SQL Financial Accounting

SQL Business Suite is designed to support applications that deliver

business-critical functionality to large deployment of network
environment. It is build and optimized for mission-specific application.

At the core SQL Business Suite lies a robust Client-Server architecture

that allows it to deliver significant advantages in flexibility, reliability,
performance and stability. Self-tuning features include cost-based
query optimization and dynamic re-balancing of report structures
enhance performance and provides a wide range of business reports.

More important, SQL Business Suite is an open period solution that

enables you to collect more data over a wider time frame for better
decision-base analysis.

- eStream Software
Updated 22 July 2010
 Contents I

Table of Contents

Part I Getting Started 6

............................................................................................................... 6
System Requirements
Installation
............................................................................................................... 6
Standalone
..............................................................................................................................
Installation 7
Network Installation
.............................................................................................................................. 9
Product...............................................................................................................
Registration 11

Part II Overview 14
Features
............................................................................................................... 14
Standard
...............................................................................................................
Function & Button 16

Part III General Ledger 18

Maintain...............................................................................................................
Account 19
Cash Book
...............................................................................................................
Entry 20
Journal ...............................................................................................................
Entry 22
Opening...............................................................................................................
Balance 23
Bank Reconcilation
............................................................................................................... 24
Maintain...............................................................................................................
Stock Value 26
Maintain...............................................................................................................
Budget 27

Part IV Customer 30
Maintain...............................................................................................................
Customer 31
Customer
...............................................................................................................
Invoice 33
Customer
...............................................................................................................
Payment 34
Customer
...............................................................................................................
Debit Note 35
Customer
...............................................................................................................
Credit Note 36
Customer
...............................................................................................................
Refund 37
Customer
...............................................................................................................
Contra 38
 II SQL Financial Accounting

Part V Supplier 40
Maintain...............................................................................................................
Supplier 41
Supplier...............................................................................................................
Invoice 42
Supplier...............................................................................................................
Payment 43
Supplier...............................................................................................................
Debit Note 44
Supplier...............................................................................................................
Credit Note 45
Supplier...............................................................................................................
Refund 46
Supplier...............................................................................................................
Contra 47

Part VI Sales 50
Quotation
............................................................................................................... 51
Sales Order
............................................................................................................... 52
Delivery...............................................................................................................
Order 53
Invoice ............................................................................................................... 54
Cash Sales
............................................................................................................... 55
Debit Note
............................................................................................................... 56
Credit Note
............................................................................................................... 57

Part VII Purchase 60

Purchase
...............................................................................................................
Request 61
Purchase
...............................................................................................................
Order 62
Goods Received
...............................................................................................................
Note 63
Purchase
...............................................................................................................
Invoice 64
Cash Purchase
............................................................................................................... 65
Purchase
...............................................................................................................
Debit Note 66
Purchase
...............................................................................................................
Return 67

Part VIII Stock 70

Maintain...............................................................................................................
Stock Group 71
Maintain...............................................................................................................
Stock Item 72
Stock Received
............................................................................................................... 73
 Contents III

Stock Issue
............................................................................................................... 74
............................................................................................................... 75
Stock Transfer
Stock Adjustment
............................................................................................................... 76

Part IX Tools 78
Maintain...............................................................................................................
User 79
Maintain...............................................................................................................
Scripts 81
Maintain...............................................................................................................
Document Number 82
Maintain...............................................................................................................
Agent 83
Maintain...............................................................................................................
Area 84
Maintain...............................................................................................................
Terms 85
Maintain...............................................................................................................
Currency 88
Maintain...............................................................................................................
Journal 89
Maintain...............................................................................................................
Payment Method 90
Maintain...............................................................................................................
Project 91
Maintain...............................................................................................................
Tax 92
Maintain...............................................................................................................
Style 93

Part X Report Designer 96

Designer
...............................................................................................................
Layout 97
Usage of
...............................................................................................................
Report Designer Toolbar 98
Standard..............................................................................................................................
Component Toolbar 99
Data Component
..............................................................................................................................
Toolbar 101
Advance..............................................................................................................................
Component Toolbar 102
Edit Toolbar
.............................................................................................................................. 102

Part XI Appendix 106

Appendix
...............................................................................................................
I - SQL Power Report Tools 106
Appendix
...............................................................................................................
II - SQL Power Grid 108

Index 116
Getting Started

Part

I
 6 SQL Financial Accounting

1 Getting Started
1.1 System Requirements
The following requirements are needed in order to run SQL Financial Accounting:
for Standalone or Client (Workstation) PC
· Microsoft Windows XP and above.
· SVGA - minimum of 16-bit colors recommended.
· Pentium IV and above computer.
· 1 GB of RAM.
· 1 GB of available hard disk space.
· Microsoft Windows Compatible Printer.

for Server PC
· Microsoft Windows XP and above.
· SVGA - minimum of 16-bit colors recommended.
· Intel Quad Core and above computer.
· 2 GB of RAM.
· 2 GB of available hard disk space.
· Microsoft Windows Compatible Printer.
· 100 Base-T NIC.

1.2 Installation
There are two type of installation, which are
· Standalone Installation
· Network Installation

Before you install the SQL Financial Accounting, make sure you have
1. Set your system regional date format to dd/mm/yyyy.
2. Install the database server on the main pc (server). In the CD it self
we provide 2 types of database server
· Interbase (for Windows 98se and above); and
· Firebird (for Windows XP/2000/NT).
You may install EITHER Interbase OR Firebird.
 Getting Started 7

1.2.1 Standalone Installation

1. Once you finish install the SQL Financial Accounting, double click the
SQL Financial Accounting icon at the desktop and the below dialog will
appear.

2. Select Standalone and click OK.

3. Select type of database you have install. (We recommend Firebird Server
for Windows 2000 / XP, Interbase Server for Win 98 / Me)
8 SQL Financial Accounting

4. You may save the DCF file in the default location by clicking save button.

Server Properties can be access through File | Account Book Manager... | Server
Properties
 Getting Started 9

1.2.2 Network Installation

At the Server PC

1. Follow the Standalone Installation .

2. Create a new database for your company.
3. Double Click My Computer and browse it to eStream folder and share it
as Full Control (i.e. able to Read and Write).
4. Login to the system (User Name: ADMIN, Password: ADMIN).
5. Click File | Account Book Manager... | Server Properties.
6. In the Server Setting select Remote(TCP/IP) option and enter all the
server information (i.e. Server Setting and the Folder Setting).
7. Click the Test... button to check the status is Success. If the Status font
color is Red mean it that you had enter incorrect information.
10 SQL Financial Accounting

At the Workstation
1. Follow the Standalone Installation except the Step 1 select Network.

