TENDER DOCUMENTS

0947/02/SCEE/Lab Eqpt/

GENERAL TERMS AND CONDITIONS

1. The tender document can be purchased from IESE (SCEE) NUST at the cost of Rs: 1000/-.
2. The bids shall be submitted in a sealed package that the contents are fully enclosed and cannot be
known until duly opened.
3. The bid should be addressed to President Local Purchase Committee. The sealed bid must reach
the President LPC before 11:00 AM, 10 July 2018. Only Technical bid will be opened at 12:30 hours
on the same day. No bid will be accepted after the given time at the given place.
4. All bids will be opened publicly in the presence of bidders or their representative who may choose
to be present at given time and date. The representative of the bidders must be in possession of
legitimate authority letter.
5. Submission of Bids:-
a. The bid shall comprise a single package containing two separate envelopes financial
proposal and the technical proposal.
b. The envelopes shall be marked as “Financial Proposal” and Technical Proposal” in
bold and legible letters to avoid confusion,
c. Only Technical Proposal shall be opened and after technical evaluation financial bids
will be opened
d. Financial bids will be opened on 18 July 2018, however those vendor who obtain less
than 60% marks in technical evaluation will be rejected without opening of financial
proposal and there financial proposal will be returned to them.
e. IESE (SCEE) will evaluate the technical proposal as per annexure C attached with this
document, without reference to the price and reject any proposal which does not
conform to the specified requirements and the firm will not include in short listing..
f. During the technical evaluation no amendments in the technical proposal shall be
permitted.
g. Bid(s) shall be rejected if required detail of specifications, brand, origin, make, model,
warranty etc. are not clearly quoted / mentioned. No margin shall be given on this
account.
h. Bid(s) shall be rejected if the rate(s) are unclear, incomplete, ambiguous or conditional.
6. The bid must be unconditional and complete in all respects and be submitted in a file/folder/bound
form with all the sheets/ documents secured properly. Bid not fulfilling the conditions will be rejected.
7. All items should be according to the specifications (attached as annexure-B).
9. All quoted prices will be firm, final and in Pak Rupees Only.
10. No bidder will be allowed to alter or modify his bid after the bids have been opened. However the,
SCEE may seek and accept clarification to the bid that does not change the substance of bid.
11. The quoted prices should be inclusive of IT & GST/ Govt taxes, where applicable. The lowest
evaluated bid will be considered for each section separately. Income Tax will be deducted from the
payment of the contractor as per prescribed rule.
12. Earnest money equal to 2% in the form of a pay order/bank draft made in the name of “IESE
(SCEE), NUST” should be included with the financial offer along with tender submitted. Insufficient/
incorrect amount may result in the cancellation of Tender. Less than 2% earnest money of total amount
of bid will not be entertained.
13. There should be no cutting, crossing, rubbing or overwriting in the quotation.
14. The validity period of quotations must be indicated and should be 90 days extendable to 120 days
from the date of opening of tender, in case of need arises.
15. Samples of the quoted items are required to be produced on demand.
16. Rates of items (serial) will be evaluated/ compared as separate entity.
17. The bidder should indicate the warranty period of all the items.
18. The minimum requirement for guarantee period is three years from authorized manufacturer/ OEM
dealer in Pakistan.
19. Technical specifications/ performance characteristics and guarantee/ warranty of all items will be
listed and Brochures/ Leaflets describing the equipment will also be provided along with the bidding
documents.
20. Unit price for all Items must be mentioned in the bid in accordance with the specifications attached
with this document. Any variations to this must be reflected and underlined for ease in scrutiny. Any
query regarding any item specification should be clarified from the authority before signing the
agreement.
21. The NUST reserves the right to increase or decrease the quantities or totally drop certain items
and award tender in full, in parts or in sections.
22. Those submitting tenders may be present at the time of opening of tenders. However, this will not
confer any right on term in respect of consideration, acceptance or otherwise of those tenders.
23. NUST may reject all bids or proposals at any time prior to the acceptance of a bid proposal as per
PPRA rules.
24. The bidder with the lowest evaluated bid, if not in conflict with any other law, rules, regulation or
policy of the Federal Government, will be awarded the procurement contract, within or extended period
of bid validity.
25. A formal agreement on Stamped Paper will be executed between the President Local Purchase
Committee and the supplier to whom the contract will be awarded, before the supply as per NUST
policy. The provision of stamp paper shall be the responsibility of firm.
26. Successful bidder will furnish ten percent performance guarantee for a period of three years.
27. Tendering firms will (if required) provide the samples of selected items, which will be approved by
the user prior to award of tenders.
28. The equipment/ stores/ accessories/ tools are to be delivered within 03 months from the date of
signing of contract. If delivery period is extended, the supplier shall arrange the extension of Bank
Guarantee within 30 days after the original delivery period to keep its validity after acceptance of
stores. A fine at the rate of 1% will be imposed for 1st 10 days and 10% for subsequent 7 days after
which order may be cancelled and second lowest bidder shall be asked to provide the equipment on
his risk and cost and deposited earnest money will be confiscated.
29. NUST will neither issue any letter for clearance of items being tendered nor will be responsible for
their clearance in any way whatsoever. Delivery of items till NUST will be solely contractor’s
responsibility.
30. No payment will be made in advance. All the payments will be made after users’ acceptance
certificate/ issue of Certified Receipt Voucher (CRV).
31. Following information must be included about the firms participating in tender:-
a. Authorized dealership. (In case of branded equipment).
b. National Tax No.
c. GST Registration No.
d. Complete Postal Address.
e. Telephone, (Director / CEO) Fax, E-Mail and web address if available.
f. Company profile/references in Pakistan (relevant to this offer only).
g. PEC Registered No:
32. Schedule for Submission and Tender Opening
a. Sale of Tender documents: Latest by 09 July 2018 during office hours (9:00 to 17:00 hrs)
b. Document Cost (Non-refundable): Rs. 1000/-
c. Date/Time of submission: Till 1100 Hours on 10 July 2018
d. Opening of Tender: At 12:30 Hours on 10 July 2018
e. Venue of Tender Opening, IESE Conference Room
33. Tender format is attached as Annexure A and equipment specifications are attached as Annexure
B.
34. Certificate of conformity (COC) from OEM is required to be enclosed with the bid.
35. Please follow Instructions and format for preparing the tender bids.
36. Submitted tenders will be evaluated as per evaluation criteria attached as Annexure C.
37. Check list has been attached as Annexure D.
38. In case of any conflict/ ambiguity PPRA Procurement Code will prevail.
40. Efforts will be made to mutually settle any ambiguity or dispute between contractor and president
local purchase committee, SCEE with mutual consent, however final decision will lie with Principal
SCEE.
41. Procuring agency has the right to immediately take the case for blacklisting the firm in case of fake
information or late delivery.

