SURAT MUNICIPAL CORPORATION

Tender Notice No.CE/Housing/EOI/02/2016-17

Expression of Interest
Consultancy services for Preparation of techno financial feasibility
report and Transaction Advisory Services for development of
international standard Outdoor Games Stadium on PPP mode in Surat

Date of release of Documents : 29-04-2016

Deadline for Submission : 24-05-2016
Pre-bid meeting - Date and Time : 10-05-2016
Address of correspondence/queries : Any queries may be addressed to Executive
Engineer (Housing) at
[email protected].
Address for Bid Submission by RPAD/ : The Chief Accountant, Accounts Department, Surat
Speed Post only to Municipal Corporation, Muglisara Main Road, Surat,
Gujarat 390 003
(Speed post/RPAD through Postal Authority Only)
Fax number : +91-261-2451935
E-mail : [email protected]
 Contents
1. TENDER NOTICE FOR EOI ....................................................................................................... 1
2. DISCLAIMER ........................................................................................................................ 3
3. BACKGROUND ..................................................................................................................... 3
4. PROJECT BACKGROUND ......................................................................................................... 4
5. SCOPE OF WORK .................................................................................................................. 5
6. TERMS OF REFERENCE ........................................................................................................... 5
7. ELIGIBILITY CRITERIA ............................................................................................................. 7
8. GENERAL CONDITIONS .......................................................................................................... 8
9. PREPARATION AND SUBMISSION OF EOI DOCUMENTS................................................................ 9
10. RESPONSIVE PROPOSAL .................................................................................................... 13
11. SELECTION PROCESS ........................................................................................................ 14
12. PROFORMA ..............................................................................................................15-25
EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

1. Tender Notice for EoI

Expression of Interest
Tender Notice No.CE/Housing/EOI/02/2016-17
Surat Municipal Corporation (SMC) intends to develop an international standard Multisport Stadium
in the West zone of the Surat city on PPP mode. As s first step, SMC intends to carry out techno
financial feasibility study for setting up the Multisport Stadium followed by the Transaction Advisory
Services to select the Private Player on Public Private Partnership (PPP) mode to design, develop,
built, finance and maintain the Stadium. In this regard, SMC is planning to appoint renowned
consultancy firm having experience in techno financial feasibility study and Transaction Advisory
Services.

Applications are invited for providing consultancy services for techno financial feasibility study and
transaction advisory to select private players on PPP mode for international standard Multisport
Stadium in Surat city.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

Calendar Dates

Sr. No. Description Date

1 Uploading of EOI 29-04-2016

2 Last date of submission of querries 06-05-2016

3 Pre bid conference 10-05-2016

4 Authority to respond to queries 13-05-2016

5 Last date of submission of completed 24-05-2016

EOI applications

6 Filled applications to be submitted to Chief Accountant, Surat Municipal Corporation,

Muglisara, Surat 395003

7 Mode of submission Postal Speed Post, RPAD

Details of minimum qualifying criteria, application form and evaluation criteria are available at
www.suratmunicipal.org & https://smc.nprocure.com. Any queries may be addressed to Executive
Engineer (Housing) at [email protected]. The applicable "dates of calendar are as
above".

City Engineer
Surat Municipal Corporation

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

2. DISCLAIMER
The objective of this Expression of Interest (EOI) is to solicit proposals from interested bidders for
participation in a bid process for selection of a consultant for undertaking a “Consultancy services for
Preparation of techno financial feasibility report and Transaction Advisory Services for development
of international standard Outdoor Games Stadium on PPP mode in Surat” ('the Project'). This EOI
contains brief information about the Project and provides the applicants with information to assist
the formulation of their EOI application or response to EOI document ("the Application").

While all efforts have been made to ensure the accuracy of information contained in this EOI
document. This document does not purport to contain all the information required by the
applicants. The applicants should conduct their own independent assessment, investigations and
analysis and should check the reliability, accuracy and completeness of the information at their end
and obtain independent advice from relevant sources as required before submission of their EOI
application. Surat Municipal Corporation (SMC) ("the Client") or any of its employees or advisors
shall incur no liability under any law, statute, rules or regulations as to the accuracy or completeness
of the EOI document. SMC reserves the right to change any or all conditions/ information set in this
EOI document by way of revision, deletion, updation or annulment through issuance of appropriate
addendum as SMC may deem fit without assigning any reason thereof.

SMC reserves the right to accept or to reject any or all applications without giving any reasons
thereof. SMC will not entertain or be liable for any claim for costs and expenses in relation to the
preparation of the EOI applications to be submitted in terms of this document.

