Hotel Inspection Checklist

HOTEL INSPECTION CHECKLIST
Hotel:
Address:
City/State/Zip:
Phone:
Fax:
Web Site:
Hotel Contact:
Email:
HOTEL
Check-In time?_______________ Check-Out time?__________________
What is the policy for late check-out?___________________________________
________________________________________________________________
Room guarantee policy?_____________________________________________
Room cancellation policy?___________________________________________
Extended rate (night before)?___________ (night after)? ________________
If the hotel is sold out, what arrangements are made for confirmed hotel guest?
________________________________________________________________
________________________________________________________________
Is luggage storage available for early arrivals and late departures? Yes ______
No _____ Cost ________
TRANSPORTATION
What is the closest airport?___________________________________________
How many miles from airport to hotel?__________________________________
Travel time to hotel? (rush hour) _____________ (non-rush hour)___________
Does the hotel offer complimentary shuttle service to and from the airport?
Yes No
Estimated taxi fare to hotel from airport: _________
Estimated shuttle fare to the hotel from airport: _________
Does the hotel offer self-service parking? ________ Valet parking? _________
What are the rates: self-service parking? ________ Valet parking? _________
What are the In/Out privileges?_______________________________________
Closet LS/Metro? ___________ EL/Subway? _________
Other:___________________________________________________________
Page 1 of 4
ACCOMMODATIONS
Hotel occupancy tax? ________ City tax? _________ Other? _______
Number of handicap accessible rooms: ___ Smoking:____ Non-Smoking: ____
Number of regular non-smoking rooms:______ Specific floors available?_______
In-room hotel amenities (check all that apply):
refrigerator/mini-bar irons/ironing board
hair dryer PC dataport
complimentary newspaper voice mail
coffee maker/coffee dry cleaning/laundry
other, specify: _____________________________________________
HOTEL SERVICES
Does the hotel have a business center?_______ Hours of Operation:_________
Does the hotel offer room service? _______ Hours of Operation:___________
What recreational facilities are available to hotel guest? (check all that apply):
swimming pool fitness center jogging path
Cost for guest to use recreational facilities? _______
Does the hotel have a Concierge? ______ Hours of Operation: ___________
Are there shops located on-site? ______________________________________
How many restaurants are on-site? ____________________________________
Hours of operation: (breakfast)_________ (lunch)________ (dinner)_________
Other:___________________________________________________________
FACILITIES AND DESIGN

When was the property built? ________ When was the last renovation? _______
Will there be any renovation projects durning our stay? ____________________
(month and dates)_____________
If so what type:____________________________________________________
Is the hotel equipped with fire sprinklers?_______ Fire alarm system (ADA
compliant)? ____________ Fire exists are clearly displayed?_____________
Last Fire inspection: _________ Results:_______________________________
Is there more than one guest registration area for hotel check-in/check-out?____
If so, where? _____________________________________________________
Is smoking permitted in public areas? __________________________________
Where are restrooms located? ________________________________________
Are all public areas handicap accessible? __________ If not, what alternatives
are offered? ______________________________________________________
Are there vending machines/ice machines? _________ If so, where are they
located:__________________________________________________________
Can you hang meeting banners or signs in public areas?___________________
If so, in what manner?______________________________________________
Other:___________________________________________________________
Page 2 of 4
MEETING ROOMS
**Request a diagram of all meeting spaces in the hotel. This diagram should
include square footage, room dimensions, ceiling height and maximum capacity
for various meeting room set-ups. After identifying the most suitable meeting
space, ask the following questions for each room that you will be using:
Is there individual temperature controls in the meeting room? Yes No

If so, where are they located? ___________________________________
Is there an extra charge for re-setting the room if set-up is changed?
Yes No If so, what is the cost? __________________________________
What items are complimentary (included in meeting room set-up)? (check all that
apply)
whiteboard/markers notepads for participants
pens/pencils in-room water station
flip charts/markers speaker’s podium
Is there a charge for bringing your own supplies? _________________________
Does the hotel provide complimentary meeting signage? ___________________
If so, where? ________________________________________________
Are the meeting rooms carpeted? _____________________________________
Do the meeting rooms have pillars? ___________________________________
Do the meeting rooms have natural lighting? ____________________________
Is there a extra charge for audio-visual equipment? _______________________
Is there a charge for bringing your own audio-visual equipment? Yes No
If so, what is the charge? ______________________________________
Request menus and pricing.
Other: ___________________________________________________________
OTHER CONSIDERATIONS
What is the complimentary room policy? ________________________________
________________________________________________________________
What type of security does your hotel offer? _____________________________
Is there free transportation to local attractions? Yes No
If yes, what are the parameters? _________________________________
Are there any service charges, gratuities or sales taxes that have not been
included in the prices? Yes No If so, what are they? _________________
Are there insurance requirements? Yes No
If so, what are they? __________________________________________
What is the meeting cancellation policy? ________________________________
Do you participate in any benefit membership programs? Yes No
If so, what are they? __________________________________________
Is there a minimum requirement for catering functions? ____________________
Property location: suburban airport downtown resort
Parking fees? Yes No If so, what are they?________________________
Request copies of brochures of the hotel.
Page 3 of 4
REFERENCES
Please provide names of two clients who have held meetings at your hotel in the
last six months:
________________________ ___________________ ________________

Contact Name/Phone Number Company Name Meeting Dates
________________________ ___________________ ________________

Contact Name/Phone Number Company Name Meeting Dates
COMMENTS
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Produced and Distributed by:
Page 4 of 4

Hotel Inspection Checklist

Uploaded by

Copyright:

Available Formats

Hotel Inspection Checklist

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Hotel Inspection Checklist

Uploaded by

Copyright:

Available Formats

What is the hotel's check-in and check-out policy?

What amenities and facilities does the hotel offer guests?

HOTEL INSPECTION CHECKLIST

FACILITIES AND DESIGN

Is there individual temperature controls in the meeting room? Yes No

______________ _ ________

______________ _ ________

Produced and Distributed by:

You might also like

Hotel Inspection Checklist

Uploaded by

Copyright:

Available Formats

Hotel Inspection Checklist

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Hotel Inspection Checklist

Uploaded by

Copyright:

Available Formats

What is the hotel's check-in and check-out policy?

What is the hotel's check-in and check-out policy?

What amenities and facilities does the hotel offer guests?

What amenities and facilities does the hotel offer guests?

HOTEL INSPECTION CHECKLIST

FACILITIES AND DESIGN

Is there individual temperature controls in the meeting room? Yes  No

________________________ ___________________ ________________

________________________ ___________________ ________________

Produced and Distributed by:

You might also like

Is there individual temperature controls in the meeting room? Yes No

______________ _ ________

______________ _ ________