2. In the Choose DCF option select Open Existing DCF and click OK.

3. In the Look in Field browse it to the Entire Network (Network

Neighborhood) and look for your Server PC Name.
4. In the Server PC folder, double click the eStream | SQLAccounting |
Default.dcf File.
 Getting Started 11

1.3 Product Registration

You may register the product anytime after installation. Unregistered account book is
only allowed up to 1000 transactions. To register :

1. Click File | Company Profile and make sure the Company Name & Address are
correct.
2. Click on <Register>, Key in the product ID as printed on the package.
3. Click <Print Activation Code Request Form> to print out in order to fax to your
dealer.
4. Wait for 1 to 2 working days for the Activation Code reply form.
Overview

Part

II
 14 SQL Financial Accounting

2 Overview
2.1 Features
Build-in Features :
· Open Period, auto calculation of b/f figures to provide yearly comparative reports.
(No Need Year End)
· Budget, multi years and multi time intervals (monthly, quarterly, half-yearly and
yearly).
· Export to external file format : Text files, MS Word, MS Excel, Lotus, Quattropro,
PDF, JPEG, HTML, XHTML & etc
· Simple drill down to source document.
· Copy & Paste on document level and detail records.
· File Attachment.
· Unlimited customer shipping / branch address.
· Post-dated cheque report.
· SQL Power Search (search anything anywhere).
· Build in Report Builder.

Add-on Modules :
Accounting
Ø Basic Currency - Keep track of Foreign Currency Customer and Supplier Account (Exchange
gain/loss auto calculate & GL posting)
Ø Advance Currency - Maintain Foreign Currency Bank Account. & Foreign bank adjustment for
adjustment on the carrying value of foreign currency. You can also perform difference
currency knock off (ie S$50 to knock of USD 20) with auto calculation on exchange
gain/loss.
Ø Project / Departmental - To handle Project or Departmental accounting.
Ø Advance Credit Control - Capable of Controlling not only credit limit but also Overdue
Account, and user definable documents to lock with supervisor password option.
Ø Document Date, Posting Date - A supplier bill dated 25th Dec 2003 is received on 4th Jan
2004, but you want to charge it into 2004 account (year 2003 a/c is closed) and aging report
follow back the original document date.
Ø Multiple Document Number Set - Unlimited Sets of Running Number (ie invoice number
for local, export, inter-company sales etc.)
Ø Odd Financial Date - Abnormal Accounting Start & End Date ( ie 25th Jan till 24th Jan of the
following year )
Ø Special Aging - Aging & Statement report display in ie. 0-14 days, 15-21 days etc format in
addition of typical 0-30, 30-60 days (current month , 1 month, 2 month etc) format.
 Overview 15

Sales / Purchase
Ø Deposit - To keep track of Deposit Received before goods delivered. Invoice will show net
payable amount. It is also applicable to purchase of goods with Deposit Paid.
Ø Sales Tax - Sales Tax at predefined rate in both % and value
Ø Multiple Pricing - Unlimited level of selling price. you can set different pricing and discount rate
base on Quantity, UOM (carton, box etc) and Customer. It is also applicable to purchase
Module.
Ø Picking List - Stock Picking for Delivery with item quantity grouping by any parameter. (ie area,
agent etc)
Ø Advance Price History - It will generate the listing of Price History (ie agent, area, customer
& etc), analyze the Pricing Trend base on any time interval (daily, weekly, monthly,
quarterly, half yearly and yearly) in both tabular (high, low, average) & graphical format. It is
a "must have" tools for a Sales Manager. It is also applicable for Purchase Pricing
Ø Sales, Purchase Price Assistant - It is a very helpful features when working on any
sales/purchase document with setting on the number of last records to be shown and from
which document types.
Ø Stock Status Assistant - Current Stock Status with Back Order Summary & Detail
information.
Ø Maintain Font Style - Feel free to assign the font Color, font Type, bold, underline to give
your business documents a new look.
Ø Item Template - Setup the Product Package Combinations for easy billing and referring.
Ø Landing Cost - Cost apportionment on Indirect Cost to charge into the Item Costing.
Ø Partial Delivery - Multiple Delivery Tracking with Comprehensive Back Order Reports.
Ø User Defined Script - User defined fields with ability to support VB & Pascal script for
calculations.
Ø Invoice ---> DO - Especially for business to issue Invoice (for payment collection) before
delivery (DO). It will also provides Back Order Reports, stock status of quantity pending for
delivery. Also applicable for purchase module.
Ø Profit Estimator - It is a very helpful features when working on any sales document with
estimation on profit margin & amount up to individual item level, with breakdown of on hand
available quantity and stock costing.

Stock
Ø Multi Stock Location - Multiple Location, Warehouse, Consignment & etc.
Ø Stock Matrix - Item matrix combinations (ie, shirt with variety of color & sizes).
Ø Stock Category - Unlimited Level of Category Settings on stock items, and capable with any
combination of category in stock reports.
Ø Secondary UOM - An unique feature for Industries with Double Unit of Measurement. (i.e
jewelry shops)

Management
Ø Cash Flow Forecast - It is particularly useful on Helping Top Management to Forecast on the
Cash Flow requirement base on any time interval (daily, weekly, monthly, quarterly, half
yearly and yearly) in both tabular & graphical format.
Ø Advance Drill Down - It is the Information Highway within the system linking all the reports
tracing down to the source document level with simple mouse click.
 16 SQL Financial Accounting

2.2 Standard Function & Button

Below is a list of the Standard button and their corresponding keyboard
equivalents:

Button & Key Description Button & Key Description

or Ctrl + X Cut or Ctrl + Del Delete Current Record

or Ctrl + C Copy or F3 Save Current Record

or Ctrl + V Paste or Esc Cancel

First Record or F12 Browse Detail or Summary

Previous Record or Ctrl + F Find

Next Record Active or Deactivate Filter

Last Record or F7 Print

or Ins New Record or F6 Preview

or F2 Edit Record or F8 Export

General Ledger

Part

III
 18 SQL Financial Accounting

3 General Ledger
The commands for General Ledger (GL) menu are the following:
 General Ledger 19

3.1 Maintain Account

Maintain Account allows user to maintain all the GL Account (i.e. Fixed Assets
Account, Expenses Account, etc) except the individual Debtor and Creditor
Account.

