Tampering of Daily Time Records
Tampering of Daily Time Records
Tampering of Daily Time Records
YNARES-SANTIAGO, J.,
Chairperson,
AUSTRIA-MARTINEZ,
- versus - CHICO-NAZARIO,
NACHURA, and
REYES, JJ.
Promulgated:
JULIE V. SALSONA,
Respondent. September 28, 2007
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DECISION
CHICO-NAZARIO, J.:
Submitted for decision is a Petition for Certiorari under Rule 45 of the Rules of
Court assailing the Resolution[1] dated 15 December 2004 in CA-G.R. SP No.
87537 of the Court of Appeals dismissing the petition of Metro Eye Security, Inc.
for having been filed beyond the reglementary period and the Resolution [2] dated
21 March 2005 of the same court denying petitioners motion for reconsideration.
From the foregoing Decision of the Labor Arbiter, petitioner filed an Appeal with
the NLRC. In a Decision dated 30 April 2004, the NLRC concurred in the finding
of the Labor Arbiter that the dismissal of Salsona was illegal. It held that the
petitioners accusation that Salsona tampered with his payroll documents was
without basis. It likewise concluded that the charges against Salsona of tampering
with payroll documents and pilferage of construction materials are without basis.[9]
Petitioner filed a Motion for Reconsideration of the dismissal of its Petition. The
Motion was denied for lack of merit by the Court of Appeals in a Resolution
dated 21 March 2005.
In denying petitioners Motion for Reconsideration, the Court of Appeals explained
that the original copy of the assailed Resolution dated 24 August 2004 issued by
the NLRC indicates that counsel for the petitioner received a copy of the same on
13 September 2004,[13] not on 15 September 2004 as alleged by petitioner in its
Motion for Reconsideration. The Court of Appeals further made the observation
that the photocopy[14] of the same NLRC Resolution dated 24 August
2004 attached to petitioners Motion for Reconsideration with the appellate court
appears to have been doctored to indicate the date of receipt as Sep 15 2004 to suit
petitioners posturing.[15]
Hence, the present Petition wherein the following issues are raised for resolution:
According to the petitioner, the actual date of its receipt of the 24 August 2004
NLRC Resolution is 15 September 2004 and not 13 September 2004 as
erroneously stamped on its copy by the secretary of petitioners counsel. It has 60
days to file the Petition for Certiorari under Rule 65 of the Revised Rules of Court,
with the Court of Appeals. He therefore had until 14 November 2004 to file the
Petition for Certiorari with the Court of Appeals. Petitioner counted the date of
filing of its petition based on its actual date of receipt of the assailed Resolution, 15
September 2004.Petitioner then filed its Petition for Certiorari with the Court of
Appeals on 16 November 2004, which was still within the reglementary period for
filing. To further prove its claim, petitioner presented a Certification from
the Quezon City Central Post Office[17] that it received the 24 August
2004 resolution on 15 September 2004.
As borne out by the records, the registry return card shows that indeed the counsel
for the petitioner received the NLRC Resolution dated 24 August 2004 on 15
September 2004.[18] This being so, the 60-day period to file the Petition
for Certiorari ends on 14 November 2004 which is a Sunday. Petitioner should
then have filed the petition on the succeeding business day, which is 15 November
2004, a Monday. However, 15 November 2004 was declared a special non-
working day throughout the Country in observance of the Feast
of Ramadhan.[19] Thus, the filing of the petition with the Court of Appeals on 16
November 2004, Tuesday, was still within the reglementary period. On this point,
no procedural faux pas may be attributed to the petitioner. The supposed delayed
filing of the petition as found by the Court of Appeals is belied by the registry
return card which shows that counsel for the petitioner indeed received the NLRC
Resolution dated 24 August 2004 on 15 September 2004. The registry return card
commands great weight because it is considered as the official record of the
court.[20]
That the petitioners counsel received the NLRC Resolution dated 24 August
2004 on 15 September 2004 is fortified by the certification issued by
the Quezon City Post Office to this effect. This certification carries the
presumption of regularity in its issuance.[21]
With this pronouncement, the proper recourse would have been to remand this case
to the Court of Appeals and to give due course to the Petition for Certiorari under
Rule 65 of the Revised Rules of Court filed by the petitioner. Be that as it may,
since all the records of this case are before us, there is no need to remand the case
to the Court of Appeals. On many occasions, the Court, in the public interest and
for the expeditious administration of justice, has resolved actions on the merits,
instead of remanding them for further proceedings, as where the ends of justice
would not be sub-served by the remand of the case.[22]
Hence, we now proceed to resolve the issue of whether or not Salsona was validly
dismissed.
