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PA To The Ambassador - Call For Applications

The Embassy of Switzerland in Jakarta is seeking a full-time Personal Assistant to the Ambassador of Switzerland to begin employment on or before March 1, 2019. Duties include coordinating documents and communications, managing the ambassador's schedule, assisting with embassy events, and providing administrative support. Strong English skills are required with German or French preferred. The ideal candidate will have excellent organizational abilities, be proactive, and be able to maintain confidentiality.

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Rafli Zulfikar
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277 views1 page

PA To The Ambassador - Call For Applications

The Embassy of Switzerland in Jakarta is seeking a full-time Personal Assistant to the Ambassador of Switzerland to begin employment on or before March 1, 2019. Duties include coordinating documents and communications, managing the ambassador's schedule, assisting with embassy events, and providing administrative support. Strong English skills are required with German or French preferred. The ideal candidate will have excellent organizational abilities, be proactive, and be able to maintain confidentiality.

Uploaded by

Rafli Zulfikar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Embassy of Switzerland in Indonesia

The Embassy of Switzerland in Jakarta is looking for a full-time, locally employed

Personal Assistant to the Ambassador of Switzerland

to start employment on or before 1 March 2019 (five-month fixed-term contract)


We offer excellent working conditions as well as a competitive salary in a dynamic and international environment.

Your duties and responsibilities:


 Act as a Personal Assistant to the Ambassador of Switzerland:
 Coordinate and distribute all incoming and outgoing documents, screen phone calls and visitors,
determine priorities and provide timely and responsive administrative support.
 Prepare email and postal correspondence, diplomatic notes, travel programs and expense reports in
English (preferably also in either German or French)
 Manage the Ambassador’s diary and program of appointments
 Assist with the organization of Embassy events such as receptions and the Swiss National Day
 Manage and update the Embassy’s contact database
 Information management – maintain adequate hard-copy and electronic files
 Deputize for the Ambassador’s Social Secretary
 Other duties as required

Our selection criteria:


The successful candidate will demonstrate:
 Advanced communication and interpersonal skills, ability to connect and work well with others,
 Excellent organizational skills (ability to prioritize tasks, meet deadlines under pressure and manage
competing responsibilities) and achievement orientation
 Excellent written and spoken English (essential)
 Either German and/or French language skills would be highly advantageous
 Bahasa Indonesia language skills would be useful
 Candidate must be energetic and pro-active with good problem-solving and troubleshooting skills
 Excellent IT skills (Microsoft Office)
 Ability to maintain absolute confidentiality
 Candidate should have professional experience supporting at the executive-level

Job Applications should be sent via email (subject line: “PA to Ambassador Job Application”) no later than
Sunday, 17 February 2019 to: [email protected]

Kindly submit the following documents in one (1) single PDF-File together with your application:
 Letter of motivation in English (or German or French), which explains how you meet the selection
criteria above
 CV with your photo
 Copy of your ID, passport, birth certificate and Kartu Keluarga
 Reference letters from previous employers
 Other documents (e.g. degrees, certificates)

Please note that only complete applications will be considered. Only those who are chosen for an interview will
be contacted.

Jl. H.R. Rasuna Said


Blok X 3/2, Kuningan
Jakarta 12950
Phone: +62 21 525 60 61, Fax: +62 21 520 22 89
[email protected], www.eda.admin.ch/jakarta

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