Master Plan Yalburga Final

1
Town Panchayat Planning Authority

Yelburga
REQUEST FOR PROPOSAL (RFP)
FOR THE CONSULTANCY SERVICES FOR

PREPARATION OF MASTER PLAN-2031 INCLUDING ZONAL
REGULATION.
TOWN PANCHAYAT PLANNING AUTHORITY/TECH/M.P/2017-18 dated 13-11-2017
Town Panchayat,
Bus stand Road, Yelburga,
Dist:Koppal Dist - 583236.
E-mail:[email protected]
Tel: 08534 - 220138
CONTENTS
Preparation of Master Plan-2031

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SECTION DESCRIPTION
Section I Letter of Invitation
Section II 1. Information to Consultants
1a. Data Sheet – Information to Consultants
Section III Technical Proposal – Standard Forms
Section IV Financial Proposal – Standard Forms
Section V Terms of Reference
Section VI Contract for Consultant’s Services

I Form of Contract
II General Conditions of Contract
III Special Conditions of Contract
IV Appendices
List of Abbreviations

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SECTION 1: LETTER OF INVITATION
Dear Sir,
Sub: Request for Proposal (RFP) – FOR THE CONSULTANCY SERVICES FOR
PREPARATION OF MASTER PLAN-2031 INCLUDING ZONAL REGULATION.
Town Panchayat Planning Authority, Yelburga, intends to seek consultancy services of

Consultants, now invites proposals to provide the services FOR THE CONSULTANCY
SERVICES FOR PREPARATION OF MASTER PLAN-2031 INCLUDING ZONAL
REGULATION FOR YELBURGA LOCAL PLANNING AREA. More details are provided in the
attached Terms of Reference.
1. A firm/consortium will be selected under Least Cost Selection (LCS) and procedures described in this
RFP.
2. The RFP includes the following documents:
Section 1 - Letter of Invitation

Section 2 - Information to Consultants [Including Data Sheet]
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 - Terms of Reference
Section 6 - Standard Form of Contract
3. EMD of Rs. 25,625/- (Rupees Twenty Five Thousand Six Hundred and Twenty Five only) shall be
submitted along with the Technical and Financial Proposals through e-procurement portal. This is
refundable.
4. All interested bidders shall pay EMD and Tender Processing fee and submit their Technical and
Commercial responses electronically using the unified e-Procurement platform of the CeG. The URL
of the e-Proc portal is: http://www.eproc.karnataka.gov.in
5. Bidder service providers are advised to study this RFP document carefully before submitting their
proposals in response to the RFP Notice. Submission of a proposal in response to this notice shall be
deemed to have been done after careful study and examination of this document with full
understanding of its terms, conditions and implications.
6. This RFP document is not transferable.
7. Before submission of bids, bidders must ensure that scanned copy of all the necessary documents have
been attached with the bid.
8. The department will not be responsible for delay in proposal submission due to any reason.
9. Bidder agencies are requested to attend a pre-proposal conference as per details provided below.
10. Please acknowledge us, after downloading this RFP through email or Letter.
Yours faithfully,
SD/- SD/-
Chief officer, Chairman,
Town Panchayat, Town Panchayat,
Yelburga Yelburga
Preparation of Master Plan-2031 Revision-II

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Section 2. Information to Consultants
1. INTRODUCTION
1.1 The Client named in the “Data Sheet” will select a consultant among those listed in the Letter of Invitation, in
accordance with the method of selection indicated in the Data Sheet.
1.2 The consultants are invited to submit a Technical Proposal and a Financial Proposal, as specified in the Data
Sheet (the Proposal) for consulting services required for the Assignment named in the Data Sheet. The Proposal
will be the basis for contract negotiations and ultimately for a signed contract with the selected Consultant.
1.3 The Assignment shall be implemented in accordance with Data Sheet. Whereas the Assignment includes several
phases, the performance of the Consultant under each phase must be to the Client’s satisfaction before work
begins on the next phase.
1.4 The consultants must familiarize themselves with local conditions and take them into account in preparing their
Proposals. To obtain first-hand information on the assignment and on the local conditions, consultants are
encouraged to pay a visit to the Client before submitting a Proposal.
1.5 The Client will provide the inputs specified in the Data Sheet, assist the Consultant in obtaining licenses and
permits needed to carry out the services, and make available relevant project data and reports.
1.6 Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit to the
Client, are not reimbursable as a direct cost of the assignment; and (ii) the Client is not bound to accept any of
the Proposals submitted.
1.7 Town Panchayat Planning Authority expects consultants to provide professional, objective, and impartial advice
and at all times hold the Client’s interests paramount, without any consideration for future work, and strictly
avoid conflicts with other assignments or their own corporate interests. Consultants shall not be hired for any
assignment that would be in conflict with their prior or current obligations to other clients, or that may place
them in a position of not being able to carry out the assignment in the best interest of the Client.
1.7.1 Without limitation on the generality of this rule, consultants shall not be hired under the circumstances set forth
below:
(1.a) A firm which has been engaged by the Client to provide goods or works for a project, and any of their
affiliates, shall be disqualified from providing consulting services for the same project. Conversely, firms hired
to provide consulting services for the preparation or implementation of a project, and any of their affiliates, shall
be disqualified from subsequently providing goods or works or services related to the initial assignment (other
than a continuation of the firm’s earlier consulting services) for the same project.
(1.b) Consultants or any of their affiliates shall not be hired for any assignment which, by its nature, may be
in conflict with another assignment of the consultants.
1.7.2 As pointed out in para. 1.7.1 (a) above, consultants may be hired for downstream work, when continuity is
essential, in which case this possibility shall be indicated in the Data Sheet and the factors used for the selection
of the consultant should take the likelihood of continuation into account. It will be the exclusive decision of the
Client whether or not to have the downstream assignment carried out, and if it is carried out, which consultant
will be hired for the purpose.

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1.8 It is Town Panchayat Planning Authoritys policy to require that consultants observe the highest standard of
ethics during the execution of such contracts. In pursuance of this policy, the Town Panchayat Planning
Authority:
(a) defines, for the purposes of this provision, the terms set forth below as follows:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting of anything of
value to influence the action of a public official in the selection process or in contract
execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a

selection process or the execution of a contract to the detriment of TOWN
PANCHAYAT PLANNING AUTHORITY, and includes collusive practices among
consultants (prior to or after submission of proposals) designed to establish prices at
artificial, noncompetitive levels and to deprive TOWN PANCHAYAT PLANNING
AUTHORITY of the benefits of free and open competition.
(b) will reject a proposal for award if it determines that the firm recommended for award has
engaged in corrupt or fraudulent activities in competing for the contract in question;
(d) will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded
TOWN PANCHAYAT PLANNING AUTHORITY-financed contract if it at any time
determines that the firm has engaged in corrupt or f raudulent practices in competing for, or
in executing, a TOWN PANCHAYAT PLANNING AUTHORITY-financed contract; and
(e) will have the right to require that, TOWN PANCHAYAT PLANNING AUTHORITY to
inspect consultant’s accounts and records relating to the performance of the contract and
to have them audited by auditors appointed by TOWN PANCHAYAT PLANNING
AUTHORITY.
1.9 Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by
TOWN PANCHAYAT PLANNING AUTHORITY in accordance with the above sub para 1.8 (d).
1.10 Consultants shall be aware of the provisions on fraud and corruption stated in the standard contract under the
clauses indicated in the Data Sheet.
2. CLARIFICATION AND AMENDMENT OF RFP DOCUMENTS
2.1 Consultants may request a clarification of any item of the RFP document up to the number of days indicated in
the Data Sheet before the Proposal submission date. Any request for clarification must be sent in writing by
paper mail, cable, telex, facsimile, or electronic mail to the Client’s address indicated in the Data Sheet. The
Client will respond by cable, telex, facsimile, or electronic mail to such requests and will send copies of the
response (including an explanation of the query but without identifying the source of inquiry) to all invited
consultants who intend to submit proposals.
2.2 At any time before the submission of Proposals, the Client may, for any reason, whether at its own initiative or
in response to a clarification requested by an invited consultant, modify the RFP documents by amendment. Any
amendment shall be issued in writing through addenda. Addenda shall be sent by mail, cable, telex, facsimile, or
electronic mail to all invited consultants and will be binding on them. The Client may at its discretion extend the
deadline for the submission of Proposals.
2.3 For more Information and further clarification the consultants may contact TOWN PANCHAYAT PLANNING
AUTHORITY Yelburga

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3. PREPARATION OF PROPOSAL
3.1 Consultants are requested to submit a Proposal written in English specified in the Data Sheet.
Technical Proposal
3.2 In preparing the Technical Proposal, consultants are expected to examine the documents comprising this RFP in
detail. Material deficiencies in providing the information requested may result in rejection of a Proposal.
3.3 While preparing the Technical Proposal, consultants must give particular attention to the following:
(i) For assignments on a staff-time basis, the estimated number of key professional staff-months is given in the
Data Sheet. The proposal shall, however, be based on the number of key professional staff-months estimated by
the consultant.
(ii) It is desirable that the all the key professional staff proposed be permanent employees of the Consultant with
minimum one year of experience with the Consultant or has an extended and continuous association with the
Consultant on project(s) for at least 2 years.
(iii) Proposed key professional staff must at a minimum have the experience indicated in the Data Sheet.
(iv) Alternative key professional staff shall not be proposed, and only one curriculum vitae (CV) may be submitted
for each position.
(v) Reports to be issued by the consultants as part of this assignment must be in the language(s) specified in the
Data Sheet. It is desirable that the firm’s personnel have a working knowledge of the Client’s official language.
3.4 The Technical Proposal should provide the following information using the attached Standard Forms (Section
3):
(i) A brief description of the consultant’s organization and an outline of recent experience on assignments (Section
3B) of a similar nature. For each assignment, the outline should indicate, inter alia, the profiles and names of the
staff provided, duration of the assignment, contract amount, and Consultant’s involvement.
(ii) Any comments or suggestions on the Terms of Reference and on the data, a list of services, and facilities to be
provided by the Client (Section 3C).
(iii) A description of the methodology and work plan for performing the assignment (Section 3D).
(iv) The list of the proposed staff team by specialty, the tasks that would be assigned to each staff team member, and
their timing (Section 3G).
(v) CVs recently signed by the proposed key professional staff and the authorized representative submitting the
proposal (Section 3F). Key information should include number of years working for the firm/entity, and degree
of responsibility held in various assignments during the last five (5) years.
(vi) Estimates of the total staff effort (professional and support staff; staff time) to be provided to carry out the
assignment, supported by bar chart diagrams showing the time proposed for each key professional staff team
member (Sections 3E and 3G).
(vii) A detailed description of the proposed methodology, staffing, and monitoring of training, if the Data Sheet
specifies training as a major component of the assignment.
(viii) Any additional information requested in the Data Sheet.
3.5 The Technical Proposal shall not include any financial information.
Financial Proposal
3.6 In preparing the Financial Proposal, consultants are expected to take into account the requirements and

