ENVIRONTMENT OF MS WORD `07

1. Editing Options:
Typing replaces selected text which means if you select some text and start
typing, this deletes the selected text gets deleted and is replaced by the
newly typed one.
When selecting, automatically select entire word will select the entire word
when you try to click and drag a part of the word you may notice that
sometimes whole word gets selected even if you want to select only a few
characters.
Allow text to be dragged and dropped which means you can highlight text
click on it again and drag to another location and drop it there. This is a
handy feature.
Use CTRL + Click to follow hyperlink makes it convenient to edit the text of
hyperlinks. You must press CTRL as you click the link to follow the link.
Automatically create drawing canvas when inserting AutoShapes places a
drawing canvas around the drawing objects facilitating you to organize
drawing objects and pictures to move them as a single entity.
Use smart paragraph selection to select the paragraph mark when you select
a whole paragraph.
Use smart cursoring to specify that the cursor moves as you scroll up or
down.
Use the Insert key to control overtype mode lets you use the Insert key to
turn overtype mode on and off. ‘Use overtype mode’ lets you replace existing
text as you type. You can turn this option on and off by pressing the Insert
key once the Use the Insert key to control overtype mode is selected. Prompt
to update style lets you to be prompted when you directly modify text to
which a style is applied and then you reapply the style to the modified text.
Use Normal style for bulleted or numbered lists to base list styles on the
Normal paragraph. Keep track of formatting to keep track of your formatting
as you type. ‘Mark formatting inconsistencies’ to mark formatting with a
wavy blue underline. Enable click and type enables you to insert text, tables,
images and such other items when you double click in a blank area. It also
applies the alignment to position the item. ‘Default paragraph style’ lets you
select the style that is applied to text when you use click and type.

2. Cut, copy and paste Options

Pasting within the same document - Keep Source Formatting, Pasting
between documents - Keep Source Formatting. This option decides the
default behavior of the text that is being copied within the same document or
from one document to another. The default setting is Keep Source
Formatting: that retains the formatting or character styles of text copied or
cut from the source, when pasted into the destination document. You can
change the values to Match Destination Formatting or Keep Text Only.
Match Destination formatting: would format the copied text and adapt to the
destination document. In other words, it discards the formatting and
character styles applied to the text in the source document and takes on the
format of the paragraph where it is pasted.
Keep Text Only: discards all formatting and non text elements, such as
pictures or tables. The text takes on the style characteristics of the paragraph
where it is pasted and takes on any formatting of text that immediately
precedes the cursor when the text is pasted. Graphical elements are
discarded, and tables are converted to a series of paragraphs.

Pasting between documents when style definitions conflict : This option

displays the default behavior when you paste content that was copied from
another document in Word, and the style that is assigned to the copied text is
defined differently in the document where the text is being pasted. In
addition to the above settings, you have one more setting; Use Destination
Styles, the default setting. This option retains the style name that is
associated with the copied text, but it uses the style definition of the
document where the text is being pasted. For example, you copy Heading 2
from a document where Heading 2 is defined as Verdana underline; 20pt to
the document where Heading 2 is defined as Calibri bold; 16pt. when you use
this option the pasted text adopts Heading 2 as Calibri bold, and 16 pt.
Pasting from other programs: This option decides the default behavior when
you paste content that was copied from another program. The values can be
set either to Keep Source Formatting which is default, Match Destination
formatting or Keep Text Only.
Insert/paste pictures as: This option displays how Word inserts pictures
relative to the text in your document. You can insert images inline with text,
allow images to move with text, or you can wrap text around, in front of, or
behind an image. You can select any of the following:

a. In line with text - This option inserts the graphic in a paragraph as if it

were text. The graphic moves as you add or delete text. You can drag the
graphic to reposition it the same way that you drag text.

b. Square -This option wraps the text around all sides of a square around
the graphic. The graphic does not move as you add or delete text, but you
can drag the graphic to reposition it.

c. Tight - This option wraps the text around the graphic in an irregular
shape around the actual image. The graphic does not move as you add or
delete text, but you can drag the graphic to reposition it.

d. Behind text - This option inserts the graphic so that the graphic floats on
its own layer behind the text. There is no border around the graphic. The
graphic does not move as you add or delete text, but you can drag the
graphic to reposition it.

e. In front of text - This option inserts the graphic so that the graphic floats
on its own layer in front of the text. There is no border around the graphic.
The graphic does not move as you add or delete text, but you can drag the
graphic to reposition it.
f. Through - This option wraps the text around the graphic, including filling
the space created by a concave shape, such as a crescent moon. The graphic
does not move as you add or delete text, but you can drag the graphic to
reposition it.

g. Top and bottom - This option prevents text from wrapping on the sides
of the graphic. The graphic does not move as you add or delete text, but you
can drag the graphic to reposition it.