1. Enter GL Code and Description.

2. Check the Special Account Type if the account added is belongs to Bank / Cash /
Customer Control (use in Maintain Customer ) or Stock Account.

Maintain Account can be access through GL | Maintain Account ...

 20 SQL Financial Accounting

3.2 Cash Book Entry

1. Enter the description in the Received From field.

2. In Received In field select which payment method. (GL account to debit)
3. Enter Bank Charges amount, if available. (Auto double entry posting will be done
by the system)
4. Select GL Code (GL account to credit) and enter all the available field (i.e.
Description, Amount).

Optional Module - Basic Currency Module

5. Enter the Currency Rate. (In order for the system to calculate the local equivalent
value)
 General Ledger 21

1. Enter the description in the Pay To field.

2. In Payment By field select which payment method.(GL account to credit)
3. Select GL Code (GL account to debit) and enter all the available field (i.e.
Description, Amount).

Optional Module - Basic Currency Module

4. Enter the Currency Rate. (In order for the system to calculate the local equivalent
value)

Cash Book Entry can be access through GL | Cash Book Entry ...
 22 SQL Financial Accounting

3.3 Journal Entry

1. Enter the Description in the Description field.

2. Select G/L Code and enter all the available field (i.e. Description, Amount).
3. The system only accept total DR amount equals to CR amount

Journal Entry can be access through GL | Journal entry ...

 General Ledger 23

3.4 Opening Balance

1. Select the Project. (This field will only visible if you had purchase the Project
Module).
2. Highlight on the Account (e.g. Accum Deprn. - Motor Vehicle) you want to enter
the amount and click Edit.
3. Make sure the Total Amount is Balance (i.e. Total DR = Total CR).

Opening Balance can be access through GL | Maintain Opening Balance...

 24 SQL Financial Accounting

3.5 Bank Reconcilation

Bank Reconciliation allows user to monitor their system records with the actual
bank transactions. The system accept bank recon at any date (Bank Statement
cut off date) and multiple intervals (eg. weekly bank recon)

1. Enter and select the Bank Statement Date, Bank Account (i.e. the bank account
you want to reconcile) and Display Period (i.e. the range of date to be display in
the grid).
2. Tick Show Unticked Transactions Only, if you want the grid to show only
unreconciled transactions only.
3. Enter the Amount from Bank Statement field. Different field will guide you on the
different between the System calculated amount and the Actual amount shown in
the Bank Statement. If the Different field Amount is equal to 0 (zero), it mean the
System reconciled amount is equal to the Bank Statement amount.
4. Tick on the transaction to reconcile.
 General Ledger 25

To Enter Opening Bank Reconciliation

1. Right click on anywhere outside the grid the and you will see the popup menu
below.

2. Select Opening Bank Reconciliation... and click New

3. Select Bank Account and enter on the available field (i.e. Date, Amount, etc).

Bank Reconciliation can be access through GL | Bank Reconciliation...

 26 SQL Financial Accounting

3.6 Maintain Stock Value

1. The P & L Opening, Closing Stock A/C and Balance Sheet Stock A/C is
preselected by the system.
2. Select the Year.
3. Enter the amount in the Closing Stock Value field for the particular period.
4. Select the Project. (This field will only visible if you have purchase the Project
Module).

Maintain Stock Value can be access through GL | Maintain Stock Value...

 General Ledger 27

3.7 Maintain Budget

1. Select the Year and click Edit.

2. Select the Project. (This field will only visible if you have purchase the Project
Module).
3. In the Monthly tab, enter the amount for the particular period and account (positive
figure for CR balance, negative figure for DR balance). Summary by Quarter, Half
Year or Full Year is available on their respective tab.

Maintain Budget can be access through GL | Maintain Budget...

Customer

Part

IV
 30 SQL Financial Accounting

4 Customer
The commands for Customer menu are the following:
 Customer 31

4.1 Maintain Customer

1. Enter Customer Name, Code, etc information.

2. Click to add new branch to the particular customer.

Optional Module
3. In the Currency field select the currency you deal with the particular customer.
(Basic Currency Module).
4. In the Price Tag field select the price category for the particular customer.
(Multiple Pricing Module).
 32 SQL Financial Accounting

5. Click Credit Control Tab to enter the credit limit for the particular customer. Enter
the Credit Limit amount for the particular customer. (Advance Credit Control
Module).
6. Enter the maximum allowable Overdue Limit for the particular customer.
7. Select the document that need checking to and action to take if exceed the limit.

Maintain Customer can be access through Customer | Maintain Customer...

 Customer 33

4.2 Customer Invoice

1. Select Customer Code.

2. Select Sales A/C and enter all the available field (i.e. Description, Amount).
3. This is an amount of outstanding for this document.

Optional Module - Basic Currency Module

4. Enter the Currency Rate (i.e. the rate you sell to the customer).
5. Local Net Total = foreign amount x currency rate (e.g. 900 x 2.503).

Customer Invoice can be access through Customer | Customer Invoice...

 34 SQL Financial Accounting

4.3 Customer Payment

1. Select Customer Code.

2. In Received In field select which payment method and enter Bank Charges
amount, if available.
3. Tick which Invoice / Debit Notes to be knock-off by this payment.
Optional Module
4. Enter the Currency Rate. (Basic Currency Module).
5. Enter the Bank Currency Rate. (This field will only visible if different currency
knock off). In this situation, instead of ticking which Invoice / Debit Notes to
knock-off, you have to enter the amount to knock-off (i.e. USD50 is worth S$80).
(Advance Currency Module).

Customer Payment can be access through Customer | Customer Payment...

 Customer 35

4.4 Customer Debit Note

1. Select Customer Code.

2. Select Sales A/C and enter all the available field (i.e. Description, Amount)
3. This is an amount of outstanding for this document.

Optional Module - Basic Currency Module

4. Enter the Currency Rate (i.e. the rate you sell to the customer)
5. Local Net Total = Foreign Amount x Currency Rate (e.g. 170.70 x 2.500).