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conditions of the RFP documents. The Financial Proposal should follow Standard Forms (Section 4). It lists all
costs associated with the Assignment, including (a) remuneration for staff, and (b) reimbursable such as
subsistence (per diem, housing), transportation (national and local, for mobilization and demobilization),
services and equipment (vehicles, office equipment, furniture, and supplies), office rent, insurance, printing of
documents, surveys; and training, if it is a major component of the assignment. If appropriate, these costs should
be broken down by activity.
3.7 Consultants shall express the price of their services in Indian Rupees.
3.8 The Data Sheet indicates how long the proposals must remain valid after the submission date. During this
period, the consultant is expected to keep available the key professional staff proposed for the assignment. The
Client will make its best effort to complete negotiations within this period. If the Client wishes to extend the
validity period of the proposals, the consultants who do not agree have the right not to extend the validity of
their proposals.
4. SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS
4.1 The original Proposal (Technical Proposal and Financial Proposal; see para 1.2) shall be prepared in ink. It shall
contain no inter-lineation or overwriting, except as necessary to correct errors made by the firm itself. Any such
corrections must be initialed by the person or persons who sign(s) the Proposals.
4.2 An authorized representative of the Consultant initials all pages of the Proposal. The representative’s
authorization is confirmed by a written power of attorney accompanying the Proposal.
4.3 For each Proposal, the Consultant should prepare the copies as indicated in the Data Sheet. Each Technical
Proposal and Financial Proposal should be appropriate.
5. PROPOSAL EVALUATION
General
5.1 From the time the proposals are opened to the time the contract is awarded, if any consultant wishes to contact
the Client on any matter related to its proposal, it should do so in writing at the address indicated in the Data
Sheet. Any effort by the Consultant to influence the Client in the Client’s proposal evaluation, proposal
comparison or contract award decisions may result in the rejection of the consultant’s proposal.
5.2 The TOWN PANCHAYAT PLANNING AUTHORITY will evaluate and compare the financial bids
that are determined to be substantially responsive. It is the TOWN PANCHAYAT PLANNING
AUTHORITY’s intent to select the proposal that is most advantageous. TOWN PANCHAYAT
PLANNING AUTHORITY reserves the right to reject any or all the bids without assigning any reason,
whatsoever.
5.3 The Bid evaluation process shall be a two-stage process, Technical stage and Commercial stage
evaluation respectively.
5.4 The TOWN PANCHAYAT PLANNING AUTHORITY may ask Bidder(s) for additional information,
visit to Bidder’s site and/or arrange discussions with their professional, technical faculties to verify
claims made in Technical bid documentation.

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5.5 The Bidder shall furnish the information required in the prescribed formats as given in the RFP. The
Bidder will be evaluated against the eligibility criteria as stipulated in the RFP and other criteria as
mentioned in this RFP.
5.6 Commercial bids of those Bidders who are found qualified in the Technical evaluation will only be
opened and the lowest bid for providing services will be termed as L1 bidder. All other commercial bids
will be returned to the Bidders or ignored.
5.7 The TOWN PANCHAYAT PLANNING AUTHORITY will evaluate the tenders. TOWN
PANCHAYAT PLANNING AUTHORITY or the Tender Scrutiny Committee may choose to have a
discussion with any or all the Bidders. The decision of TOWN PANCHAYAT PLANNING
AUTHORITY in the evaluation of the bids shall be final. No correspondence will be entertained outside
the process of discussion with the Committee.
5.8 To assist in the examination, evaluation and comparison of Bids, TOWN PANCHAYAT PLANNING
AUTHORITY may, at its discretion, ask the Bidder for a clarification of its Bid. The request for
clarification and the response shall be in writing and no change in the price or substance of the Bid shall
be sought, offered or permitted.
5.9 Evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical
evaluation, including its approval by competent authority is obtained
Evaluation of Technical Proposals
5.10 The evaluation committee appointed by the Client as a whole, and each of its members individually
evaluates the proposals on the basis of their responsiveness to the Terms of Reference, applying the
evaluation criteria, sub-criteria (typically not more than three per criteria) and point system specified in
the Data Sheet. Each responsive proposal will be given a technical score . A proposal shall be rejected
at this stage if it does not respond to important aspects of the Terms of Reference or if it fails to
achieve the minimum technical score indicated in the Data Sheet.
Evaluation of Financial Proposals;
5.11 After the evaluation of quality is completed, the Client shall notify those consultants whose proposals
did not meet the minimum qualifying mark or were considered non-responsive to the RFP and Terms
of Reference, indicating that their Financial Proposals will be returned unopened after completing the
selection process. The Client shall simultaneously notify the consultants that have secured the
minimum qualifying mark, indicating the date and time set for opening the Financial Proposals. The
opening date shall not be sooner than one week after the notification date.
5.12 The evaluation committee will determine whether the Financial Proposals are complete, (i.e., whether
they have costed all items of the corresponding Technical Proposals, if not, the Client will cost them
and add their cost to the initial price), correct any computational errors.
6. NEGOTIATIONS
6.1 Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach agreement on all points
and sign a contract.
6.2 Negotiations will include a discussion of the Technical Proposal, the proposed methodology (work plan),
staffing and any suggestions made by the firm to improve the Terms of Reference. The Client and Consultant
will then work out final Terms of Reference, staffing, and bar charts indicating activities, staff, periods in the
field and in the home office, staff-months, logistics, and reporting. The agreed work plan and final Terms of
Reference will then be incorporated in the “Description of Services” and form part of the contract. Special
attention will be paid to getting the most the firm can offer within the available budget and to clearly defining
the inputs required from the Client to ensure satisfactory implementation of the Assignment.
6.3 Unless there are exceptional reasons, the financial negotiations will involve neither the remuneration rates for
staff (no breakdown of fees) nor other proposed unit rates.
6.4 Having selected the Consultant on the basis of, among other things, an evaluation of proposed key professional
staff, the Client expects to negotiate a contract on the basis of the experts named in the Proposal. Before contract
negotiations, the Client will require assurances that the experts will be actually available. The Client will not

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consider substitutions during contract negotiations unless both parties agree that undue delay in the selection
process makes such substitution unavoidable or that such changes are critical to meet the objectives of the
assignment. If this is not the case and if it is established that key staff was offered in the proposal without
confirming their availability, the consultant may be disqualified.
6.5 The negotiations will conclude with a review of the draft form of the contract. To complete negotiations the
Client and the Consultant will initial the agreed contract. If negotiations fail, the Client will invite the
Consultant whose proposal received the second highest score to negotiate a contract.
7. AWARD OF CONTRACT
7.1 The contract will be awarded following negotiations. After negotiations are completed, the Client will promptly
notify other consultants on the shortlist that they were unsuccessful and return the Financial Proposals of those
consultants who did not pass the technical evaluation (para 5.3)
7.2 The Consultant is expected to commence the Assignment on the date and at the location specified in the Data
Sheet.
7.3 Award Criteria
The TOWN PANCHAYAT PLANNING AUTHORITY will award the Contract to the successful
Bidder whose Bid has been determined to be substantially responsive and has been determined as the
Best Value Bid (A bid which qualifies in the two evaluation stages and proves to be the lowest
commercial quote).
7.4 TOWN PANCHAYAT PLANNING AUTHORITY’s right to accept any Bid and to reject any or
All Bids
The TOWN PANCHAYAT PLANNING AUTHORITY reserves the right to accept or reject any Bid,
and to annul the bidding process and reject all Bids at any time prior to award of Contract, without
thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected
Bidder or Bidders of the grounds for TOWN PANCHAYAT PLANNING AUTHORITY action.
7.5 Notification of Award

Prior to the expiration of the period of Bid validity, TOWN PANCHAYAT PLANNING
AUTHORITY will notify the successful Bidder in writing or by fax or email, to be confirmed in
writing by letter, that its Bid has been accepted. Upon the successful Bidder's furnishing of
Performance Security, TOWN PANCHAYAT PLANNING AUTHORITY will promptly notify each
unsuccessful Bidder.
7.6 Signing of Contract

When the TOWN PANCHAYAT PLANNING AUTHORITY notifies the successful Bidder that its
Bid has been accepted, TOWN PANCHAYAT PLANNING AUTHORITY shall enter into a separate
contract that will be provided to the successful bidder within 20 days from date of issue of notification
of award, incorporating all agreements (to be discussed and agreed upon ) between TOWN
PANCHAYAT PLANNING AUTHORITY, and Successful bidder .
8. CONFIDENTIALITY
Information relating to evaluation of proposals and recommendations concerning awards shall not be
disclosed to the consultants who submitted the proposals or to other persons not officially concerned
with the process, until the winning firm has been notified that it has been awarded the contract.
9. Penalties:
The consultant at any point of time deliver the best service to TOWN PANCHAYAT
PLANNING AUTHORITY & complete entire process of PREPARATION OF MASTER PLAN-
2031 INCLUDING ZONAL REGULATION Within outer limit of 8 months from the date of
award of work order OR Signing of contract Whichever is earlier.
From the first day after Six months if the consultant fails to deliver the things as per RFP a
penalty of 500 Rupees per day will be levied on consultant till the completion of project. The
maximum deductions towards such penalties or any other account shall be limited to 10% of
the value of awarded contract amount payable to the Consultant under this agreement. Note :
The delay caused due to approval process will not attract applicability of penalty.

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1A. DATA SHEET
1.1 Information to Consultants
S.No
Information Details
.
THE CONSULTANCY SERVICES FOR PREPARATION

1 RFP Name OF MASTER PLAN-2031 INCLUDING ZONAL
REGULATION PLANS.
TOWN PANCHAYAT PLANNING

2 RFP Reference No. AUTHORITY/TECH/M.P/2017-18 dated 13-11-2017
3 RFP release date 22-02-2018
Last date for receipt of proposals

4 15-03-2018 at 16.30 hrs.
in response to RFP notice
Chief Officer,
Town Panchayat,
5 Contact Person for queries Bus stand Road, Yelburga,
Dist:Koppal - 583236.
E-mail:[email protected]
Tel: 08534 - 220138
6 Technical & Financial bid opening.
17-03-2018 11:00 am.
Proposals shall be submitted through Government of
7 Submission Type Karnataka’s e-procurement website
(https://www.eproc.karnataka.gov.in).
S.No.(1) of Technical Evaluation Criteria is mandatory (i.e.,

Experience in preparation of Master Plan: Tenderer should have
completed at least 03 (Three) similar type of Master plan
anywhere in Karnataka having Local Planning Area not less than
8 Method of selection 50 Sq.km. Otherwise tenders will not be considered for
Technical Evaluation. Those bidders who scores 75 and
above points in Technical Evaluation Criteria, are eligible
for opening of financial bid.
09 Cost of Tender Document As per e-proc portal
Rs. 25,625/- (Rupees Twenty Five Thousand Six Hundred and

10 Earnest Money Deposit (EMD)
Twenty Five only)
11 Bid Validity Period 90 days from the last date for submission of proposals.
12 Last date for signing contract Within 20 days of notice of award
Period for completion of the 8 months from the reception of satellite imagery including
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Project Rainy Season.

