Date: 31.08.

2016
ABV-IIITM/Reg/5432
Quotation for Rate Contract for Supply of Stationery Items

Sealed quotations are invited from reputed firms in Gwalior for the selection of vendor for supply of Stationery
items for an initial period of one year under Rate Running Contract (RRC). The bidder should have of
experience in the supply of Office Stationery items. The items required are mentioned in the Annexure
attached.

The sealed bids as per prescribed format should reach to Registrar , ABV-IIITM, Morena Link Road Gwalior
on or before 17th September, 2016 up to 3.00 P.M. along with EMD of Rs.10,000/- (Rupees Ten Thousand
only) in the form of demand draft in favor of Director ABV-IIITM Gwalior payable at Gwalior on nationalized
/ scheduled bank. The quotations received shall be opened on the same day 17.09.2016 at 3:30 P.M. in the
presence of present bidders. The cover containing the quotation should be super scribed as “Quotations for
Rate Contract for Supply of Stationery Items”.
The Institute reserves the right to accept or reject any bid including the lowest in part or full without
any reason what so ever.

Registrar (In Charge)

: One year
1. Period of Supply of Items (01.10.2016 to 30.09.2017)
2. Last Date & Time of Submission of Bid : 17.09.2016, 3:00 PM

3. Date and Time of Opening of Bids : 17.09.2016, 3:30 PM

4. Quotations will be accepted only if accompanied with EMD of Rs.10,000/- (Rupees Ten Thousand only) in
the form of demand draft drawn after the date of issue of this notification on any nationalized / scheduled bank
in favor of Director ABVIIITM Gwalior. If exempted from EMD, necessary documents may be produced along
with the bid. Bids without DD shall be rejected.

5. The bid documents should accompany the copies of necessary documents regarding registration of the shop
with Nagar Nigam and PAN card.

6. If the date of opening bids specified in the notice happens to be a holiday to the office of calling bids, the
bids shall be opened on the next working day at the same time without any further notice.

7. The DD towards the EMD will be returned to those whose bids are not accepted.

8. The defect noticed in the items supplied by selected bidder during the contract period will have to be
replaced with items of similar make at no additional cost.

9. If the successful bidder is not able to undertake the supply, the EMD submitted by them will not be returned
under any circumstance. If the bidder in between the contract period fails to supply the items then the EMD
submitted by them will not be returned and will be forfeited.

10. The bidder shall hold their offer valid for a minimum period of 60 days from the date of submission.

11. The rate running contract will be for an initial period of one year from 1st October 2016. The same can be
extended on mutual consent. The selected bidder will have to supply the consumables at the offered rate for a
period of one year from the said date.

12. Unit rate & make/specification/quality, if any, for each item has been specified in the enclosed format.
While submitting the bid, the bidder shall submit the details in the prescribed format duly signed on each and
every page of the quote.

13. The rate quoted should be inclusive of all taxes, duties, freight etc. Only the attached format should be used
for quoting unit wise rates.

14. Payment will be effected after satisfactory supply of the items corresponding to each supply order.

15. If the print quality of terms is found bad during the usage, the stationery items should be replaced with
similar quality one immediately.

16. Stationery items should be of original make only.

18. In the event of maximum items being quoted lowest by a single bidder, the Institute at its discretion may
request the L1 bidder to match the rate for remaining items at a price quoted lowest by other bidders.

19. For clarification on make/quality etc. of item the bidder may contact Deputy Registrar (Academics &
Administration) at 0751-2449720 or visit the Institute during the working days (Monday to Friday) between
11.00 AM and 4.30 PM.

20. The actual requirement of items specified in the format may increase or decrease. The quantity is
estimated for one year. In addition to items specified, the Institute may request for some other items not
mentioned in the format. Supply of such items shall be at the market determined rate.