Customer Debit Note can be access through Customer | Customer Debit Note...
 36 SQL Financial Accounting

4.5 Customer Credit Note

1. Select Customer Code.

2. Select GL Account and enter all the available field (i.e. Description, Amount).
3. Tick the Invoice / Debit Note to be knock-off by this payment.

Optional Module - Basic Currency Module

4. Enter the Currency Rate.

Customer Credit Note can be access through Customer | Customer Credit Note...
 Customer 37

4.6 Customer Refund

1. Select Customer Code.

2. In Payment By field select which payment method and enter Bank Charges
amount, if available.
3. Tick which Invoice / Debit Notes to be knock-off by this payment.
Optional Module
4. Enter the Currency Rate. (Basic Currency Module).
5. Enter the Bank Currency Rate. (This field will only visible if different currency
knock off). In this situation, instead of ticking which Invoice / Debit Notes to
knock-off, you have to enter the amount to knock-off (i.e. USD100 is worth S$150).
(Advance Currency Module).

Customer Refund can be access through Customer | Customer Refund...

 38 SQL Financial Accounting

4.7 Customer Contra

1. Select Customer Code and enter the Contra Amount.

2. Tick which Invoice / Debit Notes to be knock-off by this payment.

Optional Module - Basic Currency Module

3. Enter the Currency Rate.

Customer Contra can be access through Customer | Customer Contra...

Supplier

Part

V
 40 SQL Financial Accounting

5 Supplier
The commands for Supplier menu are the following:
 Supplier 41

5.1 Maintain Supplier

1. Enter Supplier Name, Code, etc information.

2. Click to add new branch to the particular supplier.

Optional Module
3. In the Currency field select the currency you deal with the particular supplier.
(Basic Currency Module).
4. In the Price Tag field select the price category for the particular supplier. (Multiple
Pricing Module).

Maintain Supplier can be access through Supplier | Maintain Supplier...

 42 SQL Financial Accounting

5.2 Supplier Invoice

1. Select Supplier Code.

2. Select Purchase A/C and enter all the available field (i.e. Description, Amount).
3. This is an amount of outstanding for this document.

Optional Module - Basic Currency Module

4. Enter the Currency Rate (i.e. the rate you buy from the supplier).
5. Local Net Total is Total x Rate (e.g. 300 x 3.8300).

Supplier Invoice can be access through Supplier | Supplier Invoice...

 Supplier 43

5.3 Supplier Payment

1. Select Supplier Code.

2. In Payment By field select which payment method.
3. Tick which Invoice / Debit Notes to be knock-off by this payment.

Optional Module
4. Enter the Currency Rate. (Basic Currency Module).
5. Enter the Bank Currency Rate. (This field will only visible if different currency
knock off). In this situation, instead of ticking which Invoice / Debit Notes to
knock-off, you have to enter the amount to knock-off (i.e. GDP500 is worth
USD910). (Advance Currency Module).

Supplier Payment can be access through Supplier | Supplier Payment...

 44 SQL Financial Accounting

5.4 Supplier Debit Note

1. Select Supplier Code.

2. Select Purchase A/C and enter all the available field (i.e. Description, Amount)
3. This is an amount of outstanding for this document.

Optional Module - Basic Currency Module

4. Enter the Currency Rate (i.e. the rate you buy from the supplier)
5. Local Net Total = Foreign Amount x Currency Rate (e.g. 350 x 3.800).

Supplier Debit Note can be access through Supplier | Supplier Debit Note...
 Supplier 45

5.5 Supplier Credit Note

1. Select Supplier Code.

2. Select GL Account and enter all the available field (i.e. Description, Amount).
3. Tick the Invoice / Debit Note to be knock-off by this payment.

Optional Module - Basic Currency Module

4. Enter the Currency Rate.

Supplier Credit Note can be access through Supplier | Supplier Credit Note...
 46 SQL Financial Accounting

5.6 Supplier Refund

1. Select Supplier Code.

2. In Received In field select which payment method and enter Bank Charges
amount, if available.
3. Tick which Invoice / Debit Notes to be knock-off by this payment.
Optional Module
4. Enter the Currency Rate. (Basic Currency Module).
5. Enter the Bank Currency Rate. (This field will only visible if different currency
knock off). In this situation, instead of ticking which Invoice / Debit Notes to
knock-off, you have to enter the amount to knock-off (i.e. S$500 is worth USD350).
(Advance Currency Module).

Supplier Refund can be access through Supplier | Supplier Refund...

 Supplier 47

5.7 Supplier Contra

1. Select Supplier Code and enter the Contra Amount.

2. Tick which Invoice / Debit Notes to be knock-off by this payment.

Optional Module - Basic Currency Module

3. Enter the Currency Rate.

Supplier Contra can be access through Supplier | Supplier Contra...

Sales

Part

VI
 50 SQL Financial Accounting

6 Sales
The commands for Sales menu are the following:
 Sales 51

6.1 Quotation

1. Select Customer Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, U/Price,
etc).
3. This is Net Total for this document.

Optional Module - Basic Currency Module

4. Enter the Currency Rate (i.e. the rate you sell to the customer).
7. Local Net Total is Total x Rate (e.g. 17,400 x 2.503).

Optional Module - Multi Location (Warehouse) Module

5. Select the location for the particular item (i.e. from which the item should out
from).

Optional Module - Project Module

6. Select the Project for the particular item (i.e. for which project the item for).
 52 SQL Financial Accounting

6.2 Sales Order

1. Select Customer Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you sell to the customer).
7. Local Net Total is Total x Rate (e.g. 21,380 x 2.503).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. from which the item should out
from).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Optional Module - Deposit Module
8. In the Deposit Received section enter the all the particular field (i.e. Cash/Bank
Account, Chq No etc).
 Sales 53

6.3 Delivery Order

1. Select Customer Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you sell to the customer).
7. Local Net Total is Total x Rate (e.g. 21,380 x 2.503).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. from which the item should out
from).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Optional Module - Deposit Module
8. Enter the Deposit Amount (i.e. how much you want the deposit amount to be
allocated to this document).
 54 SQL Financial Accounting

