Participants Guide en
Participants Guide en
Guide
INTRODUCTION 1
VENUE 1
PROGRAM 2
SIMULTANEOUS INTERPRETATION 2
SPEECHES AND STATEMENTS 3
CONTACT US 3
PARTICIPATION AND ON-LINE REGISTRATION 3
A. PRE-REGISTRATION 4
B. REGISTRATION 4
C. CONFIRMATION OF PARTICIPATION 4
D. ONSITE REGISTRATION AND ACCREDITATION 4
E. LIAISON OFFICERS 4
F. MEDICAL CARE 4
G. SECURITY 4
H. MEMBERS OF THE PRESS 5
I. ID BADGE 5
TRANSPORTATION 5
TRAVELLING TO JAKARTA 5
A. VISA 5
B. FLIGHTS TO AND FROM JAKARTA 6
C. PRIVATE JETS 7
D. AIRPORT RECEPTION 7
E. HEALTH REQUIREMENTS 7
F. PROHIBITED ITEMS 7
STAY IN JAKARTA 8
A. HOTELS 8
B. SETTLEMENT OF HOTEL BILLS 9
GENERAL INFORMATION 9
LADIES PROGRAM 10
ANNEX 1 (DRAFT PROGRAM OF THE 41st ANNUAL MEETING OF THE
IDB GROUP) 11
ANNEX 2 (DIPLOMATIC MISSIONS OF THE REPUBLIC OF
INDONESIA IN IDB MEMBER COUNTRIES) 13
INTRODUCTION
The information contained in this document is for use by participants
attending the Islamic Development Bank Group Annual Meeting, which will
be held in the Republic of Indonesia from 8–12 Sha’baan 1437H (15–19 May
2016). However, for more information you may refer to our website:
www.ISDB-AM41.org
VENUE
All the activities will be held at Balai Sidang Jakarta Convention Center (JCC).
The opening ceremony of the Board of Governors will take place at the same
center in the evening of 10 Sha’baan 1437H (17 May 2016).
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PROGRAM
a) The following meetings of the Boards of Governors and General
Assemblies of members of the IDB Group will take place on 11 – 12 Sha’baan
1437H (18 – 19 May 2016):
b) The Annual Meeting of the IDB Group is also an occasion during which
the following institutions hold their general assemblies:
c) The Annual Meeting will also provide the opportunity to discuss a good
number of issues of utmost importance to member countries.
The detailed program for the seminars, side-meetings and other social events
will be communicated to delegates in due course, and will be published on
the IDBG Annual Meeting website.
SIMULTANEOUS INTERPRETATION
Interpretation in Arabic, English, and French will be provided at all meetings.
Russian and Bahasa interpretation will be available during the opening
ceremony and other selected meetings.
2
SPEECHES AND STATEMENTS
Governors intending to deliver speeches during the meeting of the Board of
Governors will be given the floor according to the order in which their request
is made. Due to time constraint, the speech should not exceed 5 minutes.
Governors are kindly requested to send an electronic version of their speech
to ‘‘[email protected]”, as early as possible. All speeches will be translated
into the other languages, handed out to the participants once they have been
delivered at the plenary session and will then be posted on the website of the
Annual Meeting.
CONTACT US
All communications in connection with the Annual Meeting should be
addressed to:
The online registration system can be accessed through the IDB website
(www.ISDB-AM41.org) or at the URL https://reg.isdb.org/org_login.aspx the
registration process is indicated below:
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A. PRE-REGISTRATION
The pre-registration code included in the invitation letter should be used
to fill out and submit the pre-registration form. Please note that the pre-
registration code is identical for all members of the same delegation.
B. REGISTRATION
After completing the pre-registration, participants will receive within 2
working days an email indicating their User ID and the Password to finalize
their registration. The registration includes, inter alia, information on visa
requirements (see section “Visa” below), flight arrival time and hotel booking
(see section on “Hotels” below).
C. CONFIRMATION OF PARTICIPATION
Once the required information is completed and submitted, participants will
receive within 2 working days a letter (by email) confirming their registration.
The letter contains a barcode that facilitates the process of issuing badges at
IDB Annual Meetings 2016 Registration Desk.
The Registration Desk is open from 7 to 11 Sha’ban 1437H (14– 18 May 2016)
from 08:00 to 20:00 hours.
