Volunteer

Policy
Handbook
Adopted November 11, 2013

St. Anthony Park Area Seniors

 Table of Contents
1. Table of Contents

2. Receipt and Acknowledgment of Handbook

3. Purpose of This Handbook

4. About St. Anthony Park Area Seniors

4. Misson

4. What You Can Expect from St. Anthony Park Area Seniors

5. What St. Anthony Park Area Seniors Expects from You

5. Volunteer Policies and Procedures

5. Absence/Lateness

6. Alcohol/Drugs

6. Background Check

6. Benefits

6. Confidential Information

7. Dress Code

7. Drivers of Motor Vehicles

7. Equal Volunteer Opportunities

7. Gifts, Tips, Soliciting

8. Harassment/Sexual Harassment

8. Hours-Reporting

8. Open Communication

8. Resignation

9. Standards of Conduct

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9. Unacceptable Activities

10. Termination

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This Volunteer Handbook is an important document intended to help you become
acquainted with the St. Anthony Area Seniors (hereafter know as Program). This
Handbook will serve as a guide; it is not the final word in all cases. It will illustrate our
Mission and our Vision that will serve our clients.

Please read the following statement and sign below to indicate your receipt and
acknowledgement of the Volunteer Handbook.

• I understand that the policies, rules and benefits described in it are subject to
change at the sole discretion of the Program at any time.

• I further understand that my volunteering is terminable at will, either by myself, or

the Program, regardless of the length of my volunteering.

• I understand that my signature below indicates that I have received this copy of the
handbook and that I agree to read prior to my first volunteer assignment.

_________________________________ ________________
Volunteer’s Signature Date

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Purpose of This Handbook

This Handbook has been produced to help you become a better volunteer. This book will
share with you a little of our history, philosophy, practices, and policies, as well as all the
benefits we will provide to you as a valued volunteer.

No volunteer handbook can answer all the questions you might have about our volunteer
program. It is in our person-to-person interactions that we can better get to know each
other, express our views, and work together in a valuable way.

We hope this Handbook will allow you to feel comfortable with us. We depend on you -
your success is our success. Please don’t hesitate to ask questions. Your volunteer
supervisor will gladly answer them. We believe you will enjoy your volunteer work and
your fellow volunteers here. We also believe you will find St. Anthony Park Area Seniors
a good place to volunteer.

We ask that you read this Handbook carefully, and refer to it whenever questions arise.

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About the St. Anthony Park Area Seniors

The Program is a private, non-profit agency that helps seniors with differing levels of need
related to all facets of health and issues like safety, homemaking, transportation, respite,
socialization, etc. in the St. Anthony Park neighborhood of St. Paul, the City of Lauderdale
and the portion of the City of Falcon Heights that is west of Snelling Avenue.

The Program is governed by a Board of Directors and staffed by a Program Coordinator, a

Service Coordinator and a Volunteer Coordinator.

Mission
The mission of St. Anthony Park Area Seniors is to maintain levels of independence and
interdependence for seniors and their caregivers in the St. Anthony Park area, through the
collaborative efforts of professional staff, volunteer staff and contracted nursing services
working together to integrate health services, social services, community activities,
education and advocacy. (Adopted by the Board of Directors at its meeting of September
12, 2011)

What You Can Expect from St. Anthony Park Area Seniors
As a volunteer, you have the right to:

1. Receive a description for each assignment.

2. Be assigned appropriate work according to skill, interests, availability, and training.

3. Be trusted with confidential information that will help you carry out assignments.

4. Be given appropriate expressions of appreciation and recognition.

5. Receive orientation, training, and supervision.

6. Expect that your time will not be wasted by lack of planning, coordination and
cooperation within the agency.

7. Receive feedback regarding your performance.

8. Expect your suggestions to be well received about your assignment and The
Program’s volunteer program.

9. Expect that volunteer records will be kept documenting volunteer experience and
training.

10. Be treated as a valuable member who contributes to the Program through your
volunteer work.

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What St. Anthony Park Area Seniors Expects From You
The Program expects that as a volunteer, you will:

1. Learn and appropriately carry out your assignments.

2. Cooperate with staff and your fellow volunteers.

3. Participate in opportunities for personal development that are offered.

4. Attend all training sessions scheduled for your assignment.

5. Maintain records of your volunteer hours.

6. Inform your volunteer supervisor as soon as possible of any planned absence or

lateness.

