--------------------------------------------------- Ms.

Excel ------------------------------------------------------------

Ms. Excel

Exercises:
1. State whether the following statements are True or False.
a. Ms. Excel is a spreadsheet package.
b. Ms. Excel is used to create documents like letters, essay etc.
c. Columns are labeled as A, B, C …………. IV.
d. MM300 is a valid cell address.
e. A cell is the basic unit for data entry.
f. There are 256 columns in Ms. Excel.
g. You can not perform calculation with DATE and TIME.
h. Ctrl key is used to select the non continuous data.
i. Column widths are fixed in Ms. Excel.
j. Goal Seek changes the target value with respect to the supporting cell.
k. Chart is a graphical representation of data in worksheet.
l. Many types of chart can be created using the same data.
m. Non-printing lines on the worksheet is called grid.
n. Rows are labeled as A, B, C …………
o. A cell is addressed by its column heading and row number.
p. = sign is given before entering formula.
q. A cell range is enclosed in a parenthesis.
2. Describe Ms. Excel in brief.
3. What is a cell? How is it addressed?
4. Differentiate between a worksheet and a workbook.
5. What are operators? Explain the different types of operators supported by Ms. Excel.
6. What are the advantages of freezing cells?
7. Name any 5 built in functions in Ms. Excel.
8. What is a chart?
9. What are the different types of number formats?
10. What is the purpose of creating custom list?
11. Name any 5 charts that can be created in Ms. Excel.
12. What is spreadsheet?
13. What is a worksheet?
14. What is a cell reference?
15. How is a cell addressed?
16. Define a row, column and a cell.
17. What is a function?
18. What is a chart?
19. Name any 4 charts that can be created by Ms. Excel.
20. What is an operator? Give examples.
21. What is sorting and filtering?
22. What is the importance of border and shading?

Solve the following problem by using suitable Numeric operators and

functions:
1.
A B C D E F G
1 S.N. Items Rate/unit Qty Total Discount (10%) Net Total
2 1 Mouse 150 15
3 2 Keyboard 550 12
4 3 FDD 625 8
5 4 Monitor 7500 5
6 5 CD ROM 1650 6

Calculate:
1. Total of each items.
2. Discount amount of each items.
3. Net total of each item.
4. Difference between the rate of mouse and keyboard.

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5. Maximum rate of the items.

6. Minimum qty. of the items.
7. Grand Total amount of all items.
8. Average rate of the items.

Solution:
1) =C2*D2↵
2) =E2*10%↵
3) =E2-F2↵
4) =C3-C2↵
5) =Max(C2..C6)↵
6) =Min(D2..D6)↵
7) =SUM (G2..G6)↵
8) =Average(C2..C6)↵

2. Calculate HA, PF, Net Salary, Average Salary, Maximum Salary, Total number of Staff
and Grand Total Amount by using given criteria:

Criteria:
1. HA will be given 15% of Salary per month.
2. PF will pay 10% of Basic Salary per month.

A B C D E F
1 Salary Sheet
2 SN Name Basic HA PF Net Salary
Salary
3 1 Albert 375 =C3*15%↵ =C3*10%↵ =C3 + D3 – E3↵
4 2 Alex 800
5 3 Camilla 585
6 4 Mack 270
7 5 Mandy 395
Average Salary: =Average (C3..C7) ↵
Maximum Salary: =Max (C3..C7) ↵
Total Number of Staff: =Count(A3..A7) ↵
Grand Total Amount: =Sum(F3..F7) ↵

3. Calculate Bonus, Tax and Net Salary of the personnel by using given criteria:

A B C D E F
1 Salary Sheet of the personnel:
2 SN Name Basic Salary Bonus Tax Net Salary
3 1 Zena 375
4 2 Kate 800
5 3 Eva 585
6 4 Freda 270
7 5 Dona 395
Criteria:
1. Bonus will give 20% of Salary per month.
2. Tax will pay 10% of (Basic Salary and Bonus) per month.
3. Also, calculate Average Basic Salary.
Solution:
1. Bonus =C3*20%↵
2. Tax =(C3+D3)*10%↵
3. Net Salary =C3+D3-E3↵
4. Average Basic Salary =Average(C3..C7)↵
4. Original cost of the items are as follows:
T-shirt = 80
Shoes = 200
Saree = 300
Belt = 25
Suit = 650
Coat = 250

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Discount Given:
1. 30% of original cost on the occasion of Christmas.
2. 20% (of remaining cost) on the occasion of New Year.
3. If all purchase, 10% of Total Cost.
4. For 1st 5 person, £10 off, if all purchase.
Calculate:
1. Cost of individual item after discount.
2. If all purchase, total cost.
3. For 1st 5 people, Total cost.
Solution:
A B C D E
1 Items Cost/Pc Dis. For Dis. for New Year Cost/pc after
Christmas discount
2 T-Shirt 80 =B2*30%↵ =(B2-C2)*20%↵ =B2-C2-D2↵

3 Shoes 200
4 Saree 300
5 Belt 25
6 Suit 650
7 Coat 250
8 Total Cost =Sum(E2..E7)↵
9 If all purchase, Discount Amount =E8*10%↵
10 If all purchase, Total Cost =E8-E9↵
11 For 1st 5 person, Discount Amount 10
12 For 1st 5 person, Total cost, if all purchase =E10-E11↵

5. Solve following problems using the given criteria below.

Calculate Bonus, Tax, Net Salary, Grand Total Salary, Average Salary, Maximum Salary and
Total number of personnel.

A B C D E F
1 Salary Sheet of the personnel:
2 SN Name Salary/month Bonus Tax Net Salary
3 1 Aura 375
4 2 Nicky 800
5 3 Ocean 850
6 4 Omega 270
7 5 Nona 975
8 6 Elisa 650
Grand Total:
Average Salary
Maximum Salary
Total no. of personnel

Criteria:
• Bonus will be given 240% of Salary per year.
• Tax will pay 10% of (Basic Salary and Bonus) per month.

¾ Sort the data in ascending order by Name.

¾ Filter the data whose salary is greater than 5000 and paste them in different place.

2. Create a worksheet to record your daily income & expenses and show the closing balance.

Basic Spreadsheet Exercises:

1. Type in the following spreadsheet, and format it to look like the sample below.

Instructions
1) Type in all text and numbers shown in the spreadsheet below.
2) Format all numbers as a currency.
3) Center the spreadsheet heading 'Sales for the Month' across the spreadsheet.

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4) Format all text as displayed in the sample below.

5) Create formula's to display a total for each sales rep.
6) Create formula's to display a total for each product.
7) Create a formula to calculate the total sales for all sales rep's for the month.

2. Type in the following spreadsheet, and format it to look like the sample below.

Instructions
1) Type in all text and numbers shown in the spreadsheet below.
2) Format all numbers with appropriate format's.
3) Center the spreadsheet heading 'Mike's Stationery Order' across the spreadsheet.
4) Format all text as displayed in the sample below, including the rotated text labels.
5) Create formula's to display a total for each stationery item ordered.
6) Create a formula to calculate the total for the stationery order.

3. Type in the following spreadsheet, and format it to look like the sample below.

Instructions
1) Type in all text and numbers shown in the spreadsheet below.
2) Format all numbers with appropriate formats.
3) Center the spreadsheet heading 'Travel Expenses for the Month of May' across the spreadsheet.
4) Format all text as displayed in the sample below, including the rotated text labels.
5) Create formula's to display a total for each Sales Rep.
6) Create formula's to calculate the amount due to each sales rep, on the basis that each rep is
reimbursed 0.63 cents per kilometer traveled.
7) Apply all borders and shading (colour) shown in the sample below, feel free to experiment with
your own colour schemes.

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4. Type in the following spreadsheet, and format it to look like the sample below.

Instructions
1) Type in all text and numbers shown in the spreadsheet below.
2) Format all numbers with appropriate format's).
3) Center the spreadsheet heading "Mike's Lunch Bar" across the spreadsheet.
4) Format all text as displayed in the sample below.
5) Create formula's to display a total for each item in the Lunch Bar.
6) Create a formula to calculate the total sales for the Lunch Bar.
7) Apply all borders and shading (colour) shown in the sample below, feel free to experiment with
your own colour schemes.

Examples of some logical functions:

1. IF
2. AND NOT (<>)
3. OR

IF Function:
This function is used, if only one condition is given. It may be either True or False. IF
function Returns one value if a condition you specify evaluates to TRUE and another value if it
evaluates to FALSE. We can use IF function to conduct conditional tests on values and formulas.
1. Solve the following problem by using IF Function with the help of given criteria:
A B C D E F G H I
1 SN Name Address Post Salary Bonus Tax HA Total
2 1 Albert Ktm Manager 9500
3 2 Alex Palpa Accountant 5000
4 3 Camilla Jhapa Engineer 7500

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5 4 Mack Surkhet Gardener 3000

6 5 Mandy Pokhara Director 12000
7 6 Zena Ktm Peon 3200
8 7 Kate Jhapa Assistant 5200
Criteria:
1. Bonus will give 15% of Salary, if his/her salary is less and equal to 3500.
2. Tax will pay 10% of Salary and Bonus, if he/she is from Ktm.
3. HA will get 5% of Salary, if he/she is not from Ktm.
Solution:
Bonus =If(E2<=3500,E2*15%,0)↵
Tax =If(C2=”Ktm”,(E2+F2)*10%,0)↵
HA=if(C2<>”Ktm”,E2*5%,0)↵
Total =E2+F2-G2↵

AND Function:
AND function returns TRUE if all its arguments are TRUE; returns FALSE if one or more
arguments is FALSE. This function is used, if the data range is given as a condition.
1. Solve the following problem by using AND Function with the help of given criteria:

A B C D E F G H I
1 SN Name Address Post Salary Bonus Tax HA Total
2 1 Eva Ktm Manager 9500
3 2 Freda Palpa Accountant 5000
4 3 Dona Jhapa Engineer 7500
5 4 Aura Surkhet Gardener 3000
6 5 Nicky Pokhara Director 12000
7 6 Ocean Ktm Peon 3200
8 7 Omega Jhapa Assistant 5200

Criteria:
Bonus:
1. Bonus will give 15% of Salary, if his salary is less and equal to 3500.
2. Bonus will give 12% of Salary, if his salary is greater than 3500 and less than and equal
6500.
3. Bonus will give 10% of Salary, if his salary is greater than 6500.
Tax:
1. Tax will pay 10% of Salary and Bonus, if he is not from Ktm.
HA:
1. HA will give 15% of Salary, if he/she is from Pokhara.
2. HA will give 10% of Salary, if he/she is from Ktm.
3. HA will give 5% of Salary if he/she is from outside of Pokhara and Ktm.

Solution:
Bonus =if(E2<=3500,E2*15%,if(and(E2>3500,E2<=6500),E2*12%,E2*10%))↵
Tax
=if(C2<>”Ktm”,(E2+F2)*10%,0)↵
HA
=if(C2=”Pokhara”,E2*15%,if(C2=”Ktm”,E2*10%,E2*5%))↵
2. Calculate the Total marks, Result, Percentage, Division and Remarks of the following
students by using standard result criteria:

A B C D E F G H I J K L M N
1 SN Name Eng Nep CM Sci OM Acc Health Total Result Pct Div Rem
2 1 Nona 55 40 68 60 52 43 46
3 2 Elisa 63 60 85 73 71 69 88
4 3 Aura 65 55 99 70 80 28 62
5 4 Nicky 33 35 50 45 40 34 36
6 5 Ocean 50 45 65 63 50 50 42
7 6 Omega 31 40 62 70 52 53 49
8 7 Albert 64 60 80 72 65 67 82
9 8 Alex 34 36 50 42 45 37 41

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Solution:
Total (J2) = Sum(C2..I2)↵
Result (K2) = if(and(C2>=32,D2>=32,E2>=32,F2>=32,G2>=32, H2>=32,I2>=32),
”Pass”,”Fail”)↵
Percentage (L2) = if(K2=”Pass”,J2/7,0)↵
Division (M2) = if(L2>=60,”First”,if(and(L2<60,L2>=45),”Second”, if(and(L2<45,
L2>=32),”Third”,”No Div”)))↵
Remarks (N2) = if(M2=”First”,”Excellent”,if(M2=”Second”,”Well”, if(M2=”Third”,”Good”,”Try
Again”)))↵
Task: Calculate the Division by using Total and Result cell.

OR Function:
This function is used, if more than one comparative condition is given. OR function returns
TRUE if any argument is TRUE; returns FALSE if all arguments are FALSE.
Solve the following problem by using OR Function with the help of given criteria:

A B C D E F G H
1 S.N. Name Address Post Salary Bonus Tax Total
2 1 Aura Ktm Manager 9500
3 2 Nicky Palpa Accountant 5000
4 3 Ocean Jhapa Engineer 7500
5 4 Omega Surkhet Gardener 3000
6 5 Aura Pokhara Director 12000
7 6 Nicky Ktm Peon 3200
8 7 Ocean Jhapa Assistant 5200

Criteria:
Bonus:
1. Bonus will give 15% of B_Salary, either his post is Manager or his salary is less than and
equal to 3500.
Tax:
1. Tax will pay 10% of B_Salary and Bonus, either he is from Ktm or his post is Engineer.
Solution:
Bonus (F2): =if(or(D2=”Manager”,E2<=3500),E2*15%,0)↵
Tax (G2): =if(or(C2=”Ktm”,D2=Engineer”),(E2+F2)*10%,0)↵

Goal Seek:
First calculate Interest. Then change Interest value and find the goal value for Principal,
Interest Rate and Period using Goal Seek option.
A B
1 Principal 1000
2 Interest Rate 10
3 Period 2
4 Interest ?

CountIF: Practice the following example.

Answer: 4
Best of Luck!

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