MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

User Functions Guide

Downloaded from www.Manualslib.com manuals search engine

 TRADEMARKS AND COPYRIGHT
Trademarks
- The official name of Windows 98 is Microsoft Windows 98 Operating System.
- The official name of Windows Me is Microsoft Windows Me Operating System.
- The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
- The official name of Windows XP is Microsoft Windows XP Operating System.
- The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
- Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products
are trademarks of Microsoft Corporation in the US and other countries.
- Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Computer, Inc. in
the US and other countries.
- Postscript is a trademark of Adobe Systems Incorporated.
- Netscape is a trademark of Netscape Communications Corporation.
- IBM, AT and AIX are trademarks of International Business Machines Corporation.
- NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
- Other company names and product names in this manual are the trademarks of their respective
companies.

Copyright
© 2006 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of
TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

Downloaded from www.Manualslib.com manuals search engine

 TABLE OF CONTENTS
PREFACE ...................................................................................................... 5

Chapter 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

MANAGING ADDRESS BOOK ...................................................................10

About Managing Contacts in Address Book ............................................10
Registering Contacts ...............................................................................10
Editing Contacts ......................................................................................14
Deleting Contacts .................................................................................... 16
Searching Contacts .................................................................................18
MANAGING GROUPS .................................................................................22
About Managing Groups in Address Book ..............................................22
Creating New Group................................................................................22
Editing Groups.........................................................................................25
Deleting Groups....................................................................................... 31
Searching Groups.................................................................................... 33
Confirming the Members of the Groups ..................................................36

Chapter 2 MANAGING COUNTERS (COUNTER MENU)

TOTAL COUNTER....................................................................................... 40
Displaying Print Counter.......................................................................... 40
Displaying Scan Counter .........................................................................43
PRINT OUT TOTAL COUNTER ..................................................................45
DEPARTMENT COUNTER.......................................................................... 46
Displaying Print Counter for Department Code .......................................46
Displaying Scan Counter for Department Code ......................................49
Displaying Fax Communication Counter for Department Code...............51
MANAGING DEPARMENT CODE ..............................................................53
Logging On As Administrator...................................................................53
Printing Department Codes List...............................................................55
Enabling Department Code .....................................................................55
Resetting All Department Counters .........................................................57
Deleting All Department Codes ...............................................................58
Registering a New Department Code......................................................59
Editing the Department Code ..................................................................63
Deleting the Department Code ................................................................67
Resetting the Counter of Each Department............................................. 69
Setting Output Limitations for All Departments........................................71
Setting No Limit Black .............................................................................73
CHECKING TONER AMOUNT ....................................................................74

TABLE OF CONTENTS 1
Downloaded from www.Manualslib.com manuals search engine
 Chapter 3 SETTING ITEMS (USER)

SETTING GENERAL FUNCTIONS .............................................................76

Setting the Auto Clear Mode ...................................................................76
Changing the Display Language .............................................................78
Setting the Reversed Display Mode ........................................................79
Replacing the Toner Cartridge ................................................................81
Setting the Calibrations ...........................................................................83
Setting the Registration ...........................................................................85
SETTING COPY FUNCTIONS.....................................................................86
SETTING FAX FUNCTIONS........................................................................88
SETTING SCAN FUNCTIONS.....................................................................90
SETTING E-FILING FUNCTIONS................................................................93
PRINTING LISTS .........................................................................................94
Printing the Address Book List ................................................................94
Printing the Group Numbers List .............................................................96
Printing the Function List (User) ..............................................................97
SETTING DRAWER.....................................................................................98
CHECKING E-MAIL ...................................................................................100
TURN OFF THE POWER (SHUT DOWN) .................................................101
SETTING BIP PRINTING...........................................................................103

Chapter 4 SETTING ITEMS (ADMIN)

ENTERING TO ADMIN MENU...................................................................107

SETTING GENERAL FUNCTIONS ...........................................................109
Setting the Device Information ..............................................................109
Setting the Notification...........................................................................111
Changing the Administrator Password ..................................................113
Setting the Date and Time.....................................................................115
Setting the Weekly Timer ......................................................................117
Setting the Auto Power Save Mode.......................................................120
Setting the Sleep Mode .........................................................................122
Setting the Calibration and Registration Display Level..........................124
Setting the Copy Calibrations ................................................................126
Setting the Print Calibration...................................................................129
Setting the Registration .........................................................................132
Setting the Drawer Set Pop-Up and Paper Jam Recovery Pop-Up ......134
SETTING NETWORK FUNCTIONS ..........................................................136
Setting the TCP/IP Protocol...................................................................136
Setting the IPX/SPX Protocol ................................................................142

2 TABLE OF CONTENTS
Downloaded from www.Manualslib.com manuals search engine
 Setting the NetWare Settings ................................................................144
Setting the SMB Protocol ......................................................................146
Setting the AppleTalk Protocol ..............................................................149
Setting the HTTP Network Service........................................................151
Setting the Ethernet Speed ...................................................................153
Setting the LDAP and SNMP Network Service .....................................155
Setting the User Certificate....................................................................157
SETTING COPY FUNCTIONS...................................................................161
SETTING FAX FUNCTIONS......................................................................163
Setting the Terminal ID..........................................................................163
Setting the Fax Initial Setup...................................................................166
Setting the Line-2 Mode ........................................................................168
Setting the RX Printing ..........................................................................171
Setting the Recovery Transmission.......................................................177
SETTING FILE FUNCTIONS .....................................................................179
SETTING E-MAIL FUNCTIONS.................................................................180
Setting the Scan to E-mail Message Properties ....................................180
Setting the Scan to E-mail Fragmentation.............................................181
SETTING INTERNET FAX FUNCTIONS...................................................182
Setting the Internet Fax Message Properties ........................................182
Setting the Internet Fax Fragmentation .................................................183
Setting the Internet Fax Body String Transmission ...............................184
SETTING LIST/REPORT ...........................................................................185
Setting the Transmission / Reception Journal .......................................185
Setting the Communication Report........................................................187
Setting the Reception List......................................................................190
PRINTING LISTS .......................................................................................192
SETTING PRINTER/E-FILING FUNCTIONS.............................................193
WIRELESS SETTINGS AND Bluetooth SETTINGS ................................194

Chapter 5 APPENDIX

LIST PRINT FORMAT................................................................................196

Total Counter List ..................................................................................196
Department Code List............................................................................197
Address Book List..................................................................................198
Group Numbers List ..............................................................................199
Function List (User) ...............................................................................200
NIC Configuration Page.........................................................................201
Function List (Administrator)..................................................................202
PS3 Font List .........................................................................................217
PCL Font List.........................................................................................218

TABLE OF CONTENTS 3
Downloaded from www.Manualslib.com manuals search engine
 INDEX .......................................................................................................................................219

4 TABLE OF CONTENTS
Downloaded from www.Manualslib.com manuals search engine
 PREFACE
Thank you for purchasing the Toshiba Multifunctional Digital Color System e-STUDIO2500c/
3500c/3510c. This Operator’s Manual describes the following:
y How to set up the Multifunctional Digital Color System.
y How to operate the functions in the [USER FUNCTIONS] button.

Before using the Multifunctional Digital Color System, thoroughly read and understand this
Operator's Manual. To ensure that clean copies are made at all times and to keep your Multi-
functional Digital Color System in optimum working order, this Operator’s Manual should be
readily available for future reference.

Lineup of Our Manuals

Thank you for purchasing the TOSHIBA multifunctional digital color systems e-STUDIO2500c/
3500c/3510c.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equip-
ment and accessories of this product such as operator’s manuals and
CD-ROMs.

Operator’s Manual Basic Functions

This Operator’s Manual Basic Functions describes how to use the basic
functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.

User Functions Guide

This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.

Color Guide
This color Guide simply explains the functions such as “copy density
adjustment”, “color adjustment”, “copy editing”, "image editing” and
“image processing” in color. This guide also includes the basic knowl-
edge of color.

PREFACE 5
Downloaded from www.Manualslib.com manuals search engine
 Other guides are provided by the User Documentation CD-ROM in PDF files:
TopAccess Guide
This TopAccess Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the TopAccess (Web-based utility) from client computers.

Network Administration Guide

This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshoot-
ing for network administrators.

Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.

Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.

e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.

6 PREFACE
Downloaded from www.Manualslib.com manuals search engine
 Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.

User Management Guide

This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.

To read manuals in PDF (Portable Document Format) files

Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.

PREFACE 7
Downloaded from www.Manualslib.com manuals search engine
 Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.

Indicates a potentially hazardous situation which, if not avoided, could result

in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in

minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.

Indicates a procedure you should follow to ensure the optimal performance of

the equipment and problem-free copying.

Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:

Describes handy information that is useful to know when operating the equip-
ment.

Pages describing items related to what you are currently doing. See these
pages as required.

8 PREFACE
Downloaded from www.Manualslib.com manuals search engine
 MANAGING ADDRESS BOOK
1.

(ADDRESS MENU)

MANAGING ADDRESS BOOK................................................................................10

About Managing Contacts in Address Book......................................................................................10
Registering Contacts.........................................................................................................................10
Editing Contacts ................................................................................................................................14
Deleting Contacts..............................................................................................................................16
Searching Contacts...........................................................................................................................18

MANAGING GROUPS .............................................................................................22

About Managing Groups in Address Book ........................................................................................22
Creating New Group .........................................................................................................................22
Editing Groups ..................................................................................................................................25
Deleting Groups ................................................................................................................................31
Searching Groups .............................................................................................................................33

Downloaded from www.Manualslib.com manuals search engine

 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

MANAGING ADDRESS BOOK

About Managing Contacts in Address Book
The Address Book contents are entered using the [ADDRESS] button. The Address Book con-
tents are used for Facsimile and Scan to E-mail.
In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail
address, or both in each contact. Also you can specify the option settings for the fax transmis-
sion in each contact, such as Transmission type, ECM, Quality transmission, Line select, and
subaddress settings.
In the Address Book button menu, you can perform following operations to manage contacts.
y P.10 “Registering Contacts”
y P.14 “Editing Contacts”
y P.16 “Deleting Contacts”
y P.18 “Searching Contacts”

Registering Contacts
The following procedure describes how to register new contact in the Address Book.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [ADDRESS

BOOK] button on the touch panel.

y The ADDRESS BOOK screen is displayed.

10 MANAGING ADDRESS BOOK

Downloaded from www.Manualslib.com manuals search engine
 3 Press undefined button that you want to register new contact and
press the [ENTRY] button.

y The ADDRESS BOOK REGISTRATION screen is displayed.

If the touch panel does not display an undefined contact, press the [Next] button to dis-
play the next screen.

MANAGING ADDRESS BOOK 11

Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

4 Press each button on the touch panel to enter following contact

information.

y [FIRST NAME] — Enter the first name of the contact. This name will appear in the
address book list on the touch panel.
y [LAST NAME] — Enter the last name of the contact. This name will appear in the
address book list on the touch panel.
y [FAX NO.] — Enter the fax number of the contact.
y [2ND FAX] — Enter the second fax number of the contact.
y [E-MAIL] — Enter the E-mail address of the contact.
y [CORP.] — Enter the company name of the contact.
y [DEPT.] — Enter the department name of the contact.
y [KEYWORD] — Enter the keyword of the contact. This keyword can be used to
search for this contact.

y You must at least enter either the [FIRST NAME] or [LAST NAME] button, and either
the [FAX NO.] or [E-MAIL] button to register the contact.
y If you enter “-” in the [FAX NO.] and [2ND FAX], three seconds pause is added for
dialing the fax number.

When you press each button, the input screen is displayed. Enter the value using the
keyboard and digital keys and press the [ENTER] button to set the entry.

5 Press the [OPTION] button to specify the default settings for a fax
transmission.

This is available only when the optional fax unit is installed.

12 MANAGING ADDRESS BOOK

Downloaded from www.Manualslib.com manuals search engine
 6 Specify following items as you required.

y TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY
TX] button to select the memory transmission mode or the [DIRECT TX] button to
select the direct transmission mode.
y ECM — Select whether enabling or disabling the ECM (Error Correction Mode) to
automatically resend any portion of the document affected by phone line noise or dis-
tortion. Press the [ON] button to enable the ECM, or the [OFF] button to disable the
ECM.
y QUALITY TX — Select whether a document is sent in the Quality TX mode. This fea-
ture allows to send a document at a slower speed than a normal so that the transmis-
sion will be less affected by line condition. Press the [ON] button to enable the
Quality TX, or [OFF] button to disable the Quality TX.
y LINE SELECT — Select the line to be used for the fax transmission. Press the
[LINE1] button to use the Line 1, or [LINE2] button to use Line 2. The [LINE2] button
can be selected only when the optional 2nd line board is installed.
y [SUB] — Enter the mailbox number if you want to send originals to the mailbox in the
remote fax.
y [SID] — Enter the password to input a document into the mailbox in the remote fac-
simile.
y [SEP] — Enter the mailbox number if you want to retrieve a document from the mail-
box in the remote fax.
y [PWD] — Enter the password to retrieve a document from the mailbox in the remote
facsimile.

When you press the [SUB], [SID], [SEP], and [PWD] buttons, the input screen is dis-
played. Enter the value using the keyboard and digital keys, and press the [ENTER] but-
ton to set the entry.

7 Press the [ENTER] button to save option settings.

MANAGING ADDRESS BOOK 13

Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

8 Press the [ENTER] button to register the contact.

Editing Contacts
The following procedure describes how to edit existing contacts in the Address Book.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [ADDRESS

BOOK] button on the touch panel.

y The ADDRESS BOOK screen is displayed.

14 MANAGING ADDRESS BOOK

Downloaded from www.Manualslib.com manuals search engine
 3 Press the contact that you want to edit and press the [EDIT] button.

y The ADDRESS BOOK EDIT screen is displayed.

y If the touch panel does not display the contact that you want to edit, press the [Next]
button to display the next screen.
y You can quickly search for the contact that you want to edit. To search for the con-
tact, see the "Searching Contacts". P.18

4 Press each button on the touch panel to edit the contact informa-
tion.

y For the description of each item, see the Step 4 in the procedure of "Registering Con-
tacts" in the previous section.

5 Press the [OPTION] button to specify the default settings for a fax
transmission.

This is available only when the optional fax unit is installed.

MANAGING ADDRESS BOOK 15

Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

6 Specify the items as you required and press the [ENTER] button.

y For the description of each item, see the Step 6 in the procedure of "Registering Con-
tacts" in the previous section.

7 Press the [ENTER] button to save the contact.

y The contact is edited.

Deleting Contacts
The following procedure describes how to delete existing contact in the Address Book.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [ADDRESS

BOOK] button on the touch panel.

y The ADDRESS BOOK screen is displayed.

16 MANAGING ADDRESS BOOK

Downloaded from www.Manualslib.com manuals search engine
 3 Press the contact that you want to delete and press the [DELETE]
button.

y The delete confirmation screen is displayed.

If the touch panel does not display the contact that you want to delete, press the [Next]
button to display the next screen.

4 Press the [YES] button to delete the contact, or the [NO] button to
cancel deleting.

y When you press the [YES] button, the selected contact is deleted.

MANAGING ADDRESS BOOK 17

Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

Searching Contacts
The following procedure describes how to search for contacts in the Address Book. This func-
tion is useful to find the contact that you want to edit.
You can search for the contacts by entering an ID number or the search strings.

Searching a Contact by ID Number

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [ADDRESS

BOOK] button on the touch panel.

y The ADDRESS BOOK screen is displayed.

3 Press the [KNOWN ID] button.

y The KNOWN ID screen is displayed.

18 MANAGING ADDRESS BOOK

Downloaded from www.Manualslib.com manuals search engine
 4 Enter the ID Number using the digital keys and press the [ENTER]
button.

5 The touch panel displays the screen that contains the searched
contact. Press the contact and press the [EDIT] button to edit the
contact information, or press the [DELETE] button to delete the
contact.

y See "Editing Contacts" for the instruction to edit the contact. P.14

Searching Contacts by Entering Search String

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [ADDRESS

BOOK] button on the touch panel.

y The ADDRESS BOOK screen is displayed.

MANAGING ADDRESS BOOK 19

Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

3 Press the [SEARCH ADDRESS] button.

y The SEARCH ADDRESS screen is displayed.

4 Press the button that is used for searching to specify the search
string.

y When you press each button, the input screen is displayed.

5 Enter the search string using the keyboard and digital keys, and
press the [ENTER] button.

It will search for the contacts that contain the search text in the specified items.

20 MANAGING ADDRESS BOOK

Downloaded from www.Manualslib.com manuals search engine
 6 Specify the search string in the items that you require and press the
[SEARCH] button.

7 The touch panel displays the screen that contains the searched
contacts. Press the contact and press the [ENTER] button to edit
the contact information.

y See "Editing Contacts" for the instruction to edit the contact. P.14

MANAGING ADDRESS BOOK 21

Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

MANAGING GROUPS
About Managing Groups in Address Book
You can create groups that contain the multiple members of contacts. This enables you to spec-
ify the groups instead of specifying each recipient separately when operating Scan to E-mail, or
fax or Internet Fax transmission. You can also delete groups.
In Address Book, you can register up to 200 groups and each group can contain up to 1000
members.

y One fax number or one E-mail address is counted as one destination. If you select the con-
tact that contains both fax number and E-mail address, it results in two destinations in the
group.
y You can register the fax numbers in the Groups, however, you can use them to specify the
destinations for fax transmission only when the optional Fax unit is installed.

In the Group button menu, you can perform following operations to manage groups.
y P.22 “Creating New Group”
y P.25 “Editing Groups”
y P.31 “Deleting Groups”
y P.33 “Searching Groups”

Creating New Group

The following procedure describes how to create a new group in the Address Book.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [GROUP] button
on the touch panel.

y The GROUP screen is displayed.

22 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 3 Press undefined button that you want to create a new group and
press the [ENTRY] button.

y The GROUP NO. REGISTRATION screen is displayed.

If the touch panel does not display an undefined group, press the [Next] button to display
the next screen.

4 Press the [GROUP NAME] button.

y The input screen is displayed.

5 Enter the group name using the keyboard and digital keys, and
press the [ENTER] button.

MANAGING GROUPS 23
Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

6 Press the [ENTER] button.

y The CHECK OF GROUP MEMBER screen is displayed.

7 Select the contacts that you want to add to the group, and then
press the [ENTER] button.

y To add or remove the contacts by selecting each contacts manually, see "Adding or
Removing Contacts". P.27
y To add the contacts by searching them with the ID number, see "Adding Contacts by
Searching with ID Number". P.28
y To add the contacts by searching them with search string, see "Adding Contacts by
Searching with Search String". P.29

8 New Group is created and appears on the touch panel.

24 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 Editing Groups
The following procedure describes how to edit the name of groups, add or remove the members
in groups.

Editing Group Name

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [GROUP] button
on the touch panel.

y The GROUP screen is displayed.

3 Press the group that you want to edit and press the [EDIT] button.

y The GROUP NO. EDIT screen is displayed.

If the touch panel does not display the group that you want to edit, press the [Next] button
to display the next screen.

MANAGING GROUPS 25
Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

4 Press the [GROUP NAME] button to edit the group name.

y The input screen is displayed.

5 Enter the group name using the keyboard and digital keys, and
press the [ENTER] button.

6 Press the [ENTER] button.

y The CHECK OF GROUP MEMBER screen is displayed.

26 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 7 In the screen, the contacts that have been registered in the group
are highlighted.

y To add or remove the contacts by selecting each contacts manually, see "Adding or
Removing Contacts". P.27
y To add the contacts by searching them with the ID number, see "Adding Contacts by
Searching with ID Number". P.28
y To add the contacts by searching them with search string, see "Adding Contacts by
Searching with Search String". P.29

8 To finish editing the group, press the [ENTER] key to save the set-
tings.

Adding or Removing Contacts

1 Press the contacts that are not highlighted to add to the group, or
press the highlighted contacts to remove from the group.

y To add both the fax number and E-mail address of a contact to the group, press over
the contact name.
y To add only the fax number of a contact to the group, press the [FAX] button of the
contact.
y To add only the E-mail address of a contact to the group, press the [E-MAIL] button of
the contact.

y Press the [Prev] button or [Next] button to display the contacts in the different page.
y You can also clear the all highlighted contacts by pressing the [ALL CLEAR] button.