FORMAT FOR QUOTING UNIT PRICE OF STATIONARY ITEMS

Annual Estimated
S.No. Name of the Items Make Unit
Quantity
1 All Pins Oddy PKT. 10
2 Ball Pen Flair Easy click NOS 500
3 Ball Pen Reynold Blue NOS 500
4 Ball Pen Reynold Red NOS 500
5 Ball Pen Reynold Black NOS 500
6 Battery Small 9 Volt HIV NOS 100
7 Binder Clip 15mm Oddy NOS. 100
8 Binder Clip 19mm Oddy NOS. 100
9 Binder Clip 25mm Oddy NOS. 100
10 Binder Clip 32mm Oddy NOS. 100
11 Binder Clip 41mm Oddy NOS. 100
12 Binder Clip 51mm Oddy NOS. 50
13 Black tape 1” Oddy NOs 50
14 Board Pins Oddy PKT. 150
15 Bond Paper Ream 100 Gsm Bilt Pkt 25
16 Legal Paper Bilt Pkt 10
17 Box File Jambudeep NOS. 100
18 Brawn Tap Oddy NOS. 50
19 Calculator 12 Digit Casio NOS. 5
20 CD Cover Oddy NOS. 200
21 File Cover Jumbudeep J 115 NOS. 1500
22 Colored Flags Oddy NOS. 150
23 Conference Notepad Branded NOS. 200
24 Conference Notepad Big Branded NOS. 200
25 Correction Pen (12ml) Cello NOS. 50
26 Cutter Paper Big Oddy NOS. 25
27 Cutter Paper Small Oddy NOS. 25
28 Double Punch Big Kangaro NOS. 20
29 Double Punch Small Kangaro NOS. 30
30 Duster White Branded NOS. 50
31 Duster Yellow Branded NOS. 50
32 Stapler 10No Kangaro NOS. 50
33 Stapler 555 Kangaro NOS. 25
34 Eraser Natraj NOS. 75
35 File Board Jumbudeep NOS. 200
36 Gem Clip 35 mm Rolex PKT. 50
37 Gem Clip 50 mm Rolex PKT. 20
38 Glossy Paper Oddy PKT. 5
39 Glue Stick Kores NOS. 100
40 Gum Tube Omax NOS. 15
41 High Lighter Pen Luxur NOS. 100
42 Index File Panchsheel NOS. 100
43 Index File Diplomat/PVC Solo NOS. 30
44 Note Book-55No. Nelgagan, NOS. 75
45 NoteBook-20No. Neelgagan NOS. 75
46 OHP Marker Reynolds NOS. 150
Century Green
47 Paper A-3 Size REAM 50
70Gsm
Century Green
48 Paper A-4 Size REAM 2000
70Gsm
49 Paper Rim A-4 Bond Paper Century 100Gsm REAM 25
50 Paper Weight Oddy NOS. 50
51 Punching 600 Kangaro NOS 10
52 Punching 800 Kangaro NOS 05
53 Transparency Oddy PKT 50
54 Pen Drive 16GB Scan Disk NOS 50
55 Pen Drive 8GB Scan Disk NOS 50
56 Pen Drive 4GB Scan Disk NOS 50
57 Pen Gel Black Trimex Rorito NOS. 150
58 Pen Gel Blue Trimex Rorito NOS. 300
59 Pen Gel Green Trimex Rorito NOS. 50
60 Pen Gel Red Trimex Rorito NOS. 50
61 Pen Gel Uniball Nos 200
62 Pen Stand Solo Organiser NOS. 50
63 Pencil Natraj NOS. 1000
64 Pencil Cell AA Duracel NOS 100
65 Pencil Cell AAA Duracel NOS 100
66 Permanent Marker Reynolds NOS. 20
67 Scissor (Medium) Oddy NOS. 20
68 Plastic L Folder Transparent World One NOS. 1000
69 Poker Oddy NOS 50
70 Post It 3x2 Oddy NOS. 50
71 Post It 3x3 Oddy NOS. 100
72 Post It 3x4 Oddy NOS. 20
73 Post It 3x5 Oddy NOS. 20
74 Binding Tape 1" Colour Oddy Nos 20
75 Binding Tape 2"Colour Oddy Nos 20
76 Binding Tape 1/2" Colour Oddy Nos 20
77 Binding Sheet Oddy Pkt 25
78 Carbon Paper Kores Pkt 5
79 Rubber Band Oddy NOS 10
80 Scale PVC 12 inches Camlin NOS 25
81 Scissor (Medium) Oddy NOS. 30
82 Separator - SET 100
83 Sharpener Natraj NOS. 100
84 Single Hole Punch Kangaro NOS. 50
85 Sketch Pen Luxor PKT. 10
86 Spiral notebook Big Solo NOS. 30
87 Spiral Notebook Small Solo NOS. 50
88 Spiral Sheet - NOS. 250
89 Stamp Pad Big Faber Castell NOS. 10
90 Stamp Pad Small Faber Castell NOS. 10
91 Stamp Pad Small Colour Faber Castell NOS. 10
92 Stapler Big HD-45 Kangaro NOS. 30
93 Stapler Pins Big Kangaroo NOS. 50
94 Stapler Pins Small Kangaroo NOS. 100
95 Stapler Small HD-10D Kangaro NOS. 100
96 Tags - PKT. 10
 97 Tape Cello 1'' Oddy NOS. 100
98 Tape Cello 1/2'' Oddy NOS. 100
99 Tape Cello 2" Oddy NOS. 100
100 Tape Dispenser Kangaro NOS. 20
101 U pin Oddy Pkt 25
102 Visiting Card Holder Branded NOS. 10
103 White Board Duster Magnetic Ikon, NOS. 25
104 White Board Marker Reynold NOS. 250
105 White Board Marker Camlin NOS. 700

We agree to supply the stationary items at the unit rates quoted above for the duration of the Rate Running
Contract i.e. for the period 01.10.2016 to 30.09.2017. In case our bid is found to be lowest on maximum
number of items, we agree to match the rate for remaining items at a price quoted lowest by other bidders. We
also agree to supply the items not mentioned in the format above at the market determined rate to the
satisfaction of the ABV-IIITM Gwalior.

(Name and
Signature of
Authorized
Signatory with Seal
of the Vendor)

Date: