Section 3 – Technical Proposal – Standard Forms 3-1

Section 3. Technical Proposal - Standard Forms

[Comments in brackets [ ] provide guidance to the shortlisted Consultants for the preparation
of their Technical Proposals; they should not appear on the Technical Proposals to be
submitted.]

Refer to Clause 3.4 of the Data Sheet for format of Technical Proposal to be submitted, and
paragraph 3.4 of Section 2 of the RFP for Standard Forms required and number of pages
permitted.

TECH-1 Technical Proposal Submission Form

TECH-2 Consultant’s Organization and Experience

A Consultant’s Organization
B Consultant’s Experience

TECH-3 Comments or Suggestions on the Terms of Reference and on Counterpart Staff

and Facilities to be Provided by the Client
A On the Terms of Reference
B On the Counterpart Staff and Facilities

TECH-4 Description of the Approach, Methodology and Work Plan for Performing the
Assignment

TECH-5 Team Composition, Task Assignments, and Summary of CV Information

TECH-6 Curriculum Vitae (CV) for Proposed Professional Experts

TECH-7 Personnel Schedule

TECH-8 Work Schedule

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FORM TECH-1 TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]
To: [Name and address of Client]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of
assignment] in accordance with your Request for Proposal dated [Insert Date] and our
Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal,
and a Financial Proposal sealed1 under a separate envelope.2

We are submitting our Proposal in association with______/as a Joint Venture: [Insert

a list with full name and address of each joint venture partner or associated firm].3 Attached is
the following documentation: [Joint Venture Agreement or letters of association]4

We hereby declare that all the information and statements made in this Proposal are
true and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., before the
date indicated in Clause Reference 1.12 of the Data Sheet, we undertake to negotiate on the
basis of the proposed personnel. Our Proposal is binding upon us and subject to the
modifications resulting from contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to

the assignment not later than the date indicated in Clause Reference 7.2 of the Data Sheet.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:

1
If FBS, LCS or QCBS.
2
[In case Clause Reference 1.2 of the Data Sheet requires to submit a Technical Proposal only, replace this
sentence with: “We are hereby submitting our Proposal, which includes this Technical Proposal only.”]
3
[Delete in case no association or Joint Venture is proposed.]
4
The relevant agreement must identify the lead Joint Venture partner or associate and specify the lead firm’s
authority to sign for, and on behalf of, the Joint Venture or association. For Joint Ventures, the Joint Venture
agreement must include an undertaking of joint and several liability by each Joint Venture partner

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FORM TECH-2 CONSULTANT’S ORGANIZATION AND EXPERIENCE

A - Consultant’s Organization

[Provide here a brief (two pages) description of the background and organization of the
Consultant (including associate firms) and, if applicable, Sub-Consultant and each joint
venture partner for this assignment.]

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Section 3 – Technical Proposal – Standard Forms 3-4

B - Consultant’s Experience
[For Full Technical Proposals Only]

[Using the format below, provide information on each assignment for which your firm, and
each associated firm or joint venture partner or Sub-Consultant for this assignment, was
legally contracted either individually as a corporate entity or as one of the major companies
within an association or joint venture or as a Sub-Consultant, for carrying out consulting
services similar to the ones requested under this assignment. Use a maximum of 20 pages.]

Assignment name: Approx. value of the contract (in current US$ or

Euro):

Country: Duration of assignment (months):

Location within country:

Name of Client: Total No of person-months of the assignment:

Address: Approx. value of the services provided by your

firm under the contract (in current US$ or Euro):

Start date (month/year): No of professional person-months provided by the

Completion date (month/year): associated firms or joint venture partners or the
Sub-Consultants:

Name of associated firm, Joint venture partner or Name of senior regular full-time employees5 of
Sub-Consultant, if any: your firm involved and functions performed
(indicate most significant profiles such as Project
Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided in the assignment:

Firm’s Name:

5
Regular full-time employee as defined in para. 3.3(ii), footnote 2 of Section 2:

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FORM TECH-3 COMMENTS AND SUGGESTIONS ON THE TERMS OF

REFERENCE AND ON COUNTERPART STAFF AND FACILITIES TO BE PROVIDED
BY THE CLIENT

A - On the Terms of Reference

[For Full Technical Proposals Only]

[Present and justify here any modifications or improvement to the Terms of Reference you
are proposing to improve performance in carrying out the assignment (such as deleting some
activity you consider unnecessary, or adding others, or proposing a different phasing of the
activities). Such suggestions should be concise and to the point, and incorporated in your
Proposal.]

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Section 3 – Technical Proposal – Standard Forms 3-6

B – On Counterpart Staff and Facilities

[For Full Technical Proposals Only]

[Comment here on counterpart staff and facilities to be provided by the Client according to
Clause Reference 1.4 of the Data Sheet including: administrative support, office space, local
transportation, equipment, data, etcetera.]

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FORM TECH-4 DESCRIPTION OF APPROACH, METHODOLOGY AND WORK

PLAN FOR PERFORMING THE ASSIGNMENT

(For small or very simple assignments the Client should omit the following text in Italic)