3. Background
Surat with its population reaching 4.5 million mark in 2011 has been one of the fastest growing cities
in India with decadal population growth of about 55% during 2001-2011. Surat Municipal
Corporation (SMC) is responsible for administration of Surat city spread over 326.51 sq km area.

SMC intends to build an international level outdoor games stadium with an objective to provide
national and international gaming facility; and to produce world-class sportspersons from the city
and south Gujarat. SMC has identified a plot at Town Planning Scheme TP - 9 Palanpor, on Final Plot -
FP no. 16, 17, 18, 19, 20, 180, 181, 183, 184, 185, 189 & 190 having land area of around 93,688
sq.mt.

To prepare a world class facility at the said location, SMC intends to develop the Outdoor Games
Stadium facility on Public Private Partnership (PPP) Model.

As a first step, SMC is now floating an Expression of Interest (EoI) for short listing of consultancy
firms for providing Consultancy services for Preparation of techno financial feasibility report and
Transaction Advisory Services (TAS) for development of international standard Outdoor Games
Stadium on PPP mode in Surat.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

Broad description of the objectives, scope of services, Deliverables, and other requirements relating
to this Consultancy are specified in this EoI. In case an applicant firm possesses the requisite
experience and capabilities required for undertaking the Consultancy, it is invited to participate in
the Selection Process individually (the "Sole Firm"). No Joint venture or consortium is allowed.

These shortlisted firms will be invited to submit the detailed Technical and Financial Proposal to SMC
based on the Request for Proposal (RFP) issued by SMC.

4. Project background
Surat is selected as one of the top 20 smart cities under Smart City Mission of Government of India.
As part of its vision under smart city and to continue to promote the sports and recreational facilities
to create players of international staute, SMC has taken up a project to build an international level
outdoor games stadium. Objective to provide national and international gaming facility; and to
produce world-class sportspersons from the city and south Gujarat.

It is anticipated that, when Surat will turn out to be a twin city of Surat-Navsari with an expected
population of 1.15 crores by 2021, the Out Door game stadium must be accencial for the mega twin
cities of Surat and Navsari & also for South Gujarat Region

• Completion of Out Door game Stadium Project will,

• Provide a National & International game Facilities at Surat.
• Provide facility for South Gujarat Players to encourage the younger towards play & game.
• New recreation center.

Map with location of land proposed for Outdoor game stadium.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

5. Scope of Work
The objective of the assignment is to appoint a consultancy firm to assist Surat Municipal
Corporation in Preparation of techno financial feasibility report and Transaction Advisory Services for
development of international standard Outdoor Games Stadium on PPP mode in Surat.

The scope of this assignment will cover following

1. Carrying out feasibility study to assess the various technical, institutional and financial aspects
for setting up of international standard Outdoor Games Stadium on PPP mode in Surat.
2. Preparation of bid documents to select a private player to Design, Build, Finance, Operate and
Maintain proposed international level Outdoor Games Stadium on PPP mode.
3. Carrying out bid process management and selection of the private player and assist SMC till
signing of the Concession Agreement with the private player.
3(A) Providing consultation to SMC on technical, legal and financial aspects during the project
implementation/ execution and upto its completion.
3(B) Providing consultation to SMC for arising any legal matter or any breach of contract
condition (By Private player) if arises during the concessionary period of the project and
payment for such issues will be paid on mutually agreed extra fee basis.
4. Preparation of bid documents and carrying out the bid process to select an Independent
Engineer/ Consultant to monitor the PPP Project executed and managed by the private player.

6. Terms of Reference
The Terms of Reference for the assignment would cover the following:

A. Feasibility Stage

1. Carry out assessment of demographics of Surat city and surrounding region to identify
population growth and youth population
2. Carry out assessment of major sports facilities in Surat city and their utilisation
3. Carry out assessment of major sports stadiums in other cities in Gujarat including Ahmedabad,
Vadodara and Rajkot
4. Prepare case studies on at least ten Outdoor Games Stadiums/ Cricket stadiums/ Hokey
stadium/ football stadiums etc. in India and internationally covering aspects such as project
cost, key features, capacity, commercial utilisation, mode development (EPC/ PPP); and share
key findings of those which can be replicated in the proposed Outdoor Games Stadium
5. Study and recommend national and international standard applicable norms, standards,
practices and specifications for various types of sports/ games that are being planned in the
propose stadium.
6. Study and recommend national and international standard applicable norms, standards,
practices and specifications for planning, design, construction and maintenance of Outdoor
Games Stadium.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