2 Press the [ENTER] button to save the group.

y The group is modified.

MANAGING GROUPS 27
Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

Adding Contacts by Searching with ID Number

1 Press the [KNOWN ID] button.

y The KNOWN ID screen is displayed.

2 Enter the ID Number using the digital keys and press the [ENTER]
button.

28 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 3 The touch panel displays the screen that contains the searched
contact. Press the contact to be added to the group.

y To add both the fax number and E-mail address of a contact to the group, press over
the contact name.
y To add only the fax number of a contact to the group, press the [FAX] button of the
contact.
y To add only the E-mail address of a contact to the group, press the [E-MAIL] button of
the contact.

y Press the [Prev] button or [Next] button to display the contacts in the different page.
y You can also clear the all highlighted contacts by pressing the [ALL CLEAR] button.

4 Press the [ENTER] button to add to the group.

y The contacts in the group are modified.

Adding Contacts by Searching with Search String

1 Press the [SEARCH ADDRESS] button.

y The SEARCH ADDRESS screen is displayed.

MANAGING GROUPS 29
Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

2 Press the button that is used for searching to specify the search
string.

y When you press each button, the input screen is displayed.

3 Enter the search string using the keyboard and digital keys, and
press the [ENTER] button.

It will search for the contacts that contain the search string in the specified items.

4 Specify the search string in the items that you require and press the
[SEARCH] button.

30 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 5 The touch panel displays the screen that contains the searched
contacts. Press the contacts that you want to add to the group.

y To add both the fax number and E-mail address of a contact to the group, press over
the contact name.
y To add only the fax number of a contact to the group, press the [FAX] button of the
contact.
y To add only the E-mail address of a contact to the group, press the [E-MAIL] button of
the contact.

Press the [Prev] button or [Next] button to display the contacts in the different page.

6 Press the [ENTER] button to save the group.

y The contacts in the group are modified.

Deleting Groups
The following procedure describes how to delete a group in the Address Book.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [GROUP] button
on the touch panel.

y The GROUP screen is displayed.

MANAGING GROUPS 31
Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

3 Press the group that you want to delete and press the [DELETE]
button.

y The delete confirmation screen is displayed.

If the touch panel does not display the group that you want to delete, press the [Next] but-
ton to display the next screen.

4 Press the [YES] button to delete the contact, or [NO] button to can-
cel deleting.

y When you press the [YES] button, the selected group is deleted.

32 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 Searching Groups
The following procedure describes how to search for groups in the Address Book. This function
is useful to find the contact that you want to edit.
You can search for the groups by entering the ID number or the search string.

Searching a Group by ID Number

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [GROUP] button
on the touch panel.

y The GROUP screen is displayed.

3 Press the [KNOWN ID] button.

y The KNOWN ID screen is displayed.

MANAGING GROUPS 33
Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

4 Enter the ID Number using the digital keys and press the [ENTER]
button.

5 The touch panel displays the screen that contains the searched
group. Press the group and press the [EDIT] button to edit the
group information.

y See "Editing Groups" for the instruction to edit the group. P.25

Searching Groups by Group Name

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [GROUP] button
on the touch panel.

y The GROUP screen is displayed.

34 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 3 Press the [SEARCH GROUP] button.

y The SEARCH GROUP screen is displayed.

4 Press the [GROUP NAME] button to specify the search string.

y The input screen is displayed.

5 Enter the search string using the keyboard and digital keys, and
press the [ENTER] button.

It will search for the groups that contain the search string in the group name field.

MANAGING GROUPS 35
Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

6 Press the [SEARCH] button.

7 The touch panel displays the screen that contains the searched
groups. Press the group and press the [ENTER] button to edit the
group information.

y See "Editing Groups" for the instruction to edit the contact. P.25

Confirming the Members of the Groups

The following procedure describes how to confirm the contacts that are added in the group.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADDRESS] button, and then press the [GROUP] button
on the touch panel.

y The GROUP screen is displayed.

36 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 3 Press the [CONTENTS] button of the group that you want to con-
firm the members.

4 The contacts added to the group are displayed.

MANAGING GROUPS 37
Downloaded from www.Manualslib.com manuals search engine
 1 MANAGING ADDRESS BOOK (ADDRESS MENU)

38 MANAGING GROUPS
Downloaded from www.Manualslib.com manuals search engine
 MANAGING COUNTERS (COUNTER MENU)
2.

TOTAL COUNTER ...................................................................................................40

Displaying Print Counter ...................................................................................................................40
Displaying Scan Counter...................................................................................................................43

PRINT OUT TOTAL COUNTER ...............................................................................45

DEPARTMENT COUNTER ......................................................................................46
Displaying Print Counter for Department Code.................................................................................46
Displaying Scan Counter for Department Code ................................................................................49
Displaying Fax Communication Counter for Department Code ........................................................51

MANAGING DEPARMENT CODE ...........................................................................53

Logging On As Administrator ............................................................................................................53
Printing Department Codes List ........................................................................................................55
Enabling Department Code...............................................................................................................55
Resetting All Department Counters...................................................................................................57
Deleting All Department Codes.........................................................................................................58
Registering a New Department Code ...............................................................................................59
Editing the Department Code............................................................................................................63
Deleting the Department Code..........................................................................................................67
Resetting the Counter of Each Department ......................................................................................69
Setting Output Limitations for All Departments .................................................................................71
Setting No Limit Black .......................................................................................................................73

CHECKING TONER AMOUNT ................................................................................74

Downloaded from www.Manualslib.com manuals search engine

 2 MANAGING COUNTERS (COUNTER MENU)

TOTAL COUNTER
Displaying Print Counter
This feature allows you to display the Print Counter.

The print counter contains following counters:

y Copy Counter — indicates the number of sheets that have been printed by copy operations.
y Fax Counter — indicates the number of sheets that have been printed by fax receptions.
y Printer Counter — indicates the number of sheets that have been printed by print opera-
tions and E-mail receptions (Internet Fax receptions).
y List Counter — indicates the number of sheets that have been printed by system page print
operations.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [COUNTER] button, and then press the [TOTAL

COUNTER] button on the touch panel.

y The TOTAL COUNTER menu is displayed.

3 Press the [PRINT COUNTER] button.

40 TOTAL COUNTER
Downloaded from www.Manualslib.com manuals search engine
 4 The Print Counter is displayed.

5 Press the [COPY] button to display the total number of copies clas-
sified by size group.

6 Press the [FAX] button to display the total number of faxes classi-
fied by size group.

TOTAL COUNTER 41
Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

7 Press the [PRINTER] button to display the total number of prints

classified by size group.

8 Press the [LIST] button to display the total number of printed lists
classified by size group.

42 TOTAL COUNTER
Downloaded from www.Manualslib.com manuals search engine
 Displaying Scan Counter
This feature allows you to display the Scan Counter.

The scan counter contains following counters:

y Copy Counter — indicates the number of originals that have been scanned by copy opera-
tions.
y Fax Counter — indicates the number of originals that have been scanned by fax and Inter-
net Fax transmissions.
y Network Counter — indicates the number of originals that have been scanned by scan
operations.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [COUNTER] button, and then press the [TOTAL

COUNTER] button on the touch panel.

y The TOTAL COUNTER menu is displayed.

3 Press the [SCAN COUNTER] button.

TOTAL COUNTER 43
Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

4 The Scan Counter is displayed.

44 TOTAL COUNTER
Downloaded from www.Manualslib.com manuals search engine
 PRINT OUT TOTAL COUNTER
This feature allows you to print the total counter list.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [COUNTER] button, and then press the [PRINT OUT
TOTAL COUNTER] button on the touch panel.

y The total counter list is printed.

For an output example of the total counter list, see "Total Counter List". P.196

PRINT OUT TOTAL COUNTER 45

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

DEPARTMENT COUNTER
Displaying Print Counter for Department Code
This feature allows you to display the number of the print counter for each department code.

The department counter is available only when this equipment has been managed with the
department code. P.53 “MANAGING DEPARMENT CODE”

The print counter contains following counters:

y Copy Counter — indicates the number of sheets that have been printed by copy operations.
y Fax Counter — indicates the number of sheets that have been printed by polling operations.
y Printer Counter — indicates the number of sheets that have been printed by print opera-
tions.
y List Counter — indicates the number of sheets that have been printed by system page print
operations.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [COUNTER] button, and then press the [DEPARTMENT

COUNTER] button on the touch panel.

y The DEPARTMENT CODE screen is displayed.

3 Enter the department number using the digital keys, and then press
the [ENTER] button.

46 DEPARTMENT COUNTER
Downloaded from www.Manualslib.com manuals search engine
 4 Press the [PRINT COUNTER] button.

5 The Print Counter for the specified department code is displayed.

6 Press the [COPY] button to display the total number of copies clas-
sified by size group.

DEPARTMENT COUNTER 47
Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

7 Press the [FAX] button to display the total number of faxes classi-
fied by size group.

8 Press the [PRINTER] button to display the total number of prints

classified by size group.

9 Press the [LIST] button to display the total number of printed lists
classified by size group.

48 DEPARTMENT COUNTER
Downloaded from www.Manualslib.com manuals search engine
 Displaying Scan Counter for Department Code
This feature allows you to display the number of the scan counter for each department code.

The department counter is available only when this equipment has been managed with the
department code. P.53 “MANAGING DEPARMENT CODE”

The scan counter contains following counters:

y Copy Counter — indicates the number of originals that have been scanned by copy opera-
tions.
y Fax Counter — indicates the number of originals that have been scanned by fax and Inter-
net Fax transmissions.
y Network Counter — indicates the number of originals that have been scanned by scan
operations.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [COUNTER] button, and then press the [DEPARTMENT

COUNTER] button on the touch panel.

y The DEPARTMENT CODE screen is displayed.

3 Enter the department number using the digital keys, and then press
the [ENTER] button.

DEPARTMENT COUNTER 49
Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

4 Press the [SCAN COUNTER] button.

5 The Scan Counter for the specified department code is displayed.

50 DEPARTMENT COUNTER
Downloaded from www.Manualslib.com manuals search engine
 Displaying Fax Communication Counter for Department Code
This feature allows you to display the number of the Fax and Internet Fax Transmission and
Reception counter for each department code.

The department counter is available only when this equipment has been managed with the
department code. P.53 “MANAGING DEPARMENT CODE”

The fax communication counter contains following counters:

y Transmit — indicates the number of pages that are sent by Fax transmissions.
y Reception — indicates the number of pages that are received by polling operations.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [COUNTER] button, and then press the [DEPARTMENT

COUNTER] button on the touch panel.

y The DEPARTMENT CODE screen is displayed.

3 Enter the department number using the digital keys, and then press
the [ENTER] button.

DEPARTMENT COUNTER 51
Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

4 Press the [FAX COMMUNICATION] button.

5 The Fax Communication Counter for the specified department code

is displayed.

52 DEPARTMENT COUNTER
Downloaded from www.Manualslib.com manuals search engine
 MANAGING DEPARMENT CODE
Logging On As Administrator
You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a
department code. Up to 1000 department codes can be registered.
To manage the department code, you must know the administrator password for this equipment.
Therefore, it is recommended to be performed by an authorized administrator in your place.

If the User Management Setting is enabled and you login with the user name that has the
Account Manager privilege, you do not have to enter the administrator password to display the
DEPARTMENT MANAGEMENT menu.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [COUNTER] button, and then press the [DEPARTMENT

MANAGEMENT] button on the touch panel.

y The ADMINISTRATOR PASSWORD screen is displayed.

3 Press the [PASSWORD] button.

y The input screen is displayed.

MANAGING DEPARMENT CODE 53

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

4 Enter the administrator password and press the [ENTER] button.

y The DEPT. MANAGEMENT menu is displayed.

5 Continue the operation that you want.

y P.55 “Printing Department Codes List”

y P.55 “Enabling Department Code”
y P.57 “Resetting All Department Counters”
y P.58 “Deleting All Department Codes”
y P.59 “Registering a New Department Code”
y P.63 “Editing the Department Code”
y P.67 “Deleting the Department Code”
y P.69 “Resetting the Counter of Each Department”
y P.71 “Setting Output Limitations for All Departments”
y P.73 “Setting No Limit Black”

54 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 Printing Department Codes List
You can print out the department codes list and counters for each department code.

1 In the DEPT. MANAGEMENT menu, press the [PRINT OUT DEPART-

MENT CODES] button.

y Printing begins.

y For the procedure to display the screen above, see "Logging On As Administrator".
P.53
y For an output example of the department code list, see "Department Code List".
P.197

Enabling Department Code

In the initial setting, the department code feature is disabled. If you want to manage the counter
separately by the department codes, you must enable the department code. When the depart-
ment management is enabled, the department code input screen will be displayed before enter-
ing the copy, scan, fax, and e-Filing operation screen to manage the operations for each
department code. Also the print jobs that are sent from computers can be managed for each
department code.

y The [DEPARTMENT MANAGEMENT] button will be available after registering a department

code. Before enabling the department code, register the required department code.
P.59 “Registering a New Department Code”
y Using TopAccess, you can also configure the Department Code Enforcement setting that
sets whether the invalid jobs, which a department code is not specified or invalid department
code is specified, will be printed or stored in the invalid job list when the department manage-
ment is enabled. For instructions on how to set the Department Code Enforcement, see
TopAccess Guide.
y When the User Management Setting is enabled, the Department Code feature cannot be
disabled. If you want to disable the Department Code, you must disable the User Manage-
ment Setting and then disable the Department Code.
y When the Department Management is disabled, the No Limit Black function is also disabled.
Therefore, the No Limit Black function is set as disabled every time you enable the Depart-
ment Management. If you want to enable the No Limit Black function, you must enable it
after enabling the Department Management.

MANAGING DEPARMENT CODE 55

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT MAN-

AGEMENT] button.

y The DEPARTMENT MANAGEMENT screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Press the [ENABLE] button to enable the department code, or [DIS-

ABLE] button to disable the department code.

56 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 Resetting All Department Counters
This function clears all department counters to “0”.

y This function is available only when the department code is enabled.

y This function clears only the department counters. You cannot clear the total counter.

1 In the DEPT. MANAGEMENT menu, press the [RESET ALL

COUNTERS] button.

y The clear confirmation screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Press the [YES] button to clear all department counters, or [NO]

button to cancel clearing.

MANAGING DEPARMENT CODE 57

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

Deleting All Department Codes

This function deletes all department codes that have been registered.

The [DELETE ALL] button will be available after registering a department code.
P.59 “Registering a New Department Code”

1 In the DEPT. MANAGEMENT menu, press the [DELETE ALL] button.

y The delete confirmation screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Press the [YES] button to delete all department codes, or [NO] but-
ton to cancel deleting.

58 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 Registering a New Department Code
The function allows you to register new department code.

After registering the department code(s), you must enable the Department Code function.
P.55 “Enabling Department Code”

1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REG-

ISTRATION] button.

y The DEPARTMENT CODE screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Press the undefined department code and press the [CHANGE] but-
ton.

y The input screen is displayed.

If the touch panel does not display an undefined department code, press the [Next] but-
ton to display the next screen.

MANAGING DEPARMENT CODE 59

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

3 Enter the department name using the keyboard and digital keys,
and press the [ENTER] button.

y The REGISTRATION DEPARTMENT CODE screen is displayed.

4 Enter the 5-digit code in the “New Code” field using the digital keys,
and then press the [SET] button to set the entry.

y If you enter the code, asterisks (*) appear in the “New Code” field.
y If you want to clear the code to retype it, press the [CLEAR] button on the Control
Panel.
y After pressing the [SET] button, the “Retype New Code” field is highlighted.

The department code must be the 5-digit code except “00000”.

60 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 5 Enter the 5-digit code again in the “Retype New Code” field using
the digital keys, and then press the [SET] button to set the entry.

y If you enter the code, asterisks (*) appear in the “Retype New Code” field.
y If you want to clear the code to retype it, press the [CLEAR] button on the Control
Panel.

If you want to return to the “New Code” field to retype it, press the [RESET] button.

6 Press the [ENTER] button at the bottom of the touch panel.

y The LIMITATION screen is displayed.

MANAGING DEPARMENT CODE 61

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

7 Set the limitation of this department code as required.

y COLOR — Press the [ON] button to enable the color output limitation for this depart-
ment code. When you select the [ON] button, press the “Limitation” field and enter the
maximum number of the color outputs for this department code using the digital keys.
You can enter up to “99999999”. If you do not set the output limitation for color out-
puts, press the [OFF] button.
y BLACK — Press the [ON] button to enable the black output limitation for this depart-
ment code. When you select the [ON] button, press the “Limitation” field and enter the
maximum number of the black outputs for this department code using the digital keys.
You can enter up to “9999999”. If you do not set the output limitation for black outputs,
press the [OFF] button.

y If you enter “0” for the limitation, it will disable printing any copies or prints using this
department code.
y When the No Limit Black function is enabled, you cannot set the limitation for black.
y When the number of outputs exceeds the limitation during the job is being printed,
few copies that exceeds the limitation are printed and counted because the equip-
ment cannot stop the job immediately.

8 Press the [ENTER] button.

y New department code is registered.

62 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 Editing the Department Code
The function allows you to edit the existing department code.

1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REG-

ISTRATION] button.

y The DEPARTMENT CODE screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Press the department button that you want to edit and press the
[CHANGE] button.

y The message “This department code is already registered. Do you wish to replace
this code?” is displayed.

If the touch panel does not display the department code that you want to edit, press the
[Next] button to display the next screen.

MANAGING DEPARMENT CODE 63

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

3 Press the [ENTER] button.

y The input screen is displayed.

4 Enter the department name using the keyboard and digital keys,
and press the [ENTER] button.

y The CHANGE DEPARTMENT CODE screen is displayed.

5 Enter current department code in the “Current Code” field using the
digital keys, and then press the [SET] button to set the entry.

y If you enter the code, asterisks (*) appear in the “Current Code” field.
y If you want to clear the code to retype it, press the [CLEAR] button on the Control
Panel.
y After pressing the [SET] button, the “New Code” field is highlighted.

64 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 6 Enter new 5-digit code in the “New Code” field using the digital
keys, and then press the [SET] button to set the entry.

y If you enter the code, asterisks (*) appear in the “New Code” field.
y If you want to clear the code to retype it, press the [CLEAR] button on the Control
Panel.
y After pressing the [SET] button, the “Retype New Code” field is highlighted.

The department code must be the 5-digit code except “00000”.

If you want to return to the “Current Code” field to retype it, press the [RESET] button.

7 Enter new 5-digit code again in the “Retype New Code” field using
the digital keys, and then press the [SET] button to set the entry.

y If you enter the code, asterisks (*) appear in the “Retype New Code” field.
y If you want to clear the code to retype it, press the [CLEAR] button on the Control
Panel.

If you want to return to the “Current Code” field or “New Code” field to retype them, press
the [RESET] button.

8 Press the [ENTER] button at the bottom of the touch panel.

y The LIMITATION screen is displayed.

MANAGING DEPARMENT CODE 65

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

9 Set the limitation of this department code as required.

y COLOR — Press the [ON] button to enable the color output limitation for this depart-
ment code. When you select the [ON] button, press the “Limitation” field and enter the
maximum number of the color outputs for this department code using the digital keys.
You can enter up to “99999999”. If you do not set the output limitation for color out-
puts, press the [OFF] button.
y BLACK — Press the [ON] button to enable the black output limitation for this depart-
ment code. When you select the [ON] button, press the “Limitation” field and enter the
maximum number of the black outputs for this department code using the digital keys.
You can enter up to “9999999”. If you do not set the output limitation for black outputs,
press the [OFF] button.

y If you enter “0” for the limitation, it will disable printing any copies or prints using this
department code.
y When the No Limit Black function is enabled, you cannot set the limitation for black.
y When the number of outputs exceeds the limitation during the job is being printed,
few copies that exceeds the limitation are printed and counted because the equip-
ment cannot stop the job immediately.

