LIBRARY MANAGEMENT SYSTEM

Library Management that focuses on specific issues faced by libraries and library
management professionals.

The Basic functions of Library Management includes:

 Planning and negotiating the acquisition of materials,
 Interlibrary Loan (ILL) requests,
 Stacks maintenance, overseeing fee collection,
 Event planning,
 Fundraising, and
 Human Resources.

Functionalities Provided by Library Management System:

Provides Searching Functionalities based on various factors such as Books ,Students

,Employee Library.

 Library Management System also manage the book details online for student
details,employee details,school or college details.
 It track all the information of books,student,library employee etc...
 Manage the information of complete details of writer.
 Shows the information and description of the books.
 To increase the efficiency of managing the books and students.
 It deals with monitoring the information and transactions of issuing books.
 Manage the information of library employee.
 Editing ,adding and updating of Records is improved which results in proper resource
Management of library management system data.
 Manage the information of renewal books.
 Integration of all records of book cost.

Report Generation:

It generates the report on Books ,Students ,Employee Library.

 Provide Filters report on books ,students, library employee.

 You can easily export PDF for the books ,students, library employee.
 Applications also provides excel exports for books ,students, library
mployee.
 You can also exports the report into CV format for books ,students, library
employee.
FEATURES:

Manage Book and Member Record

 Easily manage Member and book detail with help of Barcode.

Acquisitions

 With library Management software, Acquisitions function as generate Purchase order,

Cancel Purchase Order , Reminder Purchase order , Receive Purchase Order , Invoice

and instantly available in Reports . Data can be search by feeding Purchase Order no,

Invoice No , Supplier name .

Circulation

 Library Management Software enables the complete management of multiple Item

issue and return of books using Manual or Barcode Scanner.

Barcode

 Use of Bar Codes for Library Management eases the everyday tasks of big Libraries,

where the No. of transactions exceed several thousands in number. Moreover, the

software can work even without Bar Codes seamlessly. The Bar-Code generation and

printing process is a Built-In feature of this Software.

OPAC

 Library management software admin/Member can easily search book author, Title,

Accession No, Publication, and Language also admin can filter data with category

wise.
Facility for User to Suggest items

 User suggestion and request for purchasing a new item is handled by the software

itself reducing the administrator’s task.

Alert through Email

 Admin can send mail to members, vendors, or any other people from the software.

Multiple Library Setup

 Library management software can setup at different locations.

Export All Report into Excel , Word

 Admin can take all the details which are displayed in the reports into excel and word

file.

Handles donated items, free items and keep track of donors

 Some library items are free or some person donates the item. So Library management

software keeps track of those items.

Provide Multi User environment

 Library management software gives facility of multi user environment. Multiple users

can login at the same time in the Library management software.

Maintain Any Media

 You can define a number of things that one wants to keep track of.
  One can maintain different kinds of media like Book, CD, File Documents, Video

Cassette, and Audio Cassette.

 One can maintain media with it's own specifications rather than common.

 You define the specification you want for that media, For book (pages, ISDN number,

type, volume).

Powerful Search Engine

 Library Software includes searches for words, phrases and more within single

sentences in a book, or your entire library.

 Includes (+," ",-) operators.

 'Powerful reference searching' you can find resources about any given media

anywhere in your library.

 Find media by any keyword typed in text box or by selecting the name of media

author, publisher or subject also find different combinations of author, publisher,

subject and sub subject.

 Define search field and select particular fields to display the result.

Custom Field Indices

 Library Software provides sorted data on required fields by clicking on the column

header. i.e. if clicked on publisher the data will be sorted on publisher.

 One each master form.

Lock System

 Lock the subject or group of the member, so that media can't be issued which falls

under this criteria. One can in this way restrict the issuing of the media.
Circulation

 Easy operation of circulation by entering the code of media, get all the information

related to the media and the number. (name, group, media type)

Easy Navigation and Updating

 Selecting an option from the given menu provides all the data related to that option in

tabular format in a user friendly manner.

Auto Filter & Auto Search

 On each master form, Library Software will search on the field where your cursor is

and what you type is taken as a search value.

Customize

 User can customize the system to feel easier for data entry.

 While adding records user can keep form in 'add' mode. Define Holidays.

 Set the criteria of issuing the book if member is requested for media or not.

Scrap-Type

 Define their own scrap type for scraping the media. Provides scrap runner utility to

record the number of scrap media.

Reports

 Member wise report.

