COMPLIANCE REPORT

ACTIONS TAKEN on PREVIOUS TEAM’S RECOMMENDATION

Main Campus
Level II – 3rd REACCREDITATION Philippine Association of
Sanciangco Street Program: Computer Engineering Colleges and Universities
Cebu City, Philippines Commission on Accreditation

Area I. Philosophy and Objectives

Opportunities for Recommendations Action Taken Verification

Improvement

1. To ensure their 1. The vision, mission and

effective dissemination, goals of the University
the vision, mission and are continuously
goals of the university printed in the manuals/
were printed in handbooks and are
manuals and displayed in prominent
handbooks and were locations thru postings
displayed in prominent on wall frames and
locations. bulletin boards;
2. Students were required
to submit a reaction
paper based on the
institutional and
college VMG.

Exhibit:
- Student
manual/handbook
- Administrative
manual
- Non-teaching
personnel
handbook
- Faculty manual
- Wall frames/
Bulletin boards
- Submitted reaction
papers
2. Manuals and Manuals and handbooks
handbooks of the are available to teaching
school contained its and non-teaching
vision and mission and personnel, staff and
were presented as students for effective
exhibits, as follows: dissemination.
a. Administrative
Manual; Exhibit:
 b. Non-teaching - Acknowledgement
Personnel receipts
Handbook;
c. Faculty Manual;
and
d. Student Handbook.
3. The objectives of the The philosophy, vision and
program were in mission of the University
harmony with the were revisited and revised
philosophy, vision and to ensure that the
mission of the objectives of the program
university. are anchored with.

Exhibit:
- Memo
- Approved vision
and mission
- Minutes of the
meeting
 Area II. Faculty

Strengths:

1. Numerous monetary and non-monetary incentives on top of those mandated by law were enjoyed by
tenured faculty members like: leave of absence and long leave of absence; study and/or research leave;
sickness benefit; emergency leave; tuition fee discounts; educational benefit for dependents; medical and
dental services; extended medical and dental benefits for dependents; mortuary benefits; summer pay;
retirement pay; hospitalization insurance; accident insurance; longevity pay; and graduate school financial
assistance;

2. Students trust that their instructors possessed the necessary skills and expertise needed to handle
professional courses/subjects;

Opportunities for Recommendations Action Taken Verification

Improvement
- Some faculty 1. The number of The number of
members handled course/subject preparations was reduced
more than 4 preparations of to a maximum of four (4)
course/subject faculty members preparations.
preparations should be limited to 4
to ensure quality Exhibits:
instruction. - Faculty loads
- Student’s
evaluation
- Service records

2. A number of faculty - Proper The criteria for ranking and

members were not implementation of evaluation for the revised
ranked. the ranking system ranking system is still
must be ensured under deliberation. Hence,
for all faculty it is not yet incorporated in
members, to the Faculty Manual.
motivate them to However, information on
work hard. the current Ranking
system is available at the
Academic Affairs Office.
Once finalized, it will be
uploaded in the UC
Website together with the
forms and instructions for
accomplishment. The
current Faculty Manual
(2014) is also uploaded in
 the UC Website.

Exhibits
- Draft copies of
proposals for
deliberation and
approval of the
Operations
Committee Current
Ranking System.
- Faculty matrix
- Ranking systems
manual 2010 plus
drafts
- Faculty contract/o
HR
- The percentage of 3. Consider hiring part- Part-time faculties were
faculty members time faculty members hired with strong industry
with industry from the industry so experience.
experience was that they can share to
minimal. students their Exhibits:
expertise gained from - Faculty loading
practicing their - Contract c/o HR
profession.
4. Faculty members - Faculty members Program Heads and
were not fully aware could be involved Faculty were involved in
of the program in the the formulation of the
educational objectives development, PEOs and POs
(PEO’s) as well as the assessment, and
required program evaluation of the Exhibit
outcomes (PO’s) PEO’s and PO’s to - Memo
make them fully - Minutes of the
aware of the meeting
attributes they are - Approved PEO’s
expected to and PO’s
develop among
their students.
- The number of 5. Faculty members Faculty with aligned MAs
faculty with should be encouraged were hired as full time and
appropriate to pursue master’s part time.
academic degree in computer
qualifications was engineering. Exhibits:
minimal. - Contract
- Faculty Portfolio
6. Faculty involvement in - More faculty The college through the
research and members could be University Research Office
publication was encouraged to was given three (3) slots
minimal. participate actively for actions researches.
in research and Exhibits:
publication - Book of Abstract
activities. - Invitation for paper
presentation
 Area III. Instruction

