencement of their clinical placement. Failure to
comply with this will result in the student not being able to participate in their
clinical placement at the RCH.

Results of the Police record check may also preclude undergraduate nursing
students from taking part in a clinical placement at the RCH. Any positive police
checks must be disclosed to the RCH prior to the placement commencing.

This policy is predicated on the belief that the hospital has a duty of care to
protect and not place its patients, staff, volunteers and the community in
unreasonable risk; therefore, the suitability of each prospective Undergraduate
student must be investigated prior to the commencement of their placement.

Students must also be advised by the University that they will be required to
present their police check prior to commencing placement

2.1.2. A Working with Children Check

All students who undertake clinical placements at RCH are required to have a
Working with Children Check completed. Without this a student cannot
participate in a clinical placement at RCH.

The WWC Check is unique because it is monitored on an ongoing basis. This

means that the holder of a WWC Check will continue to be checked for any new
relevant offences or findings from professional disciplinary bodies. New charges,
convictions or findings relevant to your WWC check will instigate a re-assessment
of your WWC Check eligibility.

Nursing students are required to carry the Working with Children Check with
them throughout their clinical placement at the RCH.

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 2.1.3. Immunisations
It is strongly encouraged by the Royal Children’s Hospital that all students be
fully vaccinated prior to commencing a clinical placement at the RCH. This is not
only for the protection of the individual, but it is also for the protection of our
unique and particularly vulnerable group of patients. The list of recommended
immunisations can be found in the appendix of the legal Relationship
Agreements.

2.2. Legal Relationship Agreements

Legal Relationship Agreements need to be current and signed prior to students
starting placement. If a University does not have a current and signed relationship
agreement then those students will not be permitted to start their clinical placement
at the Royal Children’s Hospital. It is not the sole responsibility of RCH to ensure
that agreements are current; it is the responsibility of both the RCH and the relevant
University.

2.3. University Declaration

The University will need to provide RCH with a signed RCH University Declaration
three (3) weeks prior to the commencement of each clinical placement group.
This document will contain a declaration stating that all of the students attending the
relevant clinical placement have completed the following:
Police Check
Working with Children Check.

University Declaration form

2.4. Agreement of placement numbers

The Universities will need to confirm in writing via the ‘Confirmation of Numbers
Form’, the number of students which have been agreed upon to attend clinical
placement for the year. The University will need to provide payment for all agreed
upon students. In the event that fewer students actually attend the placement the
University will still be responsible for full payment of the agreed number.

2.5. Orientation
All students will need to attend an undergraduate nurse orientation session prior to
commencing their clinical placement. The dates of the orientation days each year
will be sent out by the Nurse Educator for Undergraduate nurses and also found one
the rch.org.au website. It is the responsibility of the University to inform the Nurse
Educator for Undergraduate Nurses three (3) weeks prior to each orientation
session, of which days the students will attend.

Students who have an orientation day allocated to their first day of placement must
attend this session. Students who do not have an orientation day coinciding with
their first day of placement are required to attend a session prior to the
commencement of their placement.

Prior to attending the orientation day, students are required to complete the
following forms that are available via the website:
An RCH confidentiality agreement
An emergency contact form
Hand Hygiene Australia certificate/copy of certificate (from completing the
Hand Hygiene Australia on line learning package).
Student Declaration

The students need to bring these forms with them to their orientation day to submit
to the Undergraduate Nurse Educator.

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 The orientation day will be a half day of content then students will commence on the
allocated unit.

Students attending the orientation session on the first day of placement will be
issued a “yellow lanyard” so as to identify themselves as an Undergraduate nursing
student. These lanyards are for the clinical placement only and must be returned to
the Nurse Educator on the last day of placement.

2.6. RCH Information and Website for Undergraduates

The RCH website provides information and guidelines for undergraduate nursing
students taking part in a clinical placement at the RCH. It is the Universities
responsibility to provide the students with details of this website link to enable them
to gain important RCH specific information for their placement.

3. Expected responsibility of the Royal Children’s Hospital Pre-Placement

Nursing Education are expected to provide the Universities and the wards with
relevant information each year. This is to ensure the Universities and wards are able
to organise their staff and students effectively to ensure they are prepared for their
clinical placement.

3.1. Checklist
It is the responsibility of Nursing Education to keep a record of incoming and
outgoing information on a checklist that will record the progress of organising the
clinical placements for the following year. There will also be a capacity to record any
delays or last minute amendments by the University that inhibit the clinical
placements from being finalised. This will allow for effective feedback to be provided
to the Universities regarding the overall process each year.

