ACC616 – ASSIGNMENT 1

Group Name: Josephine Teku -700007875

Jason Steven -700014600
Linda Maria -

DATA MAINTENANCE

 SYSTEM DATE
1ST November 2017

 COMPANY INFORMATION
COMPAY DETAILS
Company Name John Wong Hardware shop
Address Kukum Highway
P.O Box R1009
Honiara
Solomon
Telephone Number 677 1234567
Fax Number 677 1234568
Email [email protected]
Financial Year 2017
Last month of Financial Year November
Conversion Month November
Accounting Periods per year Thirteen
Industry Classification Retail Business
Type of Business Hardware

 SET UP ACCOUNTING LIST

 Add New Accounts

1-1220 Accrued Incomes Detail
2- 1210 Accrued Expenses Detail

 Edit Existing Accounts

1-1100 Cash Account Detail
2-2200 Mortgage on Building Detail

 Delete Unwanted Accounts

6- 3120 Corporative Adv. Allowance Detail
6- 5140 Workers Compensation Detail
  SET UP CARD FILES
 Customer Card Files

Customers Detail
Card type Customer Customer Customer Customer
Card ID C1 C2 C3 C4
Account Peter Hardware Kisa Wholesale Auki Hardware Keep Paints
Address P.O Box 100 P.O Box 101 P.O Box 102 P.O Box 103
Lata Gizo Auki Kirakira
Temotu Western Province Malaita Makira
Phone No. 677 1111111 677 2222222 677 3333333 677 4444444
Fax No. 677 1111112 677 2222223 677 3333334 677 4444445
Email [email protected] [email protected] [email protected] [email protected]
Contact Name Talia Tom Jerry Jenny
Sales layout Item Item Item Item
Printed Form Account right plus Account right plus Account right plus Account right plus
plain paper plain paper plain paper plain paper
invoice invoice invoice invoice
Invoice Delivery To be printed To be printed To be printed To be printed
Sales comment We appreciate We appreciate We appreciate We appreciate
your business your business your business your business
Shipping method Sea Freight Sea Freight Sea Freight Sea Freight
Payment is due In a Given # of In a Given # of In a Given # of In a Given # of
days days days days
Discount Days 0 0 0 0
Balance Due Day 30 30 30 30
%Discount For 0% 0% 0% 0%
early payment
%Monthly Charge 0% 0% 0% 0%
for Late Payment
Volume Discount 0% 0% 0% 0%
Credit Limit $10,000 $10,000 $10,000 $10,000
Tax Status GST Free GST Free GST Free GST Free
  Suppliers Card Files
Suppliers Detail
Card type Suppliers Suppliers Suppliers Suppliers
Card ID S1 S2 S3 S4
Account Mud Hardware Centre Hardware Supper Hardware BB Hardware
Address Veitari 11 kiki St 2 Denison Road 42 Hollander road
Lautoka Suva Suva Lautoka
Fiji Fiji Fiji Fiji
Phone No. 679 666 2921 679 675 0989 679 700 8345 679 678b6759
Fax No. 679 234 2933 679 354 2838 679 700 5676 679 897 7889
Email [email protected] [email protected] [email protected] [email protected]
Website http://www.hh.com.f http://www.ch.com.f http://www.com.f http://www.com.f
j j j j
Salutation Cheers Cheers Cheers Cheers
Contact Jackson Eddy Jimmy Freddy
Name
Purchase Item Item Item Item
layout
Printed Account right plus Account right plus Account right plus Account right plus
Form plain paper invoice plain paper invoice plain paper plain paper
invoice invoice
Invoice To be Emailed To be Emailed To be Emailed To be Emailed
Delivery
Purchase We appreciate your We appreciate your We appreciate We appreciate
comment business business your business your business
Shipping Air Freight Air Freight Air Freight Air Freight
method
Credit 30 30 30 30
term(days
)
Prompt 5 5 5 5
Payment
discounts
(%)
Period 10 10 10 10
(days)
Credit $50,000 $50,000 $50,000 $50,000
Limit
Tax Status GST FREE GST FREE GST FREE GST FREE