7. Study existing infrastructure, accessibility, circulation pattern and parking etc. as per standards
and norms.
8. Carry out consultations with Indian Sports bodies/ authorities at national and state level for their
insights and inputs on requirement of facilities at Outdoor Games Stadium
9. Prepare a list of approvals and permissions required and the procedure involved in getting it
such as fire NOC, town planning and EIA etc.
10. Prepare concept plan identifying various types of sports/games and facilities that can be
accommodated. The outdoor games shall include (but not limited to) cricket, football, hokey,
lawn tennis, kabaddi etc. which shall be finalized in consultation with SMC.
11. Preparation of at least three options of the broad level Concept Plan based on the above inputs
and information.
12. Estimate broad cost of the project based on the norms including capital cost and O&M cost
13. Carry out broad economic analysis of the project, quantify all economic benefits, estimate the
Internal Rate of Return (IRR) for the project over short/medium and long term.
14. Carry out sensitivity analysis on the basic parameters affecting IRR.
15. Identify and propose potential sources of the revenue and means of funding including grants,
loans and Public Private Partnership (PPP) etc. which can be utilized for development
16. Prepare the detailed Financial Model and Financial Operating Plan considering Capital and O&M
costs giving at least three options for the proposed PPP structure such that the implementation
of the project is financially sustainable.
17. Based consultation with SMC, finalise most suitable PPP structure and financing option
18. Suggest appropriate approach and methodology for better implementation of project on PPP.
19. Study of prospered upcoming infrastructure and other facilities required around the stadium
complex, related to Housing, recreation, and tourism.

B. Transaction Advisory Stage

1. Prepare Bid Documents for selection of a private player for development of the stadium on PPP
mode
2. Carry out consultations with SMC and take their inputs while preparation of bid documents
3. Prepare Concession agreement between SMC and the private player
4. Assist SMC in Conducting pre-bid meeting and in formulating replies to the queries raised
5. Assist SMC in carrying out Technical and Financial evaluation of bid documents

6. Assist SMC in signing the concession agreement with the selected private player on PPP mode

C. Selection of independent Engineer (IE)/ Consultant

1. Prepare Bid Documents for selection of an Independent Engineer/ Consultant who can monitor
the execution of the project
2. Assist SMC in Conducting pre-bid meeting and in formulating replies to the queries raised
3. Assist SMC in carrying out Technical and Financial evaluation of bid documents

4. Assist SMC in signing the agreement with the selected IE

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

7. Eligibility Criteria
The invitation for bids is open for all entities registered in India who fulfills all the eligibility criteria as
specified below:
a. The participation is restricted to companies registered in India or empanelled agencies for such
studies by Government of Gujarat or Government of Gujarat undertaking Organisations or
Government of India.

b. Minimum 15 years of experience in consultancy services.

c. Annual turnover (avg. of last three years) of the Applicant should be equal to or more than INR
25 crore from Consultancy services. (Financial Year shall means, year starting 1st April to 31st
March. In case applicant's financial/accounting years are different from the above, the
immediate past financial/accounting years of the applicant as per their annual reports shall be
applicable for assessment).

d. For the documentary evidence of the turnover, the applicant shall submit a Chartered
Accountant Certificate/ Auditor’s certificate as per attached format in Annexure 9.

e. The firm should have demonstrated experience in feasibility study and transaction advisory
services during last 10 years -

i. Experience in minimum Ten number of assignments on feasibility studies in any field which
should include at least five feasibility studies in Urban sector - in the areas of sports, water,
waste water, solid waste management, entertainment sector and urban transportation.
ii. Experience in minimum Ten number of assignments on Transaction Advisory Services or bid
document preparation and carrying out bidding process in any field which should include at
least five projects in Urban sector - in the areas of sports, water, waste water, solid waste
management, entertainment sector and urban transportation.
f. These assignments should have been awarded to the consultancy firm between 1st April 2006 to
25 April 2016. These assignments should be completed assignments or in case of ongoing
assignments the draft feasibility Report has been prepared.

g. The final selection will be based on experience, credential and technical and financial capability
of the bidder. The qualifications and experience of the key professional available in the
organisation will be a basic criterion for evaluation.

h. Applicant needs to provide details of all assignments for further assessment as per Annexure-5 &
6. Necessary documentary evidence comprising of Client certificate/ work order/ contract must
also be enclosed in support.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

8. General Conditions
a. EOI Notice

This EOI document is being issued by SMC and seeks expression of interest from respondents
("Applicant") meeting laid down eligibility criteria for Consultancy services for Preparation of techno
financial feasibility report and Transaction Advisory Services for development of international
standard Outdoor Games Stadium on PPP mode in Surat (hereinafter referred to as "Project").