3.2. Expectation of Wards

The Clinical Nurse Educator/Facilitator (CNE/F) group are to ensure the ward will
have trained preceptors to work with the students for the duration of the clinical
placement. The Associate Unit Manager and CNE/F group will need to recruit and
allocate Preceptors within an adequate time frame to allow for rostering and staffing
needs within the unit for the period of each placement.

Allocated Preceptors need to provide the Undergraduate Nurse Educator with

individual rosters two (2) weeks prior to the students commencing their clinical
placement. These will be sent out to the Universities for them to disseminate the
information to their students one (1) week prior to their placement commencing.

3.3. Preceptor Program

The Preceptorship Program is offered by Nursing Education and can be completed
over one full day. The full day program will be offered regularly throughout the year
(dependant on demand). Details and application forms can be obtained from the
Nursing Education website.

4. Time Line

The Universities and Nursing Education need to ensure they provide each other with
the following information (see below) within the allocated time frames. This is to
ensure that all institutions are able to adequately plan for the start of each
placement and to allow for an efficient and organised system.

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Time Line Red= University Responsibility
Black = RCH Responsibility
August:

Universities to:
Submit all requests for the following year by 31 August. This includes:
 Clinical placement dates
 Duration of placements required
 Number of students
 Clinical area preferences
Ensure there is a current signed Relationship Agreement on file.

September:
RCH to distribute the clinical placement yearly calendar to clinical areas
for review and confirmation. This will contain:
 Allocated clinical placement blocks
 Student numbers
 Allocated University for each placement
Wards need to confirm and request for any amendments to the yearly
calendar by 30 September.

October:

RCH to confirm with Universities:

Number of allocated student placements
Allocated wards for each placement
Confirmation of start dates and duration of each placement.

November:

Universities to sign and return the Confirmation of student number

allocations form.

January:

Nursing Education to provide the Universities with the following pertinent

information:
RCH orientation day schedule and requirements for attendance
A current list of required immunisations
Remind the Universities of their responsibility to provide a signed RCH
declaration three (3) weeks prior to commencement of each placement
regarding the following information:
 Police Check
 Working With Children Check
RCH expectation of students
Details of RCH online Undergraduate information and guidelines
Student and Ward Allocation Sheet.

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Time Line Cont... Red= University Responsibility
Black = RCH Responsibility

Three weeks prior to placement:

Universities to provide RCH with:

 Unit outline
 Clinical Assessment Tool
 Clinical Learning Objective Tools
 Completed Student and Ward Allocation Sheet
 Student attendance roster for Preceptor to complete (if required)
 Signed University Declaration for current placement
 Dates students will be attending an orientation day
 Up to date contact details of appropriate university contact for student
related issues.

Nursing Education to provide RCH wards and departments with:

 Student and Ward Allocation Sheet - students allocated to each ward
 University Documentation (Unit Outline, Clinical Assessment Tool,
Clinical Learning Objective Tool, Student Attendance Roster)

Nursing Education to request wards to provide student rosters for clinical

placement

Nursing Education to complete checklist to ensure all relevant information

has been gathered and circulated to the CNE/CNFs and Preceptors prior to
the clinical placement commencing.

One week prior to placement:

Nursing Education to provide Universities with:

 Individual student rosters from each allocated ward to provide students
with their daily roster for the duration of their placement
 Commencement time and location for first day of placement if student is
not attending orientation day on the first day of placement (previously
advised in Student Information book)

University to provide students with:

 Individual rosters for placement
 First day information
 Ensure they have details of the online orientation.

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DURING PLACEMENT

5. Key Contact at RCH during placement:

Laura Turnbull
Undergraduate Nurse Educator
Nursing Education
Royal Children’s Hospital
Flemington Road
Parkville VIC 3052
Ph: (03) 9345 5775
E-mail: [email protected]

6. Fees

As of 2011, the fee for one student to undertake a clinical placement at the RCH
is: $55 (+GST) per student / per day. This will be reviewed yearly.

7. Invoicing of Fees

Invoices will be raised with the RCH Finance Department by Nursing Education at
the commencement of each clinical placement. The RCH Finance Department will
send invoices to each University during the clinical placement.

The University has 30 days to complete payment of the invoice to the Finance
Department at the Royal Children’s Hospital.

