Preparation of Papers in Two-Column Format for

NCRIT 2010 Conference Proceedings

Author(s) Name(s) Author(s) Name(s) Author(s) Name(s)
Author Affiliation(s) Author Affiliation(s) Author Affiliation(s)
E-mail E-mail E-mail

Abstract-These instructions give you basic guidelines a

Uppercase
for preparing papers submitted to NCRIT 2010 conference.

I. INTRODUCTION

Magnetization (kA/m)
Your goal is to simulate the usual appearance of papers, as
in an IEEE conference proceedings. NCRIT 2010
Conference proceedings will be published electronically and
distributed in printed form. Before submitting the pdf file,
authors should make sure the compatibility of their
manuscripts, following the instruction given in the
Conference website.
A. Size and appearance
Prepare the paper in full-size format to fit on A4 paper
(210x297 mm) Applied Field Applied Field
1) M argins: top = 1 9 m m, bottom = 40 m m , side =15 (104A/m)
m m, column w idth is 88 mm , space between the two Fig. 1. Magnetization as a function of applied field. Note that "Fig." is
abbreviated. There is a period after the figure number, followed by
columns is 4 mm, paragraph indentation is 3.5 mm. two spaces. It is good practice to explain the significance of the figure
2) Justifying lines:left- and right-justify the columns. Use in the caption.
tables and figures to adjust column length. On the last II. HELPFUL HINTS
page of your paper, adjust the lengths of the columns
so that they are equal. Use automatic hyphenation and A. Figures and Tables
check spelling. Digitize or paste down figures. Position figures and tables at the tops and bottoms of
3) Other marks: do not add page numbers, headers or columns. Avoid placing them in the middle of columns.
footers. Large figures and tables may span across both columns.
Figure captions should be centered below the figures; table
B. Fonts captions should be centered above. Avoid placing figures and
Times New Roman is the preferred font. Follow the type tables before their first mention in the text. Use the
size specified in Table I.
abbreviation "Fig. 1," even at the beginning of a sentence.
TABLE I Figure axis labels are often a source of confusion. Use
TYPE SIZES FOR CAMERA-READY PAPERS
words rather than symbols. For example, write
Type Appearance
size "Magnetization," or "Magnetization, M," not just "M." Put
Regular Bold Italic
(pts.) units in parentheses. Do not label axes only with units. In
6 Table captions,a table superscripts the example, write "Magnetization (A/m)" or "Magnetization
8 (A • m1)." Do not label axes with a ratio of quantities and
Section titles,a references, tables,
9 table names,a first letters in table
10 units. For example, write "Temperature (K)," not
captions,a figure captions,
11 footnotes, text subscripts, and "Temperature/K."
superscripts Multipliers can be especially confusing. Write
24
Abstract "Magnetization (kA/m)" or "Magnetization (10 3 A/m)."
Authors' affiliations, main text, Subheading
equations, first letters in section Figure labels should be legible, about 10-point type.
titlesa
Authors' names B. References
Paper title Number citations consecutively in square brackets [1].
Punctuation follows the bracket [2]. Refer simply to the
reference number, as in [3]. Use "Ref. [3]" or Reference
[3]" at the beginning of a sentence: "Reference [3] was colleague to proofread your paper. Do not add page numbers.
the first
Number footnotes separately in superscripts. Place the III. UNITS
actual footnote at the bottom of the column in which it was Use either SI (MKS) or CGS as primary units. (SI units are
cited. Do not put footnotes in the reference list. Use letters encouraged.) English units may be used as secondary units (in
for table footnotes (see Table I). Give all authors' names; use parentheses). An exception would be the use of English units
"etal." if there are six authors or more. Papers that have not as identifiers in trade, such as "3.5-inch disk drive."
been published, even if they have been submitted for Avoid combining SI and CGS units, such as current in
publication, should be cited as "unpublished" [4]. Papers that amperes and magnetic field in oersteds. This often leads to
have been accepted for publication should be cited as "in confusion because equations do not balance dimensionally. If
press" [5]. In a paper title, capitalize the first word and all you must use mixed units, clearly state the units for each