PLPC, IESE (SCEE)

(Dr. Salahuddin Azad)
 Annex A
Total Price with
S. No. Items with complete specification Qty Unit Price with GST
GST

Grand Total
 Annex B
Specification for purchase of Lab Equipment

Estimated

Cost (PKR)
S. No. Equipment with Specification Qty
(Including

GST)

1. Kjeldahl Digestion and Distillation Apparatus 1

i. Digestion Block

 Digital operation with LCD display

 Digester temperature up to 450°C
 Automatic Switch off
 Digester capacity: 6-20 places/tubes
 Recirculating water pump, able to be coupled with scrubber
 Scrubber for digestion fumes
 Complete unit with all accessories and glassware

ii. Kjeldahl Distillation Unit

 Digital LCD Display

 Basic model with manual operation
 Measuring Range: 0.1 to 200 mg of N
 Reproducibility: < 1% error
 Automatic Switch off
 Operation at 220 volts
 Complete unit with all accessories, consumables and
glassware

2 Muffle Furnace 1

 Digital LCD display

 Size: 300x300x300 mm
 Temperature 1-1100 °C
 Multistage programmable digital PID Control
 Automatic stop timer
 Operated on 220 V

Total
 Annex C
Technical Evaluation Performa
Technical Specifications 70%
Part A: Mandatory
Part B: General Evaluation 30%
Part C: 50%

Part A) Mandatory Requirement

1. Firm is registered in Income tax and sales tax department and will produce Sales Tax and Income Tax
Registration certificate.
2. Firm has to produce Authorization dealer/ OEM certificate of the principle/manufacturer for Pakistan.
3. The bidders must have office in Pakistan
4. Financial strength verified through a bank certificate
5. The firm should not be black listed by any government / Semi Government organization.
Part B) General Evaluation
Corporate Profile
Sr Attributes Max. Weightag Criteria
Score e
1. Offices in 5 5 Firm has its Office in the Islamabad/ Rawalpindi.
Rawalpindi/Islamabad
2. Authorized Dealer 20 20 Principle directly participating in the bid.