Apart from how you can insert the picture in the text, you have some options
like:
Keep bullets and numbers while pasting text with Keep Text Only option -
This option converts the bullets and numberings into text symbols. Use the
Insert key for paste – This option lets you use the Insert key to paste the
contents of clipboard. Show Paste option buttons – you can select this option
to display the Paste options button when you paste the content. Use smart
cut and paste – This option automatically adjusts formatting as you paste
text. You can check any of these options according to your need. For example
if you copy a paragraph and paste it in the middle of another document, then
this feature will insert appropriate number of blank lines before and after the
paragraph so that it matches the destination much nicer.

3. Show document content

The options in this section allow you to decide how the content in your
document should be displayed.
Show background colors and images in Print Layout view – displays
background colors and images. Show text wrapped within the document
window – wraps text to the document window. Show picture placeholders – to
display an empty box in place of the picture if the picture which saves time
taken to load the picture so that the process of scrolling through the
document is faster. Show drawings and text boxes on screen – displays
objects that are created using the Word drawing tools in Print Layout and
Web Layout view. Show text animation – displays text animations on your
screen. Use this option to view animations in documents created in previous
versions of Word as Word 2007 doesn’t include the feature of creating
animated text. Show bookmarks – displays bookmarks on the screen,
bookmarked item appears in [] and bookmarked location appears as I-beam.
But these won’t appear in printed documents. Show smart tags – displays the
smart tag with purple dotted line. Show text boundaries – displays dotted
lines around text margins, columns and paragraphs. Show crop marks –
displays the corners of the margins. Show field codes instead of their values –
displays field codes instead of results. For example, you may see Date
(“MMMM, dd, YY”) instead of January 28, 07. Field shading – This option
displays whether and when fields are shaded. In the list, select Always or
When Selected to shade your fields. Use draft font in Draft and Outline views
– you can use this option to increase the speed of display on computers with
limited resources. When you check this option you can select the Name (font
type) and Size of the font. Font Substitution – Clicking on this button opens
the Font Substitution dialog box. Use this option to find out whether the
active document uses any fonts that are not available on your computer. If
the document uses fonts that are not available on your computer, then you
can use the dialog box to specify a substitute font.

4. Display
This section allows you to set the various display options.
Show this number of Recent Documents – Enter the number of document
between 1 and 50, to display in the Recent Documents list. Show
measurements in units of – Inches, Centimeters, Millimeters, Points and Picas
for the horizontal ruler and other measurements you type in dialog boxes.
Style area pane width in Draft and Outline views – Type a positive number in
the box to open the style area that displays the names of the styles applied
to the text. Show pixels for HTML features – Select this option to use pixels as
the default unit of measurement in dialog boxes that are related to HTML
features. Show all windows in the Taskbar – Select this option to display an
icon on the Windows taskbar for each open window in a Microsoft Office
program. Show shortcut keys in ScreenTips – Select this option to display
shortcut keys in ScreenTips. Show horizontal scroll bar – Select this option to
display the horizontal scrollbar at the bottom of the document window. Show
vertical scroll bar – Select this option to display the vertical scroll bar at the
side of the document window. Show vertical ruler in Print Layout view – Select
this option to display the vertical ruler at the side of the document window.
Optimize character positioning for layout rather than readability – Select this
option to display character positioning exactly as it will appear when the
document is printed.