Strengths:

1. Cisco-online curriculum was integrated into the computer engineering curriculum, thus enriching the
program of studies.

2. Free WIFI was provided to faculty and students, enabling them to access updated information from
worldwide sources.

3. Outstanding achievements of students were recognized and encouraged through the dean’s list, honor roll,
academic excellence award, and grant of academic scholarships.

4. The university provided venue for the holistic development of students and to hone their talents and skills in
the culture, the arts, and sports through organizations such as Theatre Workshop Company, Dance
Company, UC Chorus, UC Technical Production, Cheer and Dance Team, Symphonic and String Ensemble,
Drum and Bugle Corps, and Brass Band.

5. Integration of theory and practice was evident in the curriculum. Students were exposed to several
laboratory design, and field activities that made use of varied physical, environmental, social and financial
resources.

Opportunities for Recommendation Action Taken Verification

Improvement
1. Evidence did not 1. A process for the OBE–based Syllabi were
show the regular regular assessment developed and
assessment and and evaluation of the implemented this 2nd
evaluation of the program outcomes semester AY. 2015 – 2016
program outcomes. should be developed
and implemented by Exhibit:
the college to - OBE – Syllabi
measure their
achievement.
2. Guidelines and 2. Guidelines and Procedures were
procedures were not procedures should developed
formulated covering be developed that
the periodic revision will serve as a basis Exhibit:
of the course syllabi. for improvement of - Copy of the
the course syllabi. procedures
3. The policy governing 3. The college must Attendance for faculty
faculty attendance strictly implement its was strictly implemented
was not strictly policy on faculty through the HR Office.
implemented. attendance to
ensure that faculty Exhibit:
members are always - Checker’s
 in the classroom Reportapproved
regularly and on- by the Dean
time.
4. The Student Manual 4. Policy statements The required qualifications
did not contain the covering the for student’s participation
policy governing the academic in co-curricular activities
academic qualifications wereuploaded in the UC
qualifications required for website.
required for students’
students’ participation in co- Exhibit:
participation in co- curricular activities - UC website
curricular activities. should be printed in - Calendar of
the Student Manual. activities
5. Program educational 5. PEO’s should be PEO’s has been
objectives (PEO), published in the developed, implemented
which are simple and different official and published starting AY.
measurable were not publications of the 2015 – 2016.
formulated. university. Moreover,
a system of periodic Exhibit:
assessment and - Syllabi
evaluation of the
program objectives
can be adopted to
measure their
achievement.
6. Some references 6. All reference References listed in the
listed in the course materials listed in syllabi were made
syllabi were not the course syllabi available in the library.
available in the must be made
library. available in the Exhibit:
library. - Syllabi
- Library listing
 Area IV. Library

Strengths:

1. An effective and clearly drawn presentation on the utilization of the collections was posted in the bulletin
board of the library.

2. “Perk points” section was an innovation that attracted the clientele to the library due to the various shapes
and sizes of the sofas.

3. “New Arrivals” display of newly acquired library materials was aesthetically pleasing and informative, thus
promoting the library collections.