8. RCH expectation of Undergraduate Nursing Students

It is the expectation of the Royal Children’s Hospital that Undergraduate nursing

students adhere to the following standard:

Students will:
Attend an RCH orientation day prior to commencing their clinical placement
Sign an RCH Privacy and Confidentiality agreement
The learning objectives for the clinical placement will be completed in
discussion with the allocated Preceptor within two (2) days of starting their
placement
Have a copy of the University provided clinical assessment tools prior to the
commencement of their placement
Complete a Clinical Assessment Tool with the allocated Preceptor at the end
of each placement and have it stamped by Nursing Education prior to leaving
the hospital
Adhere to the RCH code of conduct
Adhere to the RCH Undergraduate Nursing Student Scope of Practice
Be expected to wear appropriate attire and attend placement prepared with
all necessary equipment that may be required for the placement i.e. pens,
scissors, pen torch, reference material etc.

Further expectations for students to read are listed on the RCH website.

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9. Confidentiality

We respect the privacy of our patients, families and staff. All students will be
asked to sign an RCH confidentiality document. Students will need to sign and
bring this with them to orientation. Any breach in confidentiality will result in the
student being asked to leave their placement effective immediately.

Examples of a breach of confidentiality include:

Divulging patient or staff information without consent
Accessing information that is not relevant to direct patient care
Discussing patient or staff information within anyone other than another
health care worker and only when relevant to a patient assignment
Gossiping about patients or staff
Discussing patient information in lifts or corridors where it could be overheard
by unauthorised personnel
Leaving written information regarding a patient in view of unauthorised
personnel
Accessing pathology results of family, friends or co-workers
Posting any information pertaining to patient, organisation, or staff on any
social networking sites such as Facebook, Myspace, Twitter etc.

RCH Policies and Procedures: Personal Information - Confidentiality

10. Outline of a Clinical Placement at RCH

Three weeks prior to placements commencing, the University needs to provide the
Nursing Education with a completed Student and Ward Allocation sheet as provided
in January of each year. One week prior to the placement the Nursing Education
will provide the University with individual student rosters. It is then responsibility
of the Universities to ensure the students know which ward is allocated to them
and what shifts they will be working for their clinical placement.

10.1. First day

On the first day of placement students will either:
1. Attend the orientation day session and then proceed to their allocated clinical
area in the afternoon, or
2. Meet the Undergraduate Nurse Educator at a specified time to be taken to
their allocated ward (only if there was no orientation day session allocated for
their first day of placement)
The ward will also provide ward specific orientation to the undergraduate nursing
student on the first day.

10.2. Preceptor
Each student will be allocated a Preceptor for the time they are on placement at RCH
(except in specific circumstances and not in the Emergency Department and
theatre). The students will attend each day based on the Preceptor’s roster. This
will require the student to work all the same shifts, including weekends and night
duty.

It will be at the Preceptor’s discretion as to how they will work with the student. The
student will be required to work within the ‘RCH Scope of Practice for Undergraduate
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Nursing Students’ (see below) but it will be up to the Preceptor and based on the
individual students standard and competence as to what tasks are performed and to
how the workload is allocated and shared.

It is recommended (but not required) that Preceptors have either completed the RCH
(or equivalent) Preceptor training or will be undertaking the training at some stage
during that year. If training has not taken place, CNE/F’s will need to provide
increased support to the Preceptor.

10.3. Support
Support for the student during their placement will be provided by a team approach.
This team consists of: the Preceptor, the ward Education Team - Clinical Nurse
Educators and Clinical Nurse Facilitators and the Undergraduate Nurse Educator.
These individuals will have varying involvement with the student based on the
student’s performance and feedback from the Preceptor.

10.4. Learning Objectives

It is expected that each student arrives at the placement with the appropriate
University learning objective tools. Students should have begun the process of
thinking about what learning objectives will be relevant for them on this placement.
Within two (2) days of beginning their placement, the student will be allocated time
with their Preceptor to formulate the appropriate learning objectives for the current
placement.

10.5. Clinical Assessment Tools

It is expected that each student arrives at the placement with the appropriate
universities clinical assessment tools. The clinical assessment tool will be completed
by the Preceptor and the student at an agreed time near the end of the rotation.

10.6. Documentation
Undergraduate nursing students are required to keep patient documentation up to
date in the same manner as is expected on the ward they are working on. The
student is required to make an entry in the patient record as governed by the
Preceptor.

All written entries in patient records must be legible and signed by the student.
Students can only make entries within the medical record when they are authorised
to do so by their Preceptor. Each entry must be dated, signed, include full name and
state that they are a student nurse. Each entry should be countersigned and
amended (if required) by the student's Preceptor.

