Hart County Middle School

Data Inventory
Kimberly Hoy
Data Source Content Dates of Students Accessibility Current Data Use More Effective Use
Area Collection Assessed
Georgia English Mid-late April All 6th, 7th, and eDirect online Data is analyzed by Although analyzing data
Milestones Language (results by mid- 8th Grade Portal for County Office staff to when it is fresh is useful,
Assessment Arts; Math May) Students selected staff look for trends and administration,
System – State (Principal, patterns. instructional coaches, and
Standardized Assistant teachers need to review
Testing Principals, AP for Curriculum & scores and plan for action
Instructional Instruction and during pre-planning and
Coaches) Instructional Coaches do throughout the school
school level analysis as year with help from
Paper copies well; Look for gaps in instructional coaches.
for teachers performance and new
instructional strategies.

Teachers calculate
number of students in
each proficiency level
and submit to AP before
leaving for summer.
Georgia Social Mid-late April All 8th Grade eDirect online Data is analyzed by Although analyzing data
Milestones Studies (results by mid- Students Portal for County Office staff to when it is fresh is useful,
Assessment May) selected staff look for trends and administration,
System – State (Principal, patterns. instructional coaches, and
Standardized Assistant teachers need to review
Testing Principals, AP for Curriculum & scores and plan for action
Instructional Instruction and during pre-planning and
Coaches) Instructional Coaches do throughout the school
school level analysis as year with help from
Paper copies well; Look for gaps in instructional coaches.
for teachers performance and new
instructional strategies.
 Teachers calculate
number of students in
each proficiency level
and submit to AP before
leaving for summer.
Georgia Science Mid-late April All 8th Grade eDirect online Data is analyzed by Although analyzing data
Milestones (results by mid- Students Portal for County Office staff to when it is fresh is useful,
Assessment May) selected staff look for trends and administration,
System – State (Principal, patterns. instructional coaches, and
Standardized Assistant teachers need to review
Testing Principals, AP for Curriculum & scores and plan for action
Instructional Instruction and during pre-planning and
*Physical Coaches) Instructional Coaches do throughout the school
Science End of school level analysis as year with help from
Course Exam Paper copies well; Look for gaps in instructional coaches.
for teachers performance and new
instructional strategies. Determine if taking high
school physical science is
Teachers calculate beneficial for all 8th grade
number of students in students by analyzing
each proficiency level students’ science
and submit to AP before performance throughout
leaving for summer. other science courses.
Georgia English Mid-late April Selected 8th eDirect online Data is analyzed by Although analyzing data
Milestones Language (results by mid- Graders Only Portal for County Office staff to when it is fresh is useful,
Assessment Arts; Math May) selected staff look for trends and administration,
System – State (Principal, patterns. instructional coaches, and
Standardized Assistant teachers need to review
Testing Principals, AP for Curriculum & scores and plan for action
Instructional Instruction and during pre-planning and
*Coordinate Coaches) Instructional Coaches do throughout the school
Algebra End of school level analysis as year with help from
Course Exam Paper copies well; Look for gaps in instructional coaches.
for teachers performance and new
*9th Grade Lit instructional strategies.
End of Course
Exam Teachers calculate
number of students in
each proficiency level
and submit to AP before
leaving for summer.
Measures of Reading; Mid-August All 6th, 7th, and Online access Scores are used to NWEA provides a linking
Academic English Mid-December 8th Grade to reports encourage student study to the Georgia
Progress (MAP) Language Mid-March Students available to academic growth and Milestones Assessment
Assessments Arts; Math administration, goal setting. proficiency levels that is
from NWEA instructional more than 80% accurate.
coaches, and Scores are used to track Admin, teachers, and
teachers student growth by instructional coaches
teacher. should be using the data
to work on individual
student deficiencies in an
effort to improve before
state testing in April.
Teachers should be using
the Student Profile Report
to drill down to specific
topics/standards that
students still need to
master.
Gifted Testing Reading; Late spring Selected All reports Gifted eligibility Connect student
English students in 6th, come back to requirements performance (pass/fail
Language 7th, and 8th AP for gifted testing) with other
Arts; Math; grade Curriculum & assessment data to see
Creativity Instruction; where any gaps may exist.
given to
selected
teachers and
sent to
students as
needed
ACCESS Testing English Spring Identified All reports ESOL eligibility Connect student
for ESOL students in 6th, come back to requirements performance (Access test
Students 7th, and 8th AP for level) with other
grade Curriculum & assessment data to see
Instruction and where any gaps may exist.
ESOL teachers;
paper reports
given to
teachers of
ESOL students
Common Unit All subjects At the All 6th, 7th, and All scores are Scores are used as a way Scores and student work
Tests conclusion of 8th grade controlled by to grade students. Some samples should be tracked
each students teachers, grade level/subject over time to determine if
instructional either through teams use the data to the unit assessments are
unit online access drill down to student meeting the intention of
or paper tests; deficiencies or standards and preparing
synthesis of instructional issues from students for state
scores can be the unit assessments. Days should
given to be designated to hold
instructional student conferences
coaches and/or reteach material.
Data should also be used
in planning for spiral
review throughout the
year.
Common Short- All subjects After teaching All 6th, 7th, and All scores are Scores and student work Scores and student work
Cycle one selected 8th grade controlled by are used to complete the samples should be tracked
Assessments power standard students teachers, Achievement Team over time to determine if
from unit either through process. This process the short-cycle
online access separates students into assessments are meeting
or paper tests; performance groups and the intention of standards
synthesis of determines which each and preparing students
scores can be group can or cannot do. for state assessments.
given to Based on the students’ Data should also be used
instructional ability, specific in planning for spiral
coaches instructional strategies review throughout the
are applied to that group year.
over a multi-day
 instructional pattern.
Math Inventory Math August, Any 6th, 7th, or Scores housed Scores are used as a Connect Math Inventory
(in Math180 December, May 8th grade within progress monitoring tool scores to other
Software) student Math180 throughout the Math180 assessments to determine
enrolled in software and program. if program is addressing
Math180 accessible by student deficiencies.
teacher and
software
administrator
Reading English August, Any 6th, 7th, or Scores housed Scores are used as a Connect Reading
Inventory (in Language December, May 8th grade within progress monitoring tool Inventory scores to other
Read180 & Arts student Read180 and throughout the Read180 assessments to determine
System44 enrolled in System44 or System44 program. if program is addressing
software) Read180 or software and student deficiencies (like
System44 accessible by Lexile and reading
teacher and comprehension scores).
software
administrator
Lucy Calkins English During each All 6th, 7th, and Scores and Scores and student work Student work samples
Writing Samples Language Lucy Calkins 8th grade student work samples are used as a should be used as
Arts unit students samples are progress monitoring tool feedback to improve
controlled by for students throughout teacher instructional
classroom school year. practice. Work samples
teacher. should be kept over time
Samples can to determine program
be shared with performance and
ELA connection to state
instructional assessment scores.
coach to
discuss in
meetings.

Other Student-Level Information

What other student-level information does your school collect?
Race/Ethnicity/State Race English Proficiency Contact Log
Gender Disability Status All Prior Assessment Scores
Birth Date Gifted Status Discipline Incidents
Attendance Health Conditions Days in ISS/OSS
Enrollment History Free/Reduced Lunch Status
Data Wish List
Are there any other types of assessment data you would like to see your school collect and use to improve instruction?
G Suite for Edu Assessment (Google Docs, Sheets, Slides)
Keyboarding Proficiency
Interest/Career Inventory to determine if our CTAE pathways match
student strengths and not just what the school wants to fund