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Procedures Alphalist de

This document outlines the procedures for installing, updating, and using the Alphalist v6.0 data entry software. It describes how to install the software, import an existing database from v5.1, and update the database. It also explains how to generate 1601E and 1601F files and reports for a selected quarter, and print or inquire forms for a quarter. The procedures are separated into sections for installation, database management, file generation, printing/inquiry, and generating Excel reports.

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Angelo Labios
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4K views2 pages

Procedures Alphalist de

This document outlines the procedures for installing, updating, and using the Alphalist v6.0 data entry software. It describes how to install the software, import an existing database from v5.1, and update the database. It also explains how to generate 1601E and 1601F files and reports for a selected quarter, and print or inquire forms for a quarter. The procedures are separated into sections for installation, database management, file generation, printing/inquiry, and generating Excel reports.

Uploaded by

Angelo Labios
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Annex A

PROCEDURES FOR ALPHALIST DATA ENTRY V6.0

A. PROCEDURES TO INSTALL, IMPORT AND UPDATE DATABASE


I. Install
1. Go to www.bir.gov.ph
2. Go to Downloadables
3. Download the Alphalist v6 Setup
4. Install the downloaded Alphalist v6 Setup
5. Enter the Company Taxpayer Information

II. IF WITH EXISTING DATABASE (Alphalist v5.1 is installed)


a. Import database
1. Click the Alphalist Data Entry v6 shortcut located in your desktop
2. Login and enter the Company Taxpayer Information
3. Go to Utilities
4. Click Import Records
5. Click Browse
6. Go to C:\BIRALPHA51\DATA or locate the BIRALPHA51\DATA folder if the default directory
was changed during the installation
7. Select efsbir.dbc
8. Click OK
9. Click Import Now
10. A Warning Message will appear, click Yes

b. Update Database
1. Go to Utilities
2. Click Update Database

III. IF WITHOUT EXISTING DATABASE (Alphalist v5.1 is not installed)


a. Update Database
1. Go to Utilities
2. Click Update Database

B. PROCEDURES TO GENERATE FILES


* For QAP Forms, three (3) files will be generated in the local directory where the system is
installed (by default, C:\BIRALPHA6)

* Provided that the data entry is already done


a. 1601E FORMS
1. In the Main Menu, Click QAP Forms
Annex A

2. Click 1601E
3. In the "For the Quarter of" selection, select the Quarter you wish to generate
4. Click Generate File
5. Click Save button (*Save button will appear three (3) times)
6. Click OK

b. 1601F FORMS
1. In the Main Menu, Click QAP Forms
2. Click 1601F
3. In the "For the Quarter of" selection, select the Quarter you wish to generate
4. Click Generate File
5. Click Save button (*Save button will appear three (3) times)
6. Click OK

C. PROCEDURES TO PRINT/INQUIRE
* For QAP Forms, all of the encoded monthly remittance returns within the selected quarter
will be generated
a. 1601E FORMS
1. In the Main Menu, Click QAP Forms
2. Click 1601E
3. In the "For the Quarter of" selection, select the Quarter you wish to inquire
4. Click Print/Inquire

b. 1601E FORMS
1. In the Main Menu, Click QAP Forms
2. Click 1601F
3. In the "For the Quarter of" selection, select the Quarter you wish to inquire
4. Click Print/Inquire

D. PRODURES TO GENERATE EXCEL REPORTS


a. 1601E FORMS
1. Do Procedures C.a.1 to C.a.4
2. Click Excel Report

b. 1601F FORMS
1. Do Procedures C.b.1 to C.b.4
2. Click Excel Report

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