The purpose of this EOI document is,

• Preparation of techno financial feasibility study to assess the various technical, institutional
and financial aspects for setting up of stadium.
• Preparation of bid documents to select a private player to Design, Build, Finance, Operate
and Maintain proposed international level Outdoor Games Stadium on PPP mode.
• Carrying out bid process management and selection of the private player and assist SMC till
signing of the Concession Agreement with the private player.
• Preparation of bid documents and carrying out the bid process to select an Independent
Engineer to monitor the PPP Project executed and managed by the private player.
The applicant shall be a Sole Bidder (Single entity) for the purpose of this EOI. No Joint Venture or
Consortium of firms is allowed.

b. Issue of EOI document

EOI document can be downloaded free of cost from the SMC's website www.suratmunicipal.org &
https://smc.nprocure.com
c. Pre-requisites for the applicants

• Public limited company, Private limited company can submit the EOI application.
• The Applicant should also submit a power of attorney as per the format enclosed authorizing
the signatory of the EOI application.
• The EOI application should contain the information required.

d. Blacklisting / debarred by government

The intending Applicants should submit an undertaking that applicant is not currently black listed/
debarred by any Govt. Dept./ PSU/ Semi Govt. agency. The Applicant should submit self-certification
to the effect. Any applicant found black listed/debarred by any Govt. Dept./ PSU/ Semi Govt.
agencies shall be subject to disqualification for this EOI process.

e. Number of EOI submission

Each applicant should submit only one (1) EOI document for the Project. Any applicant which
submits or participates in more than one EOI application for the Project would be disqualified.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

f. EOI application preparation cost

g. The applicant shall bear all costs associated with the preparation and submission of the
expression of interest and neither SMC will in any case be responsible and liable for sub-costs,
regardless of the conduct or outcome of the EOI process.

h. Right to accept and reject any or all the EOI Application

Notwithstanding anything contained in this EOI document, SMC reserves the right to accept or reject
any EOI application and the assessment process and reject all the EOI application, at any time
without any liability or any obligation for such acceptance, rejection or annulment, without assigning
any reason.
SMC reserves the right to reject any EOI application if:

• At any time it is found that a material misrepresentation is made by the applicant or

• The applicant does not respond promptly and satisfactorily to the requests for
supplementary information required for the assessment of the EOI application.
SMC reserves the right to cross check and confirm the information/ details furnished by the
applicants in the document.

9. PREPARATION AND SUBMISSION OF EOI DOCUMENTS

a. Language

All information in the EOI application must be in English, information in any other language, if not
accompanied by an authenticated translation in English, shall not be considered, in the event of any

discrepancy between the offer in a language other than English and its English translation, the
English translation shall prevail.

b. Clarification on EOI documents

• Any queries or request for clarification concerning this EOI document shall be submitted
through email followed by a written letter duly signed by the authorized signatory at the
address given below so as to reach SMC on or before the date mentioned under tender
notice.
The Executive Engineer, Housing Department, Surat Municipal Corporation, Mahanagar Seva
Sadan, Muglisara, Surat - 395003, Gujarat, India at E-mail :
[email protected].

The Consultants are free to raise their queries in pre-bid meeting also, which will be
scheduled at 11.30 hours on 10/05/2016 at venue, Room No.88, Conference Room,
Second Floor, Surat Municipal Corporation, Muglisara, Surat.

• SMC shall endeavour to respond to the questions raised or clarifications sought by the
applicants. However, the SMC reserves the right not to respond to any question or provide

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

any clarification, in its sole discretion, and nothing in this clause shall be taken or read as
compelling or requiring the SMC to respond to any question or to provide any clarification.
• The company may also on its own discretion, if deemed necessary, issue interpretations and
clarifications to all applicants. All clarifications and interpretations issued by the company
shall be deemed to be part of the EOI document. Verbal clarifications and information given
by SMC or its employees or representatives shall not in any way or manner be binding on
the Client. SMC will provide adequate information/ support to the assist Applicants in the
formulation of their EOI application or response to EOI document.

c. Amendment of EOI document

Before the deadline for submission of EOI application, the EOI document may be modified by the
Client by issue of Addendum/ Corrigendum. Any Addendum/ Corrigendum issued shall be part of the
EOI document and it will be publicized through newspapers/ official website. It would be the
responsibility of the applicants to regularly check SMC's website for any updates.