6.4 Invoice

1. Select Customer Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you sell to the customer).
7. Local Net Total is Total x Rate (e.g. 21,380 x 2.503).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. from which the item should out
from).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Optional Module - Deposit Module
8. Enter the Deposit Amount (i.e. how much you want the deposit amount to be
allocated to this document).
 Sales 55

6.5 Cash Sales

1. Select Customer Code.

2. Select Item Code and enter the available fields (i.e. Description, Qty, etc).
3. This is Net Total for this document.
9. In the Payment Received section enter the all the particular field (i.e. Cash/Bank
Account, Chq No etc).
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you sell to the customer).
7. Local Net Total is Total x Rate (e.g. 21,380 x 2.503).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Optional Module - Deposit Module
8. Enter the Deposit Amount (i.e. how much you want the deposit amount to be
allocated to this document).
 56 SQL Financial Accounting

6.6 Debit Note

1. Select Customer Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, U/Price,
etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you sell to the customer).
7. Local Net Total is Total x Rate (e.g. 21,380 x 2.503).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. from which the item should out
from).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
 Sales 57

6.7 Credit Note

1. Select Customer Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, U/Price,
etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you sell to the customer).
7. Local Net Total is Total x Rate (e.g. 1,060 x 2.3098).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. to where the item should in to).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Purchase

Part

VII
 60 SQL Financial Accounting

7 Purchase
The commands for Purchase menu are the following:
 Purchase 61

7.1 Purchase Request

1. Select Supplier Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, U/Price,
etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you buy from supplier).
7. Local Net Total is Total x Rate (e.g. 1,060 x 3.800).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. to where the item should in to).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
 62 SQL Financial Accounting

7.2 Purchase Order

1. Select Supplier Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you buy from supplier).
7. Local Net Total is Total x Rate (e.g. 1,900 x 3.800).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. to where the item should in to).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Optional Module - Deposit Module
8. In the Deposit Paid section enter the all the particular field (i.e. Cash/Bank
Account, Chq No etc).
 Purchase 63

7.3 Goods Received Note

1. Select Supplier Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you buy from supplier).
7. Local Net Total is Total x Rate (e.g. 1,900 x 3.800).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. to where the item should in to).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Optional Module - Deposit Module
8. Enter the Deposit Amount (i.e. how much you want the deposit amount to be
allocated to this document).
 64 SQL Financial Accounting

7.4 Purchase Invoice

1. Select Supplier Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you buy from supplier).
7. Local Net Total is Total x Rate (e.g. 1,900 x 3.800).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. to where the item should in to).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Optional Module - Deposit Module
8. Enter the Deposit Amount (i.e. how much you want the deposit amount to be
allocated to this document).
 Purchase 65

7.5 Cash Purchase

1. Select Supplier Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, etc).
3. This is Net Total for this document.
9. In the Payment Received section enter the particulars
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you buy from supplier).
7. Local Net Total is Total x Rate (e.g. 1,900 x 3.800).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. to where the item should in to).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Optional Module - Deposit Module
8. Enter the Deposit Amount (i.e. how much you want the deposit amount to be
allocated to this document).
 66 SQL Financial Accounting

7.6 Purchase Debit Note

1. Select Supplier Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, U/Price,
etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you buy from supplier).
7. Local Net Total is Total x Rate (e.g. 1,900 x 3.800).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. to where the item should in to).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
 Purchase 67

7.7 Purchase Return

1. Select Supplier Code.

2. Select Item Code and enter all the available field (i.e. Description, Qty, U/Price,
etc).
3. This is Net Total for this document.
Optional Module - Basic Currency Module
4. Enter the Currency Rate (i.e. the rate you buy from supplier).
7. Local Net Total is Total x Rate (e.g. 1,900 x 3.800).
Optional Module - Multi Location (Warehouse) Module
5. Select the location for the particular item (i.e. from which the item should out
from).
Optional Module - Project Module
6. Select the Project for the particular item (i.e. for which project the item for).
Stock

Part

VIII
 70 SQL Financial Accounting

8 Stock
The commands for Stock menu are the following:
 Stock 71

8.1 Maintain Stock Group

Maintain Stock Group allows user to set the default account posting for the
particular group of items.

1. Enter Group Code and Description.

2. Select the default Sales Account for the particular group of items. (i.e. where to
Credit if the user issue Invoice or Debit Note).
3. Select the default Cash Sales Account for the particular group of items. (i.e.
where to Credit if the user issue Cash Sales).
4. Select the default Sales Return Account for the particular group of items. (i.e.
where to Debit if the user issue Credit Note).
5. Select the default Purchase Account for the particular group of items. (i.e. where
to Debit if the user enter Purchase Invoice or Supplier Debit Note).
6. Select the default Cash Purchase Account for the particular group of items. (i.e.
where to Debit if the user enter Cash Purchase).
7. Select the default Purchase Return Account for the particular group of items. (i.e.
where to Credit if the user enter Purchase Return).
 72 SQL Financial Accounting

8.2 Maintain Stock Item

Maintain Stock Item allows user to set the individual items information.

1. Enter Item Code and Description.

2. Select Item Group (i.e. to which group the particular item for) and enter all the
available fields (i.e. Ref Cost etc)
3. If you have multiple UOM (i.e sometime you may buy or sell in different sizes eg
Carton or Box) you may specified it here.

Optional Module - Sales Tax Module

4. Select the Tax Type for the particular item.

Optional Module - Stock Matrix Module

5. Select the Item Matrix for the particular item.

Optional Module - User Defined Script Module

6. Select the Script for the particular item.
 Stock 73

Optional Module - Secondary UOM Module

7. Enter the Secondary UOM for the particular item.

* Note:
If the item you enter is non-controllable item e.g service charge then you may tick off
the Stock Control option and the particular item will not shown in stock card.
If the particular item is no longer active you may tick off the Active option and the
particular item will not shown in the item list selection.