 SET UP INVENTORY ITEMS

Item Description Unit Tax Primary Selling Min Restock
code pack Status Supplier Prices $ Level Qty
100 Screws Box Free 1 60.00 5 100
101 Containers Each Free 1 55.00 5 100
102 Oil paint Can Free 2 80.00 5 100
103 Under Coat Can Free 3 30.00 5 100
104 Plastic Paint Can Free 4 70.00 5 100
 DATA ENTRY

 Balance Sheet as at 1st November 2017

Account Number General ledger Data Opening Balances

1-1110 Cheque Accounts 13,638.00
1-1200 Trade Debtors 14000
1-1300 Inventory 1000
1-2100 Land And Building 5000
1-2800 Motor Vehicles 5000
1-2310 Building 2998.00
2-1200 Trade Creditors 20,000.00
2-2200 Mortgage on Building 4096
3-1100 Capital 17,540.00

 Enter Opening balances for Customers

Id Customer Date Amount $ Invoice #
C1 Peter hardware 01/11/2017 238.00 216
C2 Kisa Wholesale 05/11/2017 213.00 226
C3 Auki hardware 12/11/2017 199.00 222
C4 Keep Paints 30/11/2017 144.00 227

 Enter Opening balances for Suppliers

Id Suppliers Date Amount $ Invoice #
V1 Mud hardware 08/11/2017 650.00 721
V2 Centre hardware 10/11/2017 259.00 1098
V3 Supper hardware 12/11/217 557.00 689
V4 BB hardware 30/11/2017 1530.00 142

 Record actual quantity and opening value of each inventory items on hand
Item Description Unit Tax Primary Cost On Hand
Code Pack status Suppliers Price $ Qty
100 Screws Box Free 1 15.00 15
101 Containers Each Free 1 20.00 10
102 Oil paint Can Free 2 10.00 10
103 Under Coat Can Free 3 40.00 15
104 Plastic Paint Can Free 4 35.00 15

 Enter Supplies Monthly Transactions

 Invoices received from suppliers

Date Invoice # Item code Qty Supplier ID
08/11/2017 621 100 10 AP1
08/11/2017 70 101 12 AP1
08/11/2017 96 103 15 AP3
08/11/2017 81 102 13 AP2
08/11/2017 450 104 10 AP4
  Enter Credit Notes received from Suppliers
Date Invoice # Item Qty Supplier Credit Note Amount
Code ID #
11/11/2017 74 102 2 AP2 923 15.00

 Make payments to Suppliers

Date Invoice Amount Cheque Cheque # Supplier Discount
# Amount
06/11/2017 721 500.00 2280 1 Mud hardware 12.00
08/11/2017 1098 295.00 1900 2 Centre hardware 16.00

 Enter Customers monthly transactions

 Invoices sent to customers

Date Item # Inv. # Qty Total $ Total Customer Tax
Inv.
02/11/2017 100 228 13 780 780 Peter FRE
hardware
06/11/2017 101 229 15 825 825 Kisa FRE
Wholesale
08/11/2017 102 230 10 800 800 Auki FRE
hardware
30/11/2017 103 231 12 360 Keep FRE
Paints
104 10 700 1060 FRE

 Enter Credit Notes sent to Customers

Date Credit note # Item Code Qty Customer
20/11/2017 203 103 2 Keep Paints

 Payments received from Customers

Date Receipt # Payment Amount $ Inv. # Customer
Method
08/11/2017 6 Cash 213.00 10 Auki hardware
28/11/2017 7 Cash 199.00 20 Keep Paints
  Enter other cash payments and other cash receipts

 Other Cash Receipts

Date Receipt # Payment Amount Memo Customer Allocation
Method $ account
29/11/2017 3 Cash 400 Vehicle Miscellaneous 4-800
hiring income

 Other Cash Payments

Date Cheque # Amounts Payee Memo Allocation
account
30/11/2017 5 3780 Wages Wages 6-5130

 Balance day Adjustments

o Motor Vehicles depreciated monthly at 20% p.a (2% per month). Enter as “Recurring
Transaction”
o Land and Building depreciated monthly at 10% p.a (1% per month). Enter as balance
day adjustment

 STOCKTAKE

Inventory Item # Inventory Count Cost $

100 12 50.00
101 7 30.00
103 11 25.00

 BANK RECONCILIATION
Unresented Outstanding Bank Charges Bank Statement closing
Cheque Deposit paid balance
#721 $1930.00 – sales $100 – bank 12000 debit
charges
$500.00
#1098
$295.00