10 Press the [ENTER] button.

y The department code is edited.

66 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 Deleting the Department Code
The function allows you to delete the existing department code.

1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REG-

ISTRATION] button.

y The DEPARTMENT CODE screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Press the department button that you want to delete and press the
[DELETE] button.

y The delete confirmation screen is displayed.

If the touch panel does not display the department code that you want to delete, press
the [Next] button to display the next screen.

MANAGING DEPARMENT CODE 67

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

3 Press the [YES] button to delete the department code, or [NO] but-
ton to cancel deleting.

y When you press the [YES] button, the department code is deleted.

68 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 Resetting the Counter of Each Department
The function allows you to reset the counter of specific department code only.

1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REG-

ISTRATION] button.

y The DEPARTMENT CODE screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Press the department button that you want to reset the counter and
press the [RESET COUNTERS] button.

y The clear confirmation screen is displayed.

If the touch panel does not display the department code that you want to clear the
counter, press the [Next] button to display the next screen.

MANAGING DEPARMENT CODE 69

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

3 Press the [YES] button to clear the counter of the department code,
or [NO] button to cancel clearing the counter.

y When you press the [YES] button, the counter of the department code is cleared.

70 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 Setting Output Limitations for All Departments
This function allows you to set the output limitation for all departments by a single operation.
When you select [ON], the output will be disabled for all departments.
When you select [OFF], the infinite outputs will be allowed for all departments.

When you select [ON], the limitation setting for each department code will be set to [ON] and the
“Limitation” field will be set to “0”. If you want to change the limitation setting for each depart-
ment code, change the limitation setting by editing a department code.
P.63 “Editing the Department Code”

1 In the DEPT. MANAGEMENT menu, press the [ALL LIMIT] button.

y The ALL LIMIT screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Specify following items as required.

y COLOR — Press the [ON] button to disable the color copies/prints for all depart-
ments, or [OFF] button to permit infinite color copies/prints for all departments.
y BLACK — Press the [ON] button to disable the black copies/prints for all depart-
ments, or [OFF] button to permit infinite black copies/prints for all departments.

The All Limit function for black cannot be set when the No Limit Black function is enabled.

MANAGING DEPARMENT CODE 71

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

3 Press the [ENTER] button.

y The output limitation settings are saved. After pressing the [ENTER] button, the
“WAIT” message is displayed until the setting is applied. This may take a time
according to the amount of the registered department codes.

72 MANAGING DEPARMENT CODE

Downloaded from www.Manualslib.com manuals search engine
 Setting No Limit Black
When No Limit Black function is enabled, users can perform any numbers of the black copies/
prints on this equipment and it will not count the number of black copies/prints for each depart-
ment code.

When the Department Management is disabled, the No Limit Black function is also disabled.
Therefore, the No Limit Black function is set as disabled every time you enable the Department
Management. If you want to enable the No Limit Black function, you must enable it after
enabling the Department Management.

1 In the DEPT. MANAGEMENT menu, press the [NO LIMIT BLACK]

button.

y The NO LIMIT BLACK COPY/PRINT screen is displayed.

For the procedure to display the screen above, see "Logging On As Administrator".
P.53

2 Press the [ENABLE] button to enable the No Limit Black function,

or the [DISABLE] button to disable the No Limit Black function.

y THe No Limit Black setting is saved.

MANAGING DEPARMENT CODE 73

Downloaded from www.Manualslib.com manuals search engine
 2 MANAGING COUNTERS (COUNTER MENU)

CHECKING TONER AMOUNT

This feature allows you to check the toner amount for each color.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [COUNTER] button, and then press the [TONER] button
on the touch panel.

y The TONER screen is displayed.

3 You can check how much amount of toner is remained in each

toner cartridge.

74 CHECKING TONER AMOUNT

Downloaded from www.Manualslib.com manuals search engine
 SETTING ITEMS (USER)
3.

SETTING GENERAL FUNCTIONS..........................................................................76

Setting the Auto Clear Mode .............................................................................................................76
Changing the Display Language .......................................................................................................78
Setting the Reversed Display Mode..................................................................................................79
Replacing the Toner Cartridge ..........................................................................................................81
Setting the Calibrations .....................................................................................................................83
Setting the Registration.....................................................................................................................85

SETTING COPY FUNCTIONS .................................................................................86

SETTING FAX FUNCTIONS ....................................................................................88
SETTING SCAN FUNCTIONS .................................................................................90
SETTING E-FILING FUNCTIONS ............................................................................93
PRINTING LISTS......................................................................................................94
Printing the Address Book List ..........................................................................................................94
Printing the Group Numbers List.......................................................................................................96
Printing the Function List (User)........................................................................................................97

SETTING DRAWER .................................................................................................98

CHECKING E-MAIL ...............................................................................................100
TURN OFF THE POWER (SHUT DOWN) .............................................................101
SETTING BIP PRINTING .......................................................................................103

Downloaded from www.Manualslib.com manuals search engine

 3 SETTING ITEMS (USER)

SETTING GENERAL FUNCTIONS

Setting the Auto Clear Mode
This function sets how long the machine waits before clearing the previous functions set on the
control panel.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.

y The GENERAL menu is displayed.

3 Press the [AUTO CLEAR] button.

y The AUTO CLEAR screen is displayed.

76 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 4 Press the button that indicates the desired time in seconds.

y The Auto Clear mode has been set to selected time.

y If you want to disable the Auto Clear mode, press the [NO LIMIT] button.
y Even if the [NO LIMIT] button is selected, the screen will be cleared after 45 seconds
in case that users operate in the USER FUNCTION, JOB STATUS, or TEMPLATE
screen.

SETTING GENERAL FUNCTIONS 77

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

Changing the Display Language

The language used on the touch panel can be changed to a different one.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.

y The GENERAL menu is displayed.

3 Press the [CHANGE LANGUAGE] button.

y The CHANGE LANGUAGE screen is displayed.

4 Press the desired language button.

y The touch panel is displayed in the selected language.

78 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Reversed Display Mode
You can change the touch panel to be displayed in the Reversed Display mode (which the white
portion will be black and the black portion will be white).
Changing to the Reversed Display mode helps you to display the touch panel more clearly
where it is too bright to see the touch panel.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.

y The GENERAL menu is displayed.

3 Press the [REVERSED DISPLAY] button.

y The REVERSED DISPLAY screen is displayed.

SETTING GENERAL FUNCTIONS 79

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

4 Press the [ON] button to enable the Reversed Display, or [OFF] but-
ton to disable the Reversed Display.

y When you select the [ON] button, the touch panel is displayed in the Reversed Dis-
play mode.

80 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Replacing the Toner Cartridge
When you want to replace the toner cartridges before the Touch Panel Display indicates the
toner empty message, you can replace them by the following procedure.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.

y The GENERAL menu is displayed.

3 Press the [REPLACE TONER CARTRIDGE] button.

y The REPLACE TONER CARTRIDGE screen is displayed.

4 Press the button that indicates the toner cartridges you want to
replace.

SETTING GENERAL FUNCTIONS 81

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

5 Replace the toner cartridges in the equipment.

For instructions on how to replace the toner cartridges, please see the Operator’s Man-
ual for Basic Functions.

6 After replacing the toner cartridges, press the [FINISH] button.

7 Press the [YES] button.

82 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Calibrations
This equipment allows you to calibrate the color gradation for copy and print.

y The copy calibration setting in the [USER] menu can be configured only when an administra-
tor has set the Calibration Display Level to [USER].
P.124 “Setting the Calibration and Registration Display Level”
y When the private print jobs, schedule print jobs, or invalid jobs are stored in the job list, the
calibrations cannot be performed. In that case, delete the jobs in the job list.

This function allows the machine automatically to calibrate the color gradation for copy and print-
ing jobs when the color cannot be adjusted well because the shading or the hue of the image
has deviated.
y Set the LT-sized or A4-sized paper (recommended paper) in the cassette before starting the
calibration. If any other paper is used, calibration may not be performed properly.
y If the color often deviates, call your service technician.

y If the glass is dirty or any foreign objects are stuck to the glass, the calibration may not be
carried out properly. Keep the glass clean.
y Never raise the original cover or the optional Automatic Document Feeder, or open the front
cover while the calibration is in progress. If this does happen, the calibration cannot be fin-
ished appropriately.
y Interrupt copying is not available during the calibration.

1 Place the LT-size or A4-size paper in the cassette.

2 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

3 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.

y The GENERAL menu is displayed.

SETTING GENERAL FUNCTIONS 83

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

4 Press the [CALIBRATION] button.

y The CALIBRATION menu is displayed.

5 Please refer to the Step 4 in the following procedures.

When you want to perform the copy calibration: P.126 “Setting the Copy Calibrations”
When you want to perform the print calibration: P.129 “Setting the Print Calibration”

The instructions on how to perform the copy and print calibration are same when they are
performed in the [ADMIN] menu.

84 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Registration
This equipment allows you to perform the registration to adjust the printing position manually.

The registration setting in the [USER] menu can be configured only when an administrator has
set the Registration Display Level to [USER].
P.124 “Setting the Calibration and Registration Display Level”

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.

y The GENERAL menu is displayed.

3 Press the [REGISTRATION] button.

y The REGISTRATION menu is displayed.

4 Please refer to the Step 4 in the following procedures.

P.132 “Setting the Registration”

The instructions on how to perform the registration is same when it is performed in the
[ADMIN] menu.

SETTING GENERAL FUNCTIONS 85

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

SETTING COPY FUNCTIONS

You can change the initial setting (default setting) of copy job.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [COPY] button on the
touch panel.

y The COPY screen is displayed.

3 Specify the following items as you require.

y In the “EXPOSURE FOR COLOR” and “EXPOSURE FOR BLACK” options, press the
desired mode button.
y In the “COLOR MODE” option, press the desired mode button. Only [BLACK] can be
selected when the No Limit Black function is enabled.
y In the “IMAGE DIRECTION” option, press the desired mode button. For more
descriptions for the IMAGE DIRECTION option, please refer to the Operator’s Man-
ual For Basic Function.

4 Press the [Next] button to display the next screen.

86 SETTING COPY FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 5 Press the desired media type button.

For more information about the paper type, please see the Operator’s Manual For Basic
Functions.

6 Press the [Next] button to display the next screen.

7 Press the desired mode button for “ORIGINAL MODE FOR COLOR”
and “ORIGIANL MODE FOR BLACK” option.

8 Press the [Next] button to display the next screen.

9 Press the desired mode button for “ORIGINAL MODE FOR AUTO
COLOR” option.

10 Press the [ENTER] button.

y The default settings for each mode are changed as you specified.

SETTING COPY FUNCTIONS 87

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

SETTING FAX FUNCTIONS

You can change the initial setting (default setting) of fax and Internet Fax features.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [FAX] button on the
touch panel.

y The FAX screen is displayed.

3 Specify the following items as you require.

y In the “RESOLUTION” option, press the desired mode button.

y In the “ORIGINAL MODE” option, press the desired mode button.
y In the “EXPOSURE” option, press light or dark buttons to specify the default expo-
sure manually, or press the [AUTO] button to select auto mode for the default expo-
sure mode.
y In the “TX TYPE” option, press the desired mode button.
[MEMORY TX] — Press this to set the Memory TX mode as default transmission
mode that will send after scanning and saving all originals in the memory. This mode
enables multi-address transmission.
[DIRECT TX] — Press this to set the Direct TX mode as default transmission mode
that will send originals page by page after every original has been scanned. This
mode disables multi-address transmission.

The “TX TYPE” option is available only when the optional Fax unit is installed.

4 Press the [Next] button to display the next screen.

88 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 5 Specify the following items as you require.

y In the “RTI” option, specify whether the RTI is enabled or disabled as default setting.
[ON] — Press this to print a reception header (RTI) on received faxes to clearly iden-
tify the time, date, and page count of received faxes.
[OFF] — Press this not to print a reception header (RTI) on received faxes.
y In the “ECM” option, specify whether the ECM is enabled or disabled as default set-
ting.
[ON] — Press this to enable the ECM (Error Correction Mode) to automatically re-
send any portion of the document affected by phone line noise or distortion.
[OFF] — Press this to disable the ECM.

The “RTI” and “ECM” options are available only when the optional Fax unit is installed.

6 Press the [ENTER] button.

y The default settings for each mode are changed as you specified.

SETTING FAX FUNCTIONS 89

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

SETTING SCAN FUNCTIONS

You can change the initial setting (default setting) of scan job.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [SCAN] button on the
touch panel.

y The SCAN screen is displayed.

3 Specify the following items as you require.

y In the “COLOR MODE” option, press the desired mode button.

y In the “COMPRESS” option, press the desired mode button that applies when scan-
ning in gray scale, full color, or auto color mode.
y In the “SINGLE/2-SIDE SCAN” option, press the desired mode button.
[SINGLE] — Press this to set single page scan as default scan mode.
[BOOK] — Press this to set book scan mode as default scan mode. This enables to
scan both side of originals in the same direction.
[TABLET] — Press this to set tablet scan mode as default scan mode. This enables
to scan front page in the general direction, and scan back page rotated 180 degree.
y In the “ROTATION” option, press the desired mode button.

4 Press the [Next] button to display the next screen.

90 SETTING SCAN FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 5 Specify the following items as you require.

y In the “THRESHOLD” option, press the light button or dark button to specify the expo-
sure that applies when scanning a black original in the auto color mode. If you move
to the left, the black and white in an original will be scanned lightly. If you move to the
right, the black and white in an original will be scanned deeply.
y In the “IMAGE QUALITY FOR BLACK” option, press the desired mode button that
applies when scanning a black original in the auto color mode.

6 Press the [Next] button to display the next screen.

7 Specify the following items as you require.

y In the “RESOLUTION” option, press the desired mode button applied for color scans.
[600] can be selected only when the optional expansion memory is installed.
y In the “ORIGINAL MODE” option, press the desired mode button applied for color
scans.
y In the “BACKGROUND ADJUSTMENT” option, press the light button or dark button
to specify the contrast for color scans. If you move to the left, the background color
will be lighter. If you move to the right, the background color will be darker.
y In the “EXPOSURE” option, press light or dark buttons to specify the default expo-
sure for color scans manually.

8 Press the [Next] button to display the next screen.

SETTING SCAN FUNCTIONS 91

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

9 Specify the following items as you require.

y In the “RESOLUTION” option, press the desired mode button applied for gray scale
scans.[600] can be selected only when the optional expansion memory is installed.
y In the “EXPOSURE” option, press light or dark buttons to specify the default expo-
sure for gray scale scans manually.
y In the “BACKGROUND ADJUSTMENT” option, press the light button or dark button
to specify the contrast for gray scale scans. If you move to the left, the background
color will be lighter. If you move to the right, the background color will be darker.

10 Press the [Next] button to display the next screen.

11 Specify the following items as you require.

y In the “RESOLUTION” option, press the desired mode button applied for black scans.
y In the “ORIGINAL MODE” option, press the desired mode button applied for black
scans.
y In the “EXPOSURE” option, press light or dark buttons to specify the default expo-
sure for black scans manually, or press the [AUTO] button to select auto mode for the
default exposure mode for black scans.
y In the “BACKGROUND ADJUSTMENT” option, press the light button or dark button
to specify the contrast for black scans. If you move to the left, the background color
will be lighter. If you move to the right, the background color will be darker.

12 Press the [ENTER] button.

y The default settings for each mode are changed as you specified.

92 SETTING SCAN FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 SETTING E-FILING FUNCTIONS
You can set the image quality type for printing color documents from e-Filing that are stored by
Scan to e-Filing.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [E-FILING] button on
the touch panel.

y The E-FILING screen is displayed.

3 In the “PRINTING IMAGE MODE” option, press the desired mode

button.

y [GENERAL] — Press this to apply proper color quality for printing a general color
document.
y [PHOTOGRAPH] — Press this to apply proper color quality for printing photos.
y [PRESENTATION] — Press this to apply proper image quality for printing a vivid doc-
ument.
y [LINE ART] — Press this to apply proper image quality for printing a document con-
tains a lot of characters or line arts.

4 Press the [ENTER] button.

SETTING E-FILING FUNCTIONS 93

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

PRINTING LISTS
Printing the Address Book List
You can print the address book list that shows all registered contacts and groups in this equip-
ment.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [LIST] button on the
touch panel.

y The LIST menu is displayed.

3 Press the [ADDRESS BOOK] button.

y The ADDRESS BOOK menu is displayed.

94 PRINTING LISTS
Downloaded from www.Manualslib.com manuals search engine
 4 Press the [ID SORT] button to print it as sorted by the ID number, or
[NAME SORT] button to print it as sorted by the last name.

y When the department management is disabled, the address book list is printed.
y When the department management is enabled, the screen to input the department
code is displayed. Enter the department code using the digital keys and press the
[ENTER] button to print the address book list.

y The list is printed on the paper that is fed from the drawer LT-R or A4-R paper is set
and exit to the inner tray.
y For an output example of the address book list, see "Address Book List". P.198

PRINTING LISTS 95
Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

Printing the Group Numbers List

You can print the group numbers list that shows all registered groups and members in this equip-
ment.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [LIST] button on the
touch panel.

y The LIST menu is displayed.

3 Press the [GROUP NUMBERS] button.

y When the department management is disabled, the group numbers list is printed.
y When the department management is enabled, the screen to input the department
code is displayed. Enter the department code using the digital keys and press the
[ENTER] button to print the group numbers list.

y The list is printed on the paper that is fed from the drawer LT-R or A4-R paper is set
and exit to the inner tray.
y For an output example of the group numbers list, see "Group Numbers List".
P.199

96 PRINTING LISTS
Downloaded from www.Manualslib.com manuals search engine
 Printing the Function List (User)
You can print the function list that shows the function flow under the [USER] button of the User
Functions.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [LIST] button on the
touch panel.

y The LIST menu is displayed.

3 Press the [FUNCTION] button.

y When the department management is disabled, the function list is printed.

y When the department management is enabled, the screen to input the department
code is displayed. Enter the department code using the digital keys and press the
[ENTER] button to print the function list.

y The list is printed on the paper that is fed from the drawer LT-R or A4-R paper is set
and exit to the inner tray.
y For an output example of the function list, see "Function List (User)". P.200

PRINTING LISTS 97
Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

SETTING DRAWER
This function allows you to set the paper size and paper type of each drawer.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [DRAWER] button on
the touch panel.

3 Press the drawer portion in the illustration to highlight the drawer

where you want to change the paper size, then press the desired
paper size button.

y When you press the paper size button, the selected paper size will be displayed in the
drawer in the illustration.

4 Press the [MEDIA TYPE] button.

98 SETTING DRAWER
Downloaded from www.Manualslib.com manuals search engine
 5 Press the drawer portion in the illustration to highlight the drawer
where you want to change the media type, then press the desired
media type button.

y You can select either [RECYCLES PAPER] or [THICK1] for the media type.
y You can select either [INSERT], [COVER], [SPECIAL], or [FAX] to restrict the uses for
a specific job. For example, if you select the [INSERT] button for a drawer, the paper
in the drawer is always used for copy insertion.

SETTING DRAWER 99
Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

CHECKING E-MAIL
This function allows you to check for new E-mails (Internet Faxes) on the POP3 server.

This equipment also automatically checks for new E-mails on the POP3 server.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [CHECK E-MAIL] but-
ton on the touch panel.

y This equipment starts communicating to the POP3 server.

y If new E-mail to this machine is on the POP3 server, it will be automatically printed
after retrieving the E-mail data from the POP3 server.

100 CHECKING E-MAIL

Downloaded from www.Manualslib.com manuals search engine
 TURN OFF THE POWER (SHUT DOWN)
When turning off the power of the equipment, perform the following shutdown procedure.
DO NOT turn off the power by switching off the power switch of the equipment as it can cause
the failure of the hard disk.
Before turning off the power, be sure that the following 3 conditions are satisfied.
y No jobs are left in the printing job list.
y The ERROR lamp is not blinking.
y No PCs access the equipment via network.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [USER] button, and then press the [SHUTDOWN] button
on the touch panel.