8.3 Stock Received

1. Enter the Description (will shown in Stock Card).

2. Select Item Code and enter all the available field (i.e. Description, Qty, etc).
Optional Module - Multi Location (Warehouse) Module
3. Select the location for the particular item (i.e. to where the item should in to).
Optional Module - Project Module
4. Select the Project for the particular item (i.e. for which project the item for).
 74 SQL Financial Accounting

8.4 Stock Issue

1. Enter the Description (will shown in Stock Card).

2. Select Item Code and enter all the available field (i.e. Description, Qty etc).
Optional Module - Multi Location (Warehouse) Module
3. Select the location for the particular item (i.e. from where the item should out
from).
Optional Module - Project Module
4. Select the Project for the particular item (i.e. for which project the item for).
 Stock 75

8.5 Stock Transfer

Optional Module - Multi Location (Warehouse) Module

1. Select the From Location and To Location the following items should move to.
2. Select Item Code and enter all the available field (i.e. Description, Qty, U/Cost,
etc).
 76 SQL Financial Accounting

8.6 Stock Adjustment

1. Enter the Description (will shown in Stock Card).

2. Tick Write-Off if you wanted the stock loss cost to be absorb to other quantity of
item.
3. Select Item Code and enter all the available field (i.e. Description, Qty, U/Cost,
etc).
6. Enter negative quantity mean stock out.

Optional Module - Multi Location (Warehouse) Module

4. Select the location for the particular item (i.e. to or from where the item should in
to or out from).

Optional Module - Project Module

5. Select the Project for the particular item (i.e. for which project the item for).
Tools

Part

IX
 78 SQL Financial Accounting

9 Tools
The commands for Tools menu are the following:
 Tools 79

9.1 Maintain User

Maintain User allows user to maintain the particular access right for the
particular User

Figure 1

1. Enter all the available field (i.e. Login Name, Name and Department).
2. Signature field allow you to load a image signature which can be printed on in the
document eg. Quotation. To load your signature, right click your mouse in the
Signature field and select Load... (see Figure 2 below) and look for the file.
 80 SQL Financial Accounting

3. Click Change Password and enter your password and click OK.

Figure 4
4. Click Access Right. In this access right you can tick and/or untick which function
can or can't be access or use by the particular user. You may Import the Access
Right from one user to another user by clicking the Import Access Right and
select from which user you wanted to import from.
 Tools 81

9.2 Maintain Scripts

Maintain Scripts allows user to maintain the formula or calculation for the data
entry.

Optional Module - User Defined Script Module

1. Enter the Code and Description.
2. In the Script field you can enter the formula using either Pascal or VB Script.
 82 SQL Financial Accounting

9.3 Maintain Document Number

Optional Module - Multiple Document Number Set Module

1. Select the Document Type (e.g. Customer Invoice) and enter the Description for
the particular set of document (e.g. Invoice No. with Agent Code).
2. Enter Next Number (i.e. the next document number), Format * (i.e. the display
format for the particular set of number).
3. Script field allow to maintain flexible running number by coding.(example above).

Note : Standard numbering format:-

1. %.nd n is the numeric value (i.e. the number of character to
be shown e.g. %.5d mean 5 character).
2. {@dd/mm/yyyy} This will follow the document date. Eg. If document
date is 15 Jan 2004 then it will show as 15/01/2004
follow by the running format eg {@dd/mm/yyyy}-
%.5d, next number is 12346 the output will be
15/01/2004-12346.
3. {hh:mm:ss} This will show the current system time. E.g.
{hh:mm:ss} and current time is 3:15:30PM, then the
will show as 06:15:30.
If you using the Script field then the Format field will be ignored.
 Tools 83

9.4 Maintain Agent

Maintain Agent allows user to maintain the Agent or Salesman name and code.

Code : Specify a code for the company's respective agent.

Description : Name of the Agent.
 84 SQL Financial Accounting

9.5 Maintain Area

Maintain Area allows user to maintain their Customer or Supplier by Area or
Territory

Code : Specify a code for the Area.

Description : Name of the Area.
 Tools 85

9.6 Maintain Terms

Maintain Terms allows user to maintain their Customer or Supplier Sales or
Purchase Terms.

1. Due in number of Days - Means that how many day the document due. Eg. if you
set as 60 Days the document will due on the 60th day from the document date.
 86 SQL Financial Accounting

2. Due on specific day of the month - Means that which day of the document due.
Eg. if you set as 2 Month 6 Days the document will due on the 6th of the 2nd
month.
 Tools 87

3. Due in the month end - Means how many month the document is due. Eg. if you
set as 2 Months mean the document will due at the end of 2nd month.
 88 SQL Financial Accounting

9.7 Maintain Currency

Maintain Currency allows user to maintain Foreign Currency Customer and
Supplier.

Optional Module - Basic Currency Module or Advance Currency Module

1. Enter all the available field (i.e. Code, Symbol & Description).
2. Enter the we BUY at rate (i.e. the rate when we purchase goods) and we SELL at
rate (i.e. the rate when we sell the goods) fields.
3. Select the color for the particular currency - for display in all the grid layout.
 Tools 89

9.8 Maintain Journal

Maintain Journal allows user to maintain the Account Journal. Normally the
system will auto generate for once you had create a new account book.
 90 SQL Financial Accounting

9.9 Maintain Payment Method

Maintain Payment Method allows user to maintain Cash and Bank setting e.g.
Journal, Bank charges account and etc.

1. Select the Journal for the particular payment method.

2. Select the Bank Charge Account for the particular payment method.

Optional Module
3. In the Currency field select the currency for the particular payment method.
(Advance Currency Module).
4. In the OR Number Set and PV Number Set field select the default set document
number for the particular payment method. (Multiple Document Number Set
Module).
 Tools 91

9.10 Maintain Project

Maintain Project allows user to maintain the project accounting as the branch or
departmental basis.

Optional Module - Project Module

Code : Specify a code for the project

Description : Description for the project
Project Value : Enter the project value for the particular project
 92 SQL Financial Accounting

9.11 Maintain Tax

Maintain Tax allows user to maintain Sales & Purchase Tax.

Optional Module - Sales Tax Module

1. Enter all the available field (e.g. Code, Description, etc)
2. Tax Account is the Accrual of Sales Tax Account (i.e. Liability)
 Tools 93

9.12 Maintain Style

Maintain Style allows users to decorate their own style for Sales, Purchase and
Stock Entry.

1. Click the Font button and the below dialog will popup and select what type, style
and size of font you prefer and click OK
94 SQL Financial Accounting
Report Designer

Part

X
 96 SQL Financial Accounting

10 Report Designer
In the SQL Financial Accounting it allows user to customise almost all the
available report except the Financial Report (i.e. Profit & Loss Statement and
Balance Sheet Statement) to suit the user company requirements.