To give prospective applicants reasonable time in which to take the Addendum/ Corrigendum into
account in preparing their EOI application, extension of the deadline for submission of EOI
application may be given as considered necessary by the Client.

d. Alternative EOIs by the applicants

The applicants shall submit offers which comply strictly with their requirements of the EOI
document. Alternatives or any modifications shall render the EOI application invalid.

e. Submission of EOI Application

• The applicant shall prepare original set of the Application (together with originals/ copies of
documents required to be submitted along therewith pursuant to this EOI document) and
applicant shall also provide a soft copy on a Compact Disc (CD). In the event of any
discrepancy between the original and CD, the original shall prevail.
• Each page of the above documents including drawings if any should bear the dated initials of
the Applicant along with the seal of the Applicant in token of confirmation of having
understood the contents.
• All set of application will have to be submitted only in hard bound forms so as to ensure that
it will not be possible to replace any page without disturbing the documents. All pages
should be sequentially numbered. Each document should have an index to indicate the
details of contents and their page numbers. Each page (including Annexure) should be
initialled at the bottom by the authorized signatory.
• Applicant is required to submit Articles of Association
f. Last date of submission

The EOI Application in hard copy should be submitted latest by 17:00 hours on MAY 24, 2016 to the
below mentioned address by RPAD/Speed post through postal Authority only:
The Chief Accountant, Surat Municipal Corporation, Mahanagar Seva Sadan, Muglisara, Surat -
395003, Gujarat, India.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

g. Items to be checked while furnishing details

• There shall be no additions or alterations except those to comply with the instructions
issued by the client or as necessary to correct errors, if any, made by the applicants.
• Conditional offer/ EOI application will be rejected.
• Financial data should be given in Indian Rupees only. In case the financial data is in any other
currency, the same should be converted in Indian rupees and certified by the auditor(s) of
the firm(s).
• In case the Applicant intends to give additional information for which specified space in the
given format is not sufficient, it can be furnished in enclosed sheets.

h. Sealing and Marking of EOI Applications

The Applicant shall seal the original together with their respective enclosures, in which shall also
be marked "EOI for Consultancy services for Preparation of techno financial feasibility report and
Transaction Advisory Services for development of international standard Outdoor Games Stadium
on PPP mode in Surat."

If the envelopes are not sealed and marked as instructed above, the client assumes no responsibility
for the misplacement or premature opening of the contents of the application and consequent
losses, if any suffered by the Applicant.
All documents issued and information given to the applicant shall be listed as confidential.

i. EOI Application due date

EOI application must be submitted by the applicant at the time and date as mentioned in Clause 6(F)
of this document OR amended if any. The client may extend the deadline for submission of EOI
application by issuing an amendment in writing/ online in accordance with Clause 6(C) in which case
all rights and obligations of the client and the applicant previouslysubject to the original deadline will
be subject to new deadline.

j. Late/ Delayed EOI Application

Any EOI application received after the specified date and time of receipt shall not be considered.
Application received by Registered post AD/Speed post only after the time and the date specified in
the tender notice and shall not be received by the Client from the postman, such applicant if
received will not be opened and will be stands rejected. Post delay will not be accepted.
k. Modification/ Substitution/ Withdrawal of EOI Application

The applicant will not be allowed to modify, substitution or withdraw its EOI application after expiry
of the deadline for receipt of the EOI application.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

l. Confidentiality

Information relating to the examination, clarification, assessment and recommendation for the
shortlisted applicants shall not be disclosed to any person who is not officially concerned with the
process.
m. Disqualification

The applicants and their respective officers, employees, agents and advisers shall observe the
highest standards of ethics. Notwithstanding anything to the country contained herein, the SMC may
reject a bid without being liable in any manner whatsoever to the applicant, if it determines that the
applicant has directly or indirectly or through an agent, engaged in corrupt practices, fraudulent
practice, coercive practice, undesirable practice or restrictive practice in the EOI process. For the
purpose of this Clause, the following terms shall have the meaning herein under respectively
assigned to them:

• "corrupt practice" means (i) the offering, giving, receiving, or soliciting, directly or indirectly,
of anything of value to influence the actions of anyperson connected with the bidding
process (for avoidance of doubt, offering of employment, to or employing or engaging in any
manner whatsoever, directly or indirectly, any official of the SMC who is or has been
associated in any manner, directly or indirectly, with the bidding process at any time prior to
the expiry of one year from the date such official resigns or retires or otherwise ceases to be
in the service of the SMC, shall be deemed to constitute influencing the actions of a person
connected with the bidding process): (ii) engaging in any manner whatsoever, whether
during the bidding process or thereafter, any person in respect of any matter relating to the
Project, who at any time has been or is a legal, financial or technical advisor of the SMC in
relation to any matter concerning the Project;

• "fraudulent practice" means a misrepresentation or omission of facts orsuppression of facts

or disclosure of incomplete facts, in order to influence the process;

• "coercive practice" means impairing or harming, or threatening to impair or harm, directly or

indirectly, any person or property to influence any person's acts or omissions in the process;

• "undesirable practice" means (i) establishing contact with any person connected with or
employed or engaged by the SMC with the objective of canvassing, lobbying or in any
manner influencing or attempting to influence the process; or (ii) having a conflict of
interest; and

• "restrictive practice" means forming a cartel or arriving at any understanding or

arrangement among applicants with the objective of restricting or manipulating a full and
fair completion in the process.