In resolving the controversy, the Court is guided by the basic principle that in
termination cases, the employer bears the burden of proving that the employee was
dismissed for a just or authorized cause.[23]
A rule well articulated in our jurisprudence is that in labor cases, the employer has
the burden of proving that the employee was not dismissed or if dismissed, that the
dismissal was not illegal, and failure to discharge the same would mean that the
dismissal is not justified and therefore illegal.[24]
Time and again we have ruled that in illegal dismissal cases like the present
one, the onus of proving that the employee was not dismissed or if dismissed,
that the dismissal was not illegal, rests on the employer and failure to
discharge the same would mean that the dismissal is not justified and
therefore illegal. Thus, petitioners must not only rely on the weakness of
respondents evidence but must stand on the merits of their own defense. A party
alleging a critical fact must support his allegation with substantial evidence for
any decision based on unsubstantiated allegation cannot stand as it will offend due
process. x xx. (Emphasis supplied.)
Under the Labor Code, as amended, the requirements for the lawful dismissal of an
employee by his employer are two-fold: the substantive and the procedural. Not
only must the dismissal be for a valid or authorized cause as provided by law, but
the rudimentary requirements of due process, basic to which are that an
opportunity to be heard and to defend oneself must be observed before an
employee may be dismissed.[26]
Petitioner cites loss of trust and confidence as a basis for the dismissal of Salsona.
In maintaining that Salsona was lawfully dismissed, petitioner presented the
following:
d) Investigation Report dated July 16, 2000 finding [Salsona] guilty of gross
dishonesty
Briefly stated, petitioner bases its charge of gross dishonesty and loss of trust and
confidence against Salsona on the following:
It is true that loss of trust and confidence can constitute a just and valid cause for
an employees dismissal. Article 282 of the Labor Code provides the basis for the
right of an employer to dismiss an employee based on loss of trust and confidence.
(c) Fraud or willful breach by the employee of the trust reposed in him by his
employer or duly authorized representive.
Proof beyond reasonable doubt is not needed to justify the loss. It is sufficient that
there be some basis for the same, or that the employer has reasonable ground to
believe that the employee is responsible for the misconduct and that the latters
participation therein renders him unworthy of the trust and confidence demanded
of his position.
Thus, we have held[31] that the language of Article 282(c) of the Labor Code states
that the loss of trust and confidence must be based on willful breach of the trust
reposed in the employee by his employer. Ordinary breach will not suffice; it must
be willful. Such breach is willful if it is done intentionally, knowingly, and
purposely, without justifiable excuse, as distinguished from an act done carelessly,
thoughtlessly, heedlessly or inadvertently. Elsewise stated, it must be based on
substantial evidence and not on the employers whims or caprices or suspicions;
otherwise, the employee would eternally remain at the mercy of the employer. [32] A
condemnation of dishonesty and disloyalty cannot arise from suspicion spawned
by speculative inferences.[33]
On the charge that Salsona inserted his name in the Daily Attendance Report when
in truth he was not present at his place of assignment on that date, the Court agrees
in the finding of the Labor Arbiter that the Head Guard assigned to
the AMALand Detachment checked and signed Salsonas daily time records
(DTRs). As correctly maintained by Salsona, the signature of the Head Guard on
his DTR is adequate proof that the entries therein are in order and that he indeed
rendered work on that date.
In order to rebut the veracity of the entries in the DTR, petitioner contends that the
guards logbook did not contain the name of Salsona on 26 April 2000. It must be
emphasized however that the said key piece of evidence was not presented by the
petitioner and was not included in the records of this case. Petitioners argument
therefore is clearly uncorroborated and amounts to nothing more than a bare
allegation.
On this score, the charge of gross dishonesty against Salsona consisting in the
deliberate insertion of his name in the DTR rests on feeble grounds.