To design the report just click Tools | Report Designer... and you will see the
following dialog

Highlight the report you wanted to design and click Design... button.
 Report Designer 97

10.1 Designer Layout

Once you click design you will see the above dialog (the left one).
The white rectangular areas with the gray bars below are called bands.
This report has a Header, Detail, and Footer band.
When Report Builder generates a document from this layout, the objects in
the Header band will appear at the top of each page. The objects in the
Footer band will appear at bottom of each page. And the objects in the
Detail band will repeat down the page until no more page space is
available, at which point a new page will be started. The Detail band prints
once for each row of your data selection.
This is how a document is created from the layout. You can generate a
different document from the same layout by simply changing your data
selection.
 98 SQL Financial Accounting

10.2 Usage of Report Designer Toolbar

The following sub-topics will explain the usage of the Report Designer
toolbar. There are including: -

Standard omponent oolbar

Data omponent oolbar

Advance omponent oolbar

Edit oolbar
 Report Designer 99

10.2.1 Standard Component Toolbar

The following table will explain the usage of each icon in the Standard
Component Toolbar. This toolbar will assist in creating the most
commonly used report components.

Component Icon Description

Label Used to display text. Assign the Caption
property to control the text value. You can have
the label resize automatically to fit a changing
caption if you set the AutoSize property to True.
Memo Used to print multiple lines of plain text in a
report. To set the value, assign a string list to
the Lines property. To dynamically resize the
memo during printing, set the Stretch property
to True. Use the ShiftRelativeTo property to
define dynamic relationships with other
stretchable objects.
Rich Text Used to print formatted text. To set the value,
assign the RichText property or use the
LoadFromFile or LoadFromRTFStream
methods. Use the ShiftRelativeTo property to
define dynamic relationships with other
stretchable objects. At design-time you can use
the Report Builder's built-in RTF Editor to load,
modify, and save rich text data stored in files.
System Variable Used to display common report information
such as page number, page count, print date
and time, date, time, etc. The type of
information displayed is controlled by the
VarType property. The format is controlled by
the DisplayFormat property.
Variable Used for calculations via an Object Pascal
event handler assigned to the OnCalc event or
a RAP event handler assigned to the OnCalc
event. Access the Calculations dialog (via the
speed menu) or the Calc tab of the Report
Designer to code a RAP calculation for this
component.
100 SQL Financial Accounting

Image Used to display bitmaps and windows metafiles

in reports. Assign the Picture property of this
component in order to place an image in your
report. Use the Report Designer's built-in
picture dialog to load images at design-time
Shape Use this component to print various shapes
(squares, rectangles, circles, ellipses). Set the
Shape property to select a type of shape. Use
the Brush and Pen properties to control the
color and border respectively.
Line Displays single and double lines (either vertical
or horizontal.) Set the Style property to control
whether the line is single or double. Set the
Weight property to control the line thickness in
points. Set the Position property to control
whether the line is vertical or horizontal.
Chart Used to display standard (non-data-aware)
Tee-Charts. This component enables you to
use Tee-Chart inside the Report Designer. You
can access the TeeChart editor via a popup
menu.
Bar Code Used to render bar codes. The string value
assigned to the Data property is encoded
based on the Bar-Code Type. If the data to be
encoded is in a database, use DBBarCode. The
following symbologies are supported: Codabar,
Code 128, Code 39, EAN-13, EAN-8, FIM
A,B,C, Interleaved 2 of 5, Post-Net, UPC-A,
UPC-E.
Check Box Displays a check box using the WingDings font.
 Report Designer 101

10.2.2 Data Component Toolbar

The following table will explain the usage of each icon in the Data
Component Toolbar. This toolbar will assist in creating data-aware report
components.

Component Icon Description

DBText Used for displaying values from all types of
database fields. Use the Display Format property to
format the value.
DBMemo Used to print plain text from a memo field of a
database table. This control will automatically word-
wrap the text. Set the Stretch property to True and
the component will dynamically resize to print all of
the text. Use the Shift Relative To property to define
dynamic relationships with other stretchable
objects.
DBRichText Used to print formatted text from a memo or BLOB
field of a database table. This control will
automatically word-wrap the text. Set the Stretch
property to True and the component will
dynamically resize to print all of the text. Use the
Shift Relative To property to define dynamic
relationships with other stretchable objects.
DBCalc Used for simple database calculations (Sum, Min,
Max, Count and Average.) The value can be reset
when a group breaks using the Reset Group
property.
DBImage Used to print bitmaps or windows metafiles, which
are stored in a database BLOB field.
DBBarCode Used to render bar codes based on the Bar Code
Type and the value supplied via the Data Field
property. The following symbologies are supported:
Coda bar, Code 128, Code 39, EAN-13, EAN-8,
FIM A,B,C, Interleaved 2 of 5, Post Net, UPC-A,
UPC-E.
DBChart Allows data-aware TeeCharts to be placed within a
report.
DBCheckBox Displays a check box based on the value of the
field specified in the DataField property. Can be
used with a Boolean field (or any other type of field
via the BooleanTrue, BooleanFalse properties).
 102 SQL Financial Accounting

10.2.3 Advance Component Toolbar

The following table will explain the usage of each icon in the Data
Component Toolbar. This toolbar will assist in creating advanced report
components.

Component Icon Description

Region Used to logically group components together. Use
the Shift Relative To property to move the region in
relation to another dynamically resizing component
(such as Memo, Rich Text or child-type Sub-
Report.)
SubReport Used to handle multiple master details, create side-
by-side reporting effects and hook reports together
as one. If you need a report to print within the
context of a band, use a child-type sub-report. If
you need to hook reports together use a section
type sub-report. The Print Behavior property
determines the sub-report type. Normally the
programmers use this function.
CrossTab Used to present summarized data in a grid format.

10.2.4 Edit Toolbar

This toolbar will assist in setting the most important property or properties
for the currently selected component.

1. No component selected.
 Report Designer 103

2. Data-aware component selected.

This configuration allows the data pipeline and data field for the
component to be set. The dropdown list on the left shows the data
pipeline. The drop-down list on the right shows the field name.

3. Label component selected.

Here a label component has been selected in the Report Designer. The
Edit toolbar displays an edit box from which the label's caption can be
set.
104 SQL Financial Accounting

4. Shape component selected

Here a shape component has been selected in the Report Designer.

