Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND I,OCAL GOVERNMENT

A. Francisco Gold Condominium II, EDSA corner Mapagmahal St., Diliman, Quezon City
Telephone Number 925.11.48 ' 925.88.88 ' 925.O3'32
www.dilg.gov.ph

February L2, 2Ol4

MEMORANDUM CIRCULAR
No. 20]-4-18

TO ALL CITY/MUNICIPAL MAYORS, LIGA PRESMENTS AT ALL

LEVEL, DILG REGIONAL DIRECTORS, BUREAU/SERVICE
DIRECTORS, PROVINCIAL AND CITY DIRECTORS AND ALL
OTHERS CONCERNED

SUBJECT: GUIDELINES IN THE CONDUCT OF THE BARANGAY NEWLY.

ELECTED OFFICIALS (BNEO) PROGRAM

The barangay being the basic political unit has always been at the forefront of local
development undertakings in the country. Collectively, the barangays are partners of the national
government to respond to development challenges because of their strategic situation at the
grcssroots level especially in the effective and efficient service delivery to the community. The
synergy created by the barangays in service delivery reflects the state of governance of the city
or the municipality.

With the 2013 barangay elections just concluded, a large number of newly-elected
barangay offrcials would assume office with a fresh mandate from the people. Given the
magnitude of the new set of barangay officials to include the re-elected and those who served in
previous terms, the DILG through the Local Government Academy (LGA) the National
Barangay Operations Office (NBOO) and the different DILG Regional and Field offices in
partnership with the Liga ng mga Barangay and other stakeholders have come up with a BNEO
Program that will assist these newly elected local officials in the performance of their functions
as national government's partner in nation building.

The BNEO is a term-based, integrated capacity development intervention for elected

barangay Oflicials who will be serving office from 2013 to 2016.It is geared to enhance their
competencies to attain the needed synergy to transform the barangays as champions of
excellence in basic service delivery and bring the government closer to the people.

Flexibility is a vital feature of the BNEO Program considering the diverse profile of
participants (level of technical know-how), their location and also in terms of how content can be
accessed and personalized to meet individual participant's need. Thus, the program offers a
variety of delivery mode such as Face-to-Face classroom sessions, Distance Leaming through
Radyo Aralan, Peer Leaming, Coaching and Mentoring.

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 These guidelines provide a systematic and coordinated implementation of the BNEO
program and to ensure delineation of tasks and responsibilities of the various stakeholders in the
program.

Il. Program Objective

Generally, the program aims to capacitate the newly-elected barangay officials to enable
them to perform their mandated tasks and responsibilities and build a continuum of capacity
development framework for actions anchored on the basic tenets of good governance such as
fansparency, accountability and integnfy and participatory governance.

Specifically, the BNEO Program aims to:

1. Ensure the smooth transition of powers and authorities from the old to the incoming
barangay ofhcials;
2. Enhance the competencies of barangay officials in performing their mandated tasks
and responsibilities;
3. Harness the participation of citizens as major partners in local development;
4. Facilitate compliance to performance management policies and audits; and;
5. Establish linkage to awards and incentives programs that recognize good barangay
govemance.

III. Program Components

The BNEO Program consists of four (4) components: Component 1- Reinventing Public
Service: A Guide to Action; Component 2 - Looking Forward to Better Governance; Component
3 - Competency Enhancement and; Component 4 - Enhancing Barangay Performance.

This program will be implemented in parfnership with the Liga ng mga Barangay (LnB),
National Government Agencies, Local Resource Institutions (LRIs), and other stakeholders.

Component 1: Reinventing Public Service: A Guide to Action. This component of the

BNEO Program consist of two (2) parts:

Part 1: Ensuring Smooth Transition

This aims to facilitate a smooth transition of powers and authorities from outgoing to
the incoming Barangay Officials. The outgoing local officials must provide transition
documents to the incoming local officials. All Punong Barangays are directed to
conduct an inventory of all properties, finances and documents of their barangay and
to effect the smooth turn-over of the same to the incoming officials headed by the
newly elected Punong Barangay.
 The outgoing barangay officials with the help of the local DILG offrcer shall facilitate
this leadership turnover.

