Paper Title* (use style: paper title)

Subtitle as needed (paper subtitle)

Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired

Abstract—This electronic document is a “live” template and that anticipate your paper as one part of the entire
already defines the components of your paper [title, text, heads, proceedings, and not as an independent document. Please do
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special not revise any of the current designations.
Characters, or Math in Paper Title or Abstract. (Abstract)

Keywords— component; formatting; style; styling; insert (key III. PREPARE YOUR PAPER BEFORE STYLING
words) Before you begin to format your paper, first write and save
the content as a separate text file. Keep your text and graphic
I. INTRODUCTION (HEADING 1) files separate until after the text has been formatted and
This template, modified in MS Word 2007 and saved as a styled. Do not use hard tabs, and limit use of hard returns to
“Word 97-2003 Document” for the PC, provides authors with only one return at the end of a paragraph. Do not add any kind
most of the formatting specifications needed for preparing of pagination anywhere in the paper. Do not number text
electronic versions of their papers. All standard paper heads-the template will do that for you.
components have been specified for three reasons: (1) ease of Finally, complete content and organizational editing before
use when formatting individual papers, (2) automatic formatting. Please take note of the following items when
compliance to electronic requirements that facilitate the proofreading spelling and grammar:
concurrent or later production of electronic products, and (3)
conformity of style throughout a conference proceedings. A. Abbreviations and Acronyms
Margins, column widths, line spacing, and type styles are built-
in; examples of the type styles are provided throughout this Define abbreviations and acronyms the first time they are
document and are identified in italic type, within parentheses, used in the text, even after they have been defined in the
following the example. Some components, such as multi- abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc, and
leveled equations, graphics, and tables are not prescribed, rms do not have to be defined. Do not use abbreviations in the
although the various table text styles are provided. The title or heads unless they are unavoidable.
formatter will need to create these components, incorporating
the applicable criteria that follow. B. Units
 Use either SI (MKS) or CGS as primary units. (SI units
II. EASE OF USE are encouraged.) English units may be used as
secondary units (in parentheses). An exception would
A. Selecting a Template (Heading 2) be the use of English units as identifiers in trade, such
as “3.5-inch disk drive.”
First, confirm that you have the correct template for your
paper size. This template has been tailored for output on the  Avoid combining SI and CGS units, such as current in
A4 paper size. If you are using US letter-sized paper, please amperes and magnetic field in oersteds. This often
close this file and download the file “MSW_USltr_format”. leads to confusion because equations do not balance
dimensionally. If you must use mixed units, clearly state
B. Maintaining the Integrity of the Specifications the units for each quantity that you use in an equation.
The template is used to format your paper and style the  Do not mix complete spellings and abbreviations of
text. All margins, column widths, line spaces, and text fonts are units: “Wb/m2” or “webers per square meter,” not
prescribed; please do not alter them. You may note “webers/m2.” Spell units when they appear in text: “...a
peculiarities. For example, the head margin in this template few henries,” not “...a few H.”
measures proportionately more than is customary. This
measurement and others are deliberate, using specifications
 Use a zero before decimal points: “0.25,” not “.25.” Use C. Equations
“cm3,” not “cc.” (bullet list) The equations are an exception to the prescribed
specifications of this template. You will need to determine
whether or not your equation should be typed using either the
Times New Roman or the Symbol font (please no other font).
To create multileveled equations, it may be necessary to treat
the equation as a graphic and insert it into the text after your
paper is styled.
Number equations consecutively. Equation numbers,
within parentheses, are to position flush right, as in (1), using a
right tab stop. To make your equations more compact, you
may use the solidus ( / ), the exp function, or appropriate
exponents. Italicize Roman symbols for quantities and
variables, but not Greek symbols. Use a long dash rather than
a hyphen for a minus sign. Punctuate equations with commas
or periods when they are part of a sentence, as in

ab 

 

Note that the equation is centered using a center tab stop.

Be sure that the symbols in your equation have been defined
before or immediately following the equation. Use “(1),” not
“Eq. (1)” or “equation (1),” except at the beginning of a
sentence: “Equation (1) is ...”

D. Some Common Mistakes

 The word “data” is plural, not singular.
 The subscript for the permeability of vacuum 0, and
other common scientific constants, is zero with
subscript formatting, not a lowercase letter “o.”
 In American English, commas, semi-/colons, periods,
question and exclamation marks are located within
quotation marks only when a complete thought or
name is cited, such as a title or full quotation. When
quotation marks are used, instead of a bold or italic
typeface, to highlight a word or phrase, punctuation
should appear outside of the quotation marks. A
parenthetical phrase or statement at the end of a
sentence is punctuated outside of the closing
parenthesis (like this). (A parenthetical sentence is
punctuated within the parentheses.)
 A graph within a graph is an “inset,” not an “insert.”
The word alternatively is preferred to the word
“alternately” (unless you really mean something that
alternates).
 Do not use the word “essentially” to mean
“approximately” or “effectively.”
 In your paper title, if the words “that uses” can
accurately replace the word using, capitalize the “u”; if
not, keep using lower-cased.