other words except for conjunctions, prepositions less than quantity that you use in an equation.
seven letters, and prepositional phrases.
For papers published in translated journals, first give the
English citation, then the original foreign-language citation IV. SOME COMMON MISTAKES
[6]. The word "data" is plural, not singular. The subscript for
C. Abbreviations and Acronyms the permeability of vacuum ε0 is zero, not a lowercase letter
Define abbreviations and acronyms the first time they are "o." In American English, periods and commas are within
used in the text, even if they have been defined in the quotation marks, like "this period." A parenthetical statement
abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc, at the end of a sentence is punctuated outside of the closing
and rms do not have to be defined. Do not use abbreviations parenthesis (like this). (A parenthetical sentence is
in the title unless they are unavoidable. punctuated within the parentheses.) A graph within a graph is
an "inset," not an "insert." The word alternatively is
D. Equations preferred to the word "alternately" (unless you mean
Number equations consecutively with equation numbers in something that alternates). Do not use the word "essentially"
parentheses flush with the right margin, as in (1). To make to mean "approximately" or "effectively." Be aware of the
your equations more compact, you may use the solidus (/ ), different meanings of the homophones "affect" and "effect,"
the exp function, or appropriate exponents. Italicize Roman "complement" and "compliment," "discreet" and "discrete,"
symbols for quantities and variables, but not Greek symbols. "principal" and "principle." Do not confuse "imply" and
Use an en dash (-) rather than a hyphen for a minus sign. "infer." The prefix "non" is not a word; it should be joined to
Use parentheses to avoid ambiguities in denominators.
the word it modifies, usually without a hyphen. There is no
Punctuate equations with commas or periods when they are
period after the "et" in the Latin abbreviation "et al." The
part of a sentence, as in
abbreviation "i.e." means "that is," and the abbreviation
a + b = c. (1) "e.g." means "for example." An excellent style manual for
science writers is [7].
Symbols in your equation should be defined before the ACKNOWLEDGMENT
equation appears or immediately following. Use "(1)," not
"Eq. (1)" or "equation (1)," except at the beginning of a The preferred spelling of the word "acknowledgment" in
sentence: "Equation (1) is …" America is without an "e" after the "g." Try to avoid the
stilted expression, "One of us (R. B. G.) thanks …." Instead,
E. Other Recommendations
try "R.B.G. thanks…"
The Roman numerals used to number the section headings
are optional. If you do use them, do not number
A CK N O W L E D G M E N T and REFERENCES, and begin REFERENCES
Subheadings with letters. Use two spaces after periods (full [1] G. Eason, B. Noble, and I.N. Sneddon, "On certain integrals of
stops). Hyphenate complex modifiers: "zero-field-cooled Lipschitz-Hankel type involving products of Bessel functions," Phil.
Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
magnetization." Avoid dangling participles, such as, "Using [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3a ed., vol.
(1), the potential was calculated." Write instead, "The 2. Oxford: Clarendon, 1892, pp.68-73.
potential was calculated using (1)," or "Using (1), we [3] I.S. Jacobs and C.P.Bean, "Fine particles, thin films and exchange
anisotropy," in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
calculated the potential." York: Academic, 1963, pp. 271-350.
Use a zero before decimal points: "0.25," not ".25." Use [4] K. Elissa, "Title of paper if known," unpublished.
"cm 3 ," not "cc." Do not mix complete spellings and [5] R. Nicole, "Title of paper with only first word capitalized," J. Name
Stand. Abbrev., in press.
abbreviations of units: "Wb/m 2" or "webers per square [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, "Electron spectroscopy
meter," not "webers/m 2." Spell units when they appear in studies on magneto-optical media and plastic substrate interface," IEEE
text: "…a few henries," not "…a few H." If your native Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
Annual Conf. Magnetics Japan, p. 301, 1982].
language is not English, try to get a native English-speaking [7] M. Young, The Technical Writer's Handbook. Mill Valley, CA:
University Science, 1989.