E. LIAISON OFFICERS
A liaison officer will be assigned to assist each Governor throughout the
period of the Annual Meeting. In addition, there will be an information booth
in each “official” hotel where delegates will be staying as well as at the Airport
to meet and assist arriving delegations.
F. MEDICAL CARE
Clinics are available at the “official” hotels and at the annual meeting venues.
Physicians and nurses are on duty around the clock. Ambulances are also
available.
G. SECURITY
All participants are issued with a personal identification badge, which they
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are requested to bear at all times. For safety and security reasons, all baggage
items, handbags and personal effects will be electronically screened at the
airport and hotels.
I. ID BADGE
Anyone who has not been registered prior to the meeting will not be able to
enter the JCC venue and the surrounding area. This will be strictly enforced
by the security officials. Delegates will not be able to share their badges with
other persons for security reasons.
Participants are required to wear their ID Badges at all times while at the
meeting venue. Lost or missing ID Badges should be immediately reported to
the Registration Desk at meeting venue.
TRANSPORTATION
Airport transfer shuttle service from Soekarno-Hatta International Airport
(Jakarta) to the venue will be provided by the committee starting from 12
May 2016.
One chauffeur-driven car will be made available to each Governor and
another car for the accompanying delegate members. Regular shuttle buses
will be available from the “official” hotels to the JCC and vice-versa for all
participants. Participants who opt to reside in “non-official” hotels, should
make their own transportation arrangements.
TRAVELLING TO JAKARTA
A. VISA
All travelers to Indonesia must be in possession of a Passport that is valid for
at least six (6) months from the date of arrival, and have proof of return air
ticket.
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VISA ON ARRIVAL
In accordance with the regulations of the Government of Indonesia, citizens
from 65 countries and 1 region are eligible for applying for a Visa on Arrival
(VOA), for full list of countries and conditions, please visit (www.kemlu.go.id)
or consult the nearest embassy.
The Travel Desk at Jakarta Convention Center will assist participants with
their return flight confirmations.
Jakarta Airport
6
C. PRIVATE JETS
International Civil Aviation rules and regulations on private jets must be
strictly observed. Participants should provide the Annual Meeting Secretariat
with their flight details (crew and the estimated time of arrival) in advance to
facilitate arrangements for airport reception.
Private jets should land in Halim Perdana Kusuma International Airport which
is located in East Jakarta.
D. AIRPORT RECEPTION
Reception committee representatives will be available at Soekarno-Hatta
International Airport to assist participants upon arrival.
E. HEALTH REQUIREMENTS
The government of Indonesia requires proof of yellow fever vaccination only
if you are arriving from a country with risk of yellow fever.
F. PROHIBITED ITEMS
Travelers to Jakarta are not allowed to bring in unauthorized items such as:
Firearms, Narcotics drugs, etc.
Jakarta Airport
7
STAY IN JAKARTA
A. HOTELS
The Annual Meeting Secretariat has concluded agreements with “official”
hotels indicated in the table below. Fairmont Hotel is recommended for the
stay of Governors, Alternate Governors and heads of delegation.
“Participants other than IDB Group Governors and Alternate Governors are
requested to make their own hotel booking via hotel links as shown below to
benefit from negotiated rates.”
Rates in US dollars
Hotel Standard Deluxe Executive Suite Presidential Royal
Room Room Room Suite Suite
Fairmont 224 345 - 522 – 2,178 6,655 -
(5*)
Mulia
Senayan 230 267-309 321 400 - 605
(5*)
The Sultan 140 - 185 210 - 300 - -
(5*)
Century
100 110 135 150 - -
Park (4*)
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B. SETTLEMENT OF HOTEL BILLS
All participants are requested to settle their hotel bills (room, food, telephone
calls, room service, laundry, etc.) before checking out. Participants shall bear
the cost of rooms reserved at their own request but remained unoccupied
due to the participant’s arriving later or departing earlier than communicated
to the Secretariat of the Annual Meeting. Charges may apply for early arrival
or late departure. Hotels may request credit card information to guarantee
the booking, also a deposit may be requested upon check in.
GENERAL INFORMATION
A. LOCAL TIME
Indonesia has three time zones—Western Indonesia Time which is GMT +7,
Central Indonesia Time which is GMT +8 and the last is Eastern Indonesia
Time which is GMT +9. The capital Jakarta is GMT + 7.