Identify applicable sponsor/s here. If no sponsors, delete this text box (sponsors).
  Be aware of the different meanings of the homophones e) Reassign number of columns: Place your cursor to
“affect” and “effect,” “complement” and “compliment,” the right of the last character of the last affiliation line of an
“discreet” and “discrete,” “principal” and “principle.” even numbered affiliation (e.g., if there are five affiliations,
 Do not confuse “imply” and “infer.” place your cursor at end of fourth affiliation). Drag the cursor
up to highlight all of the above author and affiliation lines. Go
 The prefix “non” is not a word; it should be joined to to Column icon and select “2 Columns”. If you have an odd
the word it modifies, usually without a hyphen. number of affiliations, the final affiliation will be centered on
 There is no period after the “et” in the Latin the page; all previous will be in two columns.
abbreviation “et al.”
B. Identify the Headings
 The abbreviation “i.e.” means “that is,” and the Headings, or heads, are organizational devices that guide
abbreviation “e.g.” means “for example.” the reader through your paper. There are two types:
An excellent style manual for science writers is [7]. component heads and text heads.
Component heads identify the different components of
IV. USING THE TEMPLATE your paper and are not topically subordinate to each other.
After the text edit has been completed, the paper is ready Examples include ACKNOWLEDGMENTS and REFERENCES, and
for the template. Duplicate the template file by using the Save for these, the correct style to use is “Heading 5.” Use “figure
As command, and use the naming convention prescribed by caption” for your Figure captions, and “table head” for your
your conference for the name of your paper. In this newly table title. Run-in heads, such as “Abstract,” will require you to
created file, highlight all of the contents and import your apply a style (in this case, italic) in addition to the style
prepared text file. You are now ready to style your paper; use provided by the drop down menu to differentiate the head
the scroll down window on the left of the MS Word Formatting from the text.
toolbar. Text heads organize the topics on a relational, hierarchical
basis. For example, the paper title is the primary text head
A. Authors and Affiliations because all subsequent material relates and elaborates on this
The template is designed so that author affiliations are not one topic. If there are two or more sub-topics, the next level
repeated each time for multiple authors of the same head (uppercase Roman numerals) should be used and,
affiliation. Please keep your affiliations as succinct as possible conversely, if there are not at least two sub-topics, then no
(for example, do not differentiate among departments of the subheads should be introduced. Styles named “Heading 1,”
same organization). This template was designed for two “Heading 2,” “Heading 3,” and “Heading 4” are prescribed.
affiliations.
C. Figures and Tables
1) For author/s of only one affiliation (Heading 3): To
change the default, adjust the template as follows. 1) Positioning Figures and Tables: Place figures and tables
at the top and bottom of columns. Avoid placing them in the
a) Selection (Heading 4): Highlight all author and middle of columns. Large figures and tables may span across
affiliation lines. both columns. Figure captions should be below the figures;
b) Change number of columns: Select the Columns icon table heads should appear above the tables. Insert figures
from the MS Word Standard toolbar and then select “1 and tables after they are cited in the text. Use the
Column” from the selection palette. abbreviation “Fig. 1,” even at the beginning of a sentence.
c) Deletion: Delete the author and affiliation lines for TABLE I. TABLE STYLES
the second affiliation.
Table Table Column Head
2) For author/s of more than two affiliations: To change
Head Table column subhead Subhead Subhead
the default, adjust the template as follows.
copy More table copya
a) Selection: Highlight all author and affiliation lines.
a.
Sample of a Table footnote. (Table footnote)
b) Change number of columns: Select the “Columns”
b.
icon from the MS Word Standard toolbar and then select “1
Column” from the selection palette. Fig. 1. Example of a figure caption. (figure caption)

c) Highlight author and affiliation lines of affiliation 1 Figure Labels: Use 8 point Times New Roman for Figure
and copy this selection. labels. Use words rather than symbols or abbreviations when
d) Formatting: Insert one hard return immediately after writing Figure axis labels to avoid confusing the reader. As an
the last character of the last affiliation line. Then paste down example, write the quantity “Magnetization,” or
the copy of affiliation 1. Repeat as necessary for each “Magnetization, M,” not just “M.” If including units in the label,
additional affiliation. present them within parentheses. Do not label axes only with
 units. In the example, write “Magnetization (A/m)” or published, even if they have been submitted for publication,
“Magnetization (A ( m(1),” not just “A/m.” Do not label axes should be cited as “unpublished” [4]. Papers that have been
with a ratio of quantities and units. For example, write accepted for publication should be cited as “in press” [5].
“Temperature (K),” not “Temperature/K.” Capitalize only the first word in a paper title, except for proper
nouns and element symbols.
ACKNOWLEDGMENT (Heading 5) For papers published in translation journals, please give
The preferred spelling of the word “acknowledgment” in the English citation first, followed by the original foreign-
America is without an “e” after the “g.” Avoid the stilted language citation [6].
expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B.
G. thanks...”. Put sponsor acknowledgments in the [1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of
unnumbered footnote on the first page. Lipschitz-Hankel type involving products of Bessel functions,” Phil.
Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
(references)
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
REFERENCES 2. Oxford: Clarendon, 1892, pp.68-73.
The template will number citations consecutively within [3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
brackets [1]. The sentence punctuation follows the bracket [2]. York: Academic, 1963, pp. 271-350.
Refer simply to the reference number, as in [3]—do not use [4] K. Elissa, “Title of paper if known,” unpublished.
“Ref. [3]” or “reference [3]” except at the beginning of a [5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
sentence: “Reference [3] was the first ...” Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
Number footnotes separately in superscripts. Place the studies on magneto-optical media and plastic substrate interface,” IEEE
actual footnote at the bottom of the column in which it was Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
cited. Do not put footnotes in the reference list. Use letters for Annual Conf. Magnetics Japan, p. 301, 1982].
table footnotes. [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
University Science, 1989.
Unless there are six authors or more give all authors’
names; do not use “et al.”. Papers that have not been

We suggest that you use a text box to insert a graphic

(which is ideally a 300 dpi resolution TIFF or EPS file with
all fonts embedded) because this method is somewhat
more stable than directly inserting a picture.
To have non-visible rules on your frame, use the
MSWord “Format” pull-down menu, select Text Box >
Colors and Lines to choose No Fill and No Line.