CITY MANAGER REPORT

The Honorable Mayor and Council Letter No. 10-007

Members of the City Council
City of Warrensburg, Missouri January 21, 2010

Dear Mayor and Council Members:

SUBJECT: City Manager Report for the January 25, 2010 City Council Meeting.

Example is not the main thing in influencing

others, it is the only thing.

-- Albert Schweitzer (1875 –1965)

Inspire a Shared Vision

Challenge the Process
Enable Others to Act
Encourage the Heart
Model the Way

The quotation for this City Manager Report centers on the leadership concept of
"Model the Way.”

City Council Meetings, Study Sessions, and Executive Sessions

Pursuant to Subsections 1 and 2 of Section 610.021 of the Revised Statutes of Missouri,

relating to legal actions, causes of action or litigation involving the city and any
confidential or privileged communication between the city and its representatives and its
attorneys, and leasing, purchase or sale of real estate where public knowledge might
adversely affect the amount paid in the transaction, an Executive Session will be held
at 6:00 p.m. on Monday, January 25, 2010, at the City Hall Annex, 607 Burkarth
Road, Suite B, Warrensburg, MO. A light dinner will be available for City Council
Members during the session.

Anticipated items for this upcoming Monday, January 25, 2010 City Council Meeting
include:

• Resolution Setting Nancy Anderson Scholarship Criteria;

• Ordinance Declaring the Results of the Canvass of Statements of Candidacy and
Establishing a General Election to be Held on April 6, 2010;

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 • Ordinance Authorizing a Service Agreement with the Whiteman Area Leadership
Council;
• Hamilton Street Project Update;
• Presentation by Barbara Carroll, Community Development Director, on the
Upcoming 2010 Census;
• Presentation and Discussion of the 2009-2010 First Quarter Financial Report;
• Request for City Funding from;
o Johnson County Historical Society for the recent New Harmonies Exhibit;
o Warrensburg Arts Commission;
• Mayoral Appointments to Boards and Commissions.

Preliminary Items that are anticipated for the February 8 City Council Meeting to be held
at the Warrensburg Community Center, Multipurpose room, A, B, and C include:

• Public Comment and Hearing on an Ordinance Amending Chapter 11 Garbage

and Trash;
• Public Comment and Hearing Accepting the Solid Waste Plan;
• Presentation-Depot Preservation (improvement to the Depot) Bob Crumb;
• Approval of a Contract for the Old Johnson County Court House Project;
• Ordinance Authorizing an Agreement with Terra Technologies for Lion’s Lake;
• Ordinance Accepting the New Public Works Building;

Council Communication and Projects

You have communicated to City staff, as a group or individually, requests for information
on certain issues. The following are some of those items:

Status of Upcoming Hearings on an Ordinance Amending

Chapter 11 Garbage and Trash and Acceptance of the City’s
Solid Waste Plan

In the last City Manager’s Report we provided the City Council with copies of the
proposed Solid Waste Plan for your review. It should be emphasized again that
the City must give a two-year notice to all private waste haulers in order for the
City to change from the existing system to a solid waste franchise system. The
City Council has not as yet given that notice. The plan does not constitute two-
year notice. Both the plan and the change in Chapter 11 are separate from
taking action on the two-year notice.

As communicated last in that report, a copy of the plan is both on file with the
City Clerk and on the City’s Web page for public review and the City has
scheduled Public Hearings for citizen comment for the February 8, 2010 City
Council Meeting. In addition, City staff has taken additional steps to allow
citizens to provide comment.

• First, as was previously done for important public comment periods, we

have made arrangements to allow comments to be submitted by E-mail
on the City’s web page up until noon, Monday February 8, 2010. Copies
of all of these E-mail comments will be provided by the City Clerk to the
City Council prior to the Monday, February 8, 2010, Public Hearings.

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 • Second, in order to ensure that there is adequate room and comfort for
the public, we have moved the place of the Monday, February 8 City
Council Meeting and Public Hearings from the City Hall Annex to
Multipurpose Rooms A, B and C at the Warrensburg Community Center.

We do not plan to have any City Council Action items on this subject on the
February 8 City Council Agenda, but will look for guidance from the Council for
when the City Council wishes to take action. The two hearings on the February 8
agenda are to allow public comment on the proposed plan and on an ordinance
amending Chapter 11 of the City’s Code of Ordinances.

