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Internal / External Communication Plan

This document outlines the internal and external communication plan for a project. It details the various activities and stages of the project, what communication is needed, when it will occur, who is responsible, and how the communication will take place. Some key communications include status reports and dispatch plans shared monthly, production drawings and material test certificates sent internally, and final inspection reports and material accounting shared externally at project completion. Communication is primarily done through mail and hard copy.

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Kumaravel
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193 views3 pages

Internal / External Communication Plan

This document outlines the internal and external communication plan for a project. It details the various activities and stages of the project, what communication is needed, when it will occur, who is responsible, and how the communication will take place. Some key communications include status reports and dispatch plans shared monthly, production drawings and material test certificates sent internally, and final inspection reports and material accounting shared externally at project completion. Communication is primarily done through mail and hard copy.

Uploaded by

Kumaravel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
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Clause 7.

4
Dept: INTERNAL / EXTERNAL COMMUNICATION PLAN
SL. ACTIVITY INTERNAL COMMUNICATION EXTERNAL COMMUNICATION
NO /STAGE WHAT WHEN WHO TO WHOM HOW WHAT WHEN WHO TO WHOM HOW
Cost and time for On receipt of Manager/ mail/
A Proposal supply / enquiry from D. Manager MMGT Hard copy
fabrication MMGT

B Project Order On receipt Manager/ Production mail /


execution from MMGT DY. Manager Shop Hard copy

Production On receipt Manager/ Production Hard copy


drawing and PMS from MMGT DY. Manager Shop

Material test On receipt Manager/ Production Hard copy


certificate from MMGT DY. Manager Shop

DCN / On receipt Manager/ Production mail /


Commented NCR from detail DY. Manager Shop Hard copy
engg.

Approved QAP / On receipt Manager/ Production mail/


QCP from QAC D. Manager Shop Hard copy

Status report and Monthly Manager/ MMGT / mail/


despatch plan D. Manager PMGT Hard copy
Dept: INTERNAL / EXTERNAL COMMUNICATION PLAN
SL. ACTIVITY INTERNAL COMMUNICATION EXTERNAL COMMUNICATION
NO /STAGE WHAT WHEN WHO TO WHOM HOW WHAT WHEN WHO TO WHOM HOW

On receipt of
change
DCR request from Manager/ Detail Engg. mail/
D. Manager Hard copy
production
shop

On receipt of
NCR deviation Manager/ Detail Engg. mail/
report from QC D. Manager Hard copy

Inspection call On readyness Manager/ QC Engineer mail /


of job D. Manager Hard copy

Despatch On readyness Manager/ Production mail/


instruction of the material D. Manager Shop Hard copy

On getting
Despatch clearance from Manager/ Production mail/
Clearance HO D. Manager Shop Hard copy
Vehicle On readyness Manager/ MMGT mail
requirement of material D. Manager

On despatch of Manager/ MMGT / MMGT /


Despatch details each D. Manager PMGT PMGT
consignment

Final Inspection On despatch of


Report each
consignment / Manager/ MMGT / MMGT /
Project D. Manager PMGT PMGT
Dept: INTERNAL / EXTERNAL COMMUNICATION PLAN
SL. ACTIVITY INTERNAL COMMUNICATION EXTERNAL COMMUNICATION
NO /STAGE WHAT WHEN WHO TO WHOM HOW WHAT WHEN WHO TO WHOM HOW

Material On completion
Accounting of Project Manager/ MMGT / MMGT /
D. Manager PMGT PMGT

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