7. Keep all communications with or concerning clients confidential.

8. Report for your work assignments on time.

9. Voice your opinions and contribute your suggestions to improve the quality of
work by The Program.

10. Adhere to the policies and procedures in this handbook, as well as those specific to
your assignment area.

Volunteer Policies & Procedures

Absence and Lateness

The positions volunteers fill are critical to this organization. If you fail to show up or show
up late, it affects how services are delivered and can upset the routines of other volunteers
and/or staff. If you are unable to report to volunteer, or if you will arrive late, please
contact St. Anthony Park Area Seniors program staff at the office immediately. Give him
or her as much time as possible to arrange for someone else to cover your position until
you arrive. Excessive absences may be cause for termination. If you plan to be absent
consecutively for a week or more, please inform your supervisor to help get a replacement
while you are gone.

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Alcohol/Drugs/Tobacco

The Program realizes the importance of providing a safe and healthy workplace and
minimizing risks to our employees, our clients and to the public to whom we provide our
services. For these reasons, we are committed to protecting the health and safety of our
staff, volunteers, clients and the public from the hazards caused by abuse of alcohol, drugs
and tobacco by volunteers while they are volunteering.

The use, possession, or transfer to others of tobacco, alcohol or controlled substances

during volunteer hours is prohibited in the presence of those being served. Reporting for
your assignment, or being or remaining at work, or on the Program’s premises under the
influence of or impaired by alcohol or controlled substances is prohibited. Violation of
this policy will be subject to disciplinary action, which may include discharge.

Background Check

In order to ensure a safe environment, a volunteer will be required to submit to a criminal

background check and a reference check prior to being accepted as a volunteer.
Individuals who refuse to comply with this request will not be accepted as a volunteer.

A signed consent for release of information form must be obtained from the prospective
volunteer prior to a request for a background check.

Benefits

Benefits to volunteers include the following:

ü Development of marketable skills for future career opportunities.

ü Training and other learning opportunities.
ü Documentation of training and work experience
ü Recognition for volunteer service
ü Satisfaction of helping others

Confidential information

We have an obligation to our clients to maintain their confidentiality and respect their
privacy. Every client served by The Program has the right to confidentiality. But at the
same time, every volunteer must use his or her best judgment.

As you work with staff, information of a confidential matter may be shared with you. You
must not share this information with anyone who does not have a professional right or
need to know. Such information is not to be shared with your family, friends, or
acquaintances.

No one is permitted to remove or make copies of any Program records, reports or

documents without prior approval.

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Release of confidential information to unauthorized persons can result in dismissal from
your service, and could involve you in legal proceedings.

Dress Code
Take your lead from the staff and dress appropriately for the job you are doing. Casual
clothing is fine, but we ask that your attire be neat and conservative. Personal appearance
should be a matter of concern for each volunteer. If your volunteer supervisor feels your
attire is out of place, you may be asked to leave your volunteer assignment until properly
attired.

Drivers of Motor Vehicles

A volunteer who will be driving a motor vehicle on behalf of the Program must provide
proof that he or she has a valid driver’s license and has current liability insurance on his or
her vehicle. A volunteer is required to notify the Program if there are any changes to his
or her driver’s license status or if he or she no longer has liability insurance. A volunteer
will not be reimbursed for mileage for use of their motor vehicle on behalf of the Program
but they can consider it to be a donation for their personal income tax purposes.

Equal Volunteering Opportunity

St. Anthony Park Area Seniors provides equal opportunities for everyone regardless of
race, color, age, religion, sex, pregnancy, or disability related to pregnancy or childbirth,
national origin, ancestry, marital status, sexual orientation, disability, status with regard to
public assistance, membership in a local commission, membership or non-membership in
a labor organization, or any other condition protected under federal, state, or local law.
All matters relating to volunteering are based upon ability to perform the job, as well as
dependability and reliability.

Gifts, Tips, Soliciting

Do not accept any tips or gifts from clients, their families or friends. We do not want to
create an atmosphere where our clients feel obligated to reward the Program’s volunteers
for doing a job.