10.7. Medication Administration

Undergraduate Nursing Students at the RCH are allowed to administer medication
under the following guidelines:
Completion of the hospital based generic drug test is mandatory prior to drug
administration. This will be completed at orientation and given to the
appropriate ward CNE/F’s by the Undergraduate Nurse Educator.
Only to administer medication under the direct supervision of an RCH
employed Division 1 Registered Nurse (as per RCH policy)
For medication requiring double checking, undergraduate nursing students are
not authorised to be “checkers” of medication (as per RCH policy)
Undergraduate nurses are expected to be able to verbalise information about
the drug they are giving prior to administration
Expected to know the 6R’s (as based on the RCH policy) and apply them to
each administration of medication ensuring that the:
 right child
 receives the right medication
 the right dose
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  at the right time
 by the right route
 and for the right to refuse
10.8. Confirmation of Assessment Results
Once the student has completed the clinical assessment tool with the Preceptor, the
student is required to bring the clinical assessment tool directly to Nursing Education
to be stamped as authentic and completed to the University Standard.
11. Preceptorship Model used at the Royal Children’s Hospital

The Royal Children’s Hospital has adopted a model of clinical education for
undergraduate nursing students based on the use of preceptorship. Clinical
support for the Preceptor will be provided by RCH education staff rather than
clinical teachers.

Each student in the Preceptorship Model will be allocated a Preceptor and will work
with that Preceptor for the duration of their placement. In the event that the
Preceptor is unable to attend work due to illness or personal matters, another
Preceptor will be allocated to that student until the original Preceptor returns.

The Preceptor will be supported by the ward based Clinical Nurse

Educators/Facilitators. They will be available to support the Preceptor as
requested and needed. If the Preceptor has any difficulties with the student, the
CNE/F team will increase the support they provide (see: Management of
performance concerns) along with the Undergraduate Nurse Educator.

11.1. Undergraduate Nurse Educator

The overall role of the Undergraduate Educator will include:

Organising, coordinating and running orientation sessions
Visiting the wards and students on a regular basis to monitor how each
student is progressing
Supporting the preceptor and the CNE/F’s
Assisting with completing learning objectives
Assisting with completing clinical assessment tools
Ensuring ward staff are familiar with the university tools that will be used for
each placement
Liaising with the Universities regarding student issues
Working with staff to resolve performance problems and manage incidents
For the Emergency Department, oversee general student issues and Liaise
with the Universities on behalf of these units for student problems and issues.

12. Incident Management

Please refer to the attached document titled ‘Management and Reporting of

Undergraduate Nurse Incidents during clinical placement at the RCH’
(http://www.wch.org.au/emplibrary/mcpc/Reporting_Incidents_of_UGrad_Nurses.
pdf) for dealing with incidents.

This procedure is based on the RCH ‘Risk Management Procedure for Staff’ and is
to be used as an adjunct to this only. The procedure was created to particularly
assist in the lines of reporting for all parties involved, as this also involves an
outside body (the Universities).

Please refer to the attached documents:

Risk management procedure for staff (RCH policy and procedure)
(http://www.rch.org.au/policy_rch/?doc_id=12325)

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 Management and reporting of undergraduate nurse incidents during clinical
placement at RCH
(http://www.wch.org.au/emplibrary/mcpc/Reporting_Incidents_of_UGrad_Nu
rses.pdf).

13. Management of Performance concerns

The Process for Managing Performance Concerns for an Undergraduate Nursing

Student is contained within the document ‘Management and Reporting of
Performance Concerns for Undergraduate Nurses on Clinical Placement at the RCH’
This procedure also outlines the process for appropriate reporting of performance
concerns.

14. Undergraduate Nursing Student Scope of Practice.

Attached is the RCH ‘Undergraduate Nursing Student Scope of Practice’, which is to

be adhered to while on placement at the RCH The RCH only accepts nursing
students who are in the final year of their degree and as such the Scope of Practice
has been written commensurate to that skill level.

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POST-PLACEMENT

15. Feedback

Each student will be asked to complete a feedback form once their clinical
placement has been completed. This can be completed when they return their
yellow lanyard and have their Clinical Assessment Tool documentation to be
stamped. Within this, they will be able to evaluate their clinical placement at RCH.
The feedback will be used to evaluate and improve the Undergraduate nursing
program.

16. Dispute resolution

In the event that a student disputes a failed placement, a resolution process can
be initiated by either the University or Nursing Education. This will be an
opportunity for a meeting to be held between the student, the University and a
representative from Nursing Education as an attempt to resolve the dispute.

17. Making up of hours

Due to clinical placement demand RCH is unable to provide make up hours that
have been lost while on placement at other hospitals. This includes students who
have applied for and gained a place as a Graduate Nurse at RCH.

18. Graduate Nurse Program

The RCH welcomes all applications from undergraduate nursing students who have
been on clinical placement at the RCH, to take part in our Graduate Nurse
Program.

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