This part of the program is consistent with DILG Memorandum Circular No. 2013-
I 15 dated October t7,2013 and other related laws and issuances.
The major outputs of this activity will be the creation of a fransition teams,
documents/reports and schedule

Output : Transition Documents

ImplementationPeriod : Julv 2013 to Januarv 2014

Part 2: Laying the Foundation

This part will enable the newly minted officials to understand the basics of barangay
govemance and administration. Barangay officials will be oriented on their duties,
powers and functions as mandated by law. It will also focus on the immediate
programs, projects and activities for the first 100 days upon assumption into office
especially the organization of barangay-based institutions @BIs). Utilizing the results
of the Barangay Governance Performance Management System (BGPMS), the
Community Based Management System (CBMS) and other assessment tools, the
barangay officials will look at the state of barangay governance that will serve as
basis in the identification and implementation of programs in the barangay leading to
the development of their Barangay Agenda for Governance and Development
(Barangay AGAD!).

The program will be offered through blended

learning methodologies such as
Distance Learning Mode or Radyo Aralan, Face-to-Face Classroom type training
Coaching and Mentoring.

Formulation of a Barangay Agenda for Governance and Development (B-AGaD!) is a

major output of the activity.

Output : Barangay Agenda for Governance and Development

ImplementationPeriod : December 2013 to January 2014

Component 2: Looking Forward to Better Governance. This component of the Program

consist of three (3) parts:

Part 1: Enhancing the Barangay Development Ptan (BDP)

This will delve on integrating the Barangay AGaD! in the BDP to incorporate the
program of actions of the newly elected barangay oflicials to be prioritized for
 budgeting. CCA-DRRM, gender and peace lenses (for conflict-affected areas) should
be mandatory elements in the BDP.

Development of the barangay capacity development (CapDev) agenda will ensue to

identiS the capacity building gaps needed to implement the BDP and Barangay
AGAD!

As a major output of the activity, participants are expected to formulate/revisit their

Barangay Development Plan.

Output Barangay Development Plan

Barangay Capacrf Development Agenda
ImplementationPeriod : February 2014 to June 2014

? art 2r Citizenship Building

This component will aim to strengthen the barangay based institutions by capacitating
the members on its mandates, functions, and awareness on related national policies
and programs, identification of issues and concerns on the particular sector including
formulation of the BBI's action plan.

On the other hand, enhancing the volunteering spirit at the barangay level will be
linked to the volunteer and citizenship desk and programs of the citylmunicipality.

Ou@ut : Partrrership Roadmap

ImplementationPeriod : February 2Al4 b June 2014

Part 3: Performance Management

Performance management involves compliance to performance assessments and

audits implemented by the DILG such as full disclosure policy, BGPMS, child
friendly LGU, disaster resilient barangay, among others.

lmplementationPeriod : Februarv 2014ro June 2014

Component 3: Competency Enhancement

On a demand-driven basis, specialized courses through face to face training will be

conducted to enhance the competencies of the barangay officials and functionaries in
areas such as planning, budgeting, legislation and national priorities involving different
sectors and stakeholders.
 In cases where the required methodology is Lakbay Aral or study visit, mechanisms using
the Good Practices in Local Governance Facility for Adaptation and Replication
(GOFAR) will be utilized. The LGRCs must have an inventory of best practices
implemented by LGUs according to income level classification.

Output : Re-Entry Action Plans (ReAP)

ImplementationPeriod : June 2014 onwards

Component 4: Enhancing Barangay Performance: Awards and Incentives

This involves promotion of national and regional awards programs implemented in

recognition of outstanding barangays that have implemented innovative and replicable
programs.

Output : Performance Evaluation

Awards and Incentives
ImplementationPeriod : June 2014 onwards

IV. Implementing Strategy

The Department through the LGA, the NBOO and the DILG Regional and Field Offices
shall implement this progfirm. It shall be implemented in partnership with the Liga ng mga
Barangay (LnB), Local Resource Institutions, National Government Agencies and the Local
Government Units. It shall also coordinate with other training and resource institutions for better
facilitate the conduct of the training at the local level.