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S.No
Information Details
.
14 Sub Consultancy Clause Not Allowed.

The consultant at any point of time deliver the best service
to TOWN PANCHAYAT PLANNING AUTHORITY &
complete entire process of PREPARATION OF MASTER
PLAN-2031 INCLUDING ZONAL REGULATION
Within outer limit of 8 months from the reception of
satellite imagery including Rainy Season
15 Penalty clause
From the first day after Eight months from the reception of
satellite imagery. if the consultant fails to deliver the things
as per RFP a penalty of 500 Rupees per day will be levied
on consultant till the completion of project.
Note : The delay caused due to approval process will not
attract applicability of penalty.

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1.2 The assignment is phased one and phasing is broadly as follows:
.1. Prepare a base map/ updation of available base map.

.2. Prepare a Location Map showing the Yelburga city in the District and State Map.
.3. Prepare a demographic profile.
.4. Prepare a study of shelter, density, housing, slums, housing shortage & problems, Trade
& commerce, Industries, Establishment of offices, civic amenities, monuments, fares &
festivals, physical infrastructures.
.5. Traffic & Circulation Pattern.
.6. Prepare existing land use map, Issue & problems,
.7. Prepare a Draft proposals and zoning regulations
.8. Seek objections and suggestions from public
.9. Deliver final proposals and reports
However the deliverables are as mentioned in the detailed Terms of Reference.
1.3 TOWN PANCHAYAT PLANNING AUTHORITY will authorize the Consultant to collect the
available data from City Municipality, Traffic Police, Transport Department, NHAI etc.
1.4 It is envisaged that the Consultant will hand-hold the Client for about 1 year post approval of the
Master Plan 2031 by the Government of Karnataka in its implementation and enforcement as
part of this Consulting assignment. Details are as mentioned in the Terms of Reference.
1.5
3.3 Reports which are part of the assignment must be written in the following language: English
1.6 It is expected that the Consultants will provide appropriate training to designated TOWN
PANCHAYAT PLANNING AUTHORITY officials, including Knowledge and Skill Transfer as
detailed in the Terms of Reference.
1.7 Additional Information in the Technical Proposal includes details of deliverables including reports, maps,
knowledge and skill transfer.
1.8 The number of points to be given under each of the evaluation criteria are detailed out in following table:

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S.No Evaluation Criteria Points

1 Specific experience of the consultants
related to the Assignment 50
Experience in preparation of Master
Plan: Tenderer should have completed
at least 5 (Five) similar type of Master
1a.
plan anywhere in Karnataka having
local Planning Area of not less than
100 Sq.Km.
Adequacy of the proposed work plan
2 and methodology in responding to
the TOR 25
2a. Identification of Tasks : 15
2b. Methodology employed: 5
2c. Timelines ascribed to each task: 5
Qualifications and competence of the
3 key professional staff for the
Assignment 25
Number of Professionals employed
based on Qualification and
Competency (Key Staff)
3a (i) Team Leader (1 no.) 10
(a) Academic qualification (in Urban /
Regional Planning) Masters 5 points;
Bachelors: 3 point)
(b) Experience in leading similar
projects related to Master Planning : 3
(c) Relevant experience (>10 years: 2
points; 7-10 years: 1 points; 5-7 years:
0.5 point)
(ii) Town Planners / Urban and
3b Regional Planners (1 no.); 5
(a) Academic qualification (Masters: 3
points; Bachelors: 2 point)
projects/aspects related to Master
Planning(c) Relevant experience (>10
years: 2 points; 7-10 years: 1 points; 5-7
years: 0.5 point)
(ii) GIS Specialist and Analysts (1no.
GIS Specialist and 1 no. of GIS
3c Analysts; each assessed for 10 points
and rescaled to 10) 5
(a) Academic qualification (Masters: 3
points; Bachelors: 2 point)
projects related to Master Planning (c)
Relevant experience (>10 years: 2
points; < 10 years: 1 points;
(iv) Surveyors (2 no) 4 years. 5

(a) Academic qualification (Diploma:3
point ITI/JOC-1point)
projects related to Master Planning: 2
TOTAL 100
NOTE :Least Cost selection (LCS). S.No.(1) of Technical Evaluation Criteria is mandatory. Otherwise tenders
will not be considered for Technical Evaluation. Those bidders who scores 70 and above points in Technical

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Evaluation Criteria, are eligible for opening of financial bid.
1.09 The Assignment is expected to commence in March-2018 .
1.10 Amendment of Request for Proposal

At any time prior to the deadline for submission of bids, the TOWN PANCHAYAT PLANNING
AUTHORITY, for any reason, may modify the RFP by amendment notified in writing or by fax or
email to all Bidders who have received this RFP and such amendment shall be binding on them. The
TOWN PANCHAYAT PLANNING AUTHORITY, at its discretion, may extend the deadline for the
submission of bids.
1.11 Correction of errors

Bidders are advised to exercise greatest care in entering the pricing figures. No excuse that mistakes
have been made or requests for prices to be corrected will be entertained after the quotations are opened.
All corrections, if any, should be initialed by the person signing the bid form before submission, failing
which the figures for such items may not be considered.
Arithmetic errors in bids will be corrected as follows:
Where there is a discrepancy between the amounts in figures and in words, the amount in words shall
govern. The amount stated in the bid form, adjusted in accordance with the above procedure, shall be
considered as binding, unless it causes the overall bid price to rise, in which case the original bid price
shall govern.
1.12 GST payments or payments to any statutory bodies

The Consultancy agency will submit proof of payments of Service tax if so claimed in the invoice to
TOWN PANCHAYAT PLANNING AUTHORITY This is irrespective of the fact that the commercial
bid of the Consultancy agency is inclusive of GST tax.
1.13 Liability of the TOWN PANCHAYAT PLANNING AUTHORITY in preparation & bid submission
The TOWN PANCHAYAT PLANNING AUTHORITY is not liable for any cost incurred by a Bidder
in the preparation and production of any Proposal, the preparation or execution of any benchmark
demonstrations, simulation or laboratory service or for any work performed prior to the execution of a
formal contract. All materials submitted become the property of, the TOWN PANCHAYAT
PLANNING AUTHORITY and may be returned at its sole discretion.

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SECTION 3. TECHNICAL PROPOSAL - STANDARD FORMS
3A. Technical proposal submission form.
3B. Consultant’s references.
3C. Comments and suggestions on the Terms of Reference and on data services, and facilities to be
provided by the Client.
3D. Description of the methodology and work plan for performing the assignment.
3E. Team composition and task assignments.
3F. Format of Curriculum Vitae of proposed key professional staff.
3G. Time schedule for professional personnel.
3H. Activity (work) schedule.

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3A. TECHNICAL PROPOSAL SUBMISSION FORM
[Location, Date]
FROM: (Name of Consultant) TO: (Name and Address of Client)

______________________ ______________________________
______________________ ______________________________
______________________ ______________________________
Ladies/Gentlemen:
Subject: Hiring of Consultancy Service for _________________________

_____________________________________________Technical Proposal.
We, the undersigned, offer to provide the consulting services for the above in accordance with your Request for
Proposal dated [Date], and our Proposal. We are hereby submitting our Proposal which includes this Technical
Proposal, and a Financial Proposal.
If negotiations are held during the period of validity of the Proposal, i.e., before [Date] we undertake to
negotiate. Our Proposal is binding upon us and subject to the modifications resulting from contract
negotiations.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours faithfully,
Authorized Signature:
Name and Title of Signatory:
Name of Consultant:
Address:

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3B. CONSULTANT’S REFERENCES
Relevant Services Carried Out in the Last Five Years

That Best Illustrate Qualifications
Using the format below, provide information on each reference assignment for which your firm/entity, either
individually as a corporate entity or as one of the major companies within an association, was legally
contracted.
Assignment Name: Country:
Location within Country: Key professional staff Provided by

Your Firm/entity(profiles):
Name of Client: No. of Staff:
Address: No. of Staff-Months; duration of

assignment:
Start Date (Month/Year): Completion Date (Month/Year): Approx. Value of Services (Rs. M):
Name of Associated Consultants, if any: No. of Months of Key professional

staff, provided by Associated
Consultants:
Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions performed:
Narrative Description of Project:
Description of Actual Services Provided by Your Staff:
Consultant’s Name:

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3C. COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF REFERENCE AND ON DATA,
SERVICES, AND FACILITIES TO BE PROVIDED BY THE CLIENT
On the Terms of Reference:
1.
2.
3.
4.
5.
On the data, services, and facilities to be provided by the Client
1.
2.
3.
4.
5.
CONSULTANT’S NAME:
3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN

FOR PERFORMING THE ASSIGNMENT

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3E. TEAM COMPOSITION AND TASK ASSIGNMENTS
1. Technical/ Managerial Staff
Sl. No. Name Position Task

1.
2.
3.
4.
..
..
2. Support Staff
Sl. No. Name Position Task

1.
2.
3.
4.
..
..

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3F. FORMAT OF CURRICULUM VITAE (CV) FOR

PROPOSED KEY PROFESSIONAL STAFF
Proposed Position:
Name of Consultant:
Name of Staff:
Profession:
Date of Birth:
Years with Firm/Entity: Nationality:
Membership in Professional Societies:
Detailed Tasks Assigned:
Key Qualifications:
[Give an outline of staff member’s experience and training most pertinent to tasks on assignment.
Describedegree of responsibility held by staff member on relevant previous assignments and give dates and
locations. Use about half a page.]
Education:
[Summarize college/university and other specialized education of staff member, giving names of schools,
datesattended, and degrees obtained. Use about one quarter of a page.]
Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions held by staff
member since graduation, giving dates, names of employing organizations, titles of positions held, and locations
of assignments. For experience in last ten years, also give types of activities performed and client references,
where appropriate. Use about two pages.]
Languages:
[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and writing]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my
qualifications, and my experience.
D
a
t
e
:
[Signature of staff member and authorized representative of the Consultant] Day/Month/Year
Full name of staff member:______________________________________

Full name of authorized representative: ___________________________

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3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL
Months
Sl. No. Name Position Reports Due/Activities 1 2 3 4 5 6
1.
2.
3.
4.
Full-time: Part-time:
Reports Due:
Activities Duration:
Signature:
(Authorized
* The Schedule should be for the period of completion of assignment Representative
Full Name:
Title:
Address:

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3H. ACTIVITY (WORK) SCHEDULE
A. Field Investigation and Study Items:
Month wise Program (in form of GANTT Chart) ++
[1st, 2nd, etc. are months from the start of assignment]
Sl. No. Item of Activity (Work) 1st 2nd 3rd 4th 5th 6th
 The Program should be for the period of completion of assignment.
B. Completion and Submission of Reports
Reports: * Programme: (Date)
1. Inception Report
2. Interim Progress Report

(2.a) First Status Report
(2.b) Second Status Report
3. Draft Report
4. Final Report
* Modify as required for the Assignment.

