LAB ASSIGNMENTS (MS EXCEL 2013)

STARTING MSEXCEL

Click onto Microsoft Excel 2013 Icon on the Task Bar

or
Click on Windows Button (left bottom Corner) - Click the MS Excel 2013

When Excel is started, a new blank Worksheet appears on the screen, which consists of number of columns (
16,384) and rows (10,48,576). Each column names as A, B C…. XFD and rows numbers as 1,2,3……
10,48,576. Each workbook by default consists of one sheet named as sheet1 but we can add any number of
sheet..

The following is the screen layout and different components of MS Excel 2013.

The Quick Access Toolbar Tabs

Ribbon

Groups

Formula Bar Commands

Worksheet Working Area

Scroll Bar

Status Bar
Practice moving around in the worksheet using Arrow Movement Keys, Page Up, Page Down, Home, Ctrl +
Home etc.
Press To
DOWN ARROW (Ð) Move to the next row
UP ARROW (Ï) Move to the previous row
RIGHT ARROW (Î) or TAB key Move to the next column
LEFT ARROW (Í) or Shift TAB Move to the previous column
PAGE DOWN Move down to next page (screen)
PAGE UP Move up to previous page (screen)
HOME Move to the first column
CTRL+ RIGHT ARROW (Î) • Move to last column (if worksheet is blank
• Move to last column of the typed matter (if worksheet has data)
CTRL+ LEFT ARROW (Í) • Move to first column (if worksheet is blank
• Move to previous non blank column of the typed matter (if
worksheet has data)
CTRL+HOME Move to the first cell of the worksheet i.e. A1

1. Exit from the Worksheet either clicking on File Tab and selecting Close or clicking onto Upper X on
the Excel Window. Do not save file when prompted
2. Start MS Excel Once Again.

Exercise – 1
Prepare the following worksheet :

Number of Schools in Selected Cities of Rajasthan

District Secondary Primary Total
Ajmer 68 114
Jaipur 124 186
Kota 78 64
Sikar 39 84
Alwar 52 109
Total

After completion of the above worksheet do the following:

a) Save the worksheet with name school by clicking on Office Button followed by SAVE or Clicking on to
FLOPPY Icon.
b) Find out total number of schools in each district using formula i.e. =b3+c3 (Remember formula starts with
a = sign followed by cell reference and in between operator + , similar to what you do on calculator). You
may copy this formula by dragging it to cells downward.
c) Also calculate total number of secondary school and primary school using SUM function. (Guess why we
are using function in place of Formula =SUM(RANGE))
d) Save worksheet and Exit from MS Excel (Hope you remember how to save and exit from MS Excel)
e) Select cell containing column titles and align them to centre by clicking on Paragraph group and clicking
on Centre Alignment text and also make them Bold.
 Exercise – 2: Prepare following worksheet (Opening new worksheet – Click on File Tab – Click on New –
Blank Workbook and Click on Create) :
STATEMENT SHOWING POSITION OF CROPS FOR THE YEAR 2014-15
District Jowar Bajra Maize Total
Ajmer 115.15 66.2 43.2
Jaipur 78.35 165.9 98.7
Dausa 16.30 127.7 8.6
Sikar 4.50 274.3 5.6
Alwar 23.10 162.5 11.9
Bharatpur 20.00 70.1 5.6
Sawai Madhopur 29.45 122.5 2.1
Total
Average

After completion of worksheet, do the following:

a) Increase the column width of the column A to approximately 14 point wide.
b) Increase Column width of B, C and D together to approximately 10 point wide.
c) Find out total sowing position of Jowar, Bajra and Maize for district Ajmer using formula or function.
d) Copy this formula down to calculate totals for rest of the districts.
e) Save the file as CROPS ( Hope you remember how to save file)
f) Also calculate total of Jowar using =SUM (RANGE) Function
g) Copy this formula to calculate totals for Bajra and Maize. (Note: how the range used in the formula/
function changes as you copy them to different cell. Doesn't it automatically changes the cell references-
GREAT)
h) Find out average sowing positions of Jowar, Bajra and Maize using function =AVERAGE(RANGE).
i) Select the rows containing heading of the data, i.e. District, Jowar, Bajra, Maize and Total. Align these cells
to Centre. Also make these heading BOLD
j) Save worksheet again by clicking on to FLOPPY Icon or Selecting Save from the Microsoft Office Button.
k) Erase range containing data of Jowar and Bajra from the worksheet (Select range - press Delete Key
l) Undo the erase operation performed by typing CTRL + Z or Click on Undo in the Quick Access Toolbar
.
m) Save the worksheet and exit from EXCEL