Opportunities for Recommendations Action Taken Verification

Improvement
1. Some facilities of the 1. Consider Refurbishing of library
library needed refurbishing/re- furniture’s and fixtures
improvement as painting of wooden are on-going.
follows: chairs, tables, and
1.1. Wooden chairs, circulation counters, Exhibit:
tables, including the office Job request
circulation furniture. The Photos
counter flooring should be
including office repaired. Moreover,
furniture looked air conditioning units
dilapidated; may be installed in
1.2. The flooring the reading areas.
needed repair;
and
1.3. The reading
areas had
inadequate
ventilation.
2. A substantial number 2. Continuous Continuous acquisition to
of print and non-print procurement of print print and non-profit
library materials were and non-print library library materials are on-
outdated. materials should be going.
observed, giving
emphasis to the five- Exhibit:
year Collection profile
Requisition
3. Participation of the 3. The Faculty Library The faculty-library
Faculty Library Committee should committee is doing its
Committee in take the lead in part in promoting library
promoting the promoting the resources and seminar.
resources and library resources and
services of the library services. Exhibits:
was minimal. - Minutes of the
meeting
- Attendance
- Faculty-library
committee
program of
activities
 Area V. Laboratories

Strengths:

1. Several laboratory courses were provided in the curriculum, which were beyond the requirements of
accreditation, ensuring strong support to instruction.

2. Computer laboratories were fully equipped with various application software like Electronic WorkBench,
AutoCAD, Dream Weaver, Macro Media Fireworks, Macro Media Flash, Borland C++, and various windows
application software, which could support laboratory instruction.

Opportunities for Recommendations Action Taken Verification

Improvement
1. Annual training 1. Annual training in Safety training for faculty,
program in laboratory laboratory safety staff, and students were
safety for faculty, must be provided conducted by the School
students, and for faculty, throughthe UC -METC
laboratory staff was students, and staff
not conducted. using the different Exhibits:
laboratories. - Certificate of
attendance of
faculty (2011 to
2015)
- Safety sheet
signed by the
students and
faculty.
- Pictures
- Evaluation
2. The program for the 2. The program for the CCTV cameras were
modernization of the modernization of installed outside the Cisco
different laboratory the different and CAD laboratories.
facilities was not fully laboratory facilities Request was made to
implemented. should be fully installed CCTV cameras
implemented, to inside the laboratories;
ensure that
equipment are DLPs were used in the
adequate in classrooms and
quantity, up-to-date, laboratories;
and working
properly. Purchased of new
laboratory trainers as well
as PCs

All computer units had

been networked for
optimization at the
 microprocessor
laboratory.

Exhibits:
- Inventory list
- photos
3. Revision/publication 3. The date of All laboratory manuals
date, name of revision/publication, were provided with
authors, and table of names of authors, as necessary preliminary
contents were not well as table of pages.
printed in the contents have to be
laboratory manuals. included in the Exhibit:
laboratory manuals. - Laboratory
manuals
4. Several laboratory 4. Laboratory manuals All laboratory courses
courses were not must be provided in were provided with
provided with every laboratory laboratory manuals.
laboratory manuals. course, for the
guidance of the Exhibit:
faculty and - Laboratory
students. manuals
 Area VI. Physical Plant and Facilities

Strengths:

1. Security measures had been intensified in the campus through the installation of CCTV cameras in
strategic locations.

2. For easy and quick access to the library collections, the library provided facilities for online public access
catalog (OPAC).

3. A stand-by generator was available in case of power outage that supplied emergency power to the
different offices and classrooms.

Opportunities for Recommendations Action Taken Verification

Improvement
1. Ventilation of the 1. Ventilation of the The improvement for
school canteen school canteen ventilation has been
located at 5th floor located at the 5th approved by the
was poor. floor must be management.
improved. Proper
insulation of the Exhibit:
ceiling should be - Pictures
done.
2. Elevator services in 2. Elevator services in Elevator services had
the seven (7) storey the seven (7) storey been extended until
buildings did not buildings must be 6pm. Status is 100%
extend beyond office extended beyond compliant.
hours. office hours, for the
convenience of the Exhibits:
school constituents. - Extended
elevator service
schedule
- DTR of Operator
3. The lack of 3. A consultation room Two consultation rooms
consultation room for for students must be were provided and in
students was noted. provided. place in the
department.

