Daniel B.

Tadeja BSA 2-3D

Business Report

Business reports are used by the people who are engaged in business. It is very
useful to them because it gives them the data they need and explains it very well. It must
be stated very clear and precise in order to prevent misunderstanding.  It also helps to
assist them in decision making whether to take the business or not. In this part, business
people usually use this information. Investors need this to decide if they are going to invest
in such company. The managers use this reports in order to know what improvements they
are going to do in their business to increase their profits if they have not that high income.  
It was very useful to know the state of the business in an individual.

The purpose of a Business Report is to communicate information to assist in the

business decision making process. Some reports might propose solutions for business
problems or might present relevant information to assist in the problem solving process. A
Business plan is a kind of report which serves to communicate the Business model, Business
management model and the commercial objectives of a business. Business Reports also:

 Assess business performance, provide a quick status check, and monitor progress
towards the strategic goals of the business
 Summarize key business indicators by presenting them in visually intuitive charts
and graphs, easy-to-read grids and spreadsheets, pixel-perfect documents, and interactive
dashboards and scorecards.
 Use statistics - such as key performance indicators and financial ratios - to present
key business metrics
 Access data online or offline through various means of communication (by Web; e-
mail; mobile device; desktop application; Microsoft® Office application – Excel, Word,
PowerPoint; file server; or printer)

Scientific Report

Scientific reports are used in stating the results for a study. It was commonly used
by people who are engage in doing researches. It was useful to them because it let them
discover more facts to such phenomenon. It was also used by them in order to see the
improvements in such study.  Scientific reports must have its parts – Introduction, Methods
and Materials, Results, and Discussion. It would be effective it was composed of the said
parts.

The main purpose of a scientific report is to communicate. A typical structure and

style have evolved to convey essential information and ideas as concisely and effectively as
possible. Precise formats vary by discipline and scientific journal, but always treat them as
flexible guidelines that enable clear communication.

Technical Report

Technical report is a document that describes the process, progress, or results of

technical or scientific research or the state of a technical or scientific research problem. It
might also include recommendations and conclusions of the research. Unlike other scientific
literature, such as scientific journals and the proceedings of some academic conferences,
technical reports rarely undergo comprehensive independent peer review before publication.
Where there is a review process, it is often limited to within the originating organization.
Similarly, there are no formal publishing procedures for such reports, except where
established locally.

Technical reports are today a major source of scientific and technical information. They
are prepared for internal or wider distribution by many organizations, most of which lack the
extensive editing and printing facilities of commercial publishers.

Technical reports are often prepared for sponsors of research projects. Another case
where a technical report may be produced is when more information is produced for an
academic paper than is acceptable or feasible to publish in a peer-reviewed publication;
examples of this include in-depth experimental details, additional results, or the architecture
of a computer model. Researchers may also publish work in early form as a technical report
to establish novelty, without having to wait for the often long production schedules of
academic journals. Technical reports are considered "non-archival" publications, and so are
free to be published elsewhere in peer-reviewed venues with or without modification.

News Report

News reports are usually shown in televisions, usually heard on radio, and usually
read at newspapers, journals and magazines. It was used to give information to people who
are far from the place where the event happens. It was also helpful to business people
because news reports give them the updates to the business world. It gives them the
current trends that they need. It also gives them the idea how to be competitive in the
business.

News reports are found in newspapers and their purpose is to inform readers of what
is happening in the world around them. News reports have a certain structure that you need
to follow. This structure is sometimes called the Inverted Pyramid. This is what it looks like:

1. News Reports begin with a catchy HEADLINE.

2. The LEAD PARAGRAPH informs the reader of the most important aspects of the
story as soon as possible. The LEAD PARAGRAPH is often the only part of the story
that people read. Use the 5Ws rule:

• WHO (is involved)

• WHAT (took place)

• WHEN (did it take place)

• WHERE (did it take place)

• WHY (did it happen)

• HOW (did it happen) – only include this if there is space

3. The BODY of the News Report gives more details and provides more information
about the WHY and HOW of the story.

4. The TAIL contains the less important information which is often omitted by the
newspaper editor if there is not enough space left in the newspaper.

Hints
• Your News Report should be easy to understand; every news story should be able to be
read by a twelve year old!

• Try to be fair – include both sides of the story and don’t let your personal opinion get in
the way of reporting the ‘facts’.

Importance of Reports in the Business World

Business report bears information about the concluding stuff regarding business. It is
important in many regards because it is an epilogue which can be explored at ease. It is of
importance according to people. It may be more important for financier and other people
while it would be unimportant for employees. It may have detailed information regarding
ups and downs of business. It may help to produce a record of the previous years. It may
be helpful in finding out the high and low grades in a business in previous many years.

They usually are concerned with major lines of business. They may have detailed
information regarding financial record of business. This would be required by a businessman
all the time. It is good to make copies of this report to send it to investors. It would be an
easy and quick help for him. He may know the previous picture of the business. He may
know that how much he is putting and how much he needs to put in.