Also, you may not promote or solicit your own business enterprise, political agenda or
religious beliefs while volunteering with us. Solicitation for a private charity is also
prohibited.

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Harassment/Sexual Harassment

St. Anthony Park Area Seniors intends to provide a volunteer environment that is pleasant,
healthful, comfortable, and free from intimidation, hostility or other offenses, which might
interfere with volunteer performance. Harassment of any sort – verbal, physical, visual –
will not be tolerated.

Harassment can take many forms. It may be, but it is not limited to: words, signs, jokes,
pranks, intimidation, physical contact, or violence.

The Program will not tolerate any unwelcome sexual advances, requests for sexual favors,
other verbal or physical contact of a sexual nature when such conduct creates an
intimidating environment, prevents an individual from effectively performing the duties of
their position, or when such conduct is made a condition of volunteering, either implicitly
or explicitly.
Hours-Reporting
A volunteer will keep track of volunteer hours for the Program and report those hours to
the staff monthly by e-mail, phone, or on paper. This is very important for the Program in
order to apply for funding and to complete reports for grantors.

Open Communication
St. Anthony Park Area Seniors invites volunteer suggestions and comments. If you have
an idea that you think would make our operations more efficient and accurate or provide
better service to our clients, we would be very interested in hearing it. Please feel free to
bring such ideas to your supervisor. If you have any complaint about any Program
practice, policy, or decision, we request that you first attempt to resolve this matter with
your immediate supervisor. If the matter is not resolved to your satisfaction, please feel
free to bring this matter to the attention of the Program’s Board of Directors.

Resignation

While we hope both you and the Program will mutually benefit from your continued
volunteering, we realize that it may become necessary for you to leave your volunteer
position. If you anticipate having to resign, you are expected to notify the Program
Coordinator as far in advance as possible.

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Standards of Conduct

By accepting volunteering with us, you have a responsibility to St. Anthony Park Area
Seniors and to your fellow volunteers to adhere to the guidelines in this document. The
purpose of these rules is not to restrict your rights, but rather to be certain that you
understand what conduct is expected and necessary. When each person is aware that he or
she can fully depend upon fellow volunteers to follow the rules of conduct, then our
organization will be a better place to volunteer for everyone.

Unacceptable Activities

Generally speaking, we expect each person to act in a mature and responsible way at all
times. However, to avoid any possible confusion, some of the more obvious unacceptable
activities are noted below. If you have questions regarding any volunteer or safety rule, or
any of the unacceptable activities listed, please see your supervisor for an explanation.

If a volunteer violates any rules established by the Program including the following rules,
that person may be subject to disciplinary action up to and including discharge.

• Willful violation of any agency rule; any deliberate action that is extreme in
nature and is obviously detrimental to the Program.
• Negligence or any careless action that endangers the life or safety of another
person.
• Possession or use of all illegal drugs or other illegal substances on agency
property or while volunteering.
• Excessive tardiness or absenteeism.
• Possession of dangerous or illegal firearms, weapons or explosives on agency
property or while volunteering.
• Engaging in criminal conduct or acts of violence, or making threats of violence
toward anyone on Program’s premises or when representing the Program.
• Fighting, or horseplay or provoking a fight on Program’s property, or negligent
damage of property.
• Insubordination or refusing to obey instructions properly issued by your
supervisor.
• Threatening, intimidating or coercing fellow volunteers on or off the premises –
at any time or any purpose.
• Theft of Program’s property or the property of fellow volunteers or clients;
unauthorized possession or removal of any Program’s property, including
documents, from the premises without prior permission from the management;
unauthorized use of the Program’s equipment or property for personal reasons;
using Program’s equipment for profit.
• Dishonesty; willful falsification or misrepresentation on your application for
volunteering or other volunteer records; alteration of Program’s records or other
agency documents.
• Unauthorized disclosure of confidential information.
• Sexual harassment or discriminatory conduct.

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Termination of a Volunteer

St. Anthony Park Area Seniors is an at-will agency and has the right to terminate a
volunteer without cause, but will always consider the cause leading to the termination.
In general, failure to adhere to policies of the Program is cause for immediate release.

Created on May, 2010

Updated on November 11, 2013
Updated on January 22, 2019

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