In addition the following will be additional grounds for disqualification:

• Submitted an EOI application after the response deadline

• Submitted an EOI application which is not accompanied by required documentations

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

• Failed to provide clarifications related thereto, when sought

• Submitted more than one EOI application. This will cause disqualification of all the EOI
applications submitted by such applicant.

• If any information which would have entitled SMC to reject or disqualify the applicant
becomes known after the applicant has been assessed, it reserves the right to reject the
applicant at that time or at any time after such information becomes known.
n. Governing law

The governing laws for the purpose of the process are the laws of India and courts of Surat shall
have full jurisdiction considering any matter arising out of this EOI documents and the process.

o. Assessment

The assessment of the application shall be to establish the capability of the applicant as brought out
in Eligibility Criteria. For short listing process SMC will determine whether each EOI application is
responsive to the requirements of the EOI document.

10. Responsive proposal

The EOI application shall be considered responsive if:
a. It contains all the information and documents as requested in the EOI document.

b. It contains information in formats specified in this EOI document as per appended Performa
/forms. The SMC may not evaluate the applications received with the information in different
format. In case the desired information is not submitted in the prescribed format and instead
the companies profiles, reports etc. are only annexed with the application, SMC may not extract
the information from these documents in order to evaluate the application. It is, therefore,
advised that all the relevant information should be furnished in the prescribed format only.

c. There are to inconsistencies between the EOI application and the supporting documents.

d. SMC reserves the right to reject any EOI application which is non-responsive and no request for
alteration, modification, substitution or withdrawal shall be entertained by SMC in respect of
such EOI Applications.

e. Meeting all the eligibility criteria as stipulated in this EOI documents.

f. It is intended to make the assessment of responsive EOI Applications. Applicant has to fulfill all
the eligibility criteria as establish above and also should not invite disqualifications as provide in
Clause elsewhere in the documents

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

g. On assessment of EOI applications as above, SMC shall prepare the list of responsive bidders for
consideration to the next stage of assessment process, which may contains
presentation/animated document to SMC authority showing the broad outline and planning of
the project / job. Applicant shall also shows their preparedness plan and work methodology for
executing the job of master plan. The applicant so selected finally will be issued Request for
Proposal for the project which contains detailed scope of works, Terms of reference, Conditions
of the contract, financial offer etc.

h. Clarifications sought by the client: To assist in the process of assessment of EOI Application, the
client may, at its sole discretion, ask any applicant for clarification on its EOI Application. The
request for clarification and the response shall be in writing or by facsimile. No change in the
substance of the EOI Application would be permitted by way of such clarifications.

i. Notifications: SMC may notify responsive applicants for making presentation to the Company as
a part of assessment process. The date of presentation will be communicated in the letter to the
shortlisted applicants.

j. Applicant's responsibility : It is expressly clarified that before submitting the EOI Application, the
Applicant must have examined carefully the contents of all the documents and any failure to
comply with any of the requirement of the EOI document will be at Applicant's risk.

k. Submission of the proposal by the Applicant would mean that they have.

• Made a complete and careful examination for requirements and other information set forth
in this EOI document

• Made a complete and careful examination of the various aspects of the Project including but
not limited to the Project site and all matters that might affect the Applicant’s performance
during the jobs, if awarded SMC shall not be liable for any mistake or error or neglect by the
Applicant in respect of the above.

11. Selection Process

Consultancy firm satisfying the eligibility criteria specified in this Document shall be pre-qualified for
next stage.

All pre-qualified firms will be invited (along with a standard “request for proposal” which includes
the detailed terms of reference, formats for submission of technical and financial proposals, and
standard contract documents) to submit detailed technical and financial proposals. Technical and
financial proposals will be submitted in separate envelopes.

Technical proposals will be opened and evaluated first (by evaluation committee). Financial proposal
will be opened for only those firms who pass this evaluation.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

12. Proforma
The submissions in Expression of interest shall include all of the followings:

SECTION 1 FORM OF SUBMISSIONS

• Form-1 Format for covering letter EOI submission

• Form-2 Declaration by the Applicant

• Form-3 Format for Power of Attorney to authorize signatory

• Form-4 General details of Applicants

• Form-5 Project Data Sheet

• Form-6 Summary List of Eligible projects

• Form-7 Team Composition and tasks assigned

• Form-8 CVs of Experts

• Form-9 Organisation Financial Infromation

• Methodology, work plan and Broad scope of work.

Executive Engineer
Housing Department
Surat Municipal Corporation

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

FORM 1 : FORMAT FOR COVERING LETTER FOR EOI SUBMISSION

[On the Letterhead of the Applicant ]

[Date]

The Municipal Commissioner

Surat Municipal Corporation

……………..