3 “Processing job will be deleted. Are you sure you want to shut-
down?” appears on the screen. Press the [YES] button.

y To cancel the shutdown operation, press the [NO] button.

TURN OFF THE POWER (SHUT DOWN) 101

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

4 “Shutdown in progress” appears on the screen, and then the equip-

ment is shut down.

y The power switch automatically returns to the OFF position.

102 TURN OFF THE POWER (SHUT DOWN)

Downloaded from www.Manualslib.com manuals search engine
 SETTING BIP PRINTING
The [BIP PRINTING] button will be available only when the optional Bluetooth Module is
installed. For the instructions on how to set the BIP printing, please refer to the GN-2010 Oper-
ator’s Manual for Bluetooth.

SETTING BIP PRINTING 103

Downloaded from www.Manualslib.com manuals search engine
 3 SETTING ITEMS (USER)

104 SETTING BIP PRINTING

Downloaded from www.Manualslib.com manuals search engine
 SETTING ITEMS (ADMIN)
4.

ENTERING TO ADMIN MENU ...............................................................................107

SETTING GENERAL FUNCTIONS........................................................................109
Setting the Device Information ........................................................................................................109
Setting the Notification .................................................................................................................... 111
Changing the Administrator Password............................................................................................ 113
Setting the Date and Time .............................................................................................................. 115
Setting the Weekly Timer ................................................................................................................ 117
Setting the Auto Power Save Mode ................................................................................................120
Setting the Sleep Mode...................................................................................................................122
Setting the Calibration and Registration Display Level ...................................................................124
Setting the Copy Calibrations..........................................................................................................126
Setting the Print Calibration ............................................................................................................129
Setting the Registration...................................................................................................................132
Setting the Drawer Set Pop-Up and Paper Jam Recovery Pop-Up ................................................134

SETTING NETWORK FUNCTIONS.......................................................................136

Setting the TCP/IP Protocol ............................................................................................................136
Setting the IPX/SPX Protocol..........................................................................................................142
Setting the NetWare Settings ..........................................................................................................144
Setting the SMB Protocol ................................................................................................................146
Setting the AppleTalk Protocol ........................................................................................................149
Setting the HTTP Network Service .................................................................................................151
Setting the Ethernet Speed .............................................................................................................153
Setting the LDAP and SNMP Network Service ...............................................................................155
Setting the User Certificate .............................................................................................................157

SETTING COPY FUNCTIONS ...............................................................................161

SETTING FAX FUNCTIONS ..................................................................................163
Setting the Terminal ID....................................................................................................................163
Setting the Fax Initial Setup ............................................................................................................166
Setting the Line-2 Mode ..................................................................................................................168
Setting the RX Printing....................................................................................................................171
Setting the Recovery Transmission ................................................................................................177

Downloaded from www.Manualslib.com manuals search engine

 SETTING FILE FUNCTIONS..................................................................................179
SETTING E-MAIL FUNCTIONS .............................................................................180
Setting the Scan to E-mail Message Properties..............................................................................180
Setting the Scan to E-mail Fragmentation ......................................................................................181

SETTING INTERNET FAX FUNCTIONS ...............................................................182

Setting the Internet Fax Message Properties..................................................................................182
Setting the Internet Fax Fragmentation...........................................................................................183
Setting the Internet Fax Body String Transmission .........................................................................184

SETTING LIST/REPORT........................................................................................185
Setting the Transmission / Reception Journal.................................................................................185
Setting the Communication Report .................................................................................................187
Setting the Reception List ...............................................................................................................190

PRINTING LISTS....................................................................................................192
SETTING PRINTER/E-FILING FUNCTIONS .........................................................193
WIRELESS SETTINGS AND Bluetooth SETTINGS.............................................194

Downloaded from www.Manualslib.com manuals search engine

 ENTERING TO ADMIN MENU
When the administrator password has been set, you must enter the administrator password to
enter the [ADMIN] menu in the User Functions screen.

1 Press the [USER FUNCTIONS] button on the control panel to enter

the User Functions menu.

2 Press the [ADMIN] button.

y The ADMINISTRATOR PASSWORD screen is displayed.

3 Press the [PASSWORD] button.

y The input screen is displayed.

4 Enter the administrator password and press the [ENTER] button.

y The ADMIN menu is displayed.

If the administrator password has not been changed before, enter the default administra-
tor password “123456”.

If you enter the incorrect password continuously, the equipment cannot be operated for a
constant time.

ENTERING TO ADMIN MENU 107

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

5 The ADMIN menu is displayed. Continue the administrative opera-

tion that you require.

y P.109 “SETTING GENERAL FUNCTIONS”

y P.136 “SETTING NETWORK FUNCTIONS”
y P.161 “SETTING COPY FUNCTIONS”
y P.163 “SETTING FAX FUNCTIONS”
y P.179 “SETTING FILE FUNCTIONS”
y P.180 “SETTING E-MAIL FUNCTIONS”
y P.182 “SETTING INTERNET FAX FUNCTIONS”
y P.185 “SETTING LIST/REPORT”
y P.192 “PRINTING LISTS”
y P.193 “SETTING PRINTER/E-FILING FUNCTIONS”
y P.194 “WIRELESS SETTINGS AND Bluetooth SETTINGS”

y There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button
will be available only when the optional Wireless LAN is installed. For the instructions
on how to operate the WIRELESS SETTINGS, please refer to the GN-1041 Opera-
tor’s Manual for Wireless LAN.
y There is also the [Bluetooth SETTINGS] button in the ADMIN menu. This button will
be available only when the optional Bluetooth is installed. For the instructions on how
to operate the Bluetooth SETTINGS, please refer to the GN-2010 Operator’s Man-
ual for Bluetooth.

108 ENTERING TO ADMIN MENU

Downloaded from www.Manualslib.com manuals search engine
 SETTING GENERAL FUNCTIONS
Setting the Device Information
You can set the device information of this equipment. These items appear in the Device page of
TopAccess, that is the web-based device management utility.

1 Press the [GENERAL] button in the ADMIN menu.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [DEVICE INFORMATION] button.

y The DEVICE INFORMATION screen is displayed.

SETTING GENERAL FUNCTIONS 109

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press each button on the touch panel to enter following items.

y [LOCATION] — Press this button to enter the location where this device is located.
y [SERVICE PHONE NUMBER] — Press this button to enter the service call number.
y [CONTACT INFORMATION] — Press this button to enter the name of the service
technician.
y [ADMIN. MESSAGE] — Press this button to enter the administration message for
users.

When you press each button, the input screen is displayed. Enter the value using the
keyboard and digital keys, and press the [ENTER] button to set the entry. To enter the
[SERVICE PHONE NUMBER], enter the number using only the digital keys.

4 Press the [ENTER] button.

110 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Notification
You can set the notification mail to send a notification message when specified events occur on
this equipment such as toner empty, paper empty, serviceman call, and so on.
You can specify up to 3 E-mail addresses for the destination of the notification message.

y You can specify the events that you want to be notified using the TopAccess web utility. For
instructions on how to specify the events for the notification, please refer to TopAccess
Guide.
y To enable this function, there must be a SMTP server in your network. In addition, the set-
tings to enable the Internet Fax transmission on this equipment must be configured correctly.

1 Press the [GENERAL] button in the ADMIN menu.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [NOTIFICATION] button.

y The NOTIFICATION screen is displayed.

SETTING GENERAL FUNCTIONS 111

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press the [E-MAIL] buttons.

y The input screen is displayed.

4 Enter the E-mail address using the keyboard and digital keys, and
press the [ENTER] key to set the entry.

y You can specify up to three E-mail addresses to which the notification message will
be sent, as required. When you enable the notification, you must enter at least one
E-mail address.

5 After entering the E-mail addresses that you require, press the [ON]
button of the E-mail address that you want to enable the notifica-
tion.

y To disable the notification for an E-mail address, press the [OFF] button.

You can select only the [ON] button of which an E-mail address is entered.

6 Press the [ENTER] button.

112 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Changing the Administrator Password
You can change the administrator password. The administrator password must be alphanu-
meric characters of 6 or more and 10 or less.

1 Press the [GENERAL] button in the ADMIN menu.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [PASSWORD SETUP] button.

y The PASSWORD SETUP screen is displayed.

3 Press the [OLD PASSWORD] button.

y The input screen is displayed.

SETTING GENERAL FUNCTIONS 113

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

4 Enter the current administrator password and press the [ENTER]

button.

y The input password appears as asterisks (*).

If the administrator password will be changed at the first time, enter “123456” in the “Old
Password” field.

5 Same as “OLD PASSWORD”, press the [NEW PASSWORD] and

[RETYPE NEW PASSWORD] buttons and enter the new password.

y You can enter alphanumeric characters of 6 or more and 10 or less for the administra-
tor’s password. You cannot enter any symbol characters.

You cannot leave these fields blank to set no administrator password. You must set the
administrator password.

6 Press the [ENTER] button at the bottom of the touch panel.

114 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Date and Time
The clock built in to this equipment can be set by entering the date and time using the digital
keys. Also, you can easily change the clock to and from the daylight saving system at the touch
of a button.

1 Press the [GENERAL] button in the ADMIN menu.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [CLOCK] button.

y The CLOCK menu is displayed.

3 Press the [DATE/TIME] button.

y If you want to change the date format only, skip to step 10.
y When you press the [DATE/TIME] button, the DATE/TIME screen is displayed.

SETTING GENERAL FUNCTIONS 115

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

4 Highlight the section that you want to edit using the arrow buttons,
and enter the number using the digital keys.

y The “DAY” section describes the day of week with a number. The numbers corre-
sponding to the days of week as following:
1: Sun, 2: Mon, 3:Tue, 4: Wed, 5: Thu, 6:Fri, 7: Sat

5 To enable the daylight saving system, press the

y The daylight saving button is highlighted.
button.

6 Press the [ENTER] button.

y Returns you to the CLOCK menu.

7 Press the [DATE FORMAT] button.

y The DATE FORMAT screen is displayed.

8 Press the desired date format button.

116 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Weekly Timer
Using the built-in weekly timer, you can have this equipment automatically turned ON and OFF
at specified times. For instance, you can set the timer for the starting time and closing time of
your office so that the copier will automatically turn itself ON and OFF at those specified times.

You can turn on the power simply pressing the [START] button on the control panel when the
device is OFF-mode by the weekly timer. If you leave the device for a while after the latest oper-
ation, it will automatically return to OFF-mode again by the weekly timer.

When the power switch is turned off, the weekly timer does not work.

1 Press the [GENERAL] button in the ADMIN menu.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [ENERGY SAVER] button.

y The ENERGY SAVER menu is displayed.

SETTING GENERAL FUNCTIONS 117

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press the [WEEKLY TIMER] button.

y The TIMER screen is displayed.

4 Check the settings on the display, and if corrections are necessary,

press the [CHANGE] button.

y If no correction is needed, press the [ENTER] button and complete the operation.

5 Press the [<-Sun] or [Sat->] buttons to switch the days of the week.
Then in the “ON” field, enter the hour and minute that the device
will automatically turn on the power using the digital keys and
press the [SET] button to set each entry.

y If you want to clear entered time to retype it, press the [CLEAR] button on the Control
Panel.
y After pressing the [SET] button, the “OFF” field will be highlighted.

118 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 6 In the “OFF” field, enter the hour and time that the device will auto-
matically turn off the power using the digital keys and press the
[SET] button to set each entry.

y If you want to clear entered time to retype it, press the [CLEAR] button on the Control
Panel.

y If you want to return to the “OFF” field to retype it, press the [RESET] button.
y If you want this equipment not to be turned ON, enter the same time in both “ON” and
“OFF” field.
y If you want to disable the Weekly Timer, enter “00:00” for the ON time and “24:00” for
the OFF time.

7 Press the [ENTER] button at the bottom of the touch panel.

SETTING GENERAL FUNCTIONS 119

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Auto Power Save Mode

This function allows this equipment automatically to go into the energy saving mode (unneces-
sary electricity is cut off at standby) if it is left inactive for a certain period of time.

This is not available for the European version.

1 Press the [GENERAL] button in the ADMIN menu.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [ENERGY SAVER] button.

y The ENERGY SAVER menu is displayed.

120 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Press the [AUTO POWER SAVE] button.

y The AUTO POWER SAVE screen is displayed.

4 Press the desired period of time (in minutes) that this equipment
waits before the Automatic Power Save mode is activated.

y The Auto Power Save mode setting is completed.

SETTING GENERAL FUNCTIONS 121

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Sleep Mode

This function allows this equipment goes into the sleep mode that stands by with the minimum
power consumption.

This is not available for the European version.

1 Press the [GENERAL] button in the ADMIN menu.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [ENERGY SAVER] button.

y The ENERGY SAVER menu is displayed.

122 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Press the [SLEEP MODE] button.

y The SLEEP MODE screen is displayed.

4 Press the desired period of time (in minutes) that this equipment
waits before the Automatic Shut Off mode is activated.

y The Sleep mode setting is completed.

SETTING GENERAL FUNCTIONS 123

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Calibration and Registration Display Level

You can set whether this equipment uses the calibration and registration settings that are oper-
ated by a user or administrator.
When you select the Admin mode for the Calibration Display Level, the [CALIBRATION] button
under the [USER] menu disappears. When you select the User mode for the Calibration Display
Level, the [CALIBRATION] button under the [ADMIN] menu disappears.
When you select the Admin mode for the Registration Display Level, the [REGISTRATION] but-
ton under the [USER] menu disappears. When you select the User mode for the Registration
Display Level, the [REGISTRATION] button under the [ADMIN] menu disappears.

1 Press the [GENERAL] button.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [DISPLAY LEVEL] button.

y The DISPLAY LEVEL screen is displayed.

124 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Press the [USER] or [ADMIN] button in the “CALIBRATION” option
to set the calibration display level, and press the [USER] or [ADMIN]
button in the “REGISTRATION” option to set the registration dis-
play level.

y The Calibration Display Level setting is completed.

SETTING GENERAL FUNCTIONS 125

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Copy Calibrations

y The copy calibration setting in the [ADMIN] menu can be configured only when an adminis-
trator has set the Calibration Display Level to [ADMIN].
P.124 “Setting the Calibration and Registration Display Level”
y When the private print jobs, schedule print jobs, or invalid jobs are stored in the job list, the
calibrations cannot be performed. In that case, delete the jobs in the job list.

This function allows the machine automatically to calibrate the color gradation for copy jobs
when the color cannot be adjusted well because the shading or the hue of the image has devi-
ated.
y Set the LT-sized or A4-sized paper (recommended paper) in the cassette before starting the
calibration. If any other paper is used, calibration may not be performed properly.
y If the color often deviates, call your service technician.

y If the glass is dirty or any foreign objects are stuck to the glass, the calibration may not be
carried out properly. Keep the glass clean.
y Never raise the original cover or the optional Automatic Document Feeder, or open the front
cover while the calibration is in progress. If this does happen, the calibration cannot be fin-
ished appropriately.
y Interrupt copying is not available during the calibration.

1 Place the LT-size or A4-size paper in the cassette.

2 Press the [GENERAL] button.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

126 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Press the [CALIBRATION] button.

y The CALIBRATION menu is displayed.

4 Press the [COPY] button.

5 Press the [DEFAULT] button to set the default calibration setting, or

[CALIBRATION] button to adjust the calibration setting.

y When you press the [DEFAULT] button, the system maintains the default calibration
setting and returns to the previous screen.
y When you press the [CALIBRATION] button, the chart is printed out and calibration
guide illustration is displayed on the touch panel.

SETTING GENERAL FUNCTIONS 127

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

6 Place the printed chart face down on the glass with its bottom
toward you and its top left aligned against the original scale on the
left side, in order that the black line be placed at the left side.

7 Press the [START] button.

y When the calibration setting is completed, the GENERAL menu will be displayed.

If the chart is not properly placed, the message “Set chart correctly” is displayed on the
touch panel. In this case, go back to step 6 and place the chart again.

128 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Print Calibration

y The print calibration setting in the [ADMIN] menu can be configured only when an adminis-
trator has set the Calibration Display Level to [ADMIN].
P.124 “Setting the Calibration and Registration Display Level”
y When the private print jobs, schedule print jobs, or invalid jobs are stored in the job list, the
calibrations cannot be performed. In that case, delete the jobs in the job list.

This function allows the machine automatically to calibrate the color gradation for print jobs
when the color cannot be adjusted well because the shading or the hue of the image has devi-
ated.
y Set the LT-sized or A4-sized paper (recommended paper) in the cassette before starting the
calibration. If any other paper is used, calibration may not be performed properly.
y If the color often deviates, call your service technician.

y If the glass is dirty or any foreign objects are stuck to the glass, the calibration may not be
carried out properly. Keep the glass clean.
y Never raise the original cover or the optional Automatic Document Feeder, or open the front
cover while the calibration is in progress. If this does happen, the calibration cannot be fin-
ished appropriately.
y Interrupt copying is not available during the calibration.

1 Place the LT-size or A4-size paper in the cassette.

2 Press the [GENERAL] button.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

SETTING GENERAL FUNCTIONS 129

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press the [CALIBRATION] button.

y The CALIBRATION menu is displayed.

4 Press the [PRINT] button.

5 Press the [DEFAULT] button to set the default calibration setting for
selected job type, or [CALIBRATION] button to adjust the calibra-
tion setting for selected job type.

y When you press the [DEFAULT] button, the system maintains the default calibration
setting for selected job type and returns to the CALIBRATION menu.
y When you press the [CALIBRATION] button, the chart is printed out and calibration
guide illustration is displayed on the touch panel.

130 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 6 Place the printed chart face down on the glass with its bottom
toward you and its top left aligned against the original scale on the
left side, in order that the black line be placed at the left side.

7 Press the [START] button.

y After scanning the printed chart, following message is displayed:
[Apply Calibration Setting?]

If the chart is not properly placed, the message “Set chart correctly” is displayed on the
touch panel. In this case, go back to step 6 and place the chart again.

8 Press the [YES] button to apply the calibration setting, or press the
[NO] button to cancel the calibration setting.

SETTING GENERAL FUNCTIONS 131

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Registration

This equipment allows you to perform the registration to adjust the printing position manually.

The registration setting in the [ADMIN] menu can be configured only when an administrator has
set the Registration Display Level to [ADMIN].
P.124 “Setting the Calibration and Registration Display Level”

1 Press the [GENERAL] button.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [Next] button.

132 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Press the [REGISTRATION] button.

y The REGISTRATION menu is displayed.

4 Press the [YES] button to start the registration.

y The registration process begins.

SETTING GENERAL FUNCTIONS 133

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Drawer Set Pop-Up and Paper Jam Recovery Pop-Up
You can set whether or not displaying the message to ask users to change the paper size setting
every time you open the drawer.
You can also set whether or not displaying the message to ask users to continue the copying or
printing after recovering the paper jam.

1 Press the [GENERAL] button.

y The GENERAL menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [Next] button.

3 Press the [POP-UP] button.

y The POP-UP screen is displayed.

134 SETTING GENERAL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 4 Press the [ENABLE] or [DISABLE] for each option and press the
[ENTER] button.

y DRAWER SET — When this is enabled, this equipment displays the message to ask
users to change the paper size setting every time you open the drawer.
y PAPER JAM RECOVERY — When this is enabled, this equipment displays the mes-
sage to ask users to continue copying or printing when the paper jam is recovered.
When this is disabled, copying or printing will be continued automatically when the
paper jam is recovered.

SETTING GENERAL FUNCTIONS 135

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

SETTING NETWORK FUNCTIONS

Setting the TCP/IP Protocol
You can set the TCP/IP protocol that is commonly used for most of network system. It is recom-
mended to configure the TCP/IP protocol because TopAccess, the device management web-
based utility, and e-Filing web-based utility, that allows you to manage files in the e-Filing, will be
available with the TCP/IP protocol. Also other network features of this equipment use the TCP/
IP protocol.

In the TCP/IP menu, you can select the addressing mode, assign the IP address, subnet mask,
and default gateway (if manually assigned).

