v

CREC CONSTRUCTION PTE LTD

11 MANDAI STATE #07-04 EDLIX
DOCUMENT CONTROL PROCEDURE
SINGAPORE 729908
TEL: 67107158 FAX: 67107159
QA/QC DEPARTMENT

DOC NO. CREC/DCP/001 Rev. 01 Page 1 of 7

DOCUMENT CONTROL

TABLE OF CONTENTS

1. INTRODUCTION & PURPOSE.........................................................................2

2. TERMS & DEFINITIONS...................................................................................2
3. APPLICATION & SCOPE...................................................................................2
4. REQUIREMENTS................................................................................................2
4.1 Controlled Documents..............................................................................2
4.2 Documentation Hierarachy.......................................................................3
4.3 Responsibility............................................................................................4
4.4 Signature Authority...................................................................................4

5. PROCESS..............................................................................................................4
5.1 Receiving and Issuing a Controlled Document.........................................4
5.2 Revising a Controlled Document...............................................................5
5.3 Recalling a Controlled Document..............................................................5
5.4 External Documents...................................................................................6
5.5 Uncontrolled Documents...........................................................................6
5.6 Forms & Records.......................................................................................6
5.7 Document Change Requests......................................................................6

6. REFERENCES......................................................................................................7
7. REVISION HISTORY..........................................................................................7

387121215.doc
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CREC CONSTRUCTION PTE LTD

11 MANDAI STATE #07-04 EDLIX
DOCUMENT CONTROL PROCEDURE
SINGAPORE 729908
TEL: 67107158 FAX: 67107159
QA/QC DEPARTMENT

DOC NO. CREC/DCP/001 Rev. 01 Page 2 of 7

1. Introduction & Purpose

This document defines the process for the creation, verification, control, issue and
amendment of all documentation in support of CREC CONSTRUCTION PTE LTD
Quality Management System.

2. Terms & Definitions

The following terms and definitions are taken from ISO 9000:2005:

Term Clause Definition

Document 3.7.2 Definition Information and its supporting medium
Procedure 3.4.5 Specified way to carry out an activity or a process
Quality Manual 3.7.4 Document specifying the QMS of an organization
Record 3.7.6 Document stating results or evidence of activities
performed
Specification Clause 3.7.3 Document stating requirements

3. Application & Scope

The scope of this process encompasses all documentation utilised by CREC
CONSTRUCTION PTE LTD including documents of an external origin such as customer
specifications, standards, etc. that affect the quality of our products and/or services. This
procedure works in conjunction with the Control of Records Procedure QP2.

4. Requirements

4.1 Controlled Documents

Controlled documents define the requirements for performance of a

process and must be followed to ensure the quality of the process, product

387121215.doc
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CREC CONSTRUCTION PTE LTD

11 MANDAI STATE #07-04 EDLIX
DOCUMENT CONTROL PROCEDURE
SINGAPORE 729908
TEL: 67107158 FAX: 67107159
QA/QC DEPARTMENT

DOC NO. CREC/DCP/001 Rev. 01 Page 3 of 7

and/or service. Documents typically controlled by this procedure include

but are not limited to the following:

 Quality manual, policy and related procedures

 Specifications and drawings
 External documents

Controlled documents are identified with a document name and document

number

 Procedures are referenced according to the ISO 9001:2008 element

number
 Quality procedures are prefixed QP
 Forms are prefixed F
 Work instructions are prefixed W

4.2 Documentation Hierarchy

 Level 1: Policies – key system objectives

 Level 2: Quality Manual – approach & responsibility
 Level 3: Procedures – methods (Who, What, Where & When)
 Level 4: Work Instructions – description of processes (How)
 Level 5: Forms, Data & Records – evidence of conformance

4.3 Responsibility

This procedure applies to all quality management system documentation

and is to be followed by all personnel where appropriate.

387121215.doc
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CREC CONSTRUCTION PTE LTD

11 MANDAI STATE #07-04 EDLIX
DOCUMENT CONTROL PROCEDURE
SINGAPORE 729908
TEL: 67107158 FAX: 67107159
QA/QC DEPARTMENT

DOC NO. CREC/DCP/001 Rev. 01 Page 4 of 7

4.4 Signature Authority

While the company Director(s) are responsible for signing all policies and
procedures, by CREC CONSTRUCTION PTE LTD may have other team
members such as the Quality Management Representative or other
managers to approve work instructions, etc., which implement the quality
procedures.

