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A Project Report On System Analysis and Design: Department of Education (City Division.)

This document provides an overview of a project to develop an inventory management system for the Department of Labor and Employment (DOLE) Regional Office. The system aims to improve on the existing manual process by providing an electronic interface to accurately track supplies received and distributed. It was created by three students at Divine Word College of Calapan under the guidance of their professor. The system utilizes Microsoft technologies including SQL Server 2008, Visual Studio 2008, and Access 2007.

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71 views8 pages

A Project Report On System Analysis and Design: Department of Education (City Division.)

This document provides an overview of a project to develop an inventory management system for the Department of Labor and Employment (DOLE) Regional Office. The system aims to improve on the existing manual process by providing an electronic interface to accurately track supplies received and distributed. It was created by three students at Divine Word College of Calapan under the guidance of their professor. The system utilizes Microsoft technologies including SQL Server 2008, Visual Studio 2008, and Access 2007.

Uploaded by

kharisma110191
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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A PROJECT REPORT

On

SYSTEM ANALYSIS AND DESIGN

Undertaken at

Department of Education(City Division.)


Adriatico Street, Calapan City Oriental Mindoro

SUBMITTED BY:

MOJAL, SALVADOR

CATMUNAN, NEIL PATRICK

MADRIGAL, ENRIQUE
ACKNOWLEDGEMENT

It is our pleasure to create such a work at Divine Word College


of Calapan. This work became the foundation of cooperation in the
years of our lives to come. We would like to give our gratitude to Mr.
JovertLabay, property custodian of DOLE Regional Office. Without
you, we wouldn’t think of such a great system to improve. We would
like to thank you as well for being the most welcoming person despite
us being hindrances in your work. We would also like to give our
heartiest thanks to every employee present in your office for being
courteous in every time we visit you.

We also owe a lot to the DWCC Laboratory for being the main
workplace for our project. Without it, we wouldn’t have made the
most of our software.

Our endless gratitude to our professor, Mrs. Marites D.


Bengua, without you, no one would give us constant and
unconditional guidance during the creation of our software. And the
fact that you never told us that our work was “somewhat wrong in
something”. Thank you. That really made us feel great about our
work.

(Dolor, Bernadeth ,BiscochoBonnick, De Villa Richard)


DIVINE WORD COLLEGE OF CALAPAN

Project Title: DOLE Regional Office Inventory Management System

Abstract: The project was made to keep track of the supplies that are
distributed and received from the main office. This project will provide
efficiency to the custodian in the form of a friendly user interface. This can
assure accurate records with databases associated with Microsoft Access
2007.

Tools & Technologies Used:

>Microsoft SQL Server 2008

>Microsoft Visual Studio 2008

>Microsoft Access 2007

Name of Student / Student ID Number :

1. Mojal, Salvador / 29717


2. Catmunan, Neil Patrick / 29320
3. Madrigal, Enrique / 29543
Table of Contents

1. Introduction
a. Organization/Clients
b. Project Description
c. Goal of the Proposed System
d. Limitation of the Existing System

2. System Analysis
a. Problem definition
b. System Requirements
c. Data Flow Diagrams
d. Process Specification

3. User Manual and Screenshots


a. Screenshots
b. Codes
I .Clients

The Department of Labor and Employment is the primary government agency


mandated to promote gainful employment opportunities, develop human resources,
protect workers and promote their welfare, and maintain industrial peace. The
Department of Labor and Employment (DOLE) started as a small bureau in 1908.
It became a department on December 8, 1933 with the passage of Act 4121. The
Department of Labor and Employment stands as the national government agency
mandated to formulate policies, implement programs and services, and serve as the
policy-coordinating arm of the Executive Branch in the field of labor and
employment.

The Department of Labor and Employment (DOLE) started as a small


bureau in 1908. It became a department on December 8, 1933 with the passage of
Act 4121. The Department of Labor and Employment stands as the national
government agency mandated to formulate policies, implement programs and
services, and serve as the policy-coordinating arm of the Executive Branch in the
field of labor and employment.  

The organization and functions of the Department of Labor and Employment


are in accordance with the provisions of Executive Order No. 126, as amended,
the Labor Code of the Philippines , and other relevant and pertinent legislations.  
The Department has exclusive authority in the administration and enforcement of
labor and employment laws and such other laws as specifically assigned to it or to
the Secretary of Labor and Employment.
II. Project Description

The project to be made is for the purpose of improving the current inventory
system. Manual recording will definitely create errors and the fact that the
custodian complains about the manual system.

Received items are recorded in a form called a Stock Card. The custodian
writes the item quantity, and the date of acceptance. Total quantity of an
item will increase by how much the received item is.

Distributed items are recorded in the Stock Card as well together with the
Received items. The custodian writes the quantity of the item to be given,
office that received such item, and the number of days to consume the said
item.

III. Goal of the Proposed System

 To provide all the services related to inventory management in the


beneficiary office.
 To easily maintain the supplies that are received and distributed.
 To record properly such transactions.
 To present a security feature so that only the custodian has the
authority to access the program with the means of having a username
and a password.
 To provide a user friendly environment, easy to understand, not time-
consuming and can be used effectively without any difficulties.
 To avoid data-redundancy, errors in reporting.
 To produce the desired output according to the needs.

IV. Limitation of the Existing System.

 Difficulty in updating the records of their inventory


 Difficulty in controlling the supplies in their inventory.
 Existing system is manual.
 Searching was complex as there is about 80+ items in theirpresent
inventory.
 The proposed system is expected to perform faster rather than the
existing system.

System Analysis

I. Problem Definition

The proposed system provides all the services related to


inventory management in the beneficiary office an to easily
maintain the supplies that are received and distributed. This
proposed system is maintained from the date of delivery of the
supplies to the D.O.L.E. Regional Office until the supplies are
distributed to the requesting Branch Office. It’s concern is to keep
the records of each supply transaction. The supplies received from
the Main Office and the supplies that the Regional Office will be
consumed & delivered to other Branch Offices. These events are
recorded properly in the proposed system, the said system will also
help the Custodian to produce accurate reports.

2.1.3 System Requirements

Minimum Requirements:

SOFTWARE REQUIREMENT

 Visual Studio .Net 2008


 SQL Server 2008
 Windows XP Service Pack 2

HARDWARE REQUIREMENT

 Pentium IV processor
 512 MB RAM
 20GB HARD DISK

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