How the TCP/IP protocol is configured is depending on the network configuration of your net-
work.

y When you assign the TCP/IP using the Auto-IP addressing or DHCP server:
If you do not know how the TCP/IP settings should be assigned, you can select Dynamic
addressing mode. When the Dynamic addressing mode is selected, this equipment will
obtain the IP address, subnet mask, default gateway, primary WINS server address, second-
ary WINS server address, POP3 server address, and SMTP server address from the DHCP
server if the network supports the DHCP. If the network does not support the DHCP, this
equipment will assign the appropriate IP address using the Auto-IP addressing. However,
the Auto-IP addressing may not work properly when the router is placed in the network.
P.137 “Setting the TCP/IP for Auto-IP and DHCP Server”

y When you assign the TCP/IP using the DHCP server only:
If your local area network has been configured with the DHCP server and you do not want to
enable the Auto-IP addressing, you can select No Auto-IP addressing mode. When the No
Auto-IP addressing mode is selected, the IP address, subnet mask, default gateway, primary
WINS server address, secondary WINS server address, POP3 server address, and SMTP
server address will be automatically obtained from the DHCP server, and the Auto-IP
addressing will be disabled. To enable the DHCP addressing only, please configure the
TCP/IP settings as described in following procedure.
P.138 “Setting the TCP/IP for DHCP Server Only”

y When you connect to local area network where the static IP addresses are used:
If your local area network has been configured with the static IP address, you must assign
the specific IP address, subnet mask, and default gateway as required.
P.139 “Setting the TCP/IP for Static IP Address”

136 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the TCP/IP for Auto-IP and DHCP Server

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [TCP/IP] button.

y The TCP/IP screen is displayed.

3 Press the [DYNAMIC] button in the “ADDRESS MODE” option.

4 Press the [ENTER] button.

y Returns you to the NETWORK menu.

SETTING NETWORK FUNCTIONS 137

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

5 Continue to another network setting if required, then press the

[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

Setting the TCP/IP for DHCP Server Only

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [TCP/IP] button.

y The TCP/IP screen is displayed.

138 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Press the [NO AUTO IP] button in the “ADDRESS MODE” option.

4 Press the [ENTER] button.

y Returns you to the NETWORK menu.

5 Continue to another network setting if required, then press the

[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

Setting the TCP/IP for Static IP Address

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

SETTING NETWORK FUNCTIONS 139

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

2 Press the [TCP/IP] button.

y The TCP/IP screen is displayed.

3 Press the [STATIC] button in the “ADDRESS MODE” option.

4 Press the [IP ADDRESS] button and enter the IP address of this
device using the digital keys. Enter also the subnet mask and
default gateway as required.

5 Press the [ENTER] button.

y Returns you to the NETWORK menu.

140 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 6 Continue to another network setting if required, then press the
[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

SETTING NETWORK FUNCTIONS 141

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the IPX/SPX Protocol

You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to
communicate with the NetWare file server through the network.

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [IPX/SPX] button.

y The IPX/SPX screen is displayed.

142 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Specify the following items as required.

y ENABLE IPX/SPX — Press the [ENABLE] button to enable the IPX/SPX protocol, or
[DISABLE] button to disable the IPX/SPX protocol.
y FRAME TYPE — Press the [AUTO] button to automatically detect the appropriate
frame type, or press other specific frame type button. If you do not know the frame
type that must be used, select the [AUTO] button.

4 Press the [ENTER] button.

y Returns you to the NETWORK menu.

5 Continue to another network setting if required, then press the

[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

SETTING NETWORK FUNCTIONS 143

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the NetWare Settings

You can set the NetWare network mode and the NetWare configuration to be connected.
This must be set when you use the NetWare file server for Novell printing.

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [NETWARE] button.

y The NETWARE screen is displayed.

144 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Specify following items as required.

y ENABLE BINDERY — Press the [ENABLE] button to enable communicating with the
NetWare file server in bindery mode, or [DISABLE] button to disable the bindery
mode.
y ENABLE NDS — Press the [ENABLE] button to enable communicating with the Net-
Ware file server in NDS mode, or [DISABLE] button to disable the NDS mode.
y [CONTEXT] — Press this to enter the NDS context that the NetWare print server for
this equipment is located.
This must be entered when you connect the NetWare file server in NDS mode.
y [TREE] — Press this to enter the NDS tree. This must be entered when you connect
the NetWare file server in NDS mode.
y [SEARCH ROOT] — Press this to enter the NetWare file server name. It is recom-
mended to enter this when you connect the NetWare file server in bindery mode.

y When you press each button, the input screen is displayed. Enter the value using the
keyboard and digital keys, and press the [ENTER] button to set the entry.
y You can enable both the bindery and NDS mode at the same time.

4 Press the [ENTER] button.

y Returns you to the NETWORK menu.

5 Continue to another network setting if required, then press the

[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

SETTING NETWORK FUNCTIONS 145

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the SMB Protocol

When you want to enable this equipment visible in the Windows network, you must enable the
SMB protocol and enter the NetBIOS name and workgroup to specify the device name of this
equipment and workgroup where this equipment will be visible.
Also if your network uses the WINS server to allow the SMB communication across the seg-
ments, you must specify the WINS server address, so that this equipment will be visible from the
different segment.

This must be enabled for SMB printing, Save as file to the network folder using SMB, and shar-
ing the “FILE_SHARE” folder (that is the local folder of this equipment) in the network.

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [SMB] button.

y The SMB screen is displayed.

146 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Specify following items as required and press the [ENTER] button.

y SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled.

When you want to enable the SMB protocol to enable the Save as file to network
folder using SMB and sharing the “FILE_SHARE” folder of this equipment, but not to
enable the SMB printing, press the [DISABLE PRINT SHARE] button.
When you want to enable the SMB protocol to enable the SMB printing, but not to
enable the Save as file to network folder using SMB and sharing the “FILE_SHARE”
folder of this equipment, press the [DISABLE FILE SHARE] button.
y [NetBIOS NAME] — Press this button to enter the Windows computer name of this
device if this device is connected to the Windows network. This must be specified
when you want to enable SMB printing.
y LOGON — This displays the Windows network logon environment. “workgroup” will
be displayed if this equipment logon the workgroup network and “domain” will be dis-
played if this equipment logon the domain network. This can be specified only from
TopAccess. For instructions on how to set the workgroup or domain, please see “Set-
ting up the SMB Session” in “Chapter 7 TopAccess Administrator Mode” of TopAc-
cess Guide.
y [WINS PRIMARY] — Press this button and enter the IP address of the primary WINS
server using the digital keys if required.
y [WINS SECONDARY] — Press this button and enter the IP address of the secondary
WINS server using the digital keys if required.

When you press the [NetBIOS NAME] button, the input screen is displayed. Enter the
value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

y When you select [DISABLE] or [DISABLE FILE SHARE], the Save as File to MFP
Local function will be disabled.
y If this equipment is configured to logon the domain in the SMB Session of TopAccess
administrator mode but “workgroup” is displayed, login on the domain network is
failed. In that case, confirm that the Windows Server and the SMB Session settings
are correctly set.
y When you set “Domain” for the Logon setting in the SMB Session of TopAccess
administrator mode, this equipment will logon to the domain network after turning ON
the power of equipment or changing the network settings and pressing the [APPLY
NOW] button.
y You can enter only alphanumeric characters and “-” (hyphenation) for NetBIOS name.
If you use any other characters, a warning message will be displayed.
y Do not enter an IP address that starts with “0” (i.e. “0.10.10.10”), “127” (i.e.
“127.10.10.10”), and “224” (i.e. “224.10.10.10”). If you enter such an address, the
equipment cannot communicate with the WINS server.

SETTING NETWORK FUNCTIONS 147

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

y If you enter “0.0.0.0” for [WINS PRIMARY] and [WINS SECONDARY], this equipment
will not use the WINS server.
y When [DYNAMIC] or [NO AUTO IP] is selected for the Address Mode in the TCP/IP
setting, this equipment can obtain the IP address for [WINS PRIMARY] and [WINS
SECONDARY] from the DHCP server.

4 Continue to another network setting if required, then press the

[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

148 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the AppleTalk Protocol
The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing
with the Macintosh computer.

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [APPLETALK] button.

y The APPLETALK screen is displayed.

SETTING NETWORK FUNCTIONS 149

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Specify following items as required.

y ENABLE APPLETALK — Press the [ENABLE] button to enable the AppleTalk, or

[DISABLE] button to disable the AppleTalk.
y [DEVICE NAME] — Press this to enter the AppleTalk name of this equipment.
y [DESIRED ZONE] — Press this to enter the AppleTalk zone name this equipment
joins. If your AppleTalk network has not been configured with a zone, you do not
have to enter the zone name.

When you press the [APPLETALK NAME] and [DESIRED ZONE] buttons, the input
screen is displayed. Enter the value using the keyboard and digital keys, and press the
[ENTER] button to set the entry.

4 Press the [ENTER] button.

y Returns you to the NETWORK menu.

5 Continue to another network setting if required, then press the

[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

150 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the HTTP Network Service
This function allows you to enable or disable the HTTP network server service that provides the
web-based utility on this equipment, such as TopAccess and e-Filing web utility.

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [HTTP] button.

y The HTTP screen is displayed.

SETTING NETWORK FUNCTIONS 151

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Specify following items as required.

y ENABLE HTTP SERVER — Press the [ENABLE] button to enable the HTTP network
server service, or [DISABLE] button to disable the HTTP network server service.
This must be enabled for TopAccess and e-Filing web utility.
y [PRIMARY PORT NUMBER] — Press this to enter the primary port number to be
used for the HTTP access from the other client. It is recommended to use the default
port number “80” if you are not sure changing this port number.
y [SECONDARY PORT NUMBER] — Press this to enter the secondary port number to
be used to access the TopAccess and e-Filing web utility. It is recommended to use
the default port number “8080” if you are not sure changing this port number.
y ENABLE SSL — Press the [ENABLE] button to enable the SSL for accessing TopAc-
cess and e-Filing web utility, or [DISABLE] button to disable the SSL for accessing
TopAccess and e-Filing web utility. When this is enabled, the data transferred
between the equipment and client computers will be encrypted using a private key
when operating TopAccess and e-Filing web utility.

To enable SSL, you must create a self-signed certificate in the equipment or import the
server certificate using TopAccess. If the self-signed certificate is not created or the
server certificate is not imported, the SSL cannot be enabled.

4 Press the [ENTER] button.

y Returns you to the NETWORK menu.

5 Continue to another network setting if required, then press the

[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

152 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Ethernet Speed
This function allows you to specify the ethernet speed.

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [ETHERNET] button.

y The ETHERNET screen is displayed.

SETTING NETWORK FUNCTIONS 153

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press the [AUTO] button to automatically detect the appropriate

ethernet speed, or press other specific ethernet speed button.

y When you select a specific ethernet speed, you must select the same ethernet speed
as set in the connected network. If you do not know the ethernet speed that must be
used, select the [AUTO] button.
y If the network is not stable, power OFF the equipment then ON.

4 Press the [ENTER] button.

y Returns you to the NETWORK menu.

5 Continue to another network setting if required, then press the

[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

154 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the LDAP and SNMP Network Service
This function allows this equipment to access the LDAP directory service. This equipment can
search for the contacts in the LDAP server to specify the recipients of the Internet Fax, fax trans-
mission, and Scan to E-mail job.

y If the LDAP network service is enabled, you can register the LDAP directory service, and
then this equipment can search for the contacts in the LDAP server. To add the LDAP direc-
tory service, you must operate using TopAccess. For more information about registering the
directory service, please see the TopAccess Guide.
y When the LDAP network service is disabled, it is not possible to obtain the user’s e-mail
address as “From Address” from the LDAP server during the User Authentication for Scan to
Email.

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [Next] button.

SETTING NETWORK FUNCTIONS 155

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press the [OTHER] button.

y The OTHER screen is displayed.

4 Press the [ENABLE] button to enable the LDAP network service, or

[DISABLE] button to disable it.

y Optionally you can enter the SNMP read community name for the SNMP access by
pressing the [SNMP READ COMMUNITY] button.
When you press this button, the input screen is displayed. Enter the value using the
keyboard and digital keys, and press the [ENTER] button to set the entry.

y If you specify a community name other than “public” for the Read Community, the
applications that use MIB (TopAccessDocMon, TWAIN driver, File Downloader, and
Address Book Viewer) will be unavailable. The SNMP communication of the printer
driver also will be unavailable, so that the obtaining the configurations, confirming the
department code, and obtaining the available boxes in e-Filing will be disabled.
y When you set the “Read Community” option blank, the SNMP communication
between the SNMP Browser of Client PC and this equipment will be disabled.

5 Press the [ENTER] button.

y Returns you to the NETWORK menu.

156 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 6 Continue to another network setting if required, then press the
[APPLY NOW] button.

y The "NETWORK INITIALIZING" message is displayed and this equipment starts ini-
tializing the network interface card to apply the changes.

Setting the User Certificate

When you import the server certificate using TopAccess to enable SSL for the HTTP Network
Service, FTP Server, and IPP Print Service, you must enter the password for the server certifi-
cate using this function.

This function must be performed after importing the server certificate using TopAccess. For
more information about importing the server certificate, please see the TopAccess Guide.

1 Press the [NETWORK] button in the ADMIN menu.

y The NETWORK menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

SETTING NETWORK FUNCTIONS 157

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

2 Press the [Next] button.

3 Press the [USER CERTIFICATE] button.

y The USER CERTIFICATE screen is displayed.

4 Press the [USER CERTIFICATE] button.

y The input screen is displayed.

158 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 5 Enter the server certificate file name using the keyboard and digital
keys, and press the [ENTER] key to set the entry.

6 Press the [PASSWORD] button.

y The input screen is displayed.

7 Enter the password for the server certificate using the keyboard
and digital keys, and press the [ENTER] key to set the entry.

y The input password appears as asterisks (*).

SETTING NETWORK FUNCTIONS 159

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

8 Press the [ENTER] button.

y Returns you to the ADMIN menu and the "NETWORK INITIALIZING" message is dis-
played. This equipment starts initializing the network interface card to apply the
changes.

160 SETTING NETWORK FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 SETTING COPY FUNCTIONS
You can change the system behaviors for the copy operation, such as maximum number of cop-
ies, auto 2-sided mode, and the sort mode priority.

1 Press the [COPY] button in the ADMIN menu.

y The COPY screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Specify following items as required.

y MAXIMUM COPIES — Press the number button that indicates the maximum number
of copies to be allowed.
y AUTO 2-SIDE MODE — Press the button of the 2-Sided mode that initially applies to
copy settings when originals are set in the Automatic Document Feeder. When the
[OFF] button is selected, the initial setting of the 2-Sided mode will be [1 -> 1 SIM-
PLEX] when originals are set in the Automatic Document Feeder.
When the [1->2] button is selected, the initial setting of the 2-Sided mode will be [1 ->
2 DUPLEX] when originals are set in the Automatic Document Feeder.
When the [2->2] button is selected, the initial setting of the 2-Sided mode will be [2 ->
2 DUPLEX] when originals are set in the Automatic Document Feeder.
When the [USER] button is selected, the screen to select the 2-Sided mode will be
displayed when originals are set in the Automatic Document Feeder.
y SORT MODE PRIORITY — Press the sort mode that applies prior for copy jobs. If
the [STAPLE] button is selected, the output is stapled on the upper left corner as the
default. To select the [STAPLE] button, the optional finisher must be installed.

3 Press the [Next] button to display the next screen.

SETTING COPY FUNCTIONS 161

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

4 Specify following items as required.

y AUTOMATIC CHANGE OF PAPER SOURCE — When this is set to [ON], this equip-
ment will print on the different size of paper when the specified paper size is not set.
When this is set to [OFF], this equipment will display a message to set the correct
paper.
y PAPER OF DIFFERENT DIRECTION — When this is set to [ON], this equipment will
rotate the image and print on the different direction of paper if the correct direction of
paper is not set. When this is set to [OFF], this equipment will display a message to
set the correct paper.
y SUSPEND PRINTING IF STAPLER EMPTY — When this is set to [ON], this equip-
ment quit the job with stapling when the stapler empty occurs. When this is set to
[OFF], this equipment will continue the job without stapling.
y DEFAULT MODE OF AUTO COLOR — Press the default color mode for Auto Color.

5 Press the [ENTER] button.

y Returns you to the ADMIN menu.

162 SETTING COPY FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 SETTING FAX FUNCTIONS
Setting the Terminal ID

The Terminal ID settings are available only when the optional Fax unit is installed.

Once programmed, Terminal ID information will be printed on the leading edge of transmitted or
received documents if the TTI and RIT are enabled.

y ID information is sent and printed about 5 mm from the top edge of the original.
y In compliance with FCC regulations, your company’s name, facsimile telephone number and
date & time are added at the top of all transmitted documents. This feature enables remote
parties to easily identify your documents and the time of transmission.

1 Press the [FAX] button in the ADMIN menu.

y The FAX menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [TERMINAL ID] button.

y The TERMINAL ID screen is displayed.

SETTING FAX FUNCTIONS 163

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Specify following items as required.

y [ID NAME] — Press this to enter the terminal ID of this equipment.

y [FAX NUMBER] — Press this to enter the fax number of this equipment.
y [LINE2 NUMBER] — Press this to enter the 2 line fax number of this equipment if the
Line2 board is installed. This is not displayed when the Line2 board is not installed.
y When you press the [ID NAME] button, the input screen is displayed. Enter the name
using the keyboard and digital keys, and press the [ENTER] button to set the entry.

y When you press the [FAX NUMBER] or [LINE2 NUMBER] button, the message to
ask you whether adding the international code is displayed. Press the [YES] button if
you want to add the international code, or the [NO] button if you do not want to add
the international code.
When you press the [YES] button, the input screen that “+” is entered is displayed.
When you press the [NO] button, the input screen without any entry is displayed.

Enter the phone number using the digital keys, and press the [ENTER] button to set
the entry.

164 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 4 Press the [ENTER] button.

y Returns you to the FAX menu.

SETTING FAX FUNCTIONS 165

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Fax Initial Setup

The [INITIAL SETUP] button in the [ADMIN] menu will be available only when the optional Fax
unit is installed.

Set the initial settings for the fax functions such as the volume settings and reception mode.
y Reception mode: AUTO, MANUAL
y Monitor tone volume: Adjustable 0-7 steps (0: tone OFF)
The “monitor tone” is the line monitor tone which is heard when the [MONITOR/PAUSE] but-
ton is pressed.
y Completion tone volume: Adjustable 0-7 stages (0: tone OFF)
The “completion tone” is the ringer tone which is heard when original printing has been com-
pleted. It can be heard when all originals have been printed out.
y Dial type (Line 1 /Line 2): DP, MF (not available for the European version)
There are two types of telephone lines: Dial pulse lines (DP) and multi frequency lines (MF).
Change the telephone line setting to match the type of the line you are using, for example,
when you first install the system or when you change the connected telephone line.

1 Press the [FAX] button in the ADMIN menu.

y The FAX menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [INITIAL SETUP] button.

y The INITIAL SETUP screen is displayed.

166 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 3 Specify following items as required.

y RX MODE — Press the [AUTO] button to receive faxes automatically, or [MANUAL]

button to receive faxes manually. When you select the manual mode, you can
receive the faxes by pressing the [START] button when it rings.
y MONITOR VOLUME — Press the arrow buttons to change the monitor volume.
y COMPLETION TONE VOLUME — Press the arrow buttons to change the complete
volume.

When the User Management Setting is enabled, only the [AUTO] button can be selected
for the RX MODE option.

4 Press the [Next] button to display the next screen.

5 Specify following items as required.

y DIAL TYPE — Press the [MF] button to select the Multi-frequency mode, or [DP] but-
ton to select the Dial Pulse mode for the line 1.
y DIAL TYPE (LINE2) — Press the [MF] button to select the Multi-frequency mode, or
[DP] button to select the Dial Pulse mode for the line 2. This is available only when
the optional 2nd line board is installed.

The “DIAL TYPE” and “DIAL TYPE (LINE2)” is not available for the European version.