23
SECTION 4. FINANCIAL PROPOSAL - STANDARD FORMS
4A. Financial Proposal submission form.
4B. Summary of costs.

24
4A. FINANCIAL PROPOSAL SUBMISSION FORM

[Location,
Date]
FROM: (Name of Consultant & Address TO:

______________________ The Commissioner,
______________________ TOWN PANCHAYAT PLANNING AUTHORITY,
Yelburga.
Ladies/Gentlemen:
Subject: Preparation of Master Plan-2031 (Revised-II) for Yelburga

Urban Development Authority, Yelburga.
We, the undersigned, offer to provide the consulting services for the above in accordance with your
Request for Proposal dated [Date], and our Proposal (technical and Financial Proposals). Our attached financial
proposal is for the sum of [Amount in words and figures].
Our financial proposal shall be binding upon us subject to the modifications resulting from contract
negotiations, up to expiration of the validity period of the Proposal, i.e., [Date].
We undertake that, in competing for (and, if the award is made to us, in executing) the above contract,
we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of
Corruption Act 1988”. And also as described in this RFP Document.
We further understand that TOWN PANCHAYAT PLANNING AUTHORITY reserves the right to
reject any or all of the proposals received without assigning any reason.
We remain,
Yours faithfully,
Authorised Signature:
Name and Title of Signatory:
Name of the Consultant:
Address:
Consulting Charges Amount: Rs.___________________
Tax: Rs._____________________________________

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Grand Total: Rs. _______________________________
4B. SUMMARY OFCOSTS
No. Description Amount

(Rupees)
I Remuneration for Key professional staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports, Maps and Document printing
IX Surveys
TOTAL COST
Service Tax
TOTAL COSTS (Including Service Tax)

26
Note: Payments will be made as per stipulations of the Special Conditions of Contract.
*
Modify the items as appropriate for the consultancy assignment.

27
Section 5. Terms of Reference
5.1 BRIEF HISTORY :
Yelburga is an ancient city, Many places in and around the city have reference to the episodes of
Ramayana and Mahabaratha though little evidence can be established.
The inscriptions of the 11th and the 12th Century A.D. refer to the wonderings of Sri. Rama in this area
particularly the Lakkundi that is at a distance of 8 kms. from Yelburga. Similarly Ron the adjoining Town in the
area is known as Dronapura, city of Dronacharya, the famous guru of Kauravas and Pandavas.
The inscriptions found at Trikuteshwara and Veeranarayana Temples, indicates, that this area was
under Rastrakutas, Chalukyas, Hoysalas, Kalachura, Vedavas and Vijayanagar dynasties. The Veeranarayana
Temple at Yelburga is said to have built, during 1117 A.D. by the fourth Hoysalas King, Vishnuvardhana. The
Copper plate inscription of 1379 register the grant of villages in Yelburga desha to these temples. The
inscription of Krishnadevaraya dated 1539 records the works of Kumaravyasa the famous Kannada author.
About 1673 Yelburga appears with Dharwar under Governorship of Abdul Kasim Khan of Bijapur,
Colonel vellosly After capturing Yelburga on 27/03/1779 gave over charge of Yelburga to peshve commandant.
In the last Maratha war, in January 1818, General Munro brought Yelburga under British rules. It was part of
Bombay state till the reoganisation of States in 1956, when it become part of Karnataka State.
The Yelburga city is an important multi functional center. It has close links with the other parts of the
state and also that of Country in terms of trade and commerce. A good network of communication system links
the city by roads as well as by railway. The major communication routes being the National Highway No. 367
i.e. Bhanapur-Gaddinakeri cross.
After reorganization of State and enactment of Karnataka Municipalities Act 1964, Yelburga is
functioning as town panchayat with effect from 1996.
TOWN PANCHAYAT PLANNING AUTHORITY LPA has 1 Yelburga Municipal

Council and 10 villages as follows
LPA AREA : TOWN

ITEMS PANCHAYAT NAME REMARKS
AREA
Geographical Area 3881.61 Hect. Town Panchayat
Number of 1 Full Village of
villages Yelburga
Population - 2011 12764 Town Panchayat
limit
No of Municipal 11 Ward
Ward
5.2 The purpose of the Terms of Reference (TOR) is to describe the context and scope of the
consultancy assignment. The Master Plan shall be prepared in accordance with the Karnataka

28
Town &Country Planning Act 1961 & Rules as Amended.

29
5.3 OBJECTIVES OF THE PROJECT

The Project, preparation of the Master Plan 2031 for the TOWN PANCHAYAT Area, aims at sustainable
development evolving DEVELOPMENT VISION AND ROAD MAP for balanced growth of region by
regulating future spatial development to be envisaged for the horizon year, 2031. The Master Plan will be
a constitutional instrument as it conforms to the provisions stated in the KTCP Act 1961 and Rules.
5.3.1 The specific objectives of the Project are as under:
Terms of Reference
The objective of the Master Planning Consultancy is to assist the TOWN PANCHAYAT PLANNING
AUTHORITY with the preparation of Master Plan- 2031 .
Name, Objectives and Description of the Assignment :

a) Name: Preparation of Master Plan-2031 for Yelburga
local planning area
b) Objectives:
The objective of the Master Planning Consultancy is to assist the TOWN PANCHAYAT PLANNING
AUTHORITY with the preparation of Master Plan-2031 via
 An analysis and review of TOWN PANCHAYAT PLANNING AUTHORITY’s current
situation
 Establishing base line data and formulating Master Plan objectives
 Preparing an integrated geospatial database collecting and collating appropriate data
 Conducting integrated demographic, enterprise and socio-economic and transport surveys
 Master Plan Preparation and Review Process
 Preparation of a Development, Implementation and Enforcement Plan
a) Description of the Assignment / Scope of Work
The scope of work mainly covers the following activities:

1. Establish base line data for 2017-18
A.Updation of base map using recent high resolution satellite remote sensing data:
Large scale Base map preparation in GIS- feature extraction from satellite image & geo-
referencing for local planning area and updation of missing details by Total station survey.
B. Preparation of existing land use map and integrated geospatial database collecting and
collating appropriate data (Updation of data from CLU permissions, approved layouts, other
ongoing/sanctioned developments)
C. Thematic map preparation (Planning District map, Demography map, Climatology map,
Existing Infrastructure Facilities map, Existing and proposed circulation pattern map, Problems
map, Infrastructure map)
D. Integrated demographic, enterprise and socio-economic and transport surveys:
Conducting demographic, socio-economic and transport surveys in the local planning area to
study demographic indicators, socio-economic parameters, mobility patterns and level of access
to social infrastructure like healthcare, education, recreation and public
E. Integration of different sectoral plans with the geospatial database: transportation,
infrastructure, environmental, industrial and tourism plans.

30
Analysis of existing situation and formulation of Master Plan objectives
A. Master Plan Scenario and option generation

 Define objectives, principles and criteria required to guide generation of scenarios and
alternative future.
 Demographic, economic, employment and investment forecast.
 Integrated land-use, physical and social infrastructure and service demand forecasting.
 Generate scenarios and alternative futures.
2. Preparation of Master Plan proposals
 Preparation of proposed landuse maps and updation of the geodatabase.
 Preparation of sectoral proposals for transportation, infrastructure, environmental,

industrial and tourism plans
 Legal, regulatory and institutional development options.
 Preparation of Zoning Regulations / Development Control Guidelines
3. Enforcement and implementation
A. Public engagement & RTI response :
Support to the LPA to respond to the public in responding to queries, suggestions and comments on the
Master Plan Development, Implementation and Enforcement Plan: Support the LPA for development,
implementation and enforcement of the Master Plan through recommendation of key steps and
processes, institutional frameworks, project planning and management, capacity building, and
enforcement mechanisms and identification of framework for advisory services for the period of
implementation.
4. Training and knowledge transfer to the concerned agencies
6. List Of Deliverables
 Maps
 Basemap
 Existing land use map
 Thematic maps
 Location
 Administrative boundary
 Climatological studies
 Forest cover,
 Demographic studies map
 Civic amenities map
 Heritage map

31
 Utilities map
 Existing land Utilisation map with district maps for different scales and existing circulation
map.
 Problem Map
 A proposed land use maps with district maps for different scale, draft,phasing map and
proposed circulation.
 Proposed land use maps final
 A proposed land use maps , final ,phasing map
 Reports
 Draft master plan report
 Final master plan report
Deliverables should be submitted to TOWN PANCHAYAT PLANNING AUTHORITY in

hard copy as well as soft copy.
D. General conditions
1. The Consultant shall remain in touch with the TOWN PANCHAYAT PLANNING
AUTHORITY to ensure that the RFP documents and the selection process remain free from
ambiguity.
2. The Consultant shall assist the TOWN PANCHAYAT PLANNING AUTHORITY on any
other issues/subjects incidental and related to the RFP and selection process as may be referred to
by TOWN PANCHAYAT PLANNING AUTHORITY from time to time.
3. The Consultant shall be familiar with the various guidelines issued by the State Government
and the Central Government in relation to the drafting of similar documents and selection of
bidders for similar projects.
4. The Consultant shall be familiar with the laws, rules and procedure of the State and the Central
Governments relating to the scope of work.
5.4 Project Closure Report

On the closure of the project to the satisfaction of the Client, the Consultants shall submit a final project closure
report.
In a Nutshell the above objectives are summarized as under

I. 1. REGIONAL SNAP SHOT
Location
Climate
Natural Features and Resources
The Growth perspective of the Yelburga City
2. THE DEMOGRAPHIC PROFILE

Population Growth rate
Age-Sex Distribution
The Literacy rate
The participation rate
The Occupation Structure