 Media wise report.

 Time duration and media name for which user want the report.

 More specific report.

  AmpleTrails Library Management System

Library Management System is a software used to manages the catalog of a library. This
helps to keep the records of whole transactions of the books available in the library.
Ample Trails provides Library Management System which is very easy to use and fulfills all
the requirement of a librarian. There are many features which helps librarian to keep records
of available books as well as issued books. This software is available in both mode i.e. web-
based or local host based. We provide best Library Management System of this planet.
Here is a list of some features of Library Management System which AmpleTrails offer:

 Keep record of different categories like; Books, Journals, Newspapers, Magazines, etc.
 Classify the books subject wise.
 Easy way to enter new books.
 Keep record of complete information of a book like; Book name, Author name,
Publisher’s name, Date/ Year of publication, Cost of the book, Book purchasing date/ Bill
no.
 Easy way to make a check-out.
 Easy way to make a check-in.
 Automatic fine calculation for late returns.
 Different criteria for searching a book.
 Different kind of reports like; total no. of books, no. of issued books, no. of journals, etc.
 Easy way to know how many books are issued to a particular student.
 Easy way to know the status of a book.
 Event calendar for librarian to remember their dates.
 My Notes section for librarian to write any note.
 Online access for registered user to see the status of their books.
 Completely cloud based Library Management System.
 No need to invest heavily on Hardware.
 SAAS based pricing and much more.

Web Librarian
Web Librarian is the complete library management and automation solution that enables
information providers, information managers, resource incharge, resource managers &
librarians to manage & disseminate information available in various kind of resources.

Key Features of Web Librarian:

Barcode Scanning

Barcoding / RFID
Fee Collection

Reserve Shelf Management

Knowledge Management

Acquisition Management

Management

Periodicals Management

Unicode Compliance
What is Library Management Software?
Library Management is the systematic method of managing the whole library through a
simple and interactive interface – LMS (Library Management Software). Using LMS, the
librarian can handle basic housekeeping functions of a library such as storing all the library
item details like author name, edition, price, etc. of all the books in a library database. It helps
to provide information on any book present in library to the user as well as staff member.

Library Management Software keeps a track on all the books that are issued, returned and
added to the library. Overseeing fee collection and fine issued to late return on the book are
other important functions of LMS Software. Overall having a LMS Software is important for
an efficient, user-friendly, fast and secure library management - be it a small size school
library having limited users and books or a large size public library.

LMS software comes in various shape and sizes (e.g. small library software, cloud based
library management software etc.), platform-specific (e.g. Windows-only, Linux-only, MAC-
only) or supports multiple platforms (covering MAC, Linux, UNIX etc.), publisher-specific
(e.g. Microsoft) or multi-vendor, static (i.e. fixed, updated manually by administrator) or
dynamic (automatically updated by the SAM solution vendor), simple recognition (e.g. using
just exe data) or complex recognition (e.g. tying together multiple footprints such as
executable meta, registry entries, SWID tag data, package manager details or product specific
details gathered by running scripts).

Some commonly used LMS Software are – SURPASS, Lucidea Integrated Library Systems,
Koha ILS, L4U, OPALS, Destiny Library Manager, Handy Library Manager, Insignia
Library System, Access-It Library, MODERNLIB, Atriuum, LIBRARIAN, Readerware, etc.
It is comprehensively packaged software that supports the librarian very effectively. The
software might be either of use only for the librarian or might be useful for both - users and
the library staff.
Most software consists of modules that are integrated on the home page. The modules might
consist of the following areas:

1. Acquisition: Book orders, receipt and invoices related to quotations, procurement

and purchase of items.
2. Catalogues: Classification and Index of materials stocked.
3. Circulation: Materials lent and their receipt
4. Serial Tracking: Journals, Periodicals, Magazines and Newspapers that are
subscribed and have to track them on daily/weekly/monthly basis
5. Public Interface Usage: Checking on the software updates

In this software, each user (and even the item) has a unique ID created by the database that
allows the library staff to track the activities and status. Large libraries use both user and staff
interfaces of the software and have many integrated features. Small libraries don’t engage in
additional expense and just use the basic software system. The interfaces are simple and easy
to use. The navigation tools in these are also clean and easily accessibility to the data is
possible.
Nowadays, the cloud based & online library management system is widely in demand. In this
segment there are some high end software that have integrated automotive system that
updates information by scanning the ISBN code.