Exhibits:
- Physical layout
- Consultation
form
4. Electrical outlets in all 4. Electrical outlets in Labels and signages
classrooms did not all classrooms must were posted.
 have proper voltage have proper voltage
labels. labels. Exhibits:
- Pictures of
classroom
electrical outlets
with voltage
label
5. The date of 5. The date of Regular inspections
inspection of fire inspection of all fire were done on fire
extinguishers in all extinguishers in all extinguishers in all
floors, offices, floors, offices, floors, offices,
laboratories, and laboratories, and laboratories, and
libraries were not libraries must be libraries.
indicated on the tag indicated on the tag
attached to the units. attached to the Exhibits:
units. - Fire
extinguisher
inspection
report
- Pictures.
6. Some classrooms 6. Classrooms used for Room 424 has been
used for the program the program must converted into an air-
such as Room 424 have proper conditioned room.
had poor ventilation, ventilation,
since they only had especially room 424. There are now 4 electric
two (2) ceiling fans. Two (2) additional fans in each classroom
ceiling fans could be to improve ventilation.
installed to improve
the ventilation in the Exhibit:
classrooms. - Pictures
7. The CAD Laboratory 7. The CAD Laboratory CAD laboratory has
was outdated and must be updated been upgraded with
not equipped with and equipped with new PCs compatible
drawing tablets drawing tablets and with the installed CAD
specific for CAD. specific for CAD, for software
the students to be
able to learn and Exhibit:
acquire the skills - Inventory lists
being required by - Pictures
the program.
8. A room for the 8. An extension room Movable rack was in
conduct of activities should be provided placed in the
and experiments that for the CISCO laboratory.
will simulate routing Laboratory for the
and switching was conduct of activities Exhibit:
not provided in the and experiments - Photos
CISCO Laboratory. that would simulate
routing and
 switching.
9. The microprocessor 9. The existing Upgrading were made
trainer was outdated. microprocessor through the
trainer should be purchasedof new
upgraded or microprocessor
replaced with a high trainers.
end model.
Exhibits:
- Inventory list
- Pictures
 Area VII. Student Personnel Services

Strengths:

1. A post office operating from 8:00 a.m. to 5:00 p.m. served the postal needs of the university community;

2. Payment of student accounts may be done by money transfer, through Western Union, providing comfort
and convenience to parents. Payments can be made at any ASPAC Bank branch or deposited to the
Metrobank account of the university. Furthermore, an ATM machine was made available in the campus (near
Gate 2)

3. Computerized information kiosks were available for easy access of student’s grades and accounts/balances
(c/o EDP).

4. Working scholars deployed in different departments were given 100% tuition fee discounts and an allowance
of Php6.00/hour of service.

5. Peer facilitators were extended scholarships and discounts. Currently, three (3) senior peer facilitators were
provided 100% tuition fee discounts; while twenty (20) junior peer facilitators were granted 50% tuition fee
discounts (for confirmation c/o guidance);

6. The university gave free breakfast/meal coupon worth Php25.00 to 100 students (“early birds”) daily on a
first come first served basis. The program was sponsored by the chancellor and was administered by the
Student Affairs Office. Furthermore, a privilege card was issued by management to all members of different
organizations, which entitled the bearer to a 10% discount for a minimum purchase of Php20.00 (c/o HR);

7. The university through the office of the president provides car and cash incentives for board topnotchers;

8. The Director of Student Affairs served as the PESO manager, thus providing better employment
opportunities to graduates;