……………..

Surat

Dear Sir,

Sub: EOI for Consultancy services for Preparation of techno financial feasibility report and
Transaction Advisory Services for development of international standard Outdoor Games
Stadium on PPP mode in Surat

We, the undersigned, apply to be prequalified for the referenced Project and declare the following.

1. We are duly authorized to represent and act on behalf of ___________________________-

_(hereinafter the "Applicant").

2. We have examined and have no reservations to the EOI Document including Addenda
No(s)_______dated___________.

3. We are attaching with this letter, the notarised copies of original documents defining:

a. the Applicant's legal status,

b. its principal place of business, and

c. its place incorporation (if Applicants are corporations) or its place of registration.

1. We further declare that, we have not engaged any agent or middlemen for this EOI process
or any other part of this bidding process arising from it. We have not paid/ will not be paying
any commissions, gratuities or fees with respect to the process.

2. SMC and\ or its authorized representatives are hereby authorized to conduct any inquiries
or investigations to verify the statements, documents and information submitted in
connection with this application, and to seek clarification from our bakers and clients.

3. This Letter of Application will also serve as authorization for any individual or authorized
representative of any institution referred to in the supporting information, to provide such
information deemed necessary and as requested by SMC.

4. SMC and/ or its authorized representatives may contact the following nodal persons for
further information on any aspects of the Application:
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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

5. This application is made in the full understanding that, EOI process will be subject to
verification of all information submitted at the discretion of SMC.

6. SMC reserves the right to reject or accept any or all applications, cancel the EOI process
without any obligation to inform the applicant about the grounds of same.

7. Appended to this application, we give details of the participation of each party, including
respective roles and responsibilities.

8. The undersigned declare that the statements made and the information provided in the duly
completed application are complete, true, and correct in every detail. We also understand
that the event of any information furnished by us being found later on to be incorrect or
any material information having been suppressed. SMC may delete our name from the list of
qualified Applicants even at later stage the SMC shall have right to terminate the
consultancy.
9. Our Application validity will be of 180 days from the last date of submission of EOI.

NAME

In the Capacity of

Signed

Duly authorized to sign the Application for and on behalf of

Date

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

FORM 2 DECLARATION BY THE APPLICANT

[Affidavit on Non-Judicial Stamp Paper of INR-100 duly attested by Notary/Magistrate]

This is to certify that We, M/s.______________________ in submission of this document (EOI for
Consultancy services for Preparation of techno financial feasibility report and Transaction Advisory
Services for development of international standard Outdoor Games Stadium on PPP mode in Surat)
confirm that,

We have not made any misleading or false representation in the forms, statements and attachments
in proof of the eligibility requirements.

We do not have records of poor performance such as abandoning the work, not properly completing
the contract, inordinate delays in completion, litigation history or financial failures etc.

The undersigned also furnish undertaking that, none of the directors /constituent partners of our
firm have been declared by any Court of law as proclaimed offenders and also that neither our firm
nor any of its directors /constituent partners have been convicted under any law for the offences
punishable of under Indian Penal Code, Negotiable Instrument Act or any Labour/ employee
beneficial legislation.

The undersigned hereby authorize and request any bank, person, firm or corporation to furnish
pertinent information deemed necessary and requested by SMC to verify this statement or regarding
our competence and general reputation for entire EOI Application.

Business has never been banned with us by any Central / State Government Department/ Public
Sector Undertaking or Enterprise or Enterprise of Central / State Government.

We have submitted all the supporting documents and furnished the relevant details as per
prescribed format.

The information and documents submitted by us are correct and we are fully responsible for the
correctness of the information and documents submitted by us.

We hereby declare that, all the information and statement made in this EOI are true and accept that
any misinterpretation contained in it may lead to our disqualification.

The undersigned understands and agrees that, further qualifying information may be requested, and
agrees to furnish any such information at the request of the SMC.

____________________________

Signature of the authorized person

Name:

Designation:

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

FORM 3 FORMAT FOR POWER OF ATTORNEY TO AUTHORIZE SIGNATORY

POWER OF ATTORNEY

[To be executed on non-judicial stamp paper of the appropriate value in accordance with relevant
Stamp Act. The stamp paper to be in the name of the company who is issuing the power of attorney]

We, M/s. _________________________ (name of the firm /company with address of the registered
office) hereby constitute, appoint and authorise Mr/Ms. ______________________________(Name
and residential address) who is presently employed with us and holding the position of
_____________, as our Attorney to do in our name and our behalf all or any of the acts, deeds or
things necessary or incidental to our EOI Application for providing Consultancy services for
Preparation of techno financial feasibility report and Transaction Advisory Services for
development of international standard Outdoor Games Stadium on PPP mode in Surat including
signing and submission of the EOI Application, participating in the meetings, responding to queries,
submission of information/ documents and generally to represent us in all the dealings with SMC or
any other Government agency or any person, in connection with the Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to
this power of attorney and that all acts, deeds and things done our aforesaid attorney shall and shall
always be deemed to have been done by us.