Points to Consider While Choosing A Library Management Software

Choosing a suitable Library Management Software or Library Automation Software is
always a difficult task because of the technical parameters associated with the selection of the
software, such as the shape of network, computing platform, type of operating systems and
various standards. To make it easy for you, here are some of the most important
considerations you must know while selecting an LMS Software.
A. General Considerations
1. Gather information and research thoroughly
Have meetings with your team that mostly consists of library staff, library
volunteers, and IT personnel, etc. and make a list of all your needs. Gather
information about different LMS software and research thoroughly about them.
2. Concentrate on performance and forget the decoration
Thoroughly examine the documentation for the software you are considering. Do
not go mad over their advertisements – there is more hidden in the advertisements
than it is revealed.
3. Read other’s experiences
It is very important to go through the reviews from experts who have already used
the product. Read at least two reviews of any library software before buying. This
action will give you an inside vision about how the product really is.
4. Compare price
Compare prices of various LMS software packages; understand what is included
in the package and what is excluded. Try to find out hidden costs, if any. Estimate
the cost of hardware and database creation and add it to the cost of the package.
Now compare again.
5. Stick to proven products
Analyze the reputation and experience in developing LMS software of the
originator. Find out the records of the supplier so that the direct communication
between you and the software provider is not blocked or slowed. An established
Library Management Software provider is more likely to be able to offer
continuing support.
B. Technical Considerations
1. Language
In which language the software is written? Whether a compiler or interpreter is
available on the given system to run it efficiently in terms of machine time and
storage requirements.
2. Operating System
 The package should run under the operating system you have installed in your
system or the hardware being used.
3. Hardware
The hardware being used in your system should be compatible with the Library
Management System software package and its various versions. There should be a
scope of upgradation. Other necessary or useful software should also be able to
run on the computer system.
4. Format
The LMS software package should be provided in the form of disks, tapes etc. so
that it can be transferred to another medium such as hard disk, when needed.
5. Easy to use
The Library Management System software package should be easy to interact and
use. The quality of the software - machine interface, menus, commands, screen
displays, documentation etc. will enhance ease in use of the software.
C. Visualize yourself using the Software
Visualize, how much work will be involved putting all of your books, records, or magazines
into the database of the software? Will you be able to enter each new book record? The more
accurately you visualize the steps involved in accomplishing a task, the more you know about
how a given software will deal with those steps.

D. Get the Demo

Arrange a free trial or free demonstration of the Library Management Software you are
thinking to buy, on an identical computer, configured exactly as the one you will be using.
E. Service & Support System
Most of us are not too tech friendly, so sometimes we need help regarding something. That’s
where the need of the Customer Support occurs. Customer support has an immense role in the
success of a library management system. Choose an online LMS software which provides
plenty of features like telephone support, online web chat, a ticket-based system, social
networks, community, and a strong knowledge base.

F. Some other important considerations

1. Training

Know if the LMS software supplier provides training sessions. If yes, how many people can
participate in such training sessions?

2. Catalogs

Check the possibilities of sharing the catalogs to your patrons via the internet. If you do not
have a web-server, is it possible?

3. Mobile
Can it be deployed across all staff, in any location?

4. Customizable

Can the appearance and functionality of reports, templates, and the catalogs be customized
according to your requirements?

5. Expandable

Buy only the four 'Building Block' programs – communications, word processing, electronic
spreadsheet and personal filing or database management to start with. It is easy to master a
program faster and comprehensively, if you concentrate on just one at a time. Add extra
components/enhancements later when more funding is available.Can you buy these ‘extras’
later after you are completely set-up? What if you buy a product for a small library and then
grow?

I hope this checklist will help you choose the right Library Management Software. In
addition to these if you have any personal questions make sure you ask it to each vendor so
that you get the best product for your library.

Benefits of Library Software and Potential Issues with Software

Library management system is very helpful to standalone libraries as well as libraries in
schools, colleges, educational as well as other institutes and sometimes also in places of
worship. They can take advantage of basic aspects of providing information about the
materials and their content.
Library software is helpful in better decision making about what sort of materials need to be
stocked or improved. Maintenance is not time consuming. The library staff gets a great help
from the software data. Work of the library staff gets smoother and even the work of tracking
different modules in the software can be divided among the staff for better control.