32
The Population projection

II STUDY OF THE EXISTING DEVELOPMENTS
3. THE STRUCTURE OF THE YELBURGA CITY
4. THE SHELTER
The Density
Housing
Structural Conditions
Slums
Housing shortages and problems
5. THE STUDIES OF ECONOMIC BASE
Trade and Commerce
Industries
6. PUBLIC OFFICES AT YELBURGA
Establishment of Offices
Location of offices
Office buildings
Offices in the rented buildings and the rent paid
7. MONUMENTS, FAIRS AND FESTIVALS
Monuments
Fairs and Festivals
8. CIVIC AMENITIES
Educational Facilities
Health Facilities
Recreational Facilities
9. CIRCULATION PATTERN
Existing Road pattern
Traffic congestion
III DELINEATION OF PLANNING AREA

IV CHANGES FROM FINALLY APPROVED MASTER PLAN REVISION-I TO MASTER
PLAN
11.1 Statement I
11.2 Statement II
V ISSUES AND PROBLEMS
VI THE REVISED MASTER PLAN-I
12. PROPOSED LAND USE FOR 2031
12.1 The Residential Use
12.2 The Commercial Use
12.3 The Parks and Open spaces
12.4 The Public and Semi public Use
12.5 The Public Utility
12.6 The Industrial Use
12.7 The Traffic and Transportation
VII DISTRICTWISE PLAN PROPOSALS
VIII PROPOSED LAND USE ANALYSIS
5.5 DATA, SERVICES AND FACILITIES TO BE PROVIDED BY THE CLIENT

33
The Client will supply to the consultant:
Maps, drawings and reports of MP- 2021.

The consultant will be provided office space within TOWN PANCHAYAT PLANNING
AUTHORITY premises. Electricity and water charges will be borne by the TOWN PANCHAYAT
PLANNING AUTHORITY; any other costs and expenses to be borne by the Consultant.
List of all on-going and planned projects readily available with it.
The Client will also assist the Consultant in establishing contacts with the concerned organizations to facilitate
the survey and data collection. Client will nominate an officer to liaise with the consultants. The consultants will
however, be solely responsible for proper and timely completion of the assignment.
5.6 Oversight and Reporting

A Committee will oversee and guide the process of preparation of Revised Master Plan for Yelburga. The
Consultants shall present their work to the Committee from time to time. The Consultant shall independently
arrange at their cost such presentations by their personnel including providing equipment necessary for such
presentations and arrange transport and other incidental arrangements for their personnel.
The Committee shall be constituted by the Client and shall be notified to the short-listed Consultant on
assignment of the project.
5.7 FINAL OUTPUTS (I.E., REPORTS, DRAWINGS, ETC.) THAT HAVE TO BE SUBMITTED
BY THE CONSULTANT
As per Section 12 of the KTCP Act, the contents of Master Plan shall consist of a series of maps and documents
indicating the manner in which the development and improvement of the entire planning area within the
jurisdiction of the Planning Authority are to be carried out and regulated.
1. The Master Plan shall include proposals for the following:

a) Zoning of land use for residential, commercial, industrial, agricultural, recreational,
educational and other purposes together with Zoning Regulations.
b) A complete street pattern, indicating major and minor roads, national highways, and state
highways, and traffic circulation pattern, for meeting immediate and future requirements with
proposals for improvements
c) Areas reserved for parks, playgrounds and other recreational uses, public open spaces, public
buildings and institutions and areas reserved for such other purposes as may be expedient for new
civic developments
d) Areas earmarked for future development and expansion
e) Reservation of land for the purposes Central Government, the State Government, Planning
Authority or public utility undertaking or any other authority established by Law
f) Declaring certain areas, as areas of special control and development in such areas being subject to
such regulations as may be made in regard to building line, height of the building, floor area ratio,
architectural features and such other particulars as may be prescribed
g) Stages by which the plan is to be carried out
2. The following reports should be published along with the Master Plan:
a) A report of the surveys carried out before the preparation of Master Plan
b) A report explaining provisions of Master Plan
c) Regulations in respect of each land use zone to enforce the provisions of Master Plan and
explaining the manner in which necessary permission for developing any land can be obtained
from the TOWN PANCHAYAT PLANNING AUTHORITY
d) A report of stages by which it is proposed to meet the obligations imposed on the TOWN
PANCHAYAT PLANNING AUTHORITY by Master Plan

34
5.8 List of Deliverables

While the abovementioned indicates the statutory requirements, the Consultants shall incorporate them in
the series of maps and reports as suggested below. The Consultants shall submit 5 copies of all the
intermediate reports along with a soft copy. The Consultants shall submit 4 copies of the draft and 4copies
of the final and approved master plan with maps and zoning regulations along with a soft copy in a DVD or
set of DVDs.

35
SECTION VI: CONTRACT FOR CONSULTANT’S SERVICES
between
____________________________
[Name of Client]
and
____________________________
[Name of Consultants]
Dated :

36
CONTENTS
I. FORM OF CONTRACT ...........................................................................
II. GENERAL CONDITIONS OF CONTRACT ...........................................
1. General Provisions ..............................................................................
1.1 Definitions .........................................................................

1.2 Law Governing the Contract .............................................
1.3 Language ...........................................................................
1.4 Notices ..............................................................................
1.5 Location ............................................................................
1.6 Authorized Representatives ..............................................
1.7 Taxes and Duties ..............................................................
2. Commencement, Completion, Modification, and Termination
of Contract ......................................................................................
2.1 Effectiveness of Contract .................................................
2.2 Commencement of Services ............................................
2.3 Expiration of Contract .....................................................
2.4 Modification ....................................................................
2.5 Force Majeure .................................................................
2.5.1 Definition ..........................................................

2.5.2 No Breach of Contract ......................................
2.5.3 Extension of Time ............................................
2.5.4 Payments ..........................................................
2.6 Suspension ......................................................................
2.7 Termination ......................................................................
2.7.1 By the Client ......................................................

2.7.2 By the Consultants .............................................
2.7.3 Cessation of Rights and Obligations ..................
2.7.4 Cessation of Services .........................................
2.7.5 Payment upon Termination ................................
2.7.6 Disputes about Events of Termination ...............
3. Obligations of the Consultants .......................................................
3.1 General ..............................................................................
3.2 Conflict of Interests ............................................................

3.2.1 Consultants not to Benefit from
Commissions, Discounts, etc. ..........................................
3.2.2 Procurement Rules of Funding Agencies ............................
3.2.3 Consultants and Affiliates Not to
Engage in certain Activities ...................................
3.2.4 Prohibition of Conflicting Activities .....................

37
3.3 Confidentiality ......................................................................
3.4 Insurance to be taken out by the Consultants .....................
3.5 Accounting, Inspection and Auditing ...................................
3.6 Consultant’s Actions requiring Client’s prior Approval.......
3.7 Reporting Obligations ..........................................................

3.8 Documents prepared by the Consultants
to Be the Property of the Client ......................................................
3.9 Equipments and Materials Furnished by the Client .............
4. Consultants’ Personnel and Sub-consultants .......................................
4.1 General .................................................................................

4.2 Description of Personnel ......................................................
4.3 Approval of Personnel ..........................................................
4.4 Working Hours, Overtime, Leave etc....................................
4.5 Removal and /or Replacement of Personnel .........................
4.6 Resident Project Manager .....................................................
5. Obligations of the Client ........................................................................
5.1 Assistance and Exemptions ......................................................

5.2 Access to Land .........................................................................
5.3 Services, Facilities and Property of the Client .........................
5.4 Payment ....................................................................................
6. Payments to the Consultants ...................................................................
6.1 Payment Schedule .....................................................................

6.2 Currency of Payment .................................................................
6.3 Mode of Billing and Payment ....................................................
7. Settlement of Disputes ..............................................................................
7.1 Amicable Settlement ..................................................................

7.2 Dispute Settlement ......................................................................
III. SPECIAL CONDITIONS OF CONTRACT
IV APPENDICES
Appendix A — Description of the Services ...............................................
Appendix B — Reporting Requirements ....................................................
Appendix C — Key Personnel and Sub-consultants ....................................
Appendix D — Duties of the Client ...........................................................
Appendix E — Cost Estimates .................................……………….

38
Appendix F — Form of Bank Guarantee for Advance Payments ............
I. FORM OF CONTRACT
This CONTRACT (hereinafter called the "Contract") is made the _________ day of the month of
______________, 20_____, between, on the one hand, _______________(hereinafter called the "Client") and,
on the other hand, _______________(hereinafter called the "Consultants").
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting services as defined in the
General Conditions of Contract attached to this Contract (hereinafter called the "Services");
(b) the Consultants, having represented to the Client that they have the required professional skills,
and personnel and technical resources, have agreed to provide the Services on the terms and
conditions set forth in this Contract; and
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of this Contract:
(a) The General Conditions of Contract (hereinafter called "GC");
(b) The Special Conditions of contract (hereinafter called "SC");
(c) The following Appendices:

Appendix A: Description of the Services _______________
Appendix B: Reporting Requirements _______________
Appendix C: Key Personnel and Sub-consultants _______________
Appendix D: Duties of the Client _______________
Appendix E: Cost Estimates _______________
Appendix F: Form of Guarantee for Advance Payments _______________
[Note: If any of these Appendices are not used, the words "Not Used" should be inserted
below next to the title of the Appendix on the sheet attached hereto carrying the title of that
Appendix.].
2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in the Contract; in
particular:
(a) The Consultants shall carry out the Services in accordance with the provisions of the Contract; and
(b) The Client shall make payments to the Consultants in accordance with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names
as of the day and year first above written.

39
II. GENERAL CONDITIONS OF CONTRACT
1. GENERAL PROVISIONS
1.1 Definitions
Unless the context otherwise requires, the following terms whenever used in this Contract have the
following meanings:
(a) "Applicable Law" means the laws and any other instruments having the force of law in India, as they may be
issued and in force from time to time;
(b) "Contract" means the Contract signed by the Parties, to which these General Conditions of Contract (GC) are
attached, together with all the documents listed in Clause 1 of such signed Contract;
(c) “Effective Date” means the date on which this Contract comes into force and effect pursuant to Clause GC 2.1
(d) “Contract Price” means the price to be paid for the performance of the Services, in accordance with Clause 6;
(e) "GC" means these General Conditions of Contract;
(f) "Government" means the Government of Karnataka;
(g) "Local currency" means Indian Rupees;
(h) "Member", in case the Consultants consist of a joint venture of more than one entity, means any of these
entities, and "Members" means all of these entities; ‘Member in Charge’ means the entity specified in the SC to
act on their behalf in exercising all the Consultants’ rights and obligations towards the Client under this
Contract.
(i) "Party" means the Client or the Consultants, as the case may be, and Parties means both of them;
(j) "Personnel" means persons hired by the Consultants as employees and assigned to the performance of the
Services or any part thereof; and ‘key personnel’ means the personnel referred to in Clause GC4.2 (a)
(k) "SC" means the Special Conditions of Contract by which these General Conditions of Contract may be amended
or supplemented;
(l) "Services" means the work to be performed by the Consultants pursuant to this Contract as described in
Appendix A; and
(m) ‘Third party” means any person or entity other than the Government, the Client, the Consultants, or a Sub-
Consultant.
1.2 Law Governing the Contract
This Contract, its meaning and interpretation, and the relation between the Parties shall be governed by
the Applicable Law.