Dated this the __________ day of ________________ 2014

(Signature and Name of authorized signatory)

_____________

Signature and Name in block letters of all the remaining partners of the firm signatory for the
Company

Seal of Firm Company

Witness 1: Witness 2:

Notes:

1. To be executed by all the members individually.

2. The Mode of execution of the power of attorney should be in accordance with the
procedure, if any laid down by the applicable law and the charter documents of executants
and when it is so required the same should be under common seal affixed in accordance
with the required procedure.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

FORM 4 GENERAL DETAILS OF APPLICANTS

1. Company Name
2. Year of incorporation
3. Legal Status
4. Registered Address
5. Year of Incorporation
6. Principal place of business
7. Contact person
8. Contact person's title
9. Address, telephone, facsimile number and email ID of contact person
10. In case of non-Indian company, does the company or firm have an office or branch office in
India? If so, provide address
11. Has the company or firm or any partner of the group ever failed to complete any work
awarded or has been levied liquidated damage for delay in completion of work? If yes, give
explanation (use separate sheets as required)
12. Has the firm or company or any member of the Consortium been blacklisted/ debarred by
any Government Departments / PSU un last five (5) years and such black listing continues to
subsist.

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

FORM 5 PROJECT DATA SHEET

1. Assignment Name: Country:

Location within Country: Professional Staff provided:

Name of Client: No. of Staff:

Address: No. of Staff Months

Start Date: Completion Date: Approx. Value of service:

Name of Associated Firm(s) if any: No. of months of Professional Staff provided by

Associated Firms(s):
Name of senior staff involved and functions performed:

Narrative Description of Project:

Description of Actual Services Provided:

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC
FORM 6 Summary List of Eligible projects
SN Name of the Project Client name and Award of Year of Year of Type of the Project: Sector of project : Cost of each Project
Location project – award of Completion Feasibility Study/ Urban, power, developed project Certificate
lead the Project Transaction road, stadium, (and not the attached* (Refer
member/ advisory/bid process sports complex consultancy fees) Page No. in the
sole management etc. etc. proposal)
member

Instructions

The above table should provide a list of all the projects that the Bidder wishes to showcase as relevant experience and should at least include
as many projects required to meet the Technical capacity requirement.
Showcase only those projects where project is directly awarded to the bidder as sole member or it is lead member of the consortium
For each project shown in the table, the following should be enclosed
A detailed Project Data Sheet (format enclosed on previous page) should be enclosed
A Project Completion Certificate/ work order/ relevant pages of contract etc.
SMC reserves the right to request for additional information / clarifications from Bidders / Bidding consortiums on the project experience
shown relating to Technical Experience and if required, may also contact the respective Client references provided by the Bidder in this
regard.

Authorised signature and stamp

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

FORM 7 - Team Composition and tasks assigned

SN Name Position Employee of bidder/ Educational Key Experience highlight –
Associated with Qualification similar experience as per the
bidding firm scope of work/ technical
eligibility
1. Key experts
1
2
3
4
5
6
2. Support Staff
1
2

Instructions

a. For each expert shown in the table, the following should be enclosed
A detailed CV (format enclosed below) should be enclosed for each of the Key Expert.
The SV of support staff is not required at this stage.
b. SMC reserves the right to request for additional information / clarifications from
Bidders / Bidding consortiums on the experts shown relating to Technical Experience
and if required, may also contact the respective Client references provided by the
Bidder in this regard.

Authorised signature and stamp

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

FORM 8 - CVs of Experts

1. Name of Staff :

1. Proposed Position :
2. Designation :
3. Date of Birth :
4. No. of years with present employer :
5. Education:
6. Membership of Professional Associations:
7. Other Training:
8. Countries of Work Experience:
9. Employment Record:
10. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned
11. Publications:
12. Total No. of Year’s Experience :

Total no. of years in Consultancy Service

Total no. of years in services other than Consultancy
Services
Total Experience

13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience.

Signature of the Staff or

Authorised Signatory Date: Place:

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EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

FORM 9 ORGANISATION FINANCIAL INFROMATION

Turnover certificate (amount Rs. crore)

FY 2015-16 FY 2014-15 FY 2013-14 FY 2012-13 FY 2011-12

Consulting fee
Other income
Total revenue

Dated this the __________ day of ________________ 2016

(Signature and seal of Chartered Accountant or Auditor)

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