9. The university provides tuition fee discounts to students who are fire victims.

Opportunities for Recommendations Action Taken Verification

Improvement
1. Only two (2) out of 1. Guidance counselors Financial assistance is
eleven (11) guidance should be available to all guidance
counselors were encouraged to counselors under the
licensed. complete their Graduate Financial
graduate degree in Assistance Program.
 guidance and Seven of the guidance
counseling. personnel are master’s
Management may degree holders, 80% are
extend scholarship enrolled in the master’s
grants to non- degree program in
teaching academic guidance counseling.
personnel. There is a licensed
The school should guidance counselor.
comply with the
guidance and Exhibits:
counseling act of - UC Main Campus
2004, to Non – Teaching
professionalize the Staff/ Guidance
guidance services. Center
- Guidance
Counselors
Portfolio
- Contract
2. Minimal researches 2. The Guidance Center There were research
were conducted, should conduct study conducted using
which were limited researches that are the data and test result
to students’ beneficial to from the guidance office.
profiling. Available students’ needs and
data in the Guidance development. Exhibits:
Office were not used Administrators, - Action research
for research, i.e. teachers and staff listings
tests results. may utilize the
findings and results
of those researches
for continuous
improvement.
3. Evaluation of 3. All student activities Students activities were
student activities should be evaluated evaluated and analyzed to
was not conducted regularly. Results of ascertain the needs of the
regularly. evaluation must be students
analyzed to
determine the Exhibits:
effectiveness of co- - Calendar of
curricular activities Activities
and ascertain if they - Evaluation Form
meet the needs of - Evaluation Results
students. of Activities
 Area VIII. Social Orientation and Community Involvement

Strengths:
1. Viability and sustainability of each outreach program has been ensured by the support of the university
in terms of budget allocation.

2. Regular visits to the adopted community was ensured by the university’s provision of transportation.

3. Continuity of the projects was secured with the supervision and monitoring of their implementation by
the director and the program coordinators.

4. The partner barangay is receptive of the outreach program of the university as the result of the
encouragement and support given by its administration indicating a high level of commitment to
community development.

5. Integration into the area and implementation of the outreach program was facilitated by its
counterparts in the barangay, namely, the key sitio persons, the sectoral heads, and other barangay-
based volunteers.

6. Proper management of outreach program has been ensured through division of student volunteers into
teams with which specific activities are assigned.

7. The barangay officials of the partner barangay gave a meaningful participation to the community
extension activities of the university.

Opportunities for Recommendations Action Taken Verification

Improvement
1. Absence of a 1. To foster a more stable The memorandum of
memorandum of relationship, a formal agreement concludes
agreement was noted memorandum of between the institution
with the newly agreement should be and the adopted
adopted community, concluded between the community and it was
Brgy. T. Padilla institution and the updated last February 7,
adopted community. 2015 updated.

Exhibit:
- Memorandum of
Agreement
2. Records did not show 2. All monitoring and Documents on monitoring
that monitoring and follow-up activities and follow up activities
follow-up activities of should be are now in place. They
the outreach program documented, to ensure have been utilized for
were conducted. that outreach program improvement.
programs are properly Also, a feedback
 sustained. Results of mechanism is used to
the monitoring and verify beneficiality of the
follow-up activities training program.
could be the bases for
continuous Exhibits:
improvement of the - Monitoring
program. Reports
- Evaluation reports
Moreover, - Action plan
organizers should
trace the
whereabouts of the
recipients of the
training program,
to provide
feedback if what
they had learned
was beneficial to
them or not.
3. Researches on the 3. Students and The students in
outreach faculty should be collaboration with the
programs/activities encouraged to faculty had produced
implemented by conduct researches community research
the department in pertaining to the outputs about the viability
the community community, which of the “Activity” and
were not done, may include the Housekeeping Programs
considering that following: and their initial impact to
the university was 3.1 Viability of the the community as well.
already on its fifth program
(5th) year in Brgy. conducted in the Exhibits:
Sapangdaku. adopted - Summary Report
community; and of the Survey on
3.2 Impact of the the viability of the
outreach program Computer
to the community. Engineering
extension
program.
- Impact
Assessment of the
Computer
Engineering
extension
program.
4. Only the faculty 4. The Service-learning
who was in-charge recommendation pedagogy has been
of Community that all faculty employed to ascertain the
Extension Services members be involvement of the faculty
was actively encouraged to members in the outreach
 involved in participate in the activities.
implementing the outreach activities
programs. It is hereby Exhibits:
should be noted reiterated. - Course Syllabi
that this - Service Activity
observation was Plans
noted during the - Service Records
previous - Reflective writings
accreditation visit. - Certificates
- Photos
documents
- Attendances
sheets
5. Documentation of 5. Project proposals, Comprehensive
the community planning sessions, documentations and
extension services attendance of program mechanics are
and activities was beneficiaries/recipi now in place as the
not conscientiously ents, and exhibits show.
done. volunteers/particip
ants, as well as Exhibits:
budget should form - Course Syllabi
part of the - Service Activity
documentation. Plans
Mechanics on how - Service Records
to run the program - Reflective writings
should be defined. - Certificates
Evaluation should - Photos
be conducted documents
regularly. - Attendances
Furthermore, other sheets
relevant activities - Summary Report
associated with the of the Survey on
extension services the viability of the
should be Computer
documented, i.e., Engineering
employment of extension
residents from the program.
adopted barangay - Impact
through the efforts Assessment of the
of the university; Computer
marketing of Engineering
products as output extension
of livelihood program.
program, etc. - Monitoring
Reports
- Evaluation reports
- Action plan
- Memorandum of
 Agreement
- Budget requests
- Budget approval
- Liquidation
reports
6. It was noted that 6. Release of the Budget for outreach
processing of the budget for an activities are released as
budget for outreach expected and even in
community project/activity much earlier time.
outreach was slow. should be
expedited. A lead Exhibits:
time may be - Budget requests
considered in the - Budget approval
processing of any - Liquidation
budget, for a more reports
effective
implementation of
the outreach
program.
 Area IX. Organization and Administration