6 Press the [ENTER] button.

y Returns you to the FAX menu.

SETTING FAX FUNCTIONS 167

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Line-2 Mode

The LIne-2 Mode settings are available only when the optional Fax unit and optional Line-2
board are installed.

Installing the 2nd line board (option) allows transmission during reception, reception during
transmission, and simultaneous two communications of transmission/reception.
When the 2nd line is used, the following function setting and registration are required.
y Entering terminal ID P.163
y Dial type setting P.166
y Line-2 setting (following instruction)
y The 1st line takes precedence in the initial setting (not including the case that LINE 2 is
selected in the LINE SELECT when you register remote fax numbers into the address). If
you want the 2nd line to have priority in the initial setting, ask your service technician.

When the optional 2nd line board is installed, its operation can be selected from the following:
y Transmission/Reception
Both transmission and reception are available all the time.
y Reception only (24 hours)
The 2nd line is always standing by for reception.
y Reception only (timer)
Only reception is available during the specified period of time.
* Even during reception only, the specified line performs transmission if any line has been specified by the
options or address menu.

Entering Line-2 Mode Setting

1 Press the [FAX] button in the ADMIN menu.

y The FAX menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

168 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 2 Press the [LINE-2 MODE] button.

y The LINE-2 MODE screen is displayed.

3 Continue the procedure depending on how you set the Line-2

mode.
y P.169 “Transmission and Reception (TX /RX)”
y P.170 “Reception Only (24HR)”
y P.170 “Reception Only (TIMER)”

Transmission and Reception (TX /RX)

1 Press the [TX/RX] button.

2 Press the [ENTER] button.

SETTING FAX FUNCTIONS 169

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Reception Only (24HR)

1 Press the [RX ONLY (24HR)] button.

y Making the 2nd line standby for the reception all the time.

2 Press the [ENTER] button.

Reception Only (TIMER)

1 Press the [RX ONLY (TIMER)] button.

y Using the 2nd line for reception only during the specified period.
y Enter the START time and END time using the digital keys.
y Pressing the arrow buttons moves the cursor.
y Time is displayed in the 24-hour system.

2 Press the [ENTER] button.

170 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the RX Printing

Setting Discard and Reduction Printing

Set print settings for received fax and Internet Fax originals that are to be printed.
Two print settings are available: discard printing and reduction printing.

Discard Printing: ON, OFF

y ON (default setting):
When originals are up to 10mm larger than the printing area; the part of the originals that
exceeds the paper printing area is discarded.
y OFF: The received original is printed on two sheets of paper if its length exceeds the paper
printing area.
* For detail of DISCARD setting, contact your service technician.

RX Reduction Printing: ON, OFF

y ON (default setting):
If the received original is longer than the recording paper, it will be vertically reduced to 90%
to fit on the recording paper.
y OFF: The received original is printed on two sheets of paper if its length exceeds the paper
printing area.

* Only drawers can be set for received FAX printing. Please see the Operator's Manual for Basic Func-
tions. Be sure to use LD, LG, LT, LT-R, A3, A4, A4-R or B4.

1 Press the [FAX] button in the ADMIN menu.

y The FAX menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

SETTING FAX FUNCTIONS 171

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

2 Press the [RX PRINT] button.

y The RX PRINT screen is displayed.

3 Press the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUC-
TION”.

4 Press the [ENTER] button.

y The registered items can be confirmed in the function list. P.192

172 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting Duplex Printing

The “Duplex Print” function is available only when the optional Fax unit is installed.

This printer setting determines whether or not to print received originals on both sides of sheet.
* Duplex printing is available only if the received originals are the same size.
* When the system runs out of paper during duplex printing, the rest of the documents is printed on both
sides of another size of paper.

1 Press the [FAX] button in the ADMIN menu.

y The FAX menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [RX PRINT] button.

SETTING FAX FUNCTIONS 173

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press the [ON] button of the “DUPLEX PRINT”, and then press the
[ENTER] button.

y The registered items can be confirmed in the function list. P.192

Duplex printing direction differs depending on the received original size.

- Received LD, LG, LT, A3, A4, or B4-sized originals are printed so that they can be
bound alone the long edge of direction.
- Received ST, A5 or B5-sized originals are printed so that they can be bound alone
the short edge of direction.

(1) (2)
C C

174 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Rotate Sort

The “Rotate Sort” function is available only when the optional Fax unit is installed.

The printer setting determines whether or not to output each separate job of received originals in
the different orientation.
* Rotate Sort printing is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R draw-
ers.
* When the system runs out of paper during Rotate Sort printing, the rest of the documents is printed on
the remaining paper.

1 Press the [FAX] button in the ADMIN menu.

y The FAX menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [RX PRINT] button.

SETTING FAX FUNCTIONS 175

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press the [ON] button of the “ROTATE SORT”, and then press the
[ENTER] button.

y The registered items can be confirmed in the function list. P.192

176 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Recovery Transmission

The Recovery transmission is available only when the optional Fax unit is installed.

This function allows you to specify how long a document will be remained in the memory after
failing the redial attempts.

You can retransmit the document held in the memory. For instructions on how to send the
recovery transmission, see the Operator’s Manual For Facsimile Function.

1 Press the [FAX] button in the ADMIN menu.

y The FAX menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [RECOVERY TX] button.

SETTING FAX FUNCTIONS 177

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Change the document-stored time with the [< 1H] or [24H >] button,
and press the [ENTER] button.

y The document-holding time can be changed by the 1 hour.

When the Recovery transmission is enabled, the [RECOVERY TX] button will be grayed
icon. You can disable the Recovery transmission by pressing the [RECOVERY TX] but-
ton again, and the button turns to the normal icon.

178 SETTING FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 SETTING FILE FUNCTIONS
This function allows you to automatically delete the files stored by the Scan to File operations.
This function is used to periodically delete stored files in the local storage to maintain the avail-
able hard disk space.

1 Press the [FILE] button in the ADMIN menu.

y The FILE menu is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [ON] button to enable the storage maintenance, or [OFF]

button to disable the storage maintenance.

y When you press the [ON] button, the “Storage Maintenance” field will be highlighted.
Continue to next step to enter the number of days.
y When you press the [OFF] button, skip to step 4.

3 Enter the number of days the system preserve the files before
deleting them automatically using the digital keys.
y You can enter 1 to 99 days. To correct the value, press the [CLEAR] button to delete
the input value and enter the number of days.

4 Press the [ENTER] button.

SETTING FILE FUNCTIONS 179

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

SETTING E-MAIL FUNCTIONS

Setting the Scan to E-mail Message Properties
You can configure the message properties of E-mail documents that will be sent by Scan to E-
mail operation.

1 Press the [E-MAIL] button.

y The E-MAIL screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press each button to enter the E-mail properties.

y [FROM ADDRESS] — Press this to enter the E-mail address of this equipment.
y [FROM NAME] — Press this to enter the identification name of this equipment.
y [BODY] — Press this to enter the body message.

You must enter the [FROM ADDRESS] button to enable Scan to E-mail.

When you press each button, the input screen is displayed. Enter the value using the
keyboard and digital keys, and press the [ENTER] button to set the entry.

3 Press the [ENTER] button.

180 SETTING E-MAIL FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Scan to E-mail Fragmentation
This function allows you to send the Scan to E-mail job split by the fragment size you specified.
This can reduce the transmission errors caused by the network traffic problems.

1 Press the [E-MAIL] button in the ADMIN menu.

y The E-MAIL screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press desired fragment size button and press the [ENTER] button.

y Press the [NONE] button to disable the fragmentation.

SETTING E-MAIL FUNCTIONS 181

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

SETTING INTERNET FAX FUNCTIONS

Setting the Internet Fax Message Properties
You can configure the message properties of Internet Faxes that will be sent by Internet Fax
transmission.

1 Press the [INTERNET FAX] button in the ADMIN menu.

y The INTERNET FAX screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press each button to enter the Internet Fax properties.

y [FROM ADDRESS] — Press this to enter the E-mail address of this equipment.
y [FROM NAME] — Press this to enter the identification name of this equipment.
y [BODY] — Press this to enter the body message.

You must enter the [FROM ADDRESS] button to enable Internet Fax.

When you press each button, the input screen is displayed. Enter the value using the
keyboard and digital keys, and press the [ENTER] button to set the entry.

3 Press the [ENTER] button.

182 SETTING INTERNET FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 Setting the Internet Fax Fragmentation
This function allows you to send the Internet Faxes split by the fragment size you specified. This
can reduce the transmission errors caused by the network traffic problems.

1 Press the [INTERNET FAX] button in the ADMIN menu.

y The INTERNET FAX screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press desired fragment size button and press the [ENTER] button.

y Press the [NONE] button to disable the fragmentation.

SETTING INTERNET FAX FUNCTIONS 183

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Internet Fax Body String Transmission

This function allows you to set whether the body string will be transmitted or not.

1 Press the [INTERNET FAX] button in the ADMIN menu.

y The INTERNET FAX screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [ENABLE] button to enable the body string transmission,

or [DISABLE] button to disable the body string transmission.

3 Press the [ENTER] button.

184 SETTING INTERNET FAX FUNCTIONS

Downloaded from www.Manualslib.com manuals search engine
 SETTING LIST/REPORT
Setting the Transmission / Reception Journal
There are two types of journals available on this equipment. Journals can be printed either auto-
matically or manually.
This function allows you to set the auto-print for the journals, and the number of transactions
appears in the journal list.

The old journals will be deleted and only the specified number of journals from newest one will
be printed. The newer 100 journals can be exported as a file from the TopAccess administra-
tor’s mode.

1 Press the [LIST/REPORT] button in the ADMIN menu.

y The LIST/REPORT screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [REPORT SETTING] button.

y The REPORT SETTING menu is displayed.

SETTING LIST/REPORT 185

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

3 Press the [JOURNAL] button.

y The JOURNAL screen is displayed.

4 Specify the following items as required.

y AUTO — Press the [ON] button to enable printing the transmission and reception
journals automatically. When you enable this, the transmission and reception jour-
nals will be printed when specified numbers of transmissions are completed.
y TX JOURNAL — Press the number button to specify the number of transmissions
will be printed on a transmission journal.
y RX JOURNAL — Press the number button to specify the number of receptions will be
printed on a reception journal.

5 Press the [ENTER] button.

186 SETTING LIST/REPORT

Downloaded from www.Manualslib.com manuals search engine
 Setting the Communication Report
Communication Report allows you to print a report after every transmission. Reports can be
printed automatically only.
This function allows you to select the condition to print the communication report for each trans-
mission type separately.

1 Press the [LIST/REPORT] button in the ADMIN menu.

y The LIST/REPORT screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [REPORT SETTING] button.

y The REPORT SETTING screen is displayed.

3 Press the [COMM. REPORT] button.

y The COMM. REPORT screen is displayed.

SETTING LIST/REPORT 187

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

4 Specify the condition for each transmission type.

y [OFF] — Press this to disable printing the communication report.

y [ALWAYS] — Press this to print the communication report every transmission.
y [ON ERROR] — Press this to print the communication report only when an error
occurs.

“DIRECT TX” and “POLLING” are available only when the optional Fax unit is installed.

5 When you press the [ALWAYS] or [ON ERROR] button for “MEM-
ORY TX” or “MULTI TX”, the “PRINT 1st PAGE IMAGE?” message is
displayed. Press the [YES] button to print the communication
report with the first page image, or press the [NO] button to print
the communication report without the page image.

y Returns you to the COMM. REPORT screen.

188 SETTING LIST/REPORT

Downloaded from www.Manualslib.com manuals search engine
 6 Press the [Next] button to display the next screen and specify the
condition for each transmission type.

“RELAY ORIGINATOR”, “RLEAY STATION”, and “RELAY DESTINATION” are available

only when the optional Fax unit is installed.

7 When you press the [ALWAYS] or [ON ERROR] button for each
transmission type, the “PRINT 1st PAGE IMAGE?” message is dis-
played. Press the [YES] button to print the communication report
with the first page image, or press the [NO] button to print the com-
munication report without the page image.

y Returns you to the COMM. REPORT screen.

8 Press the [ENTER] button.

SETTING LIST/REPORT 189

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

Setting the Reception List

The Reception List allows you to print a reception list after receiving a document to a mailbox on
this equipment.
This function allows you to enable or disable printing a reception list for the following mailbox
transmissions:
Relay Station — Receiving a relay transmission from an originator as a relay hub.
Local — Reserving a document to a mailbox within this equipment locally.
Remote — Reserving a document to a mailbox within this equipment remotely from another fac-
simile.

1 Press the [LIST/REPORT] button in the ADMIN menu.

y The LIST/REPORT screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [REPORT SETTING] button.

y The REPORT SETTING screen is displayed.

190 SETTING LIST/REPORT

Downloaded from www.Manualslib.com manuals search engine
 3 Press the [RECEPTION LIST] button.

y The RECEPTION LIST screen is displayed.

4 Specify whether the reception list will be printed for each transmis-
sion.

y RELAY STATION — Select the [ON] button to print the reception list when receiving a
relay transmission from an originator.
y LOCAL — Select the [ON] button to print the reception list when reserving a docu-
ment to a mailbox within the machine locally.
y REMOTE — Select the [ON] button to print the reception list when receiving a docu-
ment to a mailbox within the machine remotely from another facsimile.

5 Press the [ENTER] button.

SETTING LIST/REPORT 191

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

PRINTING LISTS
This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL
font list.
* For the examples of each list format are described in Appendix. P.195

1 Press the [LIST/REPORT] button in the ADMIN menu.

y The LIST screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Press the [LIST] button.

y The LIST screen is displayed.

3 Press the button that you want to print.

y Selected list is printed.

192 PRINTING LISTS

Downloaded from www.Manualslib.com manuals search engine
 SETTING PRINTER/E-FILING FUNCTIONS
You can configure the printer and e-Filing functions that will apply to the print jobs or e-Filing
jobs.

1 Press the [PRINTER/E-FILING] button in the ADMIN menu.

y The PRINTER/E-FILING screen is displayed.

To display the ADMIN menu, see "ENTERING TO ADMIN MENU". P.107

2 Specify the following items as you require.

y AUTOMATIC CHANGE OF PAPER SOURCE — When the [ON] button is selected,

this equipment will feed the same size of paper from the different drawer if the speci-
fied drawer becomes empty.
y PAPER OF DIFFERENT DIRECTION — When the [ON] button is selected, this
equipment will feed the same size of paper that is set in a different direction if the
specified drawer becomes empty.
y SUSPEND PRINTING IF STAPLER EMPTY — Select the [ON] button to enable sus-
pending printing if stapler empty occurs. When this is enabled, this equipment quit
printing that stapling is specified if stapler empty occurs. When this is disabled, this
equipment will print a document without stapling even if stapler empty occurs.

3 Press the [ENTER] button.

SETTING PRINTER/E-FILING FUNCTIONS 193

Downloaded from www.Manualslib.com manuals search engine
 4 SETTING ITEMS (ADMIN)

WIRELESS SETTINGS AND Bluetooth SETTINGS

y There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be
available only when the optional Wireless LAN Module is installed. For the instructions on
how to operate the WIRELESS SETTINGS, please refer to the GN-1041 Operator’s Man-
ual for Wireless LAN.
y There is also the [Bluetooth SETTINGS] button in the ADMIN menu. This button will be
available only when the optional Bluetooth Module is installed. For the instructions on how
to operate the Bluetooth SETTINGS, please refer to the GN-2010 Operator’s Manual for
Bluetooth.

194 WIRELESS SETTINGS AND Bluetooth SETTINGS

Downloaded from www.Manualslib.com manuals search engine
 APPENDIX
5.

LIST PRINT FORMAT ............................................................................................196

Total Counter List ............................................................................................................................196
Department Code List .....................................................................................................................197
Address Book List ...........................................................................................................................198
Function List (User).........................................................................................................................200
NIC Configuration Page ..................................................................................................................201
Function List (Administrator) ...........................................................................................................202
PS3 Font List...................................................................................................................................217
PCL Font List ..................................................................................................................................218

Downloaded from www.Manualslib.com manuals search engine

 5 APPENDIX

LIST PRINT FORMAT

Total Counter List
An output example of the Total Counter List

TOTAL COUNTER LIST

TIME : 10-09-'06 20:47
S/N : 0987654321

PRINT COUNTER
TOTAL
FULL COLOR TWIN/MONO COLOR BLACK TOTAL
COPY 99999 99999 99999 299996
FAX 99999 99999 99999 299996
PRINTER 99999 99999 99999 299996
LIST 99999 99999 99999 299996
TOTAL 399996 399996 399996 1199988

COPY
FULL COLOR TWIN/MONO COLOR BLACK TOTAL
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999

FAX
FULL COLOR TWIN/MONO COLOR BLACK TOTAL
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999

PRINTER
FULL COLOR TWIN/MONO COLOR BLACK TOTAL
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999

LIST
FULL COLOR TWIN/MONO COLOR BLACK TOTAL
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999

SCAN COUNTER
FULL COLOR TWIN/MONO COLOR BLACK TOTAL
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999

196 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 Department Code List
An output example of the Department Code List

DEPARTMENT CODE LIST

TIME : 10-09-'06 20:47

DEPT NO. DEPARTMENT

D 1 00001

PRINT COUNTER
FULL COLOR TWIN/MONO COLOR
COPY PRINT TOTAL LIMIT COPY PRINT TOTAL
SMALL 99999 99999 199998 SMALL 99999 99999 199998
LARGE 99999 99999 199998 LARGE 99999 99999 199998
199998 199998 399996 - 199998 199998 399996

BLACK
COPY FAX PRINT LIST TOTAL LIMIT
SMALL 99999 99999 99999 99999 399996
LARGE 99999 99999 99999 99999 399996
199998 199998 199998 199998 799992 -

FAX COMMUNICATION SCAN COUNTER

FULL COLOR TWIN BLACK
TRANSMIT RECEPTION COPY NETWORK COPY NETWORK COPY FAX NETWORK
SMALL 99999 99999 SMALL 99999 99999 99999 99999 99999 99999 99999
LARGE 99999 99999 LARGE 99999 99999 99999 99999 99999 99999 99999
199998 199998 199998 199998 199998 199998 199998 199998 199998

DEPT NO. DEPARTMENT

D 2 00002

PRINT COUNTER
FULL COLOR TWIN/MONO COLOR
COPY PRINT TOTAL LIMIT COPY PRINT TOTAL
SMALL 99999 99999 199998 SMALL 99999 99999 199998
LARGE 99999 99999 199998 LARGE 99999 99999 199998
199998 199998 399996 - 199998 199998 399996

LIST PRINT FORMAT 197

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

Address Book List

An output example of the Address Book List

ADDRESS BOOK INFORMATION

TIME : 10-09-'06 20:47
FAX NO.1 : 99999999999
FAX NO.2 : 99999999990
NAME : MFP_00000183

NO. NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE ECM ATT

001 USER01 00000000001 OFF MEMORY OFF 0

[email protected]
002 USER01 00000000002 OFF MEMORY OFF 0
[email protected]
003 USER01 00000000003 OFF MEMORY OFF 0
[email protected]
004 USER01 00000000004 OFF MEMORY OFF 0
[email protected]
005 USER01 00000000005 OFF MEMORY OFF 0
[email protected]
006 USER01 00000000006 OFF MEMORY OFF 0
[email protected]
007 USER01 00000000007 OFF MEMORY OFF 0
[email protected]
008 USER01 00000000008 OFF MEMORY OFF 0
[email protected]
009 USER01 00000000009 OFF MEMORY OFF 0
[email protected]
010 USER01 00000000010 OFF MEMORY OFF 0
[email protected]
011 USER01 00000000011 OFF MEMORY OFF OFF 0
[email protected]
012 USER01 00000000012 OFF MEMORY OFF OFF 0
[email protected]

198 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 Group Numbers List
An output example of the Group Numbers List