40
1.3 Language
This Contract has been executed in English language, which shall be the binding and controlling
language for all matters relating to the meaning or interpretation of this Contract.
1.4 Notices
Any notice, request or consent made pursuant to this Contract shall be in writing and shall be deemed
to have been made when delivered in person to an authorized representative of the Party to whom the
communication is addressed, or when sent by registered mail, telex, telegram or facsimile to such Party
at the address specified in the SC.
1.5 Location
The Services shall be performed at such locations as are specified in Appendix A.
1.6 Authorized Representatives
Any action required or permitted to be taken, and any document required or permitted to be executed,
under this Contract by the Client or the Consultants may be taken or executed by the officials specified
in the SC.
1.7 Taxes and Duties
The Consultants, and their Personnel shall pay such taxes, duties, fees and other impositions as may be
levied under the Applicable Law, the amount of which is deemed to have been included in the Contract
Price.
2. Commencement, Completion, Modification and termination of Contract
2.1 Effectiveness of Contract
This Contract shall come into effect on the date the Contract is signed by both Parties or such other
later date as may be stated in the SC.
2.2 Commencement of Services
The Consultants shall begin carrying out the Services within Twenty (20) days after the date the
Contract becomes effective, or at such other date as may be specified in the SC.
2.3 Expiration of Contract
Unless terminated earlier pursuant to Clause 2.7, this Contract shall terminate at the end of such time
period after the Effective Date as is specified in the SC.
2.4 Modification
Modification of the terms and conditions of this Contract, including any modification of the scope of
the Services or of the Contract Price, may only be made by written agreement between the Parties.
2.5 Force Majeure 2.5.1
Definition
For the purposes of this Contract, "Force Majeure" means an event which is beyond the
reasonable control of a Party, and which makes a Party's performance of its obligations
under the Contract impossible or so impractical as to be considered impossible under the
circumstances.

41
2.5.2 No Breach of Contract
The failure of a Party to fulfill any of its obligations under the contract shall not be
considered to be a breach of, or default under this Contract insofar as such inability arises
from an event of Force Majeure, provided that the Party affected by such an event (a) has
taken all reasonable precautions, due care and reasonable alternative measures in order to
carry out the terms and conditions of this Contract, and (b) has informed the other Party as
soon as possible about the occurrence of such an event.
2.5.3 Extension of Time
Any period within which a Party shall, pursuant to this Contract, complete any action or
task, shall be extended for a period equal to the time during which such Party was unable to
perform such action as a result of Force Majeure.
2.5.4 Payments
During the period of their inability to perform the Services as a result of an event of Force
Majeure, the Consultants shall be entitled to continue to be paid under the terms of this
Contract, as well as to be reimbursed for additional costs reasonably and necessarily
incurred by them during such period for the purposes of the Services and in reactivating the
Service after the end of such period.
2.6 Suspension:
The Client may by written notice of suspension to the Consultants, suspend all payments to the
Consultants hereunder if the Consultants fail to perform any of their obligations under this contract,
including the carrying out of the Services, provided that such notice of suspension (i) shall specify the
nature of the failure, and (ii) shall request the Consultants to remedy such failure within a period not
exceeding thirty (30) days after receipt by the Consultants of such notice of suspension.
2.7 Termination
2.7.1 By the Client
The Client may terminate this Contract, by not less than thirty (30) days’ written notice of
termination to the Consultants, to be given after the occurrence of any of the events specified
in paragraphs (a) through (d) of this Clause 2.7.1 and sixty (60) days’ in the case of the event
referred to in (e):
(a) if the Consultants do not remedy a failure in the performance of their obligations under
the Contract, within thirty (30) days of receipt after being notified or within such
further period as the Client may have subsequently approved in writing;
(b) if the Consultants (or any of their Members) become insolvent or bankrupt;
(c) if, as the result of Force Majeure, the Consultants are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
(d) if the consultant, in the judgment of the Client has engaged in corrupt or fraudulent
practices in competing for or in executing the Contract.
For the purpose of this clause:
“corrupt practice” means the offering, giving, receiving or soliciting of anything of

value to influence the action of a public official in the selection process or in contract
execution.