Reports are important in the business world because it gives the information to the
people who really need it. It helps them to decide about their business or the business they
are engaged in. It gives them the idea on how to be competitive in the business world.

The Difference of Informal Reports from Formal Reports

Formal report follows a prescribed format with an elaborate layout and an attractive
binding. Its depth, complexity and the style employed by the reporter serve as the most
distinctive features of a formal report. In addition, its prime objective is to present
information in the form of analysis and interpretation of both current and previous condition
of the issues or the problem for the purpose of proposing a future course of action. Informal
report is usually brief and it may be written in two or more pages. The ideas or information
can be presented in an ordinary business letter or an enlarged memorandum. It is also
expressed in conversational writing style and makes use of personal information.

The difference between short and long reports depends in the subject matter, the
purpose, the format and writing style, and the readers' needs (expectations of the
audiences for formal reports). In a formal report, the audience expects a methodical
presentation of the subject that includes summaries of important points as well as
appendices on tangential and secondary points. Note that the readers for a formal report
are often two or more distinct audiences. These distinct audiences for example could include
professionals specializing in the report's subject matter, professionals not specializing in the
report's subject matter, and managers overseeing the report's subject matter.

The difference between short and long reports depends in the subject matter, the
purpose, the format and writing style, and the readers' needs (expectations of the
audiences for formal reports). In a formal report, the audience expects a methodical
presentation of the subject that includes summaries of important points as well as
appendices on tangential and secondary points. Note that the readers for a formal report
are often two or more distinct audiences. These distinct audiences for example could include
professionals specializing in the report's subject matter, professionals not specializing in the
report's subject matter, and managers overseeing the report's subject matter.
 The Different Types of Reports

Fact-Finding Report

In this type of report, the reporter initially traces the historical background of a
certain issue or a problem. Factual data are presented without analytical remarks,
conclusions and recommendations. The purpose of this report is to supply the reader’s
pertinent details about, a problem or a procedure.

Analytical Report

The reporter represents the data and facts for a particular problem or issue before he
can evaluate. He may conduct further studies, interpretation and analysis on them. Later
on, he can motivate action or propose a solution to the problem. Analytical reports are also
useful in making decisions, in solving problems and in influencing them.

Performance Report

This is intended to evaluate the potentials and capabilities of an individual, a product,

an activity or service rendered. For examples, if a manager wants to measure the capacity
of his staff and employees, he may write an evaluation report. This can be done by using a
sound instrument. Through this, he can determine the weak points and strong points of his
subordinates. In this type of report, the reporter acts as an evaluator at the same time as
an observer.

Progress or Status Report

It tells and describes the present or on-going situation and development concerning
the work on a specific project, a problem or an activity. An example, the report of a project
engineer who visits a construction site to find out how much work has been done by his
worker or what the have accomplished for a given period of time.

Problem Solving Report

In this type, the reporter identifies the nature together with the cause of the
problem. After knowing it, he offers possible solution for it.

Progress Report

This kind of report shows and illustrates how information, instructions or methods for
implementing a project, a procedure or an activity is processed. The subject might deal on
the organization of a strong sales force or changing an office that uses traditional machines
or equipment into modern electronic devices such as computers. In each case, the reporter
must carefully outline the different chores essential for every activity.

Feasibility Report

The reporter collects data or information and after scrutinizing them, he offers his
suggestions and recommendations regarding the issue or the problem on hand. This report
evaluates the merits and demerits of pursuing a business project, goal or activity.
Field Trip Report

There are times when a busy executive has to go out for a visit in the company’s
branches, outlets or sales offices to observe construction workers, to inspect physical
facilities of a building or to attend to sales meeting. He arranges them in accordance with
their order of importance. Field trip report provides information that can be used later as a
reference in evaluating the project.

Sales Report

This portrays the daily, weekly, monthly, or annual sales of the company and in
many ocular examinations of the present market conditions. In other words, it shows the
income derived from the products sold or the service rendered.

Marketing Report

This presents analysis and discussion of the capacity and potentiality of commodities
sold or services rendered. Hence, a reporter must be equipped with a thorough knowledge
of the product and the service offered by the company to enable him to formulate an
effective marketing strategy.

Audit Report

This takes into account the basic financial statements which consist of the balance
sheet, the statement of income and retained earnings and the statement of changes in
financial position.

Annual Report

It gives a summary of the status of the business organization after one year. Also, it
may disclose the overall perspective of the organizational structure, a description of its
products and services offered an assessment of the latest operations.

The Importance of Technology in Business

Technology plays a vital role in business. Over the years businesses have become
dependent on technology so much so that if we were to take away that technology virtually
all business operations around the globe would come to a grinding halt. Almost all
businesses and industries around the world are using computers ranging from the most
basic to the most complex of operations.