GROUP NUMBER INFORMATION

TIME : 10-09-'06 20:47
FAX NO.1 : 99999999999
FAX NO.2 : 99999999990
NAME : MFP_00000183

NO. NAME ADDRESS BOOK

001 GROUP01 001 001 002 003 004 005 005 006 006 007
007 008 008 009 009 010 010 011 012 013
014 014 015 015 016 016 017 017 018 018
019 019 020 020
002 GROUP02 005 007 009 015 060 065
003 GROUP03 005 005 006 006 007 009

LIST PRINT FORMAT 199

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

Function List (User)

An output example of the Function List (User)

FUNCTION LIST
S/N : 0987654321 TIME : 10-09-'06 20:47
F/W Ver. : T380SY0U010 FAX NO.1 : 99999999999
M-ROM Ver. : 380M-014 FAX NO.2 : 99999999990
S-ROM Ver. : 380S-01 NAME : MFP_00000183

GENERAL
TOTAL COUNTER : 9999
DRAWER
DRAWER 1 : LT
DRAWER 2 : A3
DRAWER 3 : A4-R
DRAWER 4 : B5
AUTO CLEAR : 45
COPY
EXPOSURE FOR COLOR : MANUAL
EXPOSURE FOR BLACK : AUTO
COLOR MODE : BLACK
IMAGE DIRECTION : DISABLE
BYPASS FEED : PLAIN
ORIGINAL MODE FOR COLOR : TEXT/PHOTO
ORIGINAL MODE FOR BLACK : TEXT/PHOTO
ORIGINAL MODE FOR AUTO COLOR : TEXT/PHOTO
2IN1/4IN1 : WRITE LATERALLY
MAGAZINE SORT : OPEN FROM LEFT
BOOK -> 2 : OPEN FROM LEFT
SCAN
COLOR MODE : BLACK
COMPRESS : MID
THRESHOLD : 3
ROTATION : 0
SINGLE/2-SIDE SCAN : SINGLE
IMAGE QUALITY FOR BLACK : STANDARD
COLOR
RESOLUTION : 200dpi
ORIGINAL MODE : TEXT
EXPOSURE : AUTO
BACKGROUND ADJUSTMENT : 0
GRAY SCALE
RESOLUTION : 200dpi
BACKGROUND ADJUSTMENT : 0
BLACK
RESOLUTION : 200dpi
ORIGINAL MODE : TEXT

For further information about the items printed on the function list, please refer to the "Function
List (Administrator)". ( P.202)

200 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 NIC Configuration Page
An output example of the NIC Configuration Page

===================================================================================
Unit Serial No : 04998820 Version : T000SY00000

Network Address : 00:40:af:7e:28:55

Network Topology : Ethernet Connector: RJ45

Network Mode : Auto

Novell Network Information enabled
Print Server Name : MFP_04998820
Password Defined :
Search Root not defined
Directory Services Tree : ORG
Directory Services Context : dept1.org
Scan Rate : 5
Frame Type : Auto Sense

TCP/IP Network Information enabled

Address Mode : Static IP
IP Address : 10.10.70.120
Subnet Mask : 255.255.255.0
Default Gateway : 10.10.70.1
Primary DNS Server : 0.0.0.0
DNS Name :
Host Name : MFP-04998820
Primary WINS Server : 0.0.0.0
NetBios Name : MFP-04998820

IPP Network Information enabled

IPP without SSL : http://10.10.70.120:631/Print
IPP with SSL : https://10.10.70.120:443/Print

AppleTalk Network Information enabled

AppleTalk Printer Name: MFP_00C67861
AppleTalk Zone : *
AppleTalk Type : LaserWriter
AppleTalk Frame Type : 802.2 SNAP On 802.3
===================================================================================

Novell Connection Information

File Server Name: NWSRV
Queue Name: MFP_QUEUE

AppleTalk Connection Information

AppleTalk Printer Name: MFP_00C67861

Raw Socket Connection Information

Port Number: 9100

LIST PRINT FORMAT 201

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

Function List (Administrator)

An output example of the Function List (Administrator)

FUNCTION LIST
S/N : 0987654321 TIME : 10-09-'06 20:47
F/W Ver. : T380SY0U010 FAX NO.1 : 99999999999
M-ROM Ver. : 380M-014 FAX NO.2 : 99999999990
S-ROM Ver. : 380S-01 NAME : MFP_00000183

GENERAL
TOTAL COUNTER : 9999
MAIN / PAGE MEMORY SIZE : 512 MB / 256 MB
DRAWER
DRAWER 1 : LT
DRAWER 2 : LD
DRAWER 3 : LT-R
DRAWER 4 : A4
AUTO CLEAR : 45
ENERGY SAVER
WEEKLY TIMER ON OFF
TIMER SUNDAY : 00:00 24:00
TIMER MONDAY : 00:00 24:00
TIMER TUESDAY : 00:00 24:00
TIMER WEDNESDAY : 00:00 24:00
TIMER THURSDAY : 00:00 24:00
TIMER FRIDAY : 00:00 24:00
TIMER SATURDAY : 00:00 24:00
AUTO POWER SAVE : 15
SLEEP MODE : 60
POP-UP
DRAWER : ENABLE
PAPER JAM RECOVERY : DISABLE
COPY
EXPOSURE FOR COLOR : MANUAL
EXPOSURE FOR BLACK : AUTO
COLOR MODE : BLACK
IMAGE DIRECTION : DISABLE
BYPASS FEED : PLAIN
ORIGINAL MODE FOR COLOR : TEXT/PHOTO
ORIGINAL MODE FOR BLACK : TEXT/PHOTO
ORIGINAL MODE FOR AUTO COLOR : TEXT/PHOTO
MAXIMUM COPIES : 9999
AUTO 2-SIDED MODE : OFF
SORT MODE PRIORITY : NON=SORT
AUTOMATIC CHANGE OF PAPER SIZE

The Function List for an administrator shows the setting list for all functions. The following table
shows all functions that are printed for an administrator’s function list, and the “User” column
indicates which functions are printed in a user’s function list. This table also describes about
each function.
GENERAL

Function Description User

TOTAL COUNTER Shows the total counter. YES

MAIN / PAGE MEMORY SIZE Shows the main memory size and page mem-
NO
ory size.

DRAWER - DRAWER 1 Shows the paper size of the drawer 1. YES

202 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 GENERAL

Function Description User

DRAWER - DRAWER 2 Shows the paper size of the drawer 2. YES

DRAWER - DRAWER 3 *1 Shows the paper size of the drawer 3. YES

DRAWER - DRAWER 4 *2 Shows the paper size of the drawer 4. YES

DRAWER Shows the paper size of the large capacity

*3 feeder YES
- LARGE CAPACITY FEEDER

AUTO CLEAR Shows the time (in second) that the Touch
Panel Display clears the previous settings that YES
had been set and turns to the initial screen.

ENERGY SAVER - WEEKLY TIMER Shows the time to enter the energy saver
mode (ON time), and the time to exit the
NO
energy saver mode (OFF time) for each day
(Sunday to Saturday).

ENERGY SAVER - AUTO POWER SAVE Shows the time to enter the power save mode
NO
(in minutes).

ENERGY SAVER - SLEEP MODE Shows the time to enter the sleep mode (in
NO
minutes).

*1 “DRAWER 3” is printed only when the Drawer 3 & 4 is installed.

*2 “DRAWER 4” is printed only when the Drawer 3 & 4 is installed.
*3 “LARGE CAPACITY FEEDER” is printed only when the LCF is installed.
POP-UP

Function Description User

DRAWER Shows whether the Drawer Set Pop-up is

NO
enabled or disabled.

PAPER JAM RECOVERY Shows whether the Paper Jam Recovery Pop-
NO
up is enabled or disabled.

COPY

Function Description User

EXPOSURE FOR COLOR Shows the default exposure setting for color
YES
copy.

EXPOSURE FOR BLACK Shows the default exposure setting for black
YES
copy.

COLOR MODE Shows the default color mode for copy. YES

IMAGE DIRECTION Shows whether the image direction is enabled

YES
or disabled.

BYPASS FEED Shows the default paper type of the bypass

YES
feed.

ORIGINAL MODE FOR COLOR Shows the default original mode for color
YES
copy.

LIST PRINT FORMAT 203

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

COPY

Function Description User

ORIGINAL MODE FOR BLACK Shows the default original mode for black
YES
copy.

ORIGINAL MODE FOR AUTO COLOR Shows the default original mode for auto color
YES
copy.

MAXIMUM COPIES Shows the maximum copies that are allowed

NO
to be set.

AUTO 2-SIDE MODE Shows the default auto 2-sided mode. NO

SORT MODE PRIORITY Shows the default sort mode. NO

AUTOMATIC CHANGE OF PAPER SOURCE Shows whether the Automatic Change of

NO
Paper Source function is enabled or disabled.

PAPER OF DIFFERENT DIRECTION Shows whether the Paper of Different Direc-

NO
tion function is enabled or disabled.

SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends

NO
printing when stapler empty occurs.

DEFAULT MODE OF AUTO COLOR Shows the default color mode for auto color
NO
mode.

SCAN

Function Description User

COLOR MODE Shows the default color mode for scan. YES

COMPRESS Shows the default compression setting. YES

THRESHOLD Shows the default threshold setting. YES

ROTATION Shows the default rotation mode. YES

SINGLE/2-SIDED SCAN Shows the default 2-sided scan mode. YES

IMAGE QUALITY FOR BLACK Shows the default image quality setting that
applies for scanning a black original in auto YES
color mode.

COLOR - RESOLUTION Shows the resolution for color scans. YES

COLOR - ORIGINAL MODE Shows the default original mode for color
YES
scans.

COLOR - EXPOSURE Shows the default exposure setting for color

YES
scans.

COLOR - BACKGROUND ADJUSTMENT Shows the default background adjustment set-

YES
ting for color scans.

GRAY SCALE - RESOLUTION Shows the resolution for grayscale scans. YES

GRAY SCALE - EXPOSURE Shows the default exposure setting for gray-
YES
scale scans.

204 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 SCAN

Function Description User

GRAY SCALE Shows the default background adjustment set-

YES
- BACKGROUND ADJUSTMENT ting for grayscale scans.

BLACK - RESOLUTION Shows the resolution for black scans. YES

BLACK - ORIGINAL MODE Shows the default original mode for black
YES
scans.

BLACK - EXPOSURE Shows the default exposure setting for black

YES
scans.

BLACK - BACKGROUND ADJUSTMENT Shows the default background adjustment set-

YES
ting for black scans.

FAX

Function Description User

FAX ROM VERSION Shows the ROM version of the Fax unit. YES

RESOLUTION Shows the default resolution setting for a fax/

YES
Internet Fax transmission.

ORIGINAL MODE Shows the default original mode for a fax/

YES
Internet Fax transmission.

EXPOSURE Shows the default exposure setting for a fax/

YES
Internet Fax transmission.

TX TYPE *1 Shows the default transmission type. YES

TTI Shows whether the TTI is enabled or disabled. NO

RTI Shows whether the RTI is enabled or dis-

YES
abled.

ECM *1 Shows whether the ECM is enabled or dis-

YES
abled.

INITIAL SETUP - MONITOR VOLUME *1 Shows the monitor volume setting. NO

INITIAL SETUP Shows the complete volume setting.

*1 NO
- COMPLETION TONE VOLUME

INITIAL SETUP - RX MODE *1 Shows the default RX mode. NO

INITIAL SETUP - DIAL TYPE *1 Shows the dial type of the line 1. NO

INITIAL SETUP - DIAL TYPE (LINE2) *2 Shows the dial type of the line2. NO

LINE-2 MODE *2 Shows the line2 mode. NO

LINE-2 MODE - START *2 Shows the start time to use the Line2 for
receptions only. This applies only when “RX NO
ONLY (TIMER)” is set to the LINE-2 MODE.

LIST PRINT FORMAT 205

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

FAX

Function Description User

LINE-2 MODE - END *2 Shows the end time to finish using the Line2
for receptions only. This applies only when
NO
“RX ONLY (TIMER)” is set to the LINE-2
MODE.

RX PRINT - DISCARD Shows whether the discard function is

NO
enabled or disabled.

RX PRINT - REDUCTION Shows whether the reduction is enabled or

NO
disabled.

RX PRINT - DUPLEX PRINT *1 Shows whether the duplex print is enabled or

NO
disabled.

RX PRINT - ROTATE SORT *1 Shows whether the rotate sort is enabled or

NO
disabled.

RECOVERY TX *1 Shows whether the recovery transmission is

NO
enabled or disabled.

RECOVERY TX - STORED TIME *1 Shows how many hours that a recovery trans-
NO
mission job is to be stored.

FAX RECEIVED FORWARD - AGENT1 *1 Shows the agent type if the Fax Received For-
NO
ward is registered.

FAX RECEIVED FORWARD - AGENT2 *1 Shows the agent type if the Fax Received For-
NO
ward is registered.

*1 These are printed only when the optional Fax unit is installed.
*2 These are printed only when the optional Fax unit and optional Line2 board are installed.
E-FILING

Function Description User

PRINTING IMAGE MODE Shows the default printing image mode. YES

FILE

Function Description User

MAINTENANCE Shows whether the storage maintenance is

NO
enabled or disabled.

STORAGE MAINTENANCE Shows how many days the data in the local
folder is remained. This applies only when the NO
maintenance function is enabled.

E-MAIL

Function Description User

FRAGMENT MESSAGE SIZE (KB) Shows the fragment message size that
NO
applies to an E-mail transmission.

FROM ADDRESS Shows the sender’s E-mail address that

NO
applies to an E-mail transmission.

206 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 E-MAIL

Function Description User

FROM NAME Shows the sender’s name that applies to an

NO
E-mail transmission.

NUMBER OF RETRY Shows how many times this equipment tries to

NO
send an E-mail when it previously failed.

RETRY INTERVAL Shows the interval of the E-mail transmission. NO

INTERNET FAX

Function Description User

FRAGMENT PAGE SIZE (KB) Shows the fragment message size that
NO
applies to an Internet Fax transmission.

BODY STRING TRANSMISSION Shows whether the body string transmission is

NO
enabled or disabled.

FROM ADDRESS Shows the sender’s E-mail address that

NO
applies to an Internet Fax transmission.

FROM NAME Shows the sender’s name that applies to an

NO
Internet Fax transmission.

INTERNET FAX RECEIVED FORWARD - Shows the agent type if the Internet Fax
NO
AGENT1 Received Forward is registered.

INTERNET FAX RECEIVED FORWARD - Shows the agent type if the Internet Fax
NO
AGENT2 Received Forward is registered.

NUMBER OF RETRY Shows how many times this equipment tries to

NO
send an Internet Fax when it previously failed.

RETRY INTERVAL Shows the interval of the Internet Fax trans-

NO
mission.

REPORT SETTING

Function Description User

JOURNAL - AUTO Shows whether the auto journal print is

NO
enabled or disabled.

JOURNAL - TX JOURNAL Shows how many transmissions will be

NO
printed on a transmission journal.

JOURNAL - RX JOURNAL Shows how many receptions will be printed on

NO
a reception journal.

COMM. REPORT - MEMORY TX Shows the condition to print a memory trans-

NO
mission report.

COMM. REPORT - DIRECT TX Shows the condition to print a direct transmis-

NO
sion report.

COMM. REPORT - MULTI TX Shows the condition to print a multi transmis-

NO
sion report.

LIST PRINT FORMAT 207

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

REPORT SETTING

Function Description User

COMM. REPORT - POLLING *1 Shows the condition to print a polling report. NO

COMM. REPORT - RELAY ORIGINATOR*1 Shows the condition to print a relay originator
NO
report.

COMM. REPORT - RELAY STATION*1 Shows the condition to print a relay station
NO
report.

COMM. REPORT - RELAY DESTINATION*1 Shows the condition to print a relay destina-
NO
tion report.

RECEPTION LIST - LOCAL Shows whether a reception list will be printed

or not after reserving a document to a mailbox NO
within the equipment.

RECEPTION LIST - REMOTE Shows whether a reception list will be printed

or not after reserving a document to a mailbox
NO
within the equipment remotely from another
facsimile.

RECEPTION LIST - RELAY STATION Shows whether a reception list will be printed
or not after receiving a relay transmission from NO
an originator as a relay hub.

*1 These are printed only when the optional Fax unit is installed.
PRINTER/E-FILING

Function Description User

AUTOMATIC CHANGE OF PAPER SOURCE Shows whether the Automatic Change of

NO
Paper Source function is enabled or disabled.

PAPER OF DIFFERENT DIRECTION Shows whether the Paper of Different Direc-

NO
tion function is enabled or disabled.

SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends

NO
printing when stapler empty occurs.

WIRELESS SETTINGS

Function Description User

WIRELESS LAN Shows whether the Wireless LAN function is

NO
enabled or disabled.

WIRELESS SETTINGS are printed only when the optional Wireless LAN Module is installed.

BLUETOOTH SETTINGS

Function Description User

BLUETOOTH Shows whether the Bluetooth function is

NO
enabled or disabled.

BLUETOOTH NAME Shows the Bluetooth name of this equipment. NO

208 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 BLUETOOTH SETTINGS

Function Description User

DEVICE ADDRESS Shows the device address of this equipment. NO

ALLOW DISCOVERY Shows whether the Allow Discovery function

NO
is enabled or disabled.

SECURITY Shows whether the security function is

NO
enabled or disabled.

REQUIRED PIN Shows the PIN number. NO

DATA ENCRYPTION Shows whether the data encryption is enabled

NO
or disabled.

BLUETOOTH SETTINGS are printed only when the optional Bluetooth Module is installed.

NETWORK SETTING - GENERAL PRODUCT - GENERAL

Function Description User

ETHERNET SPEED DUPLEX MODE Shows the Ethernet speed setting. NO

NETWORK SETTING - NETWORK - TCP/IP

Function Description User

ADDRESS MODE Shows the TCP/IP address mode. NO

IP ADDRESS Shows the IP address of this equipment. NO

SUBNET MASK Shows the subnet mask of this equipment. NO

DEFAULT GATEWAY Shows the default gateway address of this

NO
equipment.

NETWORK SETTING - NETWORK - IPX/SPX

Function Description User

ENABLE IPX/SPX Shows whether the IPX/SPX protocol is

NO
enabled or disabled.

FRAME TYPE Shows the frame type to be selected. NO

NETWORK SETTING - NETWORK - APPLETALK

Function Description User

ENABLE APPLE TALK Shows whether the AppleTalk protocol is

NO
enabled or disabled.

DEVICE NAME Shows the AppleTalk device name. NO

DESIRED ZONE Shows the AppleTalk zone. NO

LIST PRINT FORMAT 209

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

NETWORK SETTING - SESSION - LDAP SESSION

Function Description User

ENABLE LDAP Shows whether the LDAP is enabled or dis-

NO
abled.

ENABLE SSL Shows whether the LDAP SSL is enabled or

NO
disabled.

NETWORK SETTING - SESSION - DNS SESSION

Function Description User

ENABLE DNS Shows whether the DNS is enabled or dis-

NO
abled.

PRIMARY DNS SERVER ADDRESS Shows the primary DNS server address if it
NO
has been set.

SECONDARY DNS SERVER ADDRESS Shows the secondary DNS server address if it
NO
has been set.

NETWORK SETTING - SESSION - DDNS SESSION

Function Description User

ENABLE DDNS Shows whether the DDNS is enabled or dis-

NO
abled.

HOST NAME Shows the host name of this equipment. NO

DOMAIN NAME Shows the domain name of this equipment. NO

NETWORK SETTING - SESSION - SMB SESSION

Function Description User

SMB SERVER PROTOCOL Shows whether the SMB protocol is enabled

NO
or disabled.

NETBIOS NAME Shows the NetBIOS name of this equipment. NO

LOGON Shows the logon setting. NO

WORKGROUP Shows the workgroup of this equipment. NO

DOMAIN Shows the domain name of this equipment. NO

PRIMARY DOMAIN CONTROLLER Shows the primary domain controller address

NO
if it has been set.

BACKUP DOMAIN CONTROLLER Shows the backup domain controller address

NO
if it has been set.

LOGON USER NAME Shows the logon user name of this equipment
NO
for the domain if it has been set.