B. OFFICE HOURS
Office hours start from 08:00 to 16:00, or 09:00 to 17:00. Lunch break occurs
between 12:00 to 13:00. usually offices are closed on Saturdays and Sundays,
including government offices. Government office hours start at 8:00 and end
at 16:00.
C. BANKING HOURS
Standard banking hours are from 8:00 to 15:00 from Monday to Friday.
However several banks open their branches in hotels (and in some malls)
longer than office hours. A few are open on Saturdays so you might want to
check first. Jakarta has a number of international banks, even though one can
also exchange currencies in some hotel cashiers and official money changers.
A bank branch will be located in Jakarta Convention Center and will be open
from the 15th – 19th May 2016, in addition to ATMs.
E. ELECTRICITY
Electric power supply is 220 volts in all regions. So be careful with your 110-
volt electronic equipment. The sockets will only fit with two pins rounded-tip
plugs (technically known as Type C, E, and F) or use adaptors.
9
F. CLIMATE
Jakarta has a tropical monsoon climate, with just two distinct seasons: wet
and dry. The wet season takes up the majority of the year, from October to
May, with the dry season typically running from June to September. Average
temperature in May is 33 degrees.
G. LANGUAGE
Bahasa Indonesia is the national and official language in the Republic of
Indonesia. However, English is also spoken in urban areas.
Budget taxis can be identified by a distinctive ‘Tarif Bawah’ sticker. This sticker
means that this taxi charges the lowest approved fare by the government.
Taxis without ‘Tarif Bawah’ sticker charge a higher rate.
The middle-up class taxi are available by booking through 24hour call center
and can be found at the airport, 4 star hotels and lifestyle shopping malls.
Executive taxis can be found at the airport, 5 star hotels, and upscale shopping
malls. The meter charges are considerably more expensive than regular taxis.
Hotels can also pre-arrange fixed priced journeys which can be charged to
your hotel room. This is especially convenient for airport / hotel transfers.
LADIES PROGRAM
A three-day eventful program (17 – 19 May 2016) is being prepared for ladies
accompanying the participants to the Annual Meeting which will consist of
tours including but not limited to:
• Old Batavia
• The Puppet Museum
• Textile Museum
• National Museum of Indonesia
• Miniature Park
• Bogor Botanical Gardens
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ANNEX-1
DRAFT PROGRAMME OF THE 41ST ANNUAL MEETING OF
THE IDB GROUP
(Unless otherwise indicated, all activities will be held at JCC)
(Program for side meetings and other social events will be
communicated to delegates in due course)
CATEGORIES OF EVENTS:
KNOWLEDGE EVENTS
RESTRICTED PARTICIPATION IDBG*
OTHER INSTITUTIONS*
OPEN PARTICIPATION*
NETWORKING EVENTS
OTHERS
STATUTORY MEETINGS *
Time Meetings
15:30 – 17:00 Meeting of the Procedures Committee
18:30–20:00 Official Opening Ceremony of IDBG 41st Annual Meeting
WEDNESDAY, 11 SHA’BAAN 1437H (18 MAY 2016)
Time Meetings
09:30 – 12:00 1 Working session of the IDB Board of Governors
st
Time Meetings
07:30 – 09:00 Meeting of Supreme Council for Al Aqsa & Al Quds Funds
09:00 – 10:00 3rd Working Session of the IDB Board of Governors
11
09:30 – 10:30 Meeting of Management Committee of Al-Aqsa & Al Quds
Funds
10:00 – 10:30 23rd Annual Meeting of BOG of (ICIEC)
10:30 – 11:00 9th Annual Meeting of BOG of ISFD
11:00 – 11:30 16th General Assembly of (ICD)
11:30 – 12:00 11th General Assembly of (ITFC)
12:00 – 12:30 Closing Session of the Annual Meeting of the IDB Group
12:30 – 13:30 Signing of Agreements
14:00 – 15:00 Joint Press Conference of the Chairman, (BOG) and the Presi-
dent, IDBG
Prayer Times
Prayer Timing
Sunrise Dhuhr Asr Maghreb Isha
05:54 11:50 15:12 17:45 18:53
Annual Meeting
12
ANNEX 2
13
+7(7172)
26/1, Saraisky Street Diplomatic
790670; +7(7172)
11. Kazakhstan Village Astana City, Republic of
+7(7172) 790673
Kazakhstan
790671
Kaifan Block 6, Al Andalus Street (965) 483-
(965) 481-
12. Kuwait House No. 29, PO Box 21560, 13076 9927, 483-
9250
Safat, Kuwait 9953
Presidential Palace Avenue, Rue 68 (961-5) 924-
(961-5)
13. Lebanon Sector 3, No. 3237 (P.O.BOX 4007) 682, 924-683,
924-678
Baabda, Lebanon 924-676
(218-21)
Hay Al Karamah, Qobri Taariq Al (218-21)
484-2067,
14. Libya Sari›, Amaama Al Saraaj, (P.O.BOX 484-2069,
484-2843,
5921) Tripoli, Libya 484-2075
484-2844
(603)
233, Jalan Tun Razak, Kualalumpur (603) 2141-
15. Malaysia
504000, Malaysia 21164000 7908,
2142-3878
63, Rue Beni Boufrah Souissi, (P.O. (212-537) 757- (212-537)
16. Morocco
Box 5076) Rabat, Morocco 860, 757-861 757-859
Mozam- Avenue Kenneth Kaunda No. 352 (+258) (+258)
17.