Essential Benefits:

1. Total cost of handling the library is reduced.

2. There is no need for constant hardware/software updates in cloud computing based
software
3. The library staff can focus on their jobs more easily with the updated data
4. With right inputs from the first day, the entire process of library management gets
simplified
5. The software doesn’t require IT support if the library staff is trained well
6. Some software also has provision of data sharing which can be useful for the user and
the library staff to communicate effectively.

Disadvantages:

1. The security of the data might be a problem due to the virus attack
2. There might be problems in customizing or configuring the options of the software
according to the needs of the library
3. The users might not be aware of the origin of the information appearing on the
screens and might not trust the software if there are discrepancies or errors with the
 status of the actual items. This makes it necessary to keep all the data updated
periodically.
4. The library staff must add value to their library facilities and not increase dependency
on the software. They have to create the atmosphere of attracting users to the library
facility which is not done by the software.

Important Features of a Library Management Software

1. Bar Code Technology: The new age software is the one which is able to read the bar
codes. This is an excellent feature to atomize the library completely. This enables
tracking of all the materials that are in library or with the user. Ensure that your
software package has this essential feature. It is really a big time saver.
2. Multimedia: All libraries these days not only stock books or print materials but also
other kinds of materials like CDs, DVDs, Audio/Video cassettes. This makes it
necessary for the software to have application features for saving this kind of data
3. Print Options: The library automation software that enables prints of User IDs is a
great boon. This automates the history of every member and also keeps track of
materials issued and returned by the member.
4. Compatibility: The software must be compatible with all kinds of operating systems
and software like Microsoft Office, structured query language (SQL) and DBMS.
5. Access: The software data must be accessible anytime and from any location. It must
be simple to use and easy to navigate. The search options need to be quick and easy.
Online library management system integration is a must to make it easily accessible
through different devices.
6. Efficiency: Most essential modules that are required in libraries have to be embedded.
If there is provision of automatic notifications and alerts it makes the smooth running
of the library possible. With online access of data, cataloguing becomes faster. Data
entry must be quick and easy with the features provided. If the users can sign-in to use
the online version of the services; the work burden of the librarian decreases.
7. Power to User: When users manage the accounts by themselves a lot of data input
work is removed from the hands of the librarian making them free to focus on other
aspects of library management. Search filter options must be easy to search for the
user. With the integration of the software with sms and email, the user is updated all
the time.
8. Technology aspects: The latest technology used in software enables better services
for the user. When the digital library software has customizable interface there is
possibility of better engagement with the users. The security system has to be
enhanced due to cloud computing feature of the software.
9. Support: An experienced support team is a bonus for the library staff who till date are used to the traditional methods
of handling the library. Library software support through training becomes ideal if the software vendors themselves
train the library staff.
Academics - Education Management Software
Academics ERP is a unique and very comprehensive software for management of
academic institutions like Primary & Secondary School, Degree, polytechnic, Engineering
Institutes, management Institutes, Image of Custom Academics ERP Medical college,
Coaching and other Educational institutes.
Key Features of Academics-Education Management Software:
 Activities
 Attendance management
 Event Management
 Fee Management
 Hostel Management
 Registration Management
 Time Table
 Academics
 Admission
 Email Integration
 Examination Management
 Help Desk
 HR & Payroll
 SMS

Web e-School
Web e-School is an inclusive school management /school administration software that is
designed with a sole intention of supporting schools in effectively managing their school
related operations and activities.

Features Of Web e-School:

 Fee Management
 Hostel Management
 Library Management
 Reception & Front Office
 Student Info Management
 Transport / Fleet management
 Accounting
 Admission
 Courses and Batches Management
 Examination Management
 Help Desk
 HR & Payroll
 Event Management
 Mobile Support
 SMS
  Time Table
 User Customisation
 Activities
 Attendance Management

Lucidea
The Lucidea Library Software is a powerful and one of the best library management software
that provides for comprehensive collection management, to enable users to simply find
critical details and mobile platform supporting so users can be access details in the Lucidea
library solution.

Features of Lucidea:

 Catalog Management
 Acquisition Management
 Circulation Management
 OPAC
 Reserve Shelf Management
 Self Check-in / Check-Out
 Knowledge Management
 Barcode Scanning
 Barcoding / RFID
 Fee Collection
 Patron Management
 Search Functionality
 Serials Management

Some College Library Websites:

http://www.thenewcollege.in/library.php

http://www.unom.ac.in/uploads/library/mul/coll.html

https://www.annauniv.edu/Library/index.html

http://www.cenlib.iitm.ac.in/