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    Conveyance Policy

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    aakash1119
    The policy outlines conveyance entitlements and reimbursement guidelines for employees of Telecom Networks Solutions Private Limited who undertake outdoor official work and are not provided an official vehicle. It defines reimbursement rates for public transportation, taxis, own vehicles, and advance procedures for project managers. The policy is applicable to all permanent, probationary, fixed-term, and trainee employees of the company.

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    © All Rights Reserved
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    Conveyance Policy

    Uploaded by

    aakash1119
    209 views3 pages
    The policy outlines conveyance entitlements and reimbursement guidelines for employees of Telecom Networks Solutions Private Limited who undertake outdoor official work and are not provided an official vehicle. It defines reimbursement rates for public transportation, taxis, own vehicles, and advance procedures for project managers. The policy is applicable to all permanent, probationary, fixed-term, and trainee employees of the company.

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    Template for conveyance policy

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    The policy outlines conveyance entitlements and reimbursement guidelines for employees of Telecom Networks Solutions Private Limited who undertake outdoor official work and are not provided an official vehicle. It defines reimbursement rates for public transportation, taxis, own vehicles, and advance procedures for project managers. The policy is applicable to all permanent, probationary, fixed-term, and trainee employees of the company.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    209 views3 pages

    Conveyance Policy

    Uploaded by

    aakash1119
    The policy outlines conveyance entitlements and reimbursement guidelines for employees of Telecom Networks Solutions Private Limited who undertake outdoor official work and are not provided an official vehicle. It defines reimbursement rates for public transportation, taxis, own vehicles, and advance procedures for project managers. The policy is applicable to all permanent, probationary, fixed-term, and trainee employees of the company.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    HR Policies and Procedures

    Effective: 01 Sep 2013 Policy No.: 2203


    Title: Conveyance Version: Rev 6.0
    Department : Human Resources Total Pages: 3

    1.0 PURPOSE

    The purpose of this policy is to define conveyance entitlements and provide


    guidelines for conveyance authorization.

    2.0 SCOPE

    This policy is applicable to all the employees of the company under taking out
    door official work and are not provided with official vehicle.

    3.0 DEFINITIONS

    3.1 “Company” means Telecom Networks Solutions Private Limited and its
    offices, factories and branches in Delhi or any other place in India.

    3.2 “Employees” mean all employees of the company who are appointed to
    positions that are of permanent or on probation and Trainees or on fixed term
    contract.

    4.0 CONVEYANCE APPROVAL

    · Employees should get the conveyance approved in conveyance claim


    form as attached in Annexure - I by the Supervisor.
    · The claim form, duly verified by project manager shall be submitted to
    accounts for the reimbursement.
    · Claim forms shall be submitted in two cycle for reimbursement, first cycle
    shall be from 1st to 15 th of the month and second cycle from 16 th to 30/31 st
    of the month.
    · Imprest advance is given to the project managers to take care of the cash
    needs of the conveyance for the staff working under them. In such cases
    employees shall take advance from the project manager and conveyance
    voucher shall be submitted to them. Project Manager shall maintain the
    account and shall submit the conveyance vouchers after duly signed to
    the accounts department. Another advance equivalent to the amount of
    submitted vouchers will be given against authorized imprest advance.
    · Incase of hiring of taxi for local conveyance , Form No. 2009 (Travel /
    Taxi) requisition form shall be filled by requisitioner and submit it to admin
    department of TNS after getting duly sign by authorized signatory.
    HR Policies and Procedures

    Effective: 01 Sep 2013 Policy No.: 2203


    Title: Conveyance Version: Rev 6.0
    Department : Human Resources Total Pages: 3
    · Taxi requirement for outside projects, PM shall justify the case and
    provide approval.

    5.0 CONVEYANCE

    Expenses on local conveyance will be reimbursed at actual as per entitlements


    Specified below:

    Grade Entitlement

    VIII & above Public Taxi Service (A.C.)


    III-VII Public Taxi Service / Auto-Rickshaw / Public
    Transport / Metro
    II – I, A, B, C, D Auto-Rickshaw / Public Transport / Metro

    If employee has its own conveyance arrangement, following charges are


    applicable for claiming conveyance:

    Grade Entitlement

    IV & above Car @ Rs. 7.50 per Km


    III & below Scooter / Motorcycle @ Rs. 3 per Km

    Note: Own Conveyance can be used only if there is no Public Transport / Metro
    available for local use (for a distance of less than 100 km) only. Beyond 100 km,
    only Public Transport is to be used.

    Any employee called for duty in holidays shall be paid to and fro charges for car
    or scooter/motorcycle depending upon the grade as mentioned above. If
    employee does not avail car or scooter / motorcycle facility, he / she shall be paid
    auto charges from home to office and back irrespective of grade.

    6.0 AMENDMENT OF POLICY

    The Company reserves the right to amend, abrogate, modify and revise any or all
    clauses of this policy depending upon market practices, exigencies of business.

    7.0 INTERPRETATION OF POLICY

    Human Resources will interpret the contents of this policy.


    HR Policies and Procedures

    Effective: 01 Sep 2013 Policy No.: 2203


    Title: Conveyance Version: Rev 6.0
    Department : Human Resources Total Pages: 3

    ANNEXURE - I

    CONVEYANCE CLAIM FORM

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