Firm has produce Authorization dealership certificate of the principle/ Manufacturer for Pakistan.
3. Details of Repair and 10 10 Firm has a repair and maintenance/ support facility
Maintenance Facilities in Islamabad/ Rawalpindi.
5 Firm has repair and maintenance facility in other
city.
4. Spare Parts Availability 10 10 Firm will supply Spare Parts within 15
days.
7 Firm will supply Spare Parts within 1 month.
5 Firm will supply Spare Parts within 3 months.
5. Delivery Duration 10 10 Delivery within 2 months.
5 Delivery within 3 months.
7. Financial Strength verified 5 5 Firm has more than Rs. 5 Million
through a Bank Certificate annual Turnover for last one (01) year and Audit
Report is provided confirming company sound
financial position.
3 Firm has between Rs. 3 Million to Rs. 5 Million
annual Turnover for last one (01) year and Audit
Report is provided confirming company sound
financial position.
2 Firm has between Rs. 1 Million to Rs. 3 Million
annual Turnover for last one (01) year and Audit
Report is provided confirming company sound
financial position.
8. Similar Projects Completed 10 10 Firm has completed more than or equal to twenty
(20) similar projects. (Documentary proof and
references are required)
7 Firm has completed ten (10) to nineteen (19)
similar projects.
5 Firm has completed five (05) to nine (09) similar
projects.
9. Manufacture/ brand life 10 Marks will be given as per their experience. One mark per year.
10 Branded; Manufacturer country 20 20 As per evaluation by technical committee
of origin equivalent
Sub total 100
Part C
 Sr Attributes Max. Weightag Criteria
.# Score e
1. Quoted Product Compliance to 10 10 No. of standards of product of Bid in consideration
international standards / Maximum No. of standards amongst all the Bids *
5
2. Specification Compliance 15 15 To be assigned by the Technical
Evolution Committee
3. Quoted Product extra features 15 15 No. of extra features of product of Bid in
bundled other than required in consideration / Maximum. It will be
tender specifications (Higher decided by technical evaluation Committee
Generation, technical support
etc).
4. Technical Bid Completeness 10 10 To be assigned by Technical Evaluation
(documentary proof, brochures, Committee
diagrams etc)
Sub Total 50
Grand Total 150

Note:
1. Financial proposal will be opened of the bidder who has secured minimum 40% from technical
weightage (i.e. 70%) or 60 Marks out of 150 Marks.

2. During the warranty period, all charges related to repair and maintenance will be borne by the
firm irrespective of where the repair takes place.
 Annex-D
UNDERTAKING BY THE SUPPLIER
(Bidder / Firms should complete / sign this form and attach it with Bids on company letter head)
Case no. __________dated ______________ Tender published on ___________________
Firms and Owners Name: _____________________________________________ PEC Registration
No: __________________________Address & direct/Personal Tel of owner only:
__________________________________
__________________________________________________________________________________
We understand that:
1. Bid shall be rejected if rate(s) are not clear, incomplete or conditional, if: information is deliberately
false; supplier(s) fails to honor commitments.
2. Delivery of items & Schedule for completion shall be adjusted after discussion with
Purchaser. Time may be extended as special case. Penalty for delay is: 1% per week, up to a
maximum of 10% of total value.
3. If the selected supplier: (i) fails to complete order, or (ii) supplies sub-standard items, or (iii) makes
partial quality supply; then HQ NUST reserves the right to:
(a) Purchase partial quantity at Suppliers (our) risk-and-cost, or
(b) Purchase full quantity at Suppliers (our) risk-and-cost and cancel the order, etc.
(c) Forfeit complete/balance/portion of Earnest Money.
4. We shall provide Performance Guarantee Min 5% & Max 10% value of ordered items, (if required).
5. Contract Agreement may be signed with successful bidder(s) as per NUST policy.
6. In case of dispute, case shall be reviewed by ‘NUST Complaint Committee’ and decision of Principal,
SCEE or Rector NUST shall be final and binding on both parties, without recourse to legal action.
We certify that:
1. We shall supply genuine items of proper specifications as per tender document. Yes / No.
2. Our delivery time shall be ………... days (not more than 30 days).
3. Bid shall be valid for 30 Days, after the tender opening date.
We have attached:
1. Earnest Money, 2% of total quoted value, as pay-order/draft, in favor of “NUST, Islamabad” for
Rs. ………………….. drawn on the Bank ……………………. If less then 2% bid shall be rejected
2. Copy of Income-tax certificate: Yes / No.
3. Copy of Sales Tax certificate: Yes / No.
4. Active Tax Payer list …… Yes / No.
5. Firms profile (1 or 2 page): Yes / No.
6. List of organizations, where supplied in last 1 or 2 months: Yes / No.
7. Where registered / listed / etc: Yes / No.
8. If defaulter / black-listed / etc: Yes / No.
9. Bank Statement: Yes / No.
10. Technical literature / specifications of the quoted equipment: Yes / No.
11. Delivery of items / Schedule for completion of Centre: Yes / No.
Comments:-(if any) are: __________________________________________________

Signature: ______________________________
Name: __________________________________

(Company Seal) Designation: ____________________________

Cell No of (Owner).________________________
Email: __________________________________