Exercise – 3: Open the file prepared in the Exercise - 2 i.e. CROPS by selecting Open from the File Tab.
Perform following:

a. Find out the average number of Secondary and Primary School. (Use =AVERAGE(RANGE) function)
b. Find out the minimum and maximum number of schools (Use =MIN(RANGE) and =MAX(RANGE) )
c. Insert a row between Jaipur and Dausa Districts. Click onto Select row header of Dausa (entire row
would be highlighted) and Choose Home - Insert Sheet Row
d. Add following data in the blank row
e. Bhilwara 230.5 134.20 50.80
f. Observe that Total, Average and Minimum are automatically changed. Isn't it great again, no
botheration about changing the formula or function?
g. Change the value of Jowar of Jaipur from 78.35 to 39.89 and see where the result changes.
h. Make Title of the table and heading row BOLD and Centre. Save the worksheet.
Exercise - 4: VADELAL ICE CREAM PARLOUR maintains the details of items sold during the day in a
workbook as shown below.

VADELAL ICE CREAM PARLOUR

FLAVOUR QUANTITY RATE AMOUNT
Pista 56 18
Vanilla 96 12
Strawberry 71 12
Cassata 28 30
Pineapple 64 20
Kesar 26 18
Total Sales

Enter data in a worksheet as shown above and perform the following operations.
a. Save the workbook as ICECREAM
b. Minimize the workbook ICECREAM and then restore it to its original size.
c. Calculate the amount for the sales (amount column in the worksheet given above) for each flavour by
multiplying the quantity and rate.
d. Calculate the total sales at the end of the day. =sum(Range)
e. Change the rate of Kesar flavour from 26 to 21. Observe that the values of the formula are recalculated. Try
clicking Undo button on your quick access toolbar and see what happens.
f. Save the workbook again.

Exercise 5: KORES Co. keeps the employee's payroll data in a worksheet as shown below:
Kores Company Limited, Jaipur
S. No. Name Earning
Basic Pay Grade Basic HRA DA CCA Gross
Pay Salary Salary
1. Rakesh 45600 8700
2. Naveen 23500 7600
3. Krishan 7500 5400
4. Savitri 6500 5200
5. Gopal 48000 9000
6. Manish 30500 7600
7. Amit 24000 7600
Total

a. Enter the above data in a worksheet and save the workbook as EMPLOYEE.
b. In the third column we need to type text BASIC PAY in the same cell and want that it should be displayed
in two lines in the same cell. Select the entire row and click on (Wrap Text in the Alignment Group of
the Home Tab).
c. Make Title of the Worksheet (Kores Company Limited, Jaipur) as BOLD and also place in the Centre of
the four Columns in which data is typed. (Select seven cells on top of the columns, Click on to
Merge and Centre Icon on the Tool Bar.
d. Calculate Salary which is sum of Basic Pay and Grade Pay. CCA is fixed amount of Rs 480. Also calculate
HRA (20 % of Salary), DA (117% of Salary). Gross Salary is sum of Salary, DA, HRA and CCA.
e. Select the data you have entered and put border on all the cells using Border in Font Group of HOME
tab. Save your workbook.
Exercise – 6: Prepare the following worksheet:

ABC Consultants, Jaipur

Item Quantity Unit Price Gross Value
I7 Computer System 2 35000.00
Notebook i5 2 39000.00
Printer 2 7000.00
DVD 120 15.00
Pen Drive 15 560.00
Total Gross
Discount 7%
Amount Payable
Tax on Amount Payable 4.5%
Net Amount Payable