5. Print
Use draft quality – to print the document with minimal formatting, this may
speed the printing process. Print in background – to print documents in the
background, which allows you to continue to work while you print. Print pages
in reverse order - to print pages in reverse order. Print XML tags – to print the
XML tags for the XML elements applied to an XML document. Print field codes
instead of their values – to print field codes instead of field results. Print on
front of the sheet for duplex printing – to print the front of each sheet when
printing on a printer that does not have duplex capability. Pages will print in
reverse order so that when you flip the stack to print on the back, the pages
will print in the correct order. Print on back of the sheet for duplex printing –
this will print on the back of each sheet in ascending order to correspond to a
stack of pages that were printed on the front in the reverse order. Scale
content for A4 or 8.5 x 11" paper sizes – to automatically adjust documents
that are designed for ‘8.5-by-11-inch paper’ to fit ‘A4 paper’ and to adjust
documents that are designed for A4 paper to fit ‘8.5-by-11-inch paper’. This
option takes effect only if the ‘A4 or 8.5-by-11-inch paper’ in the printer does
not match the paper size set on the Page Layout tab on the ribbon. This
option will affect only the printout and not the formatting. Default tray – This
option displays the printer tray that is used by default.
6. When printing this document
When printing this document – Select the document you want these print
settings applied to, from the list. By default the document listed is the current
document; you can choose ‘All New Documents’ to apply the settings to all
new documents you create. Print PostScript over text – Select this option to
print PostScript code when a document contains PRINT fields. Print only the
data from a form – Select this option to print the data that is entered into an
online form without printing the form.

7. Save
Prompt before saving Normal template – Select this option to display a
message that asks if you want to save any changes that were made to the
default template, when you close Word. Since changes to the default
template will affect all the new documents that you create, you may want to
be alerted when the template has changed. Always create backup copy –
Select this option to create a backup copy of a document each time you save
the document. Each backup copy replaces the earlier backup copy. Word
2007 adds the expression ‘Backup of’ to the file name and applies the file
extension ‘.wbk’ to all backup copies. The backup copies are saved in the
same folder as your original document. Copy remotely stored files onto your
computer, and update the remote file when saving - Select this option to
temporarily store a local copy of a file that you store on a network or
removable drive. When you save the local copy, Word saves your changes to
the original copy. If the original file is not available, Word prompts you to
save the file in another location to avoid data loss. Allow background saves –
Select this option to save your document while you work.

8. Preserve fidelity when sharing this document

Preserve fidelity when sharing this document – Select the document you want
these settings applied to, from the list. By default the document listed is the
current document; you can choose ‘All New Documents’ to apply the settings
to all new documents you create. Save smart tags as XML properties in Web
pages – Select this option to save all the smart tags in a document as XML
within a HTML file. Save form data as delimited text file – this option lets you
to save the data that is entered into an online form as a single, tab-delimited
text file in plain text format. You can then import the contents of that file into
a database. Embed linguistic data – this option saves linguistic data, such as
speech and handwritten text. Embed smart tags – this option saves smart
tags as part of your document.

9. General
Provide feedback with sound – this option can add sounds to certain actions
or events in Word and other programs in Microsoft Office 2007. Provide
feedback with animation – this option animates the movement of cursor as
well as provides animated cursors for actions like saving, formatting, printing,
and so on; in Word and other Microsoft Office programs. Confirm file format
conversion on open – with this option you can choose the file converter that
Word uses to open files that were created in another program. Update
automatic links at open – allows to automatically update any content linked
to other files that were created in any another program. Allow opening a
document in Draft view – lets you open a document in Draft view. Allow
background open of Web pages – lets you open Web page documents in the
background while you work. Enable background repagination – this option
allows to repaginate documents automatically as you work. Show add-in user
interface errors – allows displaying error messages from programs that
customize the user interface. Mailing address – You can type the address that
you want Word to use as the default return address for envelopes and letters.
File Locations – Click on this button to see the default storage location for
documents, templates, and other items that you create in Word. The File
Locations dialog box is opened, click the item you want to change, and then
click ‘Modify’ to set a new default location. Web Options – Click this button to
open the Web Options dialog box and set options for using Word to create
Web pages. Service Options – Click this button to open the Service Options
dialog box and use it to set options for shared workspaces.

10. Compatibility options for

Compatibility options for – Select the document you want these settings
applied to, from the list. By default the document listed is the current
document; you can choose ‘All New Documents’ to apply the settings to all
new documents you create. Lay out this document as if created in – Select
the word-processing program that you expect to be used for opening the
document. The settings in the list of Layout options change according to the
word-processing program that you select. Layout options – Lists options for
laying out the document. Expand the option and select the check boxes for
the options you want.