State law requires the City have an adopted solid waste management plan on
record. The proposed plan lays out a path to follow to give the two-year notice
and eventually enter into a contract for solid waste services. If the City Council
does not want to give a two-year notice to the waste haulers to move to a
franchise waste hauling system, the City still needs to adopt a plan and the
Chapter 11 amendments. This would entail re-writing the guts of the proposed
plan before adopting it and the Chapter 11 amendments. If the City Council
wishes to give a two-year notice to the waste haulers, we must adopt separately
the plan and the Chapter 11 amendments. Then a separate resolution giving
two- year notice must be adopted in the coming months.

First and fundamentally, the City Council after taking public comment will need to
decide if they want to change the current waste hauling system or remain with
the current system.

If the City Council has any questions or needs additional information, please do
not hesitate to contact Barbara Carroll, our Community Development Director,
Mike Batie, the Director of Public Works, or the City Manager.

Community Branding/Marketing Plan Underway

When the Chamber agreed to enter into the Branding contract for the community,
a marketing branding committee was established that was made up of a variety
of marketing individuals from the area agencies. These representatives came
from the schools, the university, the City, the chamber and other interested
groups and individuals. It was recently announced that the new chair of the
committee would be Vanessa Figg, the Director of Marketing and Community
Relations at Western Missouri Medical Center. Under her leadership, attached is
a very preliminary draft Marketing Plan that is being developed by the committee.
The committee is now working on prioritizing the goals and tactics and/or adding
additional items. This is excellent work and if the Council wishes to provide
additional input or thoughts please do not hesitate to give me a call.

Recent City Manager Activities, Meetings and Events

During the week of January 11, I met with Council Members Dyer and Brock, attended a
monthly Census meeting, met with the Mayor, and attended a Highway 13 Corridor
Committee luncheon meeting. In addition, I also worked all day on Tuesday with Lynda
Higbee on pay for performance training and met with her individually with each of the
Department Directors to begin the process. During the remainder of the week, I
attended a City staff meeting and spoke together with the Mayor at a CLIMB high school
local government day. I also met with the Senior Accountant, our auditors, reviewed a
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potential economic development prospect with the Johnson County Economic
Development Executive Director, our financial advisor, and bond counsel. I also
attended a Whiteman Area Leadership Board meeting, a Chamber luncheon, and
worked on budget matters and capital improvement matters.

During the week of January 18, I met with the Senior Account and an IRS auditor, and
attended the International Conference of Shopping Center’s Deal Making Conference in
Kansas City on Tuesday and Wednesday. Tuesday Evening I attended the Martin
Luther King banquet with the City Clerk, Mayor Terry, and Council Members Brock and
Dyer. On Thursday, I attended a Missouri City Manager Association’s training
conference in Columbia. On Friday, I met with the Tourism and Visitor’s Center Board
and Amy Kiger of WAPIP.

Upcoming City Manager Activities, Meetings and Events

During the week of January 25 I plan to meet with School Superintendent Orr on an
economic development prospect, meet with Council Members Dyer and Brock, attend a
Visitor Center Advisory Board training session, meet with the Senior Accountant and
meet individually with each Department Director on the development of performance
standards. I also plan to attend the bi-monthly Pioneer Trails Regional Planning
Commission Board Meeting, a Military Affairs Committee Meeting, and a monthly
Finance/Administration staff meeting. On Wednesday, I plan to meet with the
Warrensburg Parks and Recreation staff and attend a Historic Preservation Commission
Meeting. On Thursday, I will be at an all day Missouri Conference on Transportation in
Jefferson City, and perhaps return in time for a Tree Board Meeting and an additional
Hamilton Street comment meeting. On Friday, I will meet again with our economic
development team on an economic prospect and attend a Community Branding Meeting.

During the week of February 1, I plan to take time to be on the farm in southern Missouri
and plan to be on vacation that Monday. On Tuesday of that week, I will attend an
administrative staff meeting, and a Regional Economic Development Committee meeting
in Concordia. On Wednesday, we have scheduled a Department Director’s luncheon
and retreat. On Friday, I plan to attend a Johnson County legislative session in Leeton
and meet with our community’s legislative affairs committee later that day.

As always, if there are any questions on any matter, or if you need additional information
on this report, please contact either myself or any of the Department Directors noted in
this report.