Technology played a key role in the growth of commerce and trade around the world.
It is true that we have been doing business since time immemorial, long before there were
computers; starting from the simple concept of barter trade when the concept of a currency
was not yet introduced but trade and commerce was still slow up until the point when the
computer revolution changed everything. Almost all businesses are dependent on
technology on all levels from research and development, production and all the way to
delivery. Small to large scale enterprises depend on computers to help them with their
business needs ranging from Point of Sales systems, information management systems
capable of handling all kinds of information such as employee profile, client profile,
accounting and tracking, automation systems for use in large scale production of
commodities, package sorting, assembly lines, all the way to marketing and
communications. It doesn't end there, all these commodities also need to be transported by
sea, land, and air. Just to transport your commodities by land already requires the use of
multiple systems to allow for fast, efficient and safe transportation of commodities.

Without this technology the idea of globalization wouldn't have become a reality.
Now all enterprises have the potential to go international through the use of the internet. If
your business has a website, that marketing tool will allow your business to reach clients
across thousands of miles with just a click of a button. This would not be possible without
the internet. Technology allowed businesses to grow and expand in ways never thought
possible.

The role that technology plays for the business sector cannot be taken for granted. If
we were to take away that technology trade and commerce around the world will come to a
standstill and the global economy would collapse. It is nearly impossible for one to conduct
business without the aid of technology in one form or another. Almost every aspect of
business is heavily influenced by technology. Technology has become very important that it
has become a huge industry itself from computer hardware manufacturing, to software
design and development, and robotics. Technology has become a billion dollar industry for a
number of individuals.

The next time you browse a website to purchase or swipe a credit card to pay for
something you just bought, try to imagine how that particular purchase would have
happened if it were to take place without the aid of modern technology. That could prove to
be a bit difficult to imagine. Without all the technology that we are enjoying now it would be
like living in the 60's again. No computers, no cellular phones, no internet. That is how
important technology is in business.

Technology in business is very important because it makes easy for the business
people to transact to others. It is more convenient to use because it uses lesser time than
before.  It also helps to staff in facilitating the flow of business especially in the area of
writing business correspondence and in making other forms of business related
communication.

Effective Oral Communication in Business

Effective communication in business is needed because it makes the transactions

easier.  It prevents misunderstanding between the two parties of the business. It makes
also the business flow smoothly in the business world.

Oral communication in business provides a variety of benefits. First, oral

communication is accompanied by nonverbal signifiers, which provides context that can
enhance understanding in the communication process. Posture, facial expressions, and
habitual movements may provide clues as to individual’s feelings about the ideas being
discussed. Even in telephone conversations, pitch, rate, volume and tone of the respective
speakers can help in understanding sentiments.

Oral communication also provides a springboard for relational development. Unlike

with email, memos and chat functions, which tend to take a task-oriented approach to
communication, the immediacy involved in oral communication allows for instant feedback
and a more relational approach. This is important, as strong relationships in business often
lead to more profitable and productive cooperation.
 Importance of English in Business

English was very important in business because it is the main language that is used
everywhere in the world. It is also the easiest world that every people use at the same time,
it would be more competitive if we are going to use English in our business, because all
types of business uses this language. It is also the medium that all businesses use.

While English is not the most widely spoken language in the world when you look at
it in terms of the number of native speakers, it is the world's most prominent language.
While a larger number of people speak Chinese, that language is largely confined to China.

English on the other hand, is spoken around the world. It has been estimated that
out of the roughly 6 billion people that are alive today about 350 million speak English.
When you look at the importance of English for International Business, you must look at
more than just the number of people who speak it. You must also look at what the language
is used for.

English is the ideal language for many governments around the world, and it is also
prominent in business, education, world news, and communication. In addition to this,
Western pop culture is also carried to foreign countries in the form of music or movies. If
you wish to be successful in International business, learning English is incredibly important.
In many places such as Asia, Africa, and South America, the ability to learn English will
determine who will increase their living standards, and who will remain in poverty. There
are a number of powerful tools that have allowed more people to learn English than ever
before. One of these tools is the Internet.

Many companies have discovered early in the 21st century that they can cut their
costs of production by sending their jobs overseas. The proper term for this is outsourcing,
or off shoring. Some companies have also found that they can cut costs by bringing
immigrants into the country on work visas. The employees will work for the company for a
given period of time, and once their visa has expired, they can return home. For someone
living in a country where English is not the native language, they will need to master this
language if they wish to travel to the United States to find a high paying job.

While many people in English speaking countries complain about the impact of
outsourcing, it presents lucrative opportunities for people living in foreign countries.
Learning how to speak English can allow you to travel to a Western country, work there for
a few months, make more money than you would make at home, and then bring the money
back home to your family. This is a practice that many people use, and it is factors such as
outsourcing which have allowed them to do it. As you can see, learning how to speak
English opened up a large number of doors, doors that would normally be closed.

In many countries where English is not the native language, you are considered
highly educated if you can speak the language properly. You will be presented with a
number of career opportunities, and you will have the option of staying home to work, or
you could travel abroad. When you learn how to speak English, the opportunities are
limitless.