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Introducing Visual Basic For Applications

VBA is an object-oriented programming language built into Microsoft Office that allows manipulating objects within Office applications like Excel. It works by writing code that tells Excel to perform specific actions on objects like worksheets, charts, and dialog boxes. Variables must be explicitly declared in VBA with a data type to ensure errors don't occur. Common data types include numeric, string, and date types.

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88 views

Introducing Visual Basic For Applications

VBA is an object-oriented programming language built into Microsoft Office that allows manipulating objects within Office applications like Excel. It works by writing code that tells Excel to perform specific actions on objects like worksheets, charts, and dialog boxes. Variables must be explicitly declared in VBA with a data type to ensure errors don't occur. Common data types include numeric, string, and date types.

Uploaded by

shariz500
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Introducing Visual Basic for Applications

Visual Basic for Applications or VBA is a development environment built into the
Microsoft Office Suite of products.

VBA is an Object Oriented Programming (OOP) language. It works by


manipulating objects. In Microsoft Office the programs are objects. In Excel worksheets,
charts and dialog boxes are also objects.

In VBA the object is written first

I’m fixing the Yellow House = .House.Yellow.Fix

House Yellow Fix


English .noun .adjective .verb
VBA .object .property .method

When working in VBA tell Excel exactly what to do. Don’t assume
anything.

Some General tips


Write your code in lower case letters. If the spelling is RIGHT, the Visual
Basic Editor will capitalize the necessary letters. If it doesn't.... check your
spelling.

All VBA sentences must be on a single line. When you need to write long
sentences of code and you want to force a line break to make it easier to read
you must add a space and an underscore at the end of each line and then
press Return. Here is an example of a single sentence broken into 3 lines:

Range("A1:E9").Sort Key:=Range("C2"), Order1:=xlAscending, _


MatchCase:=False, Orientation:=xlTopToBottom, _
DataOption1:=xlSortTextAsNumbers
Using Intrinsic Functions, Variables and Expressions
Defining Expressions And Statements
Any programming language relies on its expressions and the statements that
put those expressions to use.
Expressions
An expression is a language element that, alone or in combination represents
a
value.
The different expression types typical of Visual basic are as follows:
String Evaluates to a sequence of characters
Numeric Evaluates to anything that can be interpreted as a number
Date Evaluates to a date
Boolean Evaluates to True or False
Object Evaluates to an object reference
Expressions can be represented by any combination of the following language
elements:
Literal Is the actual value, explicitly stated.
Constant Represents a value that cannot be changed during
the execution of the program. (Eg. vbNo, vbCrLf)
Variable Represents a value that can be changed during the
execution of the program.
Function/Method
/Property
Performs a procedure and represents the resulting
value. This also includes self-defined functions
Operator Allows the combination of expression elements
+, - , * , / , >, <, =, <>

Statements
A statement is a complete unit of execution that results in an action,
declaration
or definition.
Statements are entered one per line and cannot span more than one line
unless
the line continuation character ( _ ) is used.
Statements combine the language’s key words with expressions to get things
done.
Below are some examples of statements:

ActiveWorksheet.Name = “Quarterly Sales 2006”


Label = ActiveCell.Value
CurrentPrice = CurrentPrice * 1.1
ActiveSheet.PasteSpecial Paste:= Values _
Operation:= None
How to Declare Variables
A variable is name used to represent a value. Variables are good at
representing values likely to change during the procedure. The variable name
identifies a unique location in memory where a value may be stored
temporarily.
Variables are created by a Declaration statement. A variable declaration
establishes its name, scope, data type and lifetime.
The syntax for a Variable declaration is as follows:

Dim/Public/Private/Static VariableName [As <type>]


Dim EmpName as String
Private StdCounter as Integer
Public TodaysDate As Date

Naming Variables
To declare a variable you give it a name. Visual Basic associates the name
with a location in memory where the variable is stored.
Variable names have the following limitations:
Must start with a letter
Must NOT have spaces
May include letters, numbers and underscore characters
Must not exceed 255 characters in length
Must not be a reserved word like True, Range, Selection
Assigning Values To Variables
An Assignment statement is used to set the value of a variable. The variable
name is placed to the left of the equal sign, while the right side of the
statement
can be any expression that evaluates to the appropriate data type.
The syntax for a Variable declaration is as follows:

VariableName = expression
StdCounter = StdCounter + 1
SalesTotal = SalesTotal + ActiveCell.Value

Declaring Variables Explicitly


VBA does not require you to explicitly declare your variables. If you don't
declare a variable using the Dim statement, VBA will automatically declare
the
variable for you the first time you access the variable. While this may seem
like
a nice feature, it has two major drawbacks:
It doesn't ensure that you've spelled a variable name correctly
It declares new variables as Variants, which are slow
Using Dim, Public, Private and Static declaration statements result in Explicit
variable declarations.
You can force VBA to require explicit declaration be placing the statement
Option Explicit at the very top of your code module, above any procedure
declaration.
With this statement in place, a Compiler Error - Variable Not Defined
message would appear when you attempt to run the code, and this makes it
clear that you have a problem. This way you can fix the problem immediately.
Although, this forces you to declare variables, there are many advantages. If
you have the wrong spelling for your variable, VBE will tell you. You are
always
sure that your variables are considered by VBE.
The best thing to do is tell the VBA Editor to include this statement in every
new
module. See Setting Code Editor Options on Page 21.
Important Note
When you declare more than one variable on a single line, each variable must
be given its own type declaration. The declaration for one variable does not
affect the type of any other variable. For example, the declaration:
Dim X, Y, Z As Single
is NOT the same as declaration
Dim X As Single, Y As Single, Z As Single
It IS the same as
Dim X As Variant, Y As Variant, Z As Single
For clarity, always declare each variable on a separate line of code, each
with an explicit data type.

Determining Data Types


When declaring a variable you can specify a data type.
The choice of data type will impact the programs accuracy, efficiency,
memory
usage and its vulnerability to errors.
Data types determine the following:
The structure and size of the memory storage unit that will hold the variable
The kind and range of values the variable can contain. For example in the
Integer data type you cannot store other characters or fractions
The operations that can be performed with the variable such as add or
subtract.
Important Info
If data type is omitted or the variable is not declared a generic type called
Variant is used as default.
Excessive use of the Variant data type makes the application slow because
Variants consume lots of memory and need greater value and type checks.

Numeric Data Types


Numeric data types provide memory appropriate for storing and working on
numbers. You should select the smallest type that will hold the intended data
so as to speed up execution and conserve memory.
Numeric operations are performed according to the order of operator
precedence:
Operations inside parentheses ( ) are performed first. Excel evaluates the
operators from left to right.
The following numeric operations are shown in order of precedence and can
be
used in with numeric data types

Exponentiation (^) Raises number to the power of the exponent


Negation (-) Indicates a negative operand (as in –1)
Divide and Multiply ( / *) Multiply and divide with floating point result
Modulus (Mod) Divides two numbers and returns the remainder
Add and Subtract (+ -) Adds and subtracts operands

String Data Types


The String data type is used to store one or more characters.
The following operands can be used with strings:

Concatenation (&) Combines two string operands. If an operand is


numeric it is first converted to a string-type Variant
Like LikePattern Provides pattern matching strings

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