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Account Determination From SD

This document discusses how the SAP system determines general ledger accounts for billing documents in SD (Sales and Distribution) modules. The GL account is determined based on a combination of fields from the billing document like pricing procedure, sales organization, distribution channel, division, and material/customer account assignment groups, using account determination tables like C001, C002, C903. For a given billing document, the relevant fields are used to lookup the appropriate GL account number that transactions will be posted to in FI (Financial Accounting) and value fields will be populated in COPA (Controlling Profitability Analysis).

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Damodar Gali
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190 views9 pages

Account Determination From SD

This document discusses how the SAP system determines general ledger accounts for billing documents in SD (Sales and Distribution) modules. The GL account is determined based on a combination of fields from the billing document like pricing procedure, sales organization, distribution channel, division, and material/customer account assignment groups, using account determination tables like C001, C002, C903. For a given billing document, the relevant fields are used to lookup the appropriate GL account number that transactions will be posted to in FI (Financial Accounting) and value fields will be populated in COPA (Controlling Profitability Analysis).

Uploaded by

Damodar Gali
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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Account determination via SD

Example billing document 3490051048 (display via VF03)

View the header details:


Customer account assignment group = Z1

Pricing procedure = ZV001E


Sales org = ES01
Distribution channel = 20
Division = 01

Return to the mainscreen:


Double click on line item 10 and scroll down:

Material account assignment group = Z1

Summary:

Pricing procedure = ZV001E


Sales org = ES01
Distribution channel = 20
Division = 01
Material account assignment group = Z1
Customer account assignment group = Z1
Go to the conditions screen for line item 10:

Example: condition ZP0E has a condition value of 1,705.00. This can be seen on the FI
document posted against account 11119995:

How did the system determine account 11119995?


The conditions ZP0E comes through via the pricing procedure that is maintained in
customisation:

Taking ZPOE as an example:

In the pricing procedure this has an account key ERL. This is used in the customising along
with other characteristics from the billing document to determine a GL account:

Table

Information from the billing document:

Pricing procedure = ZV001E


- condition ZP0E with account key = ERL
Sales org = ES01
Distribution channel = 20
Division = 01
Material account assignment group = Z1
Customer account assignment group = Z1
For this combination the system determines GL account 11119995
This is not the only account determination table. Other tables may be maintained to
determine the GL account on a more detailed level if necessary.
Transaction SE16, tables:

C001, C002, C903 (by reason code)

Example C002:

Two condition types are maintained for account determination ZOFI and ZOFK – the account
determination entry must be the same for both, and both should exist.

Example table C001 – this incorporates both the customer and the material account
assignment group combinations:
In the above example the following data was relevant:

Material account assignment group = Z1


Customer account assignment group = Z1

This combination does not exist in table C001 therefore this table is ignored in terms of
account determination.

In a separate part of the configuration the SD condition type ZP0E is linked to a value field in
COPA:

This is fixed. However, the account determination is not. This is why it is not easy to
determine which account will be determined – it can depend on:
- what customer account assignment group is
- sometimes what the material account assignment group is
- sometimes if there is a particular reason code (example table C903)
COPA and GL accounts:

When the FI document was created the COPA documents were also created:

From line item 10, 1,705 has been posted to Gross Sales via the SD condition type link to the
value field:
The COPA line item therefore doesn’t contain the GL account that was used on the FI posting.
The COPA record type, F, also indicates that the value has come straight from SD:

Even on the FI line item the profitability segment button is greyed out – the COPA posting has
not been made through FI, it’s come from SD:

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