CITY CLERK
Cindy Gabel

• Monday, January 25 is an executive session at 6:00 p.m. and a regular City

Council meeting at 7:00 p.m. at the Annex;
• Wednesday, January 27 is a WIN breakfast @ Scrappin Oasis @ 501 N.
Maguire, Suite 1 from 7:30-9:00 a.m.;
• The Historic Preservation Commission meeting is at 4:00 p.m. at the Annex and
a Park Board meeting will be held that evening at the Community Center;
• Thursday, January 28 is a ribbon cutting @ Jackie’s Studio @ 703 N. Holden
beginning at 11:00 a.m.;
• Monday, February 1 is a Planning and Zoning meeting @ 7:00 p.m. @ the
Annex;
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 • Tuesday, February 2 is a ribbon cutting @Wisdom Plus 1, Creating Tobacco-
Free Lives @ 11:00 a.m. @ the Chamber office;
• Thursday, February 4 is the Base Community Council luncheon @ Mission’s End
@ 12:00. The featured communities will be Higginsville and Jefferson City.
RSVP’s are due by noon, February 1;
• Monday, February 8 is a City Council meeting.

COMMUNITY DEVELOPMENT
Barbara Carroll, Director of Community Development

Census Day Approaches Quickly

The 2010 Census Committee met on January 11 to discuss final preparations for the
local awareness campaign for the 2010 census. Committee members are working hard
to spread the “You Count Here” message to their target audiences including; UCM
students, WAFB personnel and families, rental property owners, business and faith
leaders. I plan to brief the City Council at the January 25 meeting on the status of the
census activities.

Smoking Ordinance Inquiry

In response to the question raised at the last City Council meeting, I have consulted with
the City Attorney about the options available to the American Legion for a smoking area.
The smoking ordinance does not allow smoking in an enclosed area. A structure with a
roof and three sides could be constructed and smoking would be allowed. A structure
with a roof and four sides would not be allowed to have smoking. The construction of a
structure with a roof and three sides will require a building permit and compliance with all
City building and zoning laws. I spoke with Sam Yancey at the American Legion about
this information and said staff would be willing to meet with him or any legion member to
discuss the construction of such a structure.

Historic Preservation Commission’s January Meeting to Feature

Presentation by the State
The Historic Preservation Commission meeting on January 27, 2010, will feature a
presentation by Tiffany Patterson and JoAnn Radetic from the Department of Natural
Resources. The presentation and following discussion will focus on identifying the first
steps to creating a multiple property listing document for submission to the National
Register of Historic Places. The public is invited to attend and join in the discussion.

PUBLIC WORKS
Mike Batie, Director of Public Works

Street Department Activities

The crew has been busy repairing equipment and getting ready for the next snow event.
Salt and sand bins have been replenished. A summary report was given on January 15
with Department Directors and the Johnson County Emergency Management Director,
Steve Moody.

Starting on December 23, 2009 the community experienced 5 winter weather events in a
15 day period. The initial ice/sleet event was very difficult to plow and the ice presented
many challenges for drivers. Back-to-back storms and extreme low or sub-zero
temperatures hindered snow removal operations. Materials normally used to assist in
melting snow and ice was ineffective. This was compounded by the fact that the snow
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emergency routes remained mostly full of parked vehicles which kept the snow from
being pushed totally to the curb of the streets. Notification to the public was not done
through issuance of a Snow Emergency thru the media. Had this been accomplished,
the routes could have been widened thus making room for the additional snow that was
received. City staff will work to get this declaration made in a timely fashion in the future
and also make the public aware of this essential need when snowfall exceeds 2 inches.
In addition, we plan to add more snow route signs.

In conclusion, the City has 96 miles of streets which involved the plowing and
maintaining of 384 lane miles with multiple trips per 5 storms. A total of approximately
3,940 miles were logged by the Street Department crew’s eight trucks. Not counting
regular hours worked, 438 overtime hours took place which cost $6,766. Material cost
for 600 tons of sand, and 250 tons salt was estimated at $21,400. Equipment repair cost
was around $4,600. All totaled $32,766 was spent combating winter in the past few
weeks.

Overall consensus was that no problems were encountered by Emergency Services

throughout the periods of storms, and all major routes within the city were kept passable
for the motoring public.

Wastewater Department Activities

We are currently out to bid for a mower at the East Wastewater Plant and at the West
Wastewater Plant. Bids will be opened January 22, 2010. In addition, a briefing was
held to discuss the Sequencing Batch Reactor (SBR) process at the plant with the
operators, contractors, and engineers.