Moreover, implementation of the program shall be strictly on site (within the

city/municipahty however, in the event that there are no training facilities in the municipality, it
can be conducted within the province or within the region) to ensure judicious use of local
govemment resources. Likewise, participation of barangay officials to training and other
capacity building activities shall be based on their Capaciff Development (CapDev) Agenda.

The program components will employ various learning methodologies- Face-to-Face,

Webinar, Radyo Aralan, depending on the preference and circumstance of the barangays. In
Face-to-face/classroom type, the DILG field officers shall be organized to serve as coaches. For
webinar, a seminar on the web shall be organized by the Local Government Academy. While for
Radyo Aralan, the activity will be conducted by the Regional Offices with the assistance from
the Academy.
V. Roles and Responsibilities

1. DILG Central Office

. Provide guidelines for the conduct of the program

. Provide technical assistance in the preparation of the design and conduct of the
orientation program
. Provide counterpart funds to DILG Regional/Field Offices for the conduct of the various
components of the BNEO Program
. Develop training and reference materials for the program
. Whenever necessary, provide experts/ Resource Speakers during the conduct of the
program

2. The DILG RegionaUField Oflices

Market the program and forge partnership with LGUs, various leagues and other
stakeholders in the implementation of the program
In coordination with the local chapter of the Liga ng mga Barangay, manage the
implementation of the program
Through the LGRC, prepare local calendar of program offerings offered by NGAs, LRIs
and Private Institutions that can be accessed or made available to barangays
a Provide assistance in designing the program and funds for the conduct of the program
a Organize regionaVprovincial team of coaches/mentors based on the criteria set by the
program
Provide funds for the program
Ensure that all training and other capacity building activities shall be done strictly-on site
Monitor the conduct of the program and submit report to the DILG Secretary through the
Local Government Academv

3. Local Government Academy

a Prepare standard program design in consultation with partners and other stakeholders
a Develop/update and provide standard knowledge products/materials for the program
a Market the program and forge partnership with the Liga ng mga Barangay for the
implementation of the program
a Formulate criteria for the selection coaches/mentors
a OrienVtrain coaches/mentors and program managers
a Conduct spot monitoring whenever necessary
a Prepare monitoring and evaluation design of the program in consultation with the
regional and field oflices
Prepare a national report to the DILG Secretary based on the reports submitted by the
DILG Regional/Field Offices relative to the conduct of the program
4. Liga ng mga Barangay

a Provide technical assistance in finalizing the design of the program

a Ensure the participation of new sets of barangay officials in the program
a Forge partnership with the DILG and other development stakeholders in the
implementation of the BNEO Program
a Assist in DILG Regional/Field Offices in managing the program at the field level
a Market the program

5. Local Government Units (Cities and Municipalities)

. Ensure participation of barangay officials in the program

. Ensure the accomplishment of required outputs
. Provide counterpart funding for the over-all implementation of the BNEO Progtam
. Market the program.

V. Monitoring and Evaluation

Various modalities of Monitoring and Evaluation (M and E) will be employed to

determine if the objectives of the program are achieved -the reaction level, learning level,
application level and the impact level. The reaction and learning level will be conducted after
each training activity to determine the perception of the participants on the contents of the
training and the extent of Knowledge, Skills and Attitudes (KSAs) gained after the training. The
application level will veri$ the utilization of KSAs gained by the participants in the performance
of their job and will be conducted after l-2 year. The impact level will examine the benefits of
the programs and will be conducted after 2-3 years.

Further, the M and E is expected to provide constant feedback on the extent to which the
program is achieving its objectives and monitor the efficiency with which the different
components of the program are being implemented and suggest further improvements. It will
also provide guidelines for the planning of future programs and influence sector assistance
strategy where relevant analysis from program and policy evaluation can highlight the outcome
of previous interventions, and the strength and weaknesses of program implementation

All Concemed are enjoined to observe strict compliance to this circular and shall take
effect immediatelv.

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