a. Increase the width of the Column A in such a way that entire data is accommodated in the column.
b. Enter a formula to calculate the gross value for I7 Computer System. (Remember * is used for
Multiplication)
c. Copy this formula for rest of the items
d. Calculate the total of the Gross Values for the all the products using SUM Function.
e. Calculate the Discount, which has been given as 7%. (Do not panic if you type 7% and it shows .07).
f. Calculate the Amount Payable after subtracting Discount Amount form the Total Gross and also
calculate Tax and Net Amount Payable.
g. Change the discount rate to 8% and see the changes. Also change Tax Rate to 6.25% and observe the
changes.
h. Make Title of the Worksheet (AMC Consultants, Jaipur) as BOLD and also place in the
Centre of the four Columns in which data is typed. (Select four cells on top of the columns,
Click on to Merge and Centre Icon on the Font Group of the HOME tab.
i. Change discount percentage value from 7% to 10% and see what changes are reflected...
j. Save the worksheet as ITEM.

Exercise - 7
Prepare a worksheet as under and fill in the blanks using Worksheet features.
Rajasthan Financial Corporation
S.No Particulars Target Expenditure/ Utilized % Utilization
Up to last Current Total
month month
1. Civil Works at the head 345000 115000 145000
Office
2. Gardening 80000 7000 15000
3. Machinery & 315000 273000 17000
Equipments for the office
4. Vehicles 277000 0 217000
5. Training for officers and 70000 42300 0
employees
6. Technical Assistance 5000 1000 3000
7. Furniture/Fixture 15000 2000 9000
8. Salaries & Allowances 490430 139000 47000
9. Operating Costs 71000 13000 21000
10. Miscellaneous 30000 1000 2500
Total
 a. Format the worksheet as above. Most of the features to format the worksheet have already been covered
in the previous exercises. Select Column heading and give them a different colours. (Home – Styles -
Cell Styles and select appropriate Style).
b. Calculate % utilization of the target. Select different formatting for cells for % Utilization
c. Save the worksheet as RFC.
d. Using Goal Seek - Suppose you want that % utilization for Civil
Works should be 96.5%, than how much amount should be the
expenditure in the current month. How will you approach this
issue - GUESS.
e. Select DATA tab – Data Tools – What if Analysis - GOAL
SEEK option and specify desired information e.g. in the Set Cell
specify cell address of the % utilization of civil works i.e. G4, in the to value - enter 96.5 and by
changing cell - E4. Click OK after specifying these values.

Exercise 8: GOAL SEEK

Prepare following statement
Assume that your basic pay is Rs. 42500/-. The Grade Pay is 7400/-, while DA and HRA are 20% and 117% of
basic pay and Grade Pay, respectively. CCA is a fixed amount of Rs. 480. In case required you may also have a
cell consisting of Basic Salary which may hold sum of Basic Pay and Grade Pay. You are required to calculate
the Gross Salary.
Once Gross Salary is calculated, perform following using GOAL SEEK (available in TOOLS Menu):
a. What should be the basic pay if you wish to receive a gross salary of Rs. 79600.
b. What should be the Grade Pay in case you want to have a gross salary of Rs. 77500/- assuming
basic pay of Rs. 45000/-
c. What should have been your basic pay if you wish to receive HRA of Rs. 10500.

Exercise - 9
The following statement shows that actual expenditure incurred on various account heads at RIPA for last three
years. Prepare the following worksheet.
Budget of HCM RIPA
S. Account Head Actual Expenditure Average of Estimate for % increase
No. last three 2014-15 over 2011-12
years
2011-12 2012-13 2013-14
1 Salaries 800000 830000 850000
2 Travel Expenses 70000 90000 100000
3 Medical Charges 60000 70000 75000
4 Office Expenses 110000 130000 170000
5 Advt., Sales & 8000 9000 12000
Publicity Expenses
Total :

After completion of worksheet, perform the following:

a. Place Title (Budget of HCM RIPA) in the centre of the table.
b. Format the heading row of the table in such a way that data is displayed as given above, i.e. longer text
is displayed in more than one line in the same cell. (Hint: Select the cells and click on (Wrap Text
in the Alignment Group of the Home Tab).
c. Make heading row as BOLD and CENTER
 d. Calculate the total expenditure for all the account head for each year. Also calculate average
expenditure for last three years.
e. Calculate the estimates for the year 2014-15 by assuming that it is 15% higher than the average of last
three years
f. Calculate the increase in percentage for the year 2010-11 with respect to the year 2011-12. (Increase is
calculated after subtracting 2011-12 expenses from the estimate for the year 2014-15 and dividing it by
expenditure of the year 2011-12.
g. Draw Border around the Table by Clicking onto BORDER Icon on the Font Group of HOME tab.
h. Save the worksheet as BUDGET.
i. Exit form MS Excel.