5.0 Process
5.1 Receiving and Issuing a Controlled Document

The initiating person/department shall identify to Document Control the

required distribution of controlled documents to ensure the document is
available and is appropriate for the intended purpose. Document Control
shall perform the following steps when issuing a new or revised controlled
document:
 The master document shall be stamped with the word ‘Original’ in
red, scanned and stored electronically on the network
 Documents shall be identified in the master document index
indicating the document title and number, the revision of the
document, date of receipt and document owner or location.
(F101.1)
 Issue a controlled copy to each person or location listed in the
master document index. Controlled documents may be issued to
parties out the organization; in this case, the initiating
person/department shall identify its distribution to Document
Control who will generate a document issue sheet. (F101.2)
 Each controlled copy shall be a photocopy and/or scan of the
master or a printed master from the network with ‘Copy’ stamped
in red

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CREC CONSTRUCTION PTE LTD

11 MANDAI STATE #07-04 EDLIX
DOCUMENT CONTROL PROCEDURE
SINGAPORE 729908
TEL: 67107158 FAX: 67107159
QA/QC DEPARTMENT

DOC NO. CREC/DCP/001 Rev. 01 Page 5 of 7

 Only copies of documents issued as per the above are ‘Controlled

Copies’. The latest revisions of documents are maintained on the
network and are available to the applicable employees.

 Any documents printed from the network are ‘Uncontrolled

Copies’ to be used for reviews, examples or training purposes. If
an employee has access to the network, it is their responsibility to
ensure they are working with the latest revision of a document

5.2 Revising a Controlled Document

Controlled documents may be temporarily amended by authorised

personnel through a red-lining process. This includes hand-written
amendments which are initialled and dated by the authorised person. The
document will be revised and issued in accordance with Section 5.1.

5.3 Recalling a Controlled Document

When a controlled document is revised and reissued, it shall be done in

accordance with Section 5.1, above.

 Document Control will not issue the new document until recall of
the prior revision.
 Obsolete documents shall be immediately discarded
 One copy of the obsolete document shall be maintained as a
historical record
All historical hard copies shall be marked ‘Obsolete’ along with the name
(or initials) and date of the person who identified the document as
obsolete. Obsolete copies may also be retained on the network.

Historical copies are retained for purposes of configuration control and

quality records as per QP2.

387121215.doc
v

CREC CONSTRUCTION PTE LTD

11 MANDAI STATE #07-04 EDLIX
DOCUMENT CONTROL PROCEDURE
SINGAPORE 729908
TEL: 67107158 FAX: 67107159
QA/QC DEPARTMENT

DOC NO. CREC/DCP/001 Rev. 01 Page 6 of 7

5.4 External Documents

Hard copies of external documents such as international standards,

customer documents are verified periodically as current revision
from the issuer.

5.5 Uncontrolled Documents

‘Uncontrolled’and ‘Reference Only’ are terms used which are

deemed to have the same meaning. Uncontrolled documents must
be verified as current prior to use and are for informational
purposes only. They do not include documents required to ensure
the quality of a product or process.

5.6 Forms & Records

Master forms are be signed by the initiator and date indicated to

evidence their authority. Forms are controlled via their F number
and revision status. Standard forms, e.g. pre-printed material are
listed in the appropriate procedure or work instruction.

5.7 Document Change Requests

Changes to a document may be requested using the document

change request form (F101.3) if a document is found to be
deficient. Change requests must be submitted to Document Control
and the process owner for review and approval.

387121215.doc
v

CREC CONSTRUCTION PTE LTD

11 MANDAI STATE #07-04 EDLIX
DOCUMENT CONTROL PROCEDURE
SINGAPORE 729908
TEL: 67107158 FAX: 67107159
QA/QC DEPARTMENT

DOC NO. CREC/DCP/001 Rev. 01 Page 7 of 7

6.0 References

Quality Management Systems Manual Section 4.2.3

Master Document Index F101.1
Document Issue Sheet F101.2
Document Change Request F101.3

7.0 Revision History

Revision Date Name Change Ref.

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