The procedure for terminating an employee is found in Book VI, Rule I, Section
2(d) of the Omnibus Rules Implementing the Labor Code:
Sec. 2. Security of Tenure.
xxxx
The first notice is intended to inform the employee of the employers intent to
dismiss and the particular acts or omissions for which the dismissal is sought. The
second notice is intended to inform the employee of the employers decision to
dismiss. This decision, however, must come only after the employee has been
given a reasonable period, from receipt of the first notice, within which to answer
the charge; and ample opportunity to be heard with the assistance of counsel, if the
employee so desires.
The twin requirements of (a) two notices and (b) hearing are necessary to protect
the employees security of tenure, which is enshrined in the Constitution, the Labor
Code and related laws.[38]
Noticeably, after going over the records of this case, this Court observes
that Salsona received a letter dated 11 July 2000 informing him of a complaint for
allegedly working for a competitor as intelligence/investigation officer and
required him to submit a written statement and explanation. He immediately
complied with the said Memorandum and submitted his explanation the next
day.Salsona again received another letter from the petitioner on 13 July
2000 informing him that a Complaint for alleged gross dishonesty manifested by
his act of tampering payroll documents and involvement in the pilferage of
construction materials was filed against him. The second Memorandum required
respondent to report to the petitioners Office of the Senior Manager for Human
Resources the next day or on 14 July 2000. Less than a month
later, Salsona received a notice of termination. While it is true that Salsona was
afforded the opportunity to submit his written explanation on the first charge of
deliberately inserting his name in the DTR submitted to the petitioner, it is likewise
equally true that he did not expressly acknowledge that he committed any offense.
In fact, he denied the charges against him.
Plain from this is that the termination of Salsona was wielded with undue haste
resulting in a deprivation of due process, not allowing for a determination of just
cause.[39]
The two-fold requirements of two notices and a hearing decrees that the second
notice, which informs the employee of the employers decision to dismiss him must
come after the employee is given a reasonable period from receipt of the first
notice within which to answer the charge and ample opportunity to be heard and
defend himself with the assistance of his representative if he so desires.[40] This
was not so in this case. Petitioner conspicuously failed to show that Salsona was
given such reasonable period to answer the charges and to defend himself, as not
very long after his submission of his explanation, he was already given a notice of
termination. Ample opportunity is meant every kind of assistance that management
must accord to the employee to enable him to prepare adequately for his
defense.[41]
Though it may seem that the interregnum between the date of the notice
charging Salsona with tampering with the DTR and pilferage and the date of the
Notice of his termination ostensibly provided him enough time to defend himself,
still, there was no hearing conducted and hence no opportunity for Salsona to
defend himself.
All told, Salsonas dismissal did not comply with the substantive and procedural
aspects of due process thus tainting the dismissal with invalidity. We, then, find no
reason to depart from the conclusion of the Labor Arbiter and the NLRC
that Salsona was illegally dismissed.
The rule that factual findings of labor officials who are deemed to have acquired
expertise in matters within their respective jurisdiction are generally accorded not
only respect but even finality and bind the court when supported by substantial
evidence finds relevance at this time.[42]
SO ORDERED.
MINITA V. CHICO-NAZARIO
Associate Justice
WE CONCUR:
CONSUELO YNARES-SANTIAGO
Associate Justice
Chairperson
RUBEN T. REYES
Associate Justice
ATTESTATION
I attest that the conclusions in the above Decision were reached in consultation
before the case was assigned to the writer of the opinion of the Courts Division.
CONSUELO YNARES-SANTIAGO
Associate Justice
Chairperson, Third Division
CERTIFICATION
Pursuant to Section 13, Article VIII of the Constitution, and the Division
Chairpersons Attestation, it is hereby certified that the conclusions in the above
Decision were reached in consultation before the case was assigned to the writer of
the opinion of the Courts Division.
REYNATO S. PUNO
Chief Justice
[1]
Penned by Associate Justice Santiago Javier Ranada with Associate Justices Marina L. Buzon and Mario
L. Guaria III, concurring; rollo, p. 31.
[2]
Id. at 34-35.
[3]
TO : MR. JULIE SALSONA
SUBJECT : FIRST NOTICE OF INVESTIGATION
DATE : 11 JULY 2000