bique R/C C.P.2927 Maputo, Mozambique 21487020 21487021
4, Salt Lake Street, Off Gana Street, (+234 9) (+234 9)
18. Nigeria Maitama District, Abuja, FCT, 461 3252 / 461 3253 /
Nigeria 4138625 413 8626
Madinat Sultan Qaboos Al-Insyirah
Street, Building No. 205, Plot No. +968 2469 +968 2469
19. Oman
95, Blok No. 221 Muscat, Sultanate 1050 1243
of Oman
(92-51) 283-
Diplomatic Enclave I Street 5, (92-51)
2017 to 20,
20. Pakistan Ramna G-5/4, Islamabad 44000, 283-1010,
288-0067 to
Pakistan (P.O.BOX 1019) 283-2013
68
Al-Maahed Street, Al Salata Al (974) 465-
(974) 465-
21. Qatar Jadeeda, (P.O.BOX 22375), Doha, 7945, 466-
7610
State of Qatar 4981
(966-1)
Riyadh Diplomatic Quarter (P.O.BOX 488-2800,
(966-1)
22. Saudi Arabia 94343, Riyadh 11693), Kingdom of 488-2131,
488-2966
Saudi Arabia 488-2282,
488-2472
(221) 33
Avenue Cheikh Anta Diop, BP. 5859, (221) 33
23. Senegal 825-7316, 33
Dakar, Senegal 825-5896
824-0738
14
17, Amarat 35, Juba Street Block 11 +249 183 +249 183
24. Sudan
K Po. Box 13374 Khartoum, Sudan 564036 564671
(597) 431-230,
Van Brussellaan #3, Uitvlugt, Para- (597) 498-
25. Suriname 413-171, 439-
maribo, Suriname 234
577
Mazzech, Eastern Villas, Madina
Al-Munawwara Street 132, Block (963-11)
(963-11)
26. Syria No. 270/A TableBuilding No. 26, 611-9630,
611-9632
Damascus, Syria. (P.O.BOX 3530 611-9631
Damascus)
(216-71) 860-
15, Rue du Lac Malaren/ Rue du
377, 860-702, (216-71)
27. Tunisia Lac Oubeira, (BP. 58 Berges du Lac),
860-842, 963- 861-758
1053 Tunis, Tunisia
973
Abdullah Cevdet Sokak No. 10
(90-312) 438- (90-312)
28. Turkey (P.O.BOX 42) Cankaya 06680, An-
2190 438-2193
kara, Turkey
Zone 2, Sector 79, Villa No. 474,
United Arab Sultan Bin Zayed Street (Str.32), Al (971-2) 445- (971-2)
29.
Emirates Bateen Area (P.O.BOX 7256), Abu 4448 445-5453
Dhabi, United Arab Emirates
(998-71)
73, Yahyo Gulomov Street, Tashkent (998-71) 132-
30. Uzbekistan 120-6540,
700000, Uzbekistan 0236 to 38
133-0513
Beirut Street Faj Attan (P.O.BOX
(967-1) 427- (967-1)
31. Yemen 19873) Hadda, Sanaa, Republic of
210, 427-211 427-212
Yemen
15
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