Strengths:

1. Scholarships were provided by the university, be it academic or working scholarships for poor but
deserving students.

2. Male and female faculty members, as well as non-teaching staff, were provided with two sets of
uniforms for free by the university.

3. The campus ministry sponsored a daily mass officiated by a campus chaplain, ensuring the spiritual
development of the constituents of the school.

4. Fringe benefits are provided by the University beyond mandated by law.

5.
Opportunities for Recommendations Action Taken Verification
Improvement
1. Research 1. More emphasis The college through the
output of the could be made University Research Office
institution was on the thrust to was given three(3) slots for
minimal. finish more actions researches.
researches.
Exhibits:
- Book of Abstract
- Invitation for paper
presentation
2. Some faculty 2. Faculty All faculty members are
members were members should active affiliates of
not members be encouraged professional organization.
of relevant to join Yet, faculty members who
professional professional are selected to join to
organizations. organizations seminars based on their
and be sent to needs.
seminars and
conventions Exhibits:
sponsored by - Certificates of
those Membership,
organizations to Trainings and
update them on Seminars
new trends - Faculty Portfolio
along the
industry.
3. Assessment 3. Evaluation Annual revision of faculty &
and evaluation should be staff development program
were not conducted on to enhance activities that
conducted on the faculty and promotes faculty/staff
the faculty and staff capabilities and
staff development competencies.
development program to
program. check the Exhibit:
impact of the - Faculty evaluation
different Results
activities on the - Faculty Development
competencies of Plan
faculty
members and
employees.
4. Feedback on 4. Unit heads The finance manager is
the budget should be given finalizing the budget
performance feedback on the performance of the college.
was not given budget
to unit heads. performance to Exhibits:
make them - OPEX(Operating
informed, as Expenses)
basis for future - CAPEX(Capital
decisions/action Expenses)
5. It was gathered 5. Staff Staff development training
that the staff of development on customer relations was
the Registrar’s training on conducted. A refresher
Office were customer course as part of the in –
neither relations must service training shall be
approachable be conducted. conducted in summer 2016.
nor
accommodatin Exhibits:
g. - Attendance sheet
- Program of
Orientation/
reorientation
- Memo on Customer
service
6. Working 6. Working To ensure the confidentiality
students were students should of records in the Registrar’s
assigned in the not be deployed Office, a Job Description for
Registrar’s in the working scholars assigned to
Office. Registrar’s the Office was formulated
Office, to ensure and approved by
the security, Administration. The job
control and description limits their tasks
confidentiality to non – confidential areas of
of student work.
records.
Exhibit:
- Working Scholar’s
Job Description