Exercise: 10
KORES Co. keeps the employee's payroll data in a worksheet as shown below:
S. Name Earning Deductions Net
No. Salary
Basic Grade Basic HRA DA CCA Gross GPF SI Total
Pay Pay Salary Salary
1. Rakesh 45600 8700
2. Naveen 23500 7600
3. Krishan 7500 5400
4. Savitri 6500 5200
5. Gopal 48000 9000
6. Manish 30500 7600
7. Amit 24000 7600
Total

a. Open the worksheet EMPLOYEE prepared in exercise 5 and enter columns shown above i.e. GPF, SI, total
deductions and net salary.
b. Calculate GPF and SI, rules for calculating these are as follows.
I. GPF - 5700 is deducted if grade pay is more than 8500, otherwise 4200
II. SI, which is 1000 for everyone irrespective of grade pay. Also fill up Total Deduction and Net
Salary.
c. Save the workbook again.
d. Change Basic Pay of two or employee and check whether the effects of above changes are reflected in gross
salary and net salary.
e. Save the file.
f. Change the formula for calculating SI premium in such a way that 20% of grade pay is deducted for
employees getting grade pay of less than 7600 and for others SI deduction is 25%.
Exercise - 11
Prepare following spreadsheet to see the expenses incurred on various items.

S. No. Item name Amount % Expenses of Total

Spent Expenditure
1 House Rent 3000
2 Milk 970
3 Kitchen 1750
4 Bills 1950
5 Education 1200
6 Petrol 2500
7 Entertainment 560
8 Miscellaneous 800
Total
Salary Received 23500
Savings from Salary

a. Format the worksheet as given above and also calculate total expenditure.
b. Salary Received is also given; therefore calculate monthly savings from the salary.
c. Also calculate % expenses incurred on each head of the total. Remember when you copy the formula
down; the cell references are automatically changed. Therefore you need to keep total as constant by
using in the formula before row number of the total.
d. How much would you be saving if Entertainment expenses were increased to 1350?
e. Save the worksheet as HOUSE-BUDGET. Exit from MS Excel.

Exercise - 12
ABC Consultants : Project Statement
Quarter1 Quarter 2 Quarter3 Quarter 4 Total % of
Total
Income
Sales 110000 125000 135000 140000
Rent Property 15000 15000 15000 15000
Security 25000 1000 32000 0
Total Income

Expenses
Salary Partner1 13750 13750 13750 13750
Salary Partner2 12000 12000 12000 12000
Assets 9000 9000 8000 9500
Administrative 105000 10500 10500 105000
Clerical 7000 7000 7000 7000
Telephone 1800 2500 1230 5320
Total Expenses
Net Savings
a. Format the percentage column to accommodate % sign.
b. Calculate total and percentage for all the four quarters.
c. Calculate net savings for all the four quarters after deducting total expenses from total income.
d. Save the file as PROJECT.
Exercise – 13: Open the worksheet school created in exercise- 3 which is as follows.

Number of Schools in Selected Districts Prepare a

of Rajasthan COLUMN chart-
District Secondary Primary taking District on
Ajmer 68 114 the X-axis and
Jaipur 124 186 number of
Secondary
Bhilwara 27 134
Schools on the
Sikar 39 84
Y-axis using the
Alwar 52 109 following steps:
a. Select data consisting of district names, secondary school and primary school.
b. Click onto INSERT TAB and select COLUMN from CHARTS group.
c. Select Column chart type.
d. The chart as displayed will be shown.

Exercise 14: Apply a Chart Layout

Since we do not have titles for the chart, x –axis and y-axis
therefore by applying layout we can place these titles on
the chart.
a. Click your chart. The Chart Tools become available.
b. Choose the Design tab.
c. Select appropriate chart layout (Layout 9) from Chart
Layout group.
d. Excel applies the layout to your chart.
e. In Chart Title Box, Type Comparison of Schools in
Rajasthan.
f. In X Axis Title), type District
g. In Y Axis Title, type No. of Schools
h. Save the file.