Sewer Collections Building Remodel

The contractor is making quick progress and is on track to complete the project by mid-
January.

Hamilton Street Extension

A second public meeting has been scheduled for January 28, from 5:30-7:00 at the
Community Center to address all questions that were presented at the December 17
meeting. Also, Charlie Schwinger with Bucher, Willis & Ratliff is scheduled to give a
report to the City Council at the January 25 council meeting.

Public Works Operations Building

The heating system at the building has been inspected and it was discovered that a
wrong control was installed. It is currently being worked on and should be replaced and
working properly by January 22, 2010.

PARKS and RECREATION

Kory Alfred, Director

January Parks & Recreation Board Meeting

The Parks and Recreation Board meeting scheduled for Wednesday, January 6, 2010,
was canceled due to inclement weather. The January meeting has been rescheduled
for Wednesday, January 27, 2010.

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Lions Lake Preliminary Engineering
A contract for services with Terra Technologies is on the January 27, 2010, Parks and
Recreation Board meeting agenda for approval. The contract is for preliminary
engineering services and regulatory permit acquisition for the dredging project. Because
the contract is over $10,000, the City Council must also approve the contract after
approval by the Parks and Recreation Board. This is in accordance with the City/Parks
and Recreation Board policy. I anticipate the contract for services on the agenda for the
February 8, 2010, City Council meeting.

FIRE DEPARTMENT
Phil Johnston, Fire Chief

Firefighter I and II Training Course

Battalion Chief Jim Kushner will begin the Firefighter I and II training course on February
9, 2010. The class will meet on Tuesday and Thursday evenings at Fire Station 2. The
course will continue until May 15, 2010. The students will include Warrensburg Fire
Department part-time firefighters and firefighters from other fire agencies located within
Johnson County. The maximum class size is 25 participants. Students from outside the
WFD will pay $500 to cover the costs of the materials, books and instructor time needed
for their training.

Firefighter/EMT Jack Reynolds and Firefighter/EMT Marvin Miller

Jack Reynolds will retire from the Warrensburg Fire Department on January 28, 2010.
Jack has served the City of Warrensburg as a part-time and as a full-time
Firefighter/EMT for many years. It is noteworthy that Jack’s position is being filled by
Firefighter/EMT Marvin Miller. Marvin was our longest serving part-time firefighter.
Marvin joined the WFD in December of 1977. Jack and Marvin worked together as
leaders in the part-time firefighter program for many years. We wish Jack the very best
of everything in his retirement, and we congratulate Marvin on his appointment as a full-
time Firefighter/EMT.

UCM DPS – WFD Coordination Meeting

On Tuesday, January 19, 2010, Battalion Chief Jim Kushner, Fire and Emergency
Prevention Officer Justin O’Neal and I attended a meeting at the University of Central
Missouri’s Department of Public Safety. The purpose of the meeting was to discuss
response procedures for various types of emergencies and unusual situations that occur
on the campus from time to time. The meeting was very productive. Among the
outcomes from the meeting was a concurrence that more actual emergency
preparedness and emergency incident exercises need to occur. UCM Public Safety
Department personnel will work with Chief Kushner to plan and implement at least one
actual (on-site) exercise annually.

Modifications to the City-County Emergency Management Agreement

City Attorney Doug Harris is assisting Emergency Manager Steve Moody and me by
drafting language that will modify the existing City-County Emergency Management
Agreement to authorize emergency management agency personnel to operate certain
City vehicles once they have been trained in how to use the particular vehicles. The
actual vehicle that is serving as the catalyst for this modification is a former ambulance
that is part of the Fire Department fleet. The vehicle would be equipped with special
communications equipment assigned to the emergency management agency. The
vehicle could be taken to emergency incident scenes or other locations where the
vehicle and its equipment could be useful. The modifications to the agreement will
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require County attorney and County commissioner review and approval as well as
review and approval by the City Manager and City Council before the new procedures
would go into effect.

Annual Storm Spotter Training Class

Each year, the National Weather Service holds storm spotter training classes throughout
the region. The Warrensburg session is scheduled for March 16, 2010, at 7:00 pm. The
class will take place in the W.C. Morris Auditorium at UCM. Parking is readily available
next to the class site. These sessions are well attended, and I encourage anyone with
an interest in storm preparedness to attend the class. There is no charge, and handout
materials are provided.

POLICE DEPARTMENT
Bruce Howey, Chief of Police

No News for Report

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