The Edit toolbar displays the different
shape types.

5. Line component selected.

This configuration allows you to move the line to the top, bottom, left, or
right within the line's selection
handles.
Appendix

Part

XI
 106 SQL Financial Accounting

11 Appendix
11.1 Appendix I - SQL Power Report Tools
A typical report box can be seen in all reporting screen in SQL Account. The
parameter (Date, Document No etc) will be different for each reporting needs.

In any report presentation, SQL Account our user can Freely manipulate on
data SORTing & GROUPing any combination in report presentation

Data Sorting : In every reports, the default sorting sequence will be by date.
For instant, if you want your report to sort by <Customer Name> , than
just highlight on <Customer Name>, use arrow key to arrange on the
sequence you. Click on <apply> button.
 Appendix 107

Data Grouping : Normally the default setting does not group by any
parameter. But if you want your report to group by ie. <Customer Name>
, than just check on <Customer Name>, Click on <apply> button to view
result in print preview.
 108 SQL Financial Accounting

11.2 Appendix II - SQL Power Grid

How SQL GRID can help you throughout the system :

1) Build-in MS Excel® Style Data Filtering

To activate this function : Click on 'Filter' button under the menu bar.
 Appendix 109

2) Automatic Sorting Against an Unlimited Number of Columns

All the grid in our system allows you to sort against one or more
columns.
To activate this function : Simply hold your SHIFT key and click on the
column header.
110 SQL Financial Accounting

3) Automatic Runtime Column Selection

You can easily customize the columns visible on-screen with intuitive
drag and drop, just as they can in MS Outlook®
To activate this function : Right click at the column header, choose
"Field Chooser".
 Appendix 111

4) Instant Runtime Summaries for All Grouped Nodes and

Summaries Footer
To activate this function : You can summarize information by Right
click at the footer, choose the formula you want.
112 SQL Financial Accounting

5) Data Grouping
To activate this function : Simply click on the column header which
you wanted to group, drag it and drop it in the Group By Box.

6) Export to external file format (excel, text, jpeg, html etc.)

To activate this function : Right click at the column header, choose
"Grid Export".
7) Drill Down to source documents
To activate this function : Simply double click at the document you
want to drill down.
8) Standard and Extended Multi-Selection Support
To activate this function : Simply hold your CTRL or SHIFT key and
click on the record in the grid.
 Appendix 113

9) Save and Load Customise Grid

To activate this function : Right click at the column header, choose
"Save Grid Layout" or "Load Grid Layout".

a) In the Layout Name enter the layout name.

b) Tick "Set this layout as default layout", if you wanted to use as the
default layout.
114 SQL Financial Accounting

10) Incremental Search for each Column

You can instantly locate any information displayed within individual
columns without the need to scroll the entire contents of the grid.
To activate this function : Just click on the column you wanted to
search and start enter your keywords.
 Appendix 115

11) Change the Column Header Caption

To activate this function : You can instantly change the column header
caption by Right click at the column header, choose "Change Grid
Column Caption".
 116 SQL Financial Accounting

Index -E-
Edit Toolbar 102
-A- -F-
Advance Component Toolbar 102
Features 14
Advance Credit Control Module 31
Field Chooser 108
Advance Currency Module 34, 37, 43,
Filter 108
46, 88, 90
footer 108
-B- -G-
Bank Reconcilation 24
General Ledger 18
Basic Currency Module 20, 33, 34, 35,
36, 37, 38, 41, 42, 43, 44, 45, 46, 47, 51, Goods Received Note 63
52, 53, 54, 55, 56, 57, 61, 62, 63, 64, 65, Grid Export 108
66, 67, 88 Group By Box 108
Basic Currency Module) 31
-I-
-C- Installation 6
Cash Book Entry 20 Invoice 54
Cash Purchase 65
Cash Sales 55 -J-
Change Grid Column Caption 108 Journal Entry 22
Credit Note 57
Customer Contra 38, 47 -L-
Customer Credit Note 36
Load Grid Layout 108
Customer Debit Note 35, 44
Customer Invoice 33 -M-
Customer Payment 34
Maintain Account 19
Customer Refund 37, 46
Maintain Agent 83
-D- Maintain Area 84
Maintain Budget 27
Data Component Toolbar 101, 102
Maintain Currency 88
Debit Note 56
Maintain Customer 31
Delivery Order 53
Maintain Document Number 82
Deposit Module 52, 53, 54, 55, 62, 63,
Maintain Journal 89
64, 65
Maintain Payment Method 90
Maintain Project 91
 Index 117

Maintain Scripts 81
Maintain Stock Group 71 -R-
Maintain Stock Item 72 Report Designer 96
Maintain Stock Value 26
Maintain Style 93 -S-
Maintain Supplier 41 Sales Order 52
Maintain Tax 92 Sales Tax Module 72
Maintain Terms 85 Save Grid Layout 108
Maintain User 79 Search 108
Multi Location (Warehouse) Module 51, Secondary UOM Module 72
52, 53, 54, 55, 56, 57, 61, 62, 63, 64, 65,
Set this layout as default layout 108
66, 67, 73, 74, 75, 76
sort 108
Multiple Document Number Set Module
82, 90 Standalone Installation 7
Multiple Pricing Module 31, 41 Standard Component Toolbar 99
multiple UOM 72 Standard Function & Button 16
Stock Adjustment 76
-N- Stock Issue 74
Network Installation 9 Stock Matix Module 72
Stock Matrix Module 72
-O- Stock Received 73
Stock Transfer 75
Opening Balance 23
Supplier Contra 47
Opening Bank Reconciliation... 24
Supplier Credit Note 45
-P- Supplier Debit Note 44
Supplier Invoice 42
Password 9
Supplier Payment 43
Product Registration 11
Supplier Refund 46
Project Module 23, 26, 27, 51, 52, 53,
System Requirements 6
54, 55, 56, 57, 61, 62, 63, 64, 65, 66, 67,
73, 74, 76, 91
Purchase Debit Note 66 -U-
Purchase Invoice 64 User Defind Script Module 72, 81
Purchase Order 62 User Defined Script Module 72
Purchase Request 61 User Name 9
Purchase Return 67

-Q-
Quotation 51
Company Name :

Product ID :

Channel Partner :