Exercise – 15 – Moving Chart to new sheet

a. Click your chart. The Chart Tools become available.
b. Choose the Design tab.
c. Click the Move Chart button in the Location group. The Move Chart dialog box appears.
d. Click the New Sheet radio button.
e. Type School Comparison - to name the chart sheet. Excel creates a chart sheet named School Comparison
and places your chart on it.

Exercise 16: Prepare a Pie Chart showing % of primary schools in each of the district of the total primary
school.
a. The Title of the Graph should be Distribution of
Primary Schools.
b. The Chart should be placed on a separate sheet called
Primary School
c. The Category Data and % should be displayed outside
the chart. (Layout – Data Labels - More Label
Options)
Exercise 17
Prepare following comparative statement for the AMC of computers
Rajasthan State Enterprises
Comparative Statement for Annual Maintenance Contract of Computer and Accessories
Anuj Shree
Item Qty System Total HCL Total Infocom Total
Computer
Server 5 4000 6000 4000
P-I 75 1200 1750 800
P-III 48 1500 1900 1200
P-IV 20 1550 1780 1300
Sub Total
Printer
Dot Matrix 5 1000 1000 1000
Desk Jet/ Ink Jet 10 1000 1000 1000
Laser Printer 4 1500 2000 3000
Notebook 2 4000 15000 10000
Subtotal
UPS
5 KVA 3 9000 8500 7000
4 KVA 1 8000 7900 3500
.5 KVA 8 1000 1500 800
CVT 40 500 490 200
Sub Total
Grand Total

Exercise 18:
Create a worksheet as shown below and save the workbook as PROJECTION.XLS

SURESH TYPES LTD.

SALES PROJECTION FOR YEARS 2000-2004
Rate of 2010 2011 2012 2013 2014
Inflation
Sales 12% 23896
Cost of Sales 5% 13697.19
Revenue
Expenses :
Mortgage 0% 2000
Maintenance 2% 2939.21
Utilities 4% 743
Wages 7% 4735
Insurance 10% 3400
Total Expenses
Net Profit

a. Calculate the projected net profit for the year 2010. The procedure for calculating the net profit projection
for a year is as follows.
• Multiply the previous year's sales with the rate of inflation (Rate column in the above worksheet). For
example, a 12% rate indicates that the sales in this year should be 12% more than the sales in the
previous year.
 • Similarly calculate projections for cost of sales, mortgage, maintenance, utilities, wages and insurance.
A negative rate indicates a decrease.
• Calculate total expenses by adding projected mortgage, maintenance, utilities, wages and insurance.
• Calculate the projected net profit for the year by subtracting total expenses from the total revenue.
b. Calculate the project net profit for the year 2011 to 2014.
c. Save this worksheet

Exercise - 19: Projection of the Income Statement.

Assume that you want to project the income statement from the base year of 2011 for five years into the future -
2012 to 2016 and summarize the results for these years. Following are the assumptions:
1. company's gross sales (rate) will increase by 5% each year
2. Cost of manufacturing the goods - designated as COGS for cost of goods sold will remain at the current
figure of 60% of gross sales.
3. commission will be 2% of the gross sales and
4. There is no tax if the gross profit is less than 50,000 otherwise it would be 48%.

These assumption values are to be placed in a separate part of the worksheet called input section. This will
permit you to perform "Sensitivity Analysis" by varying any of the parameters to measure the effect it will have
on the projection over the four years. The relationships in this worksheet are:

a. Gross sales for 1993 : 45750

b. Commission : 2% of Gross Sales
c. Net Sales : Gross sales - Commission
d. Sale for the next year : Gross Sales * (1 + Growth Rate)
e. Cost of goods sold : COGS percentage * Gross Sales
f. Gross Profit : Net Sales - COGS
g. Tax : 48% of Gross Profit, if Gross Profit > 50000
h. Net Profit : Gross Profit - Tax

• Prepare worksheet for the data given above

• Find out total of all years for gross sales, commission, net sales, COGS, gross profit, tax and net profit.
• Change the growth rate of 7.2% and see the net profit.
• Change COGS percentage to 71% and observe the changes.