[Technical approach, methodology and work plan are key components of the Technical
Proposal. You are suggested to present your Technical Proposal (maximum of 50 pages,
inclusive of charts, diagrams and work plan for Full Technical Proposal and maximum of 10
pages if a Simplified Technical Proposal is used) divided into the following three chapters:
a) Technical Approach and Methodology,
b) Work Plan, and
c) Organization and Personnel,

a) Technical Approach and Methodology. In this chapter you should explain your
understanding of the objectives of the assignment, approach to the services, methodology
for carrying out the activities and obtaining the expected output, and the degree of detail of
such output. You should highlight the problems being addressed and their importance, and
explain the technical approach you would adopt to address them. You should also explain
the methodologies you propose to adopt and highlight the compatibility of those
methodologies with the proposed approach.
b) Work Plan. In this chapter you should propose the main activities of the assignment,
their content and duration, phasing and interrelations, milestones (including interim approvals
by the Client), and delivery dates of the reports. The proposed work plan should be
consistent with the technical approach and methodology, showing understanding of the TOR
and ability to translate them into a feasible working plan. A list of the final documents,
including reports, drawings, and tables to be delivered as final output, should be included
here. The work plan should be consistent with the Work Schedule of Form TECH-8.
c) Organization and Personnel. In this chapter you should propose the structure and
composition of your team. You should list the main disciplines of the assignment, the key
expert responsible, and proposed technical and support personnel. You shall also specify if
you will be the lead firm in a joint venture or in an association and/or with Sub-Consultants.
For joint ventures and associations, you must attach a copy of the relevant agreement.]

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FORM TECH-5 TEAM COMPOSITION, TASK ASSIGNMENTS AND SUMMARY OF CV INFORMATION

Internatio Employment
Firm Area of Position Task Citi- Education / No. of years of CV signature
Family Name, First nal or Status with
zens Degree (Year / relevant project (by expert/by
Name Acronym Expertise Assigned Assigned National Firm (full-time,
hip Institution) experience other)
Expert or other)

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FORM TECH-6 CURRICULUM VITAE (CV) FOR PROPOSED INTERNATIONAL

OR NATIONAL EXPERTS

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the expert]:

3. Name of Expert [Insert full name]:

4. Date of Birth: Citizenship:

5. Education [Indicate college/university and other specialized education of expert, giving names
of institutions, degrees obtained, and dates of obtainment]:

6. Membership in Professional Associations:

7. Other Trainings [Indicate significant training since degrees under 5 - Education were obtained]:
_______________________________________________________________________

8. Countries of Work Experience: [List countries where expert has worked in the last ten
years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading,
and writing]:

10. Employment Record [Starting with present position, list in reverse order every employment
held by expert since graduation, giving for each employment (see format here below): dates of
employment, name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

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Section 3 – Technical Proposal – Standard Forms 3-10

Positions held:

11. Detailed Tasks Assigned 12. Work Undertaken that Best Illustrates Capability to
Handle the Tasks Assigned

[List all tasks to be [Among the assignments in which the expert has been
performed under this involved, indicate the following information for those
assignment] assignments that best illustrate the expert’s capability to
handle the tasks listed in line 11.]

Name of assignment or project:

Year:
Location:
Client:
Main project features:
Positions held:
Activities performed:

13. Certification:
I, the undersigned, certify to the best of my knowledge and belief that
(i) this CV correctly describes my qualifications and my experience;
(ii) I am not employed by the Executing /Implementing Agency and I am not a close
relative of any employee of the Executing/Implementing Agency;
(iii) In the absence of medical incapacity, I will undertake this assignment for the duration
and in terms of the inputs specified for me in the Personnel Schedule in Form TECH-7
provided team mobilization takes place within the validity of this proposal or any agreed
extension thereof;
(iv) I am committed to undertake the assignment within the validity of Proposal;
(v) I am not part of the team who wrote the terms of reference for this consulting services
assignment;
(vi) I am not sanctioned (ineligible for engagement) by ADB.

I understand that any willful misstatement described herein may lead to my disqualification or
dismissal, if engaged.
Date:
[Signature of expert or authorized representative of the firm]6 Day/Month/Year

Full name of authorized representative:


‘Close relative’ for this purpose is defined in Attachment 1.
6
This CV can be signed by a senior representative of the Consultant provided that if the Consultant’s
proposal is ranked first, a copy of the CV signed by the expert and/or specialist must be submitted to the Client
prior to the commencement of contract negotiations.

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Section 3 – Technical Proposal – Standard Forms 3-11

FORM TECH-7 PERSONNEL SCHEDULE1

Total person-month
Name of Professional Expert input (in the form of a bar chart) 2
N° input
Expert /Position
1 2 3 4 5 6 7 8 9 10 11 12 n Home Field3 Total
International
[Home]
1
[Field]

n
Subtotal
National
[Home]
1
[Field]

n
Subtotal
Total

1 For international experts the input should be indicated individually; for national experts it should be indicated individually, or, if appropriate, by
category (e.g. economists, financial analysts, etc.).
2 Months are counted from the start of the assignment. For each expert indicate separately the input for home and field work.
3 Field work means work carried out at a place other than the expert’s home office; i.e. normal place of business.

Full time input

Part time input

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FORM TECH-8 WORK SCHEDULE

Months2
1
N° Activity
1 2 3 4 5 6 7 8 9 10 11 12 n
1
2
3
4
5

n
1 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks
such as Client approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
2 Duration of activities shall be indicated in the form of a bar chart.

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ATTACHMENT 1

CLOSE RELATIVES OF EA PERSONNEL

The following persons, in addition to the spouse and children of Evaluating or Implementing
Agencies (EA or IA) employees, are hereby considered to be their “close relatives:”

Mother Grandmother Aunt Stepmother Mother-in-law

Father Grandfather Uncle Stepfather Father-in-law
Brother Granddaughter Cousin* Stepsister Sister-in-law
Sister Grandson Stepbrother Brother-in-law
Niece Daughter-in-law
Nephew Son-in-law

Relationships by adoption are equated to relationships by blood.

“Spouse” for these purposes, means:

(i) a person to whom an EA or IA employee is legally married; or

(ii) a person who is in a common law, de facto or spousal relationship with an EA or
IA employee.

For the purposes of consideration of the “close relatives,” the relatives of a spouse defined in
paragraph (ii) shall be deemed to be in-laws or step, as the case may be.

*
Child of an Aunt or Uncle.

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