“fraudulent practice” means a misrepresentation of facts in order to influence a selection process
or the execution of a contract to the detriment of TOWN PANCHAYAT PLANNING
AUTHORITY, and includes collusive practice among consultants (prior to or after submission
of proposals) designed to establish prices at artificial non-competitive levels and to deprive
TOWN PANCHAYAT PLANNING AUTHORITY of the benefits of free and open
competition.
(e) if the Client, in its sole discretion and for any reason whatsoever, decides to terminate this
Contract.
2.7.2 By the Consultants
The Consultants may terminate this Contract, by not less than thirty (30) days' written notice to the
Client, such notice to be given after the occurrence of any of the events specified in paragraphs (a)
through (c) of this Clause 2.7.2:
(a.a)if the Client fails to pay any monies due to the Consultants pursuant to this Contract and not
subject to dispute pursuant to Clause 7 hereof within forty-five (45) days after receiving written
notice from the Consultants that such payment is overdue;
(b) If the Client is in material breach of its obligations pursuant to this Contract and has not remedied
the same with in forty-five (45) days (or such longer period as the Consultants may have
subsequently approved in writing) following the receipt by the Client of the Consultants’ notice
specifying such breach;
(b.c) if, as the result of Force Majeure, the Consultants are unable to perform a material portion of the
Services for a period of not less than sixty (60) days.
2.7.3 Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clause GC 2.7 , or upon expiration of this Contract
pursuant to Clause GC 2.3, all rights and obligations of the Parties hereunder shall cease, except :
(i) such rights and obligations as may have accrued on the date of termination or expiration;
(ii) the obligation of confidentiality set forth in Clause GC 3.3 hereof;
(iii) the Consultants’ obligations to permit inspection, copying and auditing of their accounts and
records set forth in Clause GC3.5 (ii) hereof; and
(iv) any right which a Party may have under the Applicable Law.
2.7.4 Cessation of Services
Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GC 2.7.1
or GC 2.7.2 hereof, the Consultants shall, immediately upon dispatch or receipt of such notice, take
all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make
every reasonable effort to keep expenditures for this purpose to a minimum. With respect to
documents prepared by the Consultants and equipment and materials furnished by the Client, the
Consultants shall proceed as provided, respectively, by Clauses GC 3.8 and GC 3.9.
2.7.5 Payment upon Termination
Upon termination of this Contract pursuant to Clauses GC 2.7.1 or GC 2.7.2 hereof, the Client shall
make the following payments to the Consultants (after offsetting against these payments any amount
that may be due from the Consultant to the Client):
(a) remuneration pursuant to Clause GC 6 hereof for Services satisfactorily performed prior to
the effective date of termination;
(1.b) reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures actually
incurred prior to the effective date of termination; and
(1.c) except in the case of termination pursuant to paragraphs (a) through (b) of Clause GC
2.7.1 hereof, reimbursement of any reasonable cost incident to the prompt and
orderly termination of the Contract.
2.7.6 Disputes about Events of Termination
If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause
GC 2.7.1 or in Clause GC 2.7.2 hereof has occurred, such Party may, within forty-five (45)
days after receipt of notice of termination from the other Party, refer the matter to arbitration
pursuant to Clause GC 7 hereof, and this Contract shall not be terminated on account of such
event except in accordance with the terms of any resulting arbitral award.
3. Obligations of the Consultants
3.1 General
The Consultants shall perform the Services and carry out their obligations hereunder with all
due diligence, efficiency and economy, in accordance with generally accepted professional
techniques and practices, and shall observe sound management practices, and employ
appropriate advanced technology and safe and effective equipment, machinery, materials
and methods. The Consultants shall always act, in respect of any matter relating to this
Contract or to the Services, as faithful advisers to the Client, and shall at all times support
and safeguard the Client's legitimate interests.
3.2 Conflict of Interests
3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.
The remuneration of the Consultants pursuant to Clause GC 6 hereof shall constitute the
Consultants' sole remuneration in connection with this Contract or the Services and the
Consultants shall not accept for their own benefit any trade commission, discount or similar
payment in connection with activities pursuant to this Contract or to the Services or in the
discharge of their obligations hereunder, and the Consultants shall use their best efforts to
ensure the Personnel and agents of either of them, similarly shall not receive any such
additional remuneration.
3.2.2 Procurement Rules of Funding Agencies
If the Consultants, as part of the Services, have the responsibility of advising the Client on
the procurement of goods, works or services, the Consultants shall comply with any
applicable procurement guidelines of the funding agencies and shall at all times exercise
such responsibility in the best interest of the Client. Any discounts or commissions obtained
by the Consultants in the exercise of such procurement responsibility shall be for the account
of the Client.
3.2.3 Consultants and Affiliates Not to engage in Certain Activities
The Consultants agree that, during the term of this Contract and after one year of its
termination, the Consultants and any entity affiliated with the Consultants, shall be
disqualified from providing goods, works or services (other than the Services and any
continuation thereof) for any project resulting from or closely related to the Master Planning
Services.
3.2.4 Prohibition of Conflicting Activities
The Consultants shall not engage, and shall cause their Personnel not to engage, either
directly or indirectly, in any of the following activities:
(4.a) during the term of this Contract, any business or professional activities in TOWN
PANCHAYAT PLANNING AUTHORITY which would conflict with the
activities assigned to them under this Contract; and
(4.b) after the termination of this Contract, such other activities as may be specified in the
SC.
3.3 Confidentiality
The Consultants, and the Personnel of them shall not, either during the term or within two (2) years
after the expiration of this Contract, disclose any proprietary or confidential information relating to
the Project, the Services, this Contract or the Client's business or operations without the prior written
consent of the Client.
3.4 Insurance to be Taken Out by the Consultants
The Consultants (i) shall take out and maintain, and shall cause any Sub-consultants to take out and
maintain, at their (or the Sub-consultants', as the case may be) own cost but on terms and conditions
approved by the Client, insurance against the risks, and for the coverages, as shall be specified in the
SC, and (ii) at the Client's request, shall provide evidence to the Client showing that such insurance
has been taken out and maintained and that the current premiums therefore have been paid.
3.5 Accounting, Inspection and Auditing
The Consultants (i) shall keep accurate and systematic accounts and records in respect of the
Services, hereunder, in accordance with internationally accepted accounting principles and in such
form and detail as will clearly identify all relevant time charges and cost, and the bases thereof
(including such bases as may be specifically referred to in the SC); (ii) shall permit the Client or its
designated representative periodically, and up to one year from the expiration or termination of this
Contract, to inspect the same and make copies thereof as well as to have them audited by auditors
appointed by the Client.
3.6 Consultants' Actions Requiring Client's Prior Approval
The Consultants shall obtain the Client's prior approval in writing before taking any of the following
actions:
(a) appointing such members of the Personnel as are listed in Appendix C ("Consultants' Key
Personnel") merely by title but not by name;
(b) any other action that may be specified in the SC.
3.7 Reporting Obligations
The Consultants shall submit to the Client the reports and documents specified in Appendix B hereto,
in the form, in the numbers and within the time periods set forth in the said Appendix.
3.8 Documents Prepared by the Consultants to be the Property of the Client
All plans, drawings, specifications, designs, reports, other documents and software prepared by the
Consultants for the Client under this Contract shall become and remain the property of the Client, and
the Consultants shall, not later than upon termination or expiration of this Contract, deliver all such
documents to the Client, together with a detailed inventory thereof. The Consultants may retain a
copy of such documents and software. Restrictions about the future use of these documents and
software, if any, shall be specified in the SC.
3.9 Equipment and Materials Furnished by the Client
Equipment and materials made available to the Consultants by the Client, or purchased by the
Consultants with funds provided by the Client, shall be the property of the Client and shall be marked
accordingly. Upon termination or expiration of this Contract, the Consultants shall make available to
the Client an inventory of such equipment and materials and shall dispose of such equipment and
materials in accordance with the Client's instructions. While in possession of such equipment and
materials, the Consultants, unless otherwise instructed by the Client in writing, shall insure them at
the expense of the Client in an amount equal to their full replacement value.
4. Consultants' Personnel
4.1 General
The Consultants shall employ and provide such qualified and experienced Personnel and Sub-
consultants as are required to carry out the Services.
4.2 Description of Personnel
(a) The titles, agreed job descriptions, minimum qualification and estimated periods of
engagement in the carrying out of the Services of each of the Consultants' Key Personnel are
described in Appendix C. If any of the Key Personnel has already been approved by the clients
his/her name is listed as well.
(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof, adjustments with respect
to the estimated periods of engagement of Key Personnel set forth in Appendix C may be made
by the Consultants by written notice to the Client, provided (i) that such adjustments shall not
alter the originally estimated period of engagement of any individual by more than 10% or one
week, whichever is larger, and (ii) that the aggregate of such adjustments shall not cause
payments under this Contract to exceed the ceilings set forth in Clause GC 6.1(b) of this
Contract. Any other such adjustments shall only be made with the Client's written approval.
(c) If additional work is required beyond the scope of the Services specified in Appendix A, the
estimated periods of engagement of Key Personnel set forth in Appendix C may be increased
by agreement in writing between the Client and the Consultants, provided that any such
increase shall not, except as otherwise agreed, cause payments under this Contract to exceed
the ceilings set forth in Clause GC 6.1(b) of this Contract.
4.3 Approval of Personnel
The Key Personnel and Sub-consultants listed by title as well as by name in Appendix C are hereby
approved by the Client. In respect of other Key Personnel which the Consultants propose to use in the
carrying out of the Services, the Consultants shall submit to the client for review and approval a copy
of their biographical data. If the Client does not object in writing (stating the reasons for the
objection) within twenty-one (21) calendar days from the date of receipt of such biographical data,
such Key Personnel shall be deemed to have been approved by the Client.
4.4 Working Hours, Overtime, Leave, etc.
(a.a) Working hours and holidays for Key Personnel are set forth in Appendix C.
(b) The Key Personnel shall not be entitled to be paid for overtime nor to take paid sick leave or
vacation leave except as specified in Appendix C hereto, and except as specified in such
Appendix, the Consultants’ remuneration shall be deemed to cover these items. All leave to be
allowed to the Personnel is included in the staff-months of service set forth in Appendix C.
Any taking of leave by Personnel shall be subject to the prior approval by the Consultants who
shall ensure that absence for leave purposes will not delay the progress and adequate
supervision of the Services.
4.5 Removal and/or Replacement of Personnel
(a) Except as the Client may otherwise agree, no changes shall be made in the Key Personnel.
If, for any reason beyond the reasonable control of the Consultants, it becomes necessary
to replace any of the Personnel, the Consultants shall forthwith provide as a replacement
a person of equivalent or better qualifications with approval from the Client.
(b) If the Client (i) finds that any of the Personnel has committed serious misconduct or has been
charged with having committed a criminal action, or (ii) has reasonable cause to be dissatisfied
with the performance of any of the Personnel, then the Consultants shall, at the Client's written
request specifying the grounds therefore, forthwith provide as a replacement a person with
qualifications and experience acceptable to the Client.
(c) Any of the Personnel provided as a replacement under Clauses (a) and (b) above, the rate of
remuneration applicable to such person as well as any reimbursable expenditures the
Consultants may wish to claim as a result of such replacement, shall be subject to the prior
written approval by the Client. Except as the Client may otherwise agree, (i) the Consultants
shall bear all additional travel and other costs arising out of or incidental to any removal and/or
replacement, and (ii) the remuneration to be paid for any of the Personnel provided as a
replacement shall not exceed the remuneration which would have been payable to the
Personnel replaced.
4.6 Resident Project Manager
If required by the SC, the Consultants shall ensure that at all times during the Consultants'
performance of the Services a resident project manager, acceptable to the Client, shall take charge of
the performance of such Services.
5. Obligations of the Client
5.1 Assistance and Exemptions
Unless otherwise specified in the SC, the Client shall use its best efforts to ensure that the
Government shall:
(a) issue to officials, agents and representatives of the Government all such instructions as may be
necessary or appropriate for the prompt and effective implementation of the Services;
(b) assist the Consultants and the Personnel employed by the Consultants for the Services from
any requirement to register or obtain any permit to practice their profession or to establish
themselves either individually or as a corporate entity according to the Applicable Law;
(c) provide to the Consultants, Personnel any such other assistance as may be specified in the SC.
5.2 Access to Land
The Client warrants that the Consultants shall have, free of charge, unimpeded access to all land in
the Government's country in respect of which access is required for the performance of the Services.
The Client will be responsible for any damage to such land or any property thereon resulting from
such access and will indemnify the Consultants and each of the Personnel in respect of liability for
any such damage, unless such damage is caused by the default or negligence of the Consultants or the
Personnel.
5.3 Services, Facilities and Property of the Client
The Client shall make available to the Consultants and the Personnel, for the purposes of the services
and free of any charge, the services, facilities and property described in Appendix D at the times and
in the manner specified in said Appendix D, provided that if such services, facilities and property
shall not be made available to the Consultants as and when so specified, the Parties shall agree on
(i) any time extension that it may be appropriate to grant to the Consultants for the performance of the
Services, (ii) the manner in which the Consultants shall procure any such services, facilities and
property from other sources, and (iii) the additional payments, if any, to be made to the Consultants
as a result thereof pursuant to Clause GC 6.1(c) hereinafter.
5.4 Payment
In consideration of the Services performed by the Consultants under this Contract, the Client shall
make to the Consultants such payments and in such manner as is provided by Clause GC 6 of this
Contract.
6. Payments to the Consultants
6.1 Payment Schedule

DESCRIPTION Percentage of
Payment
1. To procure satellite imagery 10%
2. After Submission of existing land map (1:2000 district map and at

1:10,000 over all map scale) for Davangeri Harihar urban
development authority local planning area with existing land use 40%
survey (Residential, Commercial, Industrial, Public & semi public,
Parks and Playgrounds, Traffic and transportation, water bodies and
Agriculture) and revenue village superimposition
3. Incorporation of approved layouts, existing landuse map with
analysis and existing study maps
4. After Submission of existing land use map (1:5,000 district map and
at 1:10,000 over all map scale) for Davangeri Harihar urban
development authority local planning area with land use analysis
(Residential, Commercial, Industrial, Public & semi public, Parks
and Playgrounds, Traffic and transportation, water bodies and
Agriculture), map showing all natural/manmade features, circulation 25%
pattern map shoeing all urban roads, major roads, minor roads,
National & State Highways, Truck terminals, Railway lines, civic
amenities/facilities, over laying digitized cadastral maps of all the
villages coming within the Davangeri Harihar urban development
authority local planning area.
Note: The proposed land use map will be prepared by authority and
delivered to the Contractor for digitizing the same.
5. Preparation of draft master plan using scientific base map

prepared (maps and report). Based on the data, studies and
analysis, such as study maps includes demography and
climatology, location map, local planning area map, Existing 10%
and proposed land use map, Existing and proposed circulation
maps, ward maps showing density of population, conurbation
map and development phasing maps etc. for the submission of
master plan for the provisional approval
6. After the receipt of provisional approval from the Government
the same will be published for the public comments. After the
receipt of public comment and suggestions and as per the 15%
Authority meeting recommendations, after incorporating
necessary Changes /modifications preparations of master plan
and for final approval
6.2 Currency of Payment
All payments (Remuneration and Reimbursable) shall be made in Indian Rupees
6.3 Mode of Billing and Payment
Billing and payments in respect of the Services shall be made as follows:

(a) The Client shall cause to be paid to the Consultants an advance payment as specified in the SC,
and as otherwise set forth below. The advance payment will be due after provision by the
Consultants to the Client of a bank guarantee by a bank acceptable to the Client in an amount
specified in the SC, such bank guarantee (i) to remain effective until the advance payment has
been fully set off as provided in the SC, and (ii) to be in the form set forth in Appendix F
hereto or in such other form as the Client shall have approved in writing.
(b) As soon as practicable and not later than fifteen (15 days) after the end of each calendar month
during the period of the Services, the Consultants shall submit to the Client, in duplicate,
itemized statements, accompanied by copies of receipted invoices, vouchers and other
appropriate supporting materials (wherever the reimbursable expenditure is as per actual), of
the amounts payable pursuant to Clauses GC 6.3 and 6.4 for such month. Each monthly
statement shall distinguish that portion of the total eligible costs which pertains to
remuneration from that portion which pertains to reimbursable expenditures.
(c) The Client shall cause the payment of the Consultants within sixty (60) days after the receipt by
the Client of bills with supporting documents (if required). Only such portion of a monthly
statement that is not satisfactorily supported may be withheld from payment. Should any
discrepancy be found to exist between actual payment and costs authorized to be incurred by
the Consultants, the Client may add or subtract the difference from any subsequent payments.
Interest at the rate specified in the SC shall become payable as from the above due date on any
amount due by, but not paid on, such due date.
(d) The final payment under this Clause shall be made only after the final report and a final
statement, identified as such, shall have been submitted by the Consultants and approved as
satisfactory by the Client. The Services shall be deemed completed and finally accepted by the
Client and the final report and final statement shall be deemed approved by the Client as
satisfactory ninety (90) calendar days after receipt of the final report and final statement by the
Client unless the Client, within such ninety (90)-day period, gives written notice to the
Consultants specifying in detail deficiencies in the Services, the final report or final statement.
The Consultants shall thereupon promptly make any necessary corrections, and upon
completion of such corrections, the foregoing process shall be repeated. Any amount which the
Client has paid or caused to be paid in accordance with this Clause in excess of the amounts
actually payable in accordance with the provisions of this Contract shall be reimbursed by the
Consultants to the Client within thirty (30) days after receipt by the Consultants of notice
thereof. Any such claim by the Client for reimbursement must be made within twelve (12)
calendar months after receipt by the Client of a final report and a final statement approved by
the Client in accordance with the above.
(e) All payments under this Contract shall be made to the account of the Consultants specified in
the SC.
7. Settlement of Disputes
7.1 Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection
with this Contract or the interpretation thereof.
7.2 Dispute Settlement
Any dispute between the Parties as to matters arising pursuant to this Contract which cannot be
settled amicably within thirty (30) days after receipt by one Party of the other Party's request for such
amicable settlement may be submitted by either Party for settlement in accordance with the
provisions specified in the SC.
Disputes shall be settled by arbitration in accordance with the following provisions:
7.2.1 Selection of Arbitrators

Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an
arbitration panel composed of three arbitrators, in accordance with provisions made by TOWN
PANCHAYAT PLANNING AUTHORITY in Yelburga jurisdiction.
7.2.2 Rules of Procedure

Arbitration proceedings shall be conducted in accordance with procedure of the Arbitration &
Conciliation Act 1996, of India
7.2.3 Substitute Arbitrators

If for any reason an arbitrator is unable to perform his function, a substitute shall be appointed in
the same manner as the original arbitrator.
7.2.4 Qualifications of Arbitrators

The sole arbitrator or the third arbitrator appointed pursuant to paragraphs (a) through (c) of
Clause 7.2.1 hereof shall be a nationally recognized legal or technical expert with extensive
experience in relation to the matter in dispute.
7.2.5 Miscellaneous
In any arbitration proceeding hereunder:
(b.a) proceedings shall, unless otherwise agreed by the Parties, be held in Yelburga.
(b.b) the English language shall be the official language for all purposes
(c) the decision of the sole arbitrator or of a majority of the arbitrators (or of the third
arbitrator if there is no such majority) shall be final and binding and shall be enforceable
in any court of competent jurisdiction, and the Parties hereby waive any objections to or
claims of immunity in respect of such enforcement.
III. SPECIAL CONDITIONS OF CONTRACT
Number of
GC Clause
A. Amendments of, and Supplements to, Clauses in the General Conditions of Contract
[1.1 (h) The Member in Charge is …………………………………………….]

[1.4.1 The addresses are:
Client:
:
……
……
……
Attention …….
Cable address : _______________

Telex : _______________
Facsimile : _______________
:
……
……
……
E-mail ……..
Consultants:
:-------
--------
Attention -------
Cable address : _______________
Telex : _______________
Facsimile : _______________
:
………
………
………
E-mail ..
[Note1: Fill in the Blanks]
[1.4.2 Notice will be deemed to be effective as follows:
(a) in the case of personal delivery or registered mail, on delivery;

(b) in the case of telexes, 24 hours following confirmed transmission;
(c) in the case of telegrams, 24 hours following confirmed transmission; and
(d) in the case of facsimiles, 24 hours following confirmed transmission.]
The Authorized
[1.6 Representatives are:
For the Client: _____________

_____________
For the
Consultants:________
_____
_____________
[Note: Fill in the Blanks]
[1.7.1 The consultants, and the Personnel shall pay the taxes, duties, fees, levies and other impositions levied
under the existing, amended or enacted laws during life of this contract and the client shall perform
such duties in regard to the deduction of such tax as may be lawfully imposed.]
1
All notes should be deleted in the final text
[2.1 The effectiveness of contract shall be on the date……………………………….:]
[2.2 The time period shall be …….days [Note: Fill in 30 days or any other appropriate]or such other time
period as the Parties may agree in writing.]
[2.3 The time period shall be ___________________ [Note: Fill in the time period, e.g., 24 months] or such
other time period as the parties may agree in writing.]
[2.4 The risks and the coverages shall be as follows:
(a) Third Party motor vehicle liability insurance as required under Motor Vehicles Act, 1988 in
respect of motor vehicles operated in India by the Consultants or their Personnel for the period of
consultancy.
(b) Third Party liability insurance with a minimum coverage, of Rs............... for the period of
consultancy.
(c) Professional liability insurance with a minimum coverage equal to estimated remuneration and
reimbursable.
(d) Client’s liability and workers' compensation insurance in respect of the Personnel of the
Consultants and of any Sub-consultant, in accordance with the relevant provisions of the
Applicable Law, as well as, with respect to such Personnel, any such life, health, accident, travel
or other insurance as may be appropriate; and
(e) Insurance against loss of or damage to (i) equipment purchased in whole or in part with funds
provided under this Contract, (ii) the Consultants' property used in the performance of the
Services, and (iii) any documents prepared by the Consultants in the performance of the
Services.]
[Note: Fill in the blanks and delete what is not applicable.]

IV. APPENDICES
Appendix A: Description of the Services
[Give detailed descriptions of the Services to be provided; dates for completion of various tasks, place of
performance for different tasks; specific tasks to be approved by Client, etc.]
Appendix B: Reporting Requirements
[List format, frequency, contents of reports and number of copies; persons to receive them; dates of submission,
etc. If no reports are to be submitted, state here "Not applicable".]
Appendix C: Key Personnel
[List under: C-1 Titles [and names, if already available], detailed job descriptions and minimum qualifications.
experience of Key Personnel to be assigned to work , and staff-months for each.
Appendix D: Services and facilities to be provided by the Client
[List here under:
F-1 Services, facilities and property to be made available to the Consultants by the Client.]
Appendix E: Cost Estimates in Indian Rupees

LIST OF ABBREVIATIONS
TOWN PANCHAYAT PLANNING AUTHORITY Yelburga Urban Development Authority
BESCOM Bangalore Electricity Supply Company Ltd.
BSNL Bharat Sanchar Nigam Limited
KUWS&DB Karnataka Urban Water Supply and Sewerage Board
CD Compact Disc
CDP Comprehensive Development Plan
CMC City Municipal Council
DTCP Directorate of Town and Country Planning
DTM Digital Terrain Model
DULT Directorate of Urban Land Transport
DVD Digital Video Disc
FAR Floor Area Ratio
FGD Focus Group Discussions
GIS Geographic Information System
HDD Hard Disc Drive
HFL Highest Flood Level
ICT Information and Communication Technologies
IDIP Infrastructure Development and Investment Plan
IMS Internet Map Server
IRC Indian Road Congress
ITC Information to Consultants
KIADB Karnataka Industrial Area Development Board
KSDB Karnataka State Slum Development Board
KSPCB Karnataka State Pollution Control Board
KSRTC Karnataka State Road Transport Corporation
KTCP Karnataka Town and Country Planning Act
KUID&FC Karnataka Urban Infrastructure Development and Finance Corporation
LWL Low Water Levels
MHUPA Ministry of Housing and Urban Poverty Alleviation
MoSRT&H Ministry of Surface Road Transport and Highways
MoUD Ministry of Urban Development
NGO Non-Governmental Organization
NHAI National Highways Authority of India
NSS National Sample Survey
NUSP National Urban Sanitation Policy
NUTP National Urban Transport Policy
ODP Outline Development Plan
PSS Planning Support System
LCS Least Cost Selection
RFP Request for Proposals
RMP Revised Master Plan
RTI Right to Information Act
RTO Regional Transport Office
UDD Urban Development Department, Govt. of Karnataka
ULB Urban Local Body

Master Plan Yalburga Final

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1

Town Panchayat Planning Authority

REQUEST FOR PROPOSAL (RFP)

FOR THE CONSULTANCY SERVICES FOR

TOWN PANCHAYAT PLANNING AUTHORITY/TECH/M.P/2017-18 dated 13-11-2017

Preparation of Master Plan-2031

Section I Letter of Invitation

Section II 1. Information to Consultants

1a. Data Sheet – Information to Consultants

Section III Technical Proposal – Standard Forms

Section IV Financial Proposal – Standard Forms

Section V Terms of Reference

Section VI Contract for Consultant’s Services

Preparation of Master Plan-2031

SECTION 1: LETTER OF INVITATION

Town Panchayat Planning Authority, Yelburga, intends to seek consultancy services of

2. The RFP includes the following documents:

Section 1 - Letter of Invitation

6. This RFP document is not transferable.

Preparation of Master Plan-2031 Revision-II

Section 2. Information to Consultants

Preparation of Master Plan-2031 Revision-II

(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a

2. CLARIFICATION AND AMENDMENT OF RFP DOCUMENTS

Preparation of Master Plan-2031

(viii) Any additional information requested in the Data Sheet.

Preparation of Master Plan-2031

4. SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS

Preparation of Master Plan-2031

Evaluation of Technical Proposals

Evaluation of Financial Proposals;

Preparation of Master Plan-2031

7.5 Notification of Award

7.6 Signing of Contract

Preparation of Master Plan-2031

1A. DATA SHEET

1.1 Information to Consultants

THE CONSULTANCY SERVICES FOR PREPARATION

TOWN PANCHAYAT PLANNING

3 RFP release date 22-02-2018

Last date for receipt of proposals

S.No.(1) of Technical Evaluation Criteria is mandatory (i.e.,

09 Cost of Tender Document As per e-proc portal

Rs. 25,625/- (Rupees Twenty Five Thousand Six Hundred and

12 Last date for signing contract Within 20 days of notice of award

Preparation of Master Plan-2031

14 Sub Consultancy Clause Not Allowed.

Preparation of Master Plan-2031

1.2 The assignment is phased one and phasing is broadly as follows:

.1. Prepare a base map/ updation of available base map.

However the deliverables are as mentioned in the detailed Terms of Reference.

Preparation of Master Plan-2031

S.No Evaluation Criteria Points

(iv) Surveyors (2 no) 4 years. 5

Preparation of Master Plan-2031 Revision-II

Evaluation Criteria, are eligible for opening of financial bid.

1.09 The Assignment is expected to commence in March-2018 .

1.10 Amendment of Request for Proposal

1.11 Correction of errors