PRIMARY WINS SERVER Shows the primary WINS server address if it

NO
has been set.

SECONDARY WINS SERVER Shows the secondary WINS server address if

NO
it has been set.

210 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 NETWORK SETTING - SESSION - SMB SESSION

Function Description User

SMB SIGNING OF SMB SERVER Shows the setting of the SMB Signing of SMB
NO
Server.

SMB SIGNING OF SMB CLIENT Shows the setting of the SMB Signing of SMB
NO
Client.

NETWORK SETTING - SESSION - NETWARE SESSION

Function Description User

ENABLE BINDERY Shows whether the bindery mode is enabled

NO
or disabled.

ENABLE NDS Shows whether the NDS mode is enabled or

NO
disabled.

CONTEXT Shows the NDS context. NO

TREE Shows the NDS tree. NO

SEARCH ROOT Shows the NDS Search Root. NO

NETWORK SETTING - SESSION - BONJOUR SESSION

Function Description User

ENABLE BONJOUR Shows whether the Bonjour is enabled or dis-

NO
abled.

LINK-LOCAL HOST NAME Shows the link-local host name of this equip-
NO
ment for Bonjour.

SERVICE NAME Shows the service name of this equipment for

NO
Bonjour.

NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE

Function Description User

ENABLE HTTP SERVER Shows whether the HTTP network service is

NO
enabled or disabled.

PRIMARY PORT NUMBER Shows the primary port number for the HTTP
NO
network service.

SECONDARY PORT NUMBER Shows the secondary port number for the
NO
HTTP network service.

ENABLE SSL Shows whether the SSL for the HTTP network
NO
service is enabled or disabled.

SSL PORT NUMBER Shows the SSL port number for the HTTP net-
NO
work service.

LIST PRINT FORMAT 211

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE

Function Description User

ENABLE SMTP CLIENT Shows whether the SMTP client is enabled or

NO
disabled.

AUTHENTICATION Shows whether SMTP authentication is

NO
enabled or disabled.

POP BEFORE SMTP Shows whether POP Before SMTP is enabled

NO
or disabled.

SMTP SERVER ADDRESS Shows the IP address of SMTP server that

NO
has been assigned.

LOGIN NAME Shows the login name used for SMTP authen-
NO
tication.

PORT NUMBER Shows the port number to be used for sending

NO
an E-mail or Internet Fax to the SMTP server.

ENABLE SSL Shows whether the SSL for the SMTP client is
NO
enabled or disabled.

NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE

Function Description User

ENABLE SMTP SERVER Shows whether the SMTP server is enabled or

NO
disabled.

PORT NUMBER Shows the port number to be used for receiv-

NO
ing the Internet Fax using the SMTP protocol.

ENABLE OFFRAMP GATEWAY Shows whether the offramp gateway is

NO
enabled or disabled.

ENABLE OFFRAMP SECURITY Shows whether the offramp security is

NO
enabled or disabled.

ENABLE OFFRAMP PRINT Shows whether the offramp print is enabled or

NO
disabled.

E-MAIL ADDRESS Shows the E-mail address of this equipment if

the SMTP server is enabled and it has been NO
set.

NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE

Function Description User

ENABLE POP3 CLIENT Shows whether the POP3 client is enabled or

NO
disabled.

POP3 SERVER ADDRESS Shows the IP address of the POP3 server if it

NO
has been assigned.

AUTHENTICATION Shows whether POP3 authentication is

NO
enabled or disabled.

TYPE POP3 LOGIN Shows the POP3 login type. NO

212 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE

Function Description User

ACCOUNT NAME Shows the POP3 account name if it has been

NO
set.

SCAN RATE Shows the scan rate to check the POP3

NO
server for new message (in minutes).

PORT NUMBER Shows the port number to be used for access-

NO
ing the POP3 server.

ENABLE SSL Shows whether the SSL for the POP3 network
NO
service is enabled or disabled.

SSL PORT NUMBER Shows the SSL port number to be used for
NO
accessing the POP3 server.

NETWORK SETTING - NETWORK SERVICE - FTP CLIENT NETWORK SERVICE

Function Description User

DEFAULT PORT NUMBER Shows the default port number to be used for
saving a document to the network folder using NO
the FTP.

NETWORK SETTING - NETWORK SERVICE - FTP SERVER NETWORK SERVICE

Function Description User

ENABLE FTP SERVER Shows whether the FTP server service is

NO
enabled or disabled.

DEFAULT PORT NUMBER Shows the default port number to be used for
NO
receiving data using FTP.

ENABLE SSL Shows whether the SSL for the FTP network
NO
service is enabled or disabled.

SSL PORT NUMBER Shows the SSL port number to be used for
NO
accessing the FTP server.

NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE

Function Description User

ENABLE SNMP Shows whether the SNMP is enabled or dis-

NO
abled.

READ COMMUNITY Shows the read community name. NO

ENABLE AUTHENTICATION TRAP Shows whether the authentication trap is

NO
enabled or disabled.

ENABLE ALERTS TRAP Shows whether the alerts trap is enabled or

NO
disabled.

IP TRAP ADDRESS1 Shows the IP address that have been set for
NO
IP trap address 1.

IP TRAP COMMUNITY Shows the IP Trap community name. NO

LIST PRINT FORMAT 213

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE

Function Description User

IPX TRAP ADDRESS Shows the IPX trap address. NO

NETWORK SETTING - NETWORK SERVICE - SNTP NETWORK SERVICE

Function Description User

ENABLE SNTP Shows whether the SNTP is enabled or dis-

NO
abled.

PRIMARY SNTP ADDRESS Shows the primary SNTP server address if it

NO
has been set.

SECONDARY SNTP ADDRESS Shows the secondary SNTP server address if

NO
it has been set.

PORT NUMBER Shows the port number to be used for access-

NO
ing the SNTP server.

SCAN RATE Shows the scan rate to check the SNTP

NO
server for adjusting the time setting.

NETWORK SETTING - PRINT SERVICE SETTING - RAW TCP PRINT

Function Description User

ENABLE RAW TCP Shows whether Raw TCP printing is enabled

NO
or disabled.

PORT NUMBER Shows the port number to be used for Raw

NO
TCP printing.

NETWORK SETTING - PRINT SERVICE SETTING - LPD PRINT

Function Description User

ENABLE LPD Shows whether LPR printing is enabled or dis-

NO
abled.

PORT NUMBER Shows the port number to be used for LPR

NO
printing.

BANNERS Shows whether the banner will be printed for

NO
each LPR print job.

NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT

Function Description User

ENABLE IPP Shows whether IPP printing is enabled or dis-

NO
abled.

ENABLE PORT80 Shows whether the Port80 is used for IPP

NO
printing.

PORT NUMBER Shows the port number to be used for IPP

NO
printing.

URL Shows the URL for IPP printing. NO

214 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT

Function Description User

ADMINISTRATOR’S NAME Shows the administrator’s user name to be

allowed to perform the [Cancel All Documents] NO
function.

AUTHENTICATION Shows whether the authentication for IPP

NO
printing is enabled or disabled.

USER NAME Shows the user name for authentication. NO

ENABLE SSL Shows whether the SSL for IPP printing is

NO
enabled or disabled.

SSL PORT NUMBER Shows the SSL port number to be used for
NO
IPP printing.

SSL URL Shows the SSL URL for IPP printing. NO

NETWORK SETTING - PRINT SERVICE SETTING - FTP PRINT

Function Description User

ENABLE FTP PRINT Shows whether FTP printing is enabled or dis-

NO
abled.

PRINT USER NAME Shows the user name for FTP printing. NO

PRINT PASSWORD Shows the password for FTP printing. NO

PORT NUMBER Shows the port number to be used for FTP

NO
printing.

NETWORK SETTING - PRINT SERVICE SETTING - NETWARE PRINT

Function Description User

LOGIN NAME Shows the login name for NetWare file server. NO

PASSWORD Shows the password for NetWare file server. NO

PRINT QUEUE SCAN RATE Shows how often the equipment scans the
NO
queue on NetWare file server (in second).

NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT

Function Description User

ENABLE PRINT HEADER Shows whether the header will be printed or

NO
not for E-mail printing.

ENABLE PRINT MESSAGE BODY Shows whether the message body will be
NO
printed or not for E-mail printing.

MAXIMUM E-MAIL BODY PRINT Shows the maximum number of pages to print
the body strings of the received Email print NO
job.

ENABLE PRINT E-MAIL ERROR Shows whether an E-mail error report will be
NO
printed or not.

LIST PRINT FORMAT 215

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT

Function Description User

ENABLE E-MAIL ERROR FORWARD Shows whether an E-mail error message will
NO
be sent or not.

E-MAIL ERROR TRANSFER ADDRESS Shows the E-mail address where an E-mail
NO
error message will be sent, if it has been set.

ENABLE PARTIAL E-MAIL Shows whether the equipment allows printing

NO
an E-mail job that partially received.

PARTIAL WAIT TIME Shows how long the equipment will wait for
receiving data of a partial E-mail job before NO
printing (in second).

MDN REPLY Shows whether MDN Reply is enabled or dis-

NO
abled.

216 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 PS3 Font List
An output example of the PS3 Font List

LIST PRINT FORMAT 217

Downloaded from www.Manualslib.com manuals search engine
 5 APPENDIX

PCL Font List

An output example of the PCL Font List

218 LIST PRINT FORMAT

Downloaded from www.Manualslib.com manuals search engine
 INDEX
Numerics CONTEXT ................................................145
2ND TEL .................................................... 12 Copy Calibrations ......................................126
CORP. .......................................................12
A COUNTER MENU .......................................39
ADDRESS BOOK ....................................... 94
D
ADDRESS BOOK EDIT ............................... 15
Address Book List ...............................94, 198 Date and Time ..........................................115
ADDRESS BOOK REGISTRATION .............. 11 DATE FORMAT ........................................116
ADDRESS MENU ......................................... 9 DATE/TIME ..............................................115
ADDRESS MODE .................... 137, 139, 140 Daylight Saving System .............................116
ADMIN ..................................................... 107 DEFAULT MODE OF AUTO COLOR ..........162
COPY ................................................... 161 DELETE ALL ..............................................58
E-MAIL ................................................. 180 DEMO PAGE PRINT .................................192
FAX ...................................................... 163 Department Code
FILE ..................................................... 179 Deleting ............................................ 58, 67
GENERAL ............................................ 109 Editing ....................................................63
INTERNET FAX ..................................... 182 Enabling ..................................................55
LIST/REPORT ....................................... 185 Printing ...................................................55
NETWORK ........................................... 136 Registering ..............................................59
ADMIN. MESSAGE ................................... 110 Resetting All Counters ..............................57
Administrator Password ............................. 113 Resetting Counter ....................................69
ALL LIMIT .................................................. 71 Department Code List ................................197
APPLETALK ............................................ 149 DEPARTMENT COUNTER ..........................46
AppleTalk Protocol .................................... 149 DEPARTMENT MANAGEMENT ............ 53, 56
AUTO 2-SIDE MODE ................................ 161 DEPARTMENT REGISTRATION ..... 59, 63, 67
AUTO CLEAR ............................................ 76 DEPT. ........................................................12
Auto Clear Mode ......................................... 76 DESIRED ZONE .......................................150
AUTO POWER SAVE ............................... 121 DEVICE INFORMATION ............................109
Auto Power Save Mode ............................. 120 DEVICE NAME .........................................150
Auto-IP .................................................... 137 DHCP Server ............................................137
AUTOMATIC CHANGE OF PAPER SOURCE DIAL TYPE ...............................................167
.....................................................162, 193 DIAL TYPE (LINE2) ...................................167
DIRECT TX ..............................................188
B DISABLE FILE SHARE ..............................147
BACKGROUND ADJUSTMENT ................... 91 DISABLE PRINT SHARE ...........................147
BODY ..............................................180, 182 DISCARD .................................................172
Body String Transmission .......................... 184 Discard Printing .........................................171
Display Language ........................................78
C DISPLAY LEVEL .......................................124
CALIBRATION .......................... 84, 127, 130 DRAWER ...................................................98
CHANGE LANGUAGE ................................ 78 DRAWER SET ..........................................135
CHECK OF GROUP MEMBER ..............24, 26 DUPLEX PRINT ........................................174
CHECKING E-MAIL .................................. 100 Duplex Printing ..........................................173
CLOCK .................................................... 115 DYNAMIC .................................................137
COLOR MODE .....................................86, 90
E
COMM. REPORT ..................................... 187
Communication Report .............................. 187 ECM ................................................... 13, 89
COMPLETION TONE VOLUME ................. 167 E-MAIL .......................................................12
COMPRESS .............................................. 90 ENABLE APPLETALK ...............................150
CONTACT INFORMATION ........................ 110 ENABLE BINDERY ...................................145
Contacts ENABLE HTTP SERVER ...........................152
Deleting .................................................. 16 ENABLE IPX/SPX .....................................143
Editing .................................................... 14 ENABLE NDS ...........................................145
Registering .............................................. 10 ENABLE SSL ............................................152
Searching ............................................... 18 ENERGY SAVER ..................... 117, 120, 122
ETHERNET ..............................................153

INDEX 219
Downloaded from www.Manualslib.com manuals search engine
 EXPOSURE .........................................88, 91 LDAP Network Service ...............................155
EXPOSURE FOR BLACK ............................ 86 LDAP PROTOCOL ....................................156
EXPOSURE FOR COLOR ........................... 86 LINE SELECT .............................................13
LINE-2 MODE ...........................................169
F Line-2 Mode .............................................168
FAX COMMUNICATION .............................. 52 LINE2 NUMBER ........................................164
Fax Initial Setup ........................................ 166 LIST .........................................................192
FAX NO. .................................................... 12 LOCAL .....................................................191
FAX NUMBER .......................................... 164 LOCATION ...............................................110
FIRST NAME ............................................. 12 LOGON ....................................................147
FRAGMENT MESSAGE SIZE .................... 181
FRAGMENT PAGE SIZE ........................... 183 M
Fragmentation ..................................181, 183 MAXIMUM COPIES ...................................161
FRAME TYPE .......................................... 143 MEMORY TX ............................................188
FROM ADDRESS .............................180, 182 Message Properties .......................... 180, 182
FROM NAME ...................................180, 182 MONITOR VOLUME ..................................167
FUNCTION ........................................97, 192 MULTI TX .................................................188
Function List (Administrator) ....................... 202
Function List (User) .............................97, 200 N
NAME SORT ..............................................95
G NetBIOS NAME ........................................147
GATEWAY ............................................... 140 NETWARE ...............................................144
Group NetWare Settings ......................................144
Creating .................................................. 22 NIC CONFIGURATION PAGE ....................192
Deleting .................................................. 31 NIC Configuration Page .............................201
Editing .................................................... 25 NO AUTO IP .............................................139
Searching ............................................... 33 NO LIMIT BLACK ........................................73
GROUP NAME .............................. 23, 26, 35 NOTIFICATION .........................................111
GROUP NO. EDIT ...................................... 25
GROUP NO. REGISTRATION ..................... 23 O
GROUP NUMBERS .................................... 96 ORIGIANL MODE FOR BLACK ....................87
Group Numbers List ............................96, 199 ORIGINAL MODE ................................ 88, 91
ORIGINAL MODE FOR AUTO COLOR .........87
H ORIGINAL MODE FOR COLOR ...................87
HTTP ....................................................... 151 OTHER ....................................................156
HTTP Network Service .............................. 151 Output Limitations .......................................71

I P
ID NAME .................................................. 164 PAPER JAM RECOVERY ..........................135
ID SORT .................................................... 95 PAPER OF DIFFERENT DIRECTION 162, 193
IMAGE DIRECTION .................................... 86 PASSWORD SETUP .................................113
IMAGE QUALITY FOR BLACK ..................... 91 PCL FONT LIST ........................................192
INITIAL SETUP ........................................ 166 PCL Font List ............................................218
IP ADDRESS ........................................... 140 POLLING .................................................188
IPX/SPX .................................................. 142 POP-UP ...................................................134
IPX/SPX Protocol ...................................... 142 PREFACE ....................................................5
PRIMARY PORT NUMBER ........................152
J Print Calibration ........................................129
JOURNAL ................................................ 186 PRINT COUNTER ................................ 40, 47
PRINT OUT DEPARTMENT CODES ............55
K PRINT OUT TOTAL COUNTER ....................45
KEYWORD ................................................ 12 PRINTER/E-FILING ...................................193
KNOWN ID ................................... 18, 28, 33 PRINTING IMAGE MODE ............................93
PS3 FONT LIST ........................................192
L PS3 Font List ............................................217
LAST NAME ............................................... 12 PWD ..........................................................13

220 INDEX
Downloaded from www.Manualslib.com manuals search engine
 Q SUBNET MASK ........................................140
QUALITY TX .............................................. 13 SUSPEND PRINTING IF STAPLER EMPTY
..................................................... 162, 193
R
T
Reception Journal ..................................... 185
RECEPTION LIST .................................... 191 TCP/IP .................................... 137, 138, 140
Reception List ........................................... 190 TCP/IP Protocol ........................................136
Recovery Transmission ............................. 177 TERMINAL ID ...........................................163
RECOVERY TX ........................................ 177 Terminal ID ...............................................163
REDUCTION ............................................ 172 THRESHOLD .............................................91
Reduction Printing ..................................... 171 TONER ......................................................74
REGISTRATION .................................85, 133 TOTAL COUNTER ......................................40
RELAY DESTINATION .............................. 189 Total Counter List ......................................196
RELAY ORIGINATOR ............................... 189 Transmission Journal .................................185
RELAY STATION .............................189, 191 TREE .......................................................145
REMOTE ................................................. 191 TX JOURNAL ...........................................186
REPLACE TONER CARTRIDGE .................. 81 TX TYPE ............................................. 13, 88
REPORT SETTING .................. 185, 187, 190 TX/RX ......................................................169
RESET ALL COUNTERS ............................. 57
U
RESET COUNTERS ................................... 69
RESOLUTION ......................................88, 91 USER
REVERSED DISPLAY ................................. 79 COPY .....................................................86
Reversed Display Mode ............................... 79 E-FILING .................................................93
ROTATE SORT ........................................ 176 FAX ........................................................88
Rotate Sort ............................................... 175 GENERAL ...............................................76
ROTATION ................................................ 90 LIST ........................................................94
RTI ............................................................ 89 SCAN .....................................................90
RX JOURNAL ........................................... 186 USER CERTIFICATE ................................158
RX MODE ................................................ 167
W
RX ONLY (24HR) ..................................... 170
RX ONLY (TIMER) .................................... 170 WEEKLY TIMER .......................................118
RX PRINT ............................... 172, 173, 175 WINS PRIMARY .......................................147
RX Printing ............................................... 171 WINS SECONDARY ..................................147

S
SCAN COUNTER .................................43, 50
Scan to E-mail .......................................... 180
SEARCH ADDRESS .............................20, 29
SEARCH GROUP ....................................... 35
SEARCH ROOT ....................................... 145
SECONDARY PORT NUMBER .................. 152
SEP ........................................................... 13
SERVICE PHONE NUMBER ..................... 110
SID ............................................................ 13
SINGLE/2-SIDE SCAN ................................ 90
SLEEP MODE .......................................... 123
Sleep Mode .............................................. 122
SMB ........................................................ 146
SMB PROTOCOL ..................................... 147
SNMP READ COMMUNITY ....................... 156
SORT MODE PRIORITY ........................... 161
STATIC ................................................... 140
Static IP Address ...................................... 139
Storage Maintenance ................................ 179
SUB .......................................................... 13

INDEX 221
Downloaded from www.Manualslib.com manuals search engine
 222 INDEX
Downloaded from www.Manualslib.com manuals search engine
 Printed in China
FC-2500C/3500C/3510C
OME060006A0
Downloaded from www.Manualslib.com manuals search engine
 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS
User Functions Guide

2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN

6LE29699004
R060120A7001-TTEC
2006 TOSHIBA TEC CORPORATION All rights reserved Ver01 2006-10

Downloaded from www.Manualslib.com manuals search engine