HR Depart. Budget Presentation June 2017
HR Depart. Budget Presentation June 2017
HR Depart. Budget Presentation June 2017
June 2017
Prepared by:
Lynda Coulter
Superintendent of Human Resources
Introduction
The Human Resources department is dedicated to excellence in the
delivery of services that meet the human resource needs of both the
Board and its employees.
2
Introduction
● Leadership
● NTIP/TPA
● Occasional Teachers
● Recruitment
● Staffing
● Student Teachers
● Recruitment
● Staffing
● Summer Students
● Training
3
Introduction
Employee Relations
4
Introduction
● SAP
● Success Factors
● Smart Find Express
● Parklane
● TCH 25’s (Elementary)
● ONSIS
● Attendance Support
● Disability Support
● Health and Safety
● Wellness
● WSIB
5
Department Teams
Lynda Coulter
Superintendent of Human Resources
Administrative Assistant to Superintendent of Human Resources
Support Services
Employee Health and Wellness
Employee Relations Academic Services
Manager Human
Resources - 7A
HR Systems Specialist
Principal-Special
Compensation Specialist Employee Relations Employee Relations Assignment
Officer/Privacy Manager Officer/HRIS Manager
Health and Safety
HR Coordinator Officer HR Coordinator
(2 FTE)
Coordinator-WSIB SmartFindExpress
Absence Management Administrator Academic Services
Administrator Secretary
Certified Worker
Secretary to Manager of Member Secretary Employee SAP Administrator
Human Resources Support Relations (2 FTE)
Services
Secretary Occupational
Recruitment Secretary Health and Safety Recruitment
Secretary
Secretary Employee
HR Help Desk Secretary Health and Wellness
6
Budget at a Glance
Operating Budget 2016/2017 2017/2018 Difference
Academic Services
Salaries and Benefits 682,948.62 693,815.71 10,867.09
Operating 91,485 91,485
Sub-total 774,432.62 785,300.71 10,868.09
Support Services
Salaries and Benefits 969,965.30 991,914.40 15,524.40
Operating 92,135 92,135
Sub-total 1,067,775.62 1,083,300.30 15,524.40
Employee Relations
Salaries and Benefits 780,512.72 792932.24 12,419.52
Operating 50,587 125,587 75,000
Sub-total 831,099.72 918,519.24 87,419.52
FOI/PPA
Salaries and Benefits 97,564.09 99,116.53 1,552.44
Operating 10,000 50,000 40,000
Sub-total 107,564.09 149,116.53 41,552.44
HRIS
Salaries and Benefits 195,128.18 198,233.06 3,104.88
Operating
Sub-total 195,128.18 198,233.06 3,104.88
Employee H&W
Salaries and Benefits 519,877.36 529,324.12 6,209.76
Operating 59,300 234,300 175,000
Sub-total 579,177.36 763,624.121 3,122,050.87
Total Salaries & Benefits 3,251,672.00 3,304,587.00 50,427.19
Total Operating Costs 303,507.00 593,507.00 290,000.00
Grand Total 3,555,179.00 3,898,094.00 342,195.00
7
7
Budget Assumptions
The 2017 - 2018 budget was developed incorporating the following
assumptions:
8
2016-17 Cost Reductions
Annual Savings
Salary/Benefits Salary/Benefits
Exempt 7A $144,590 $ 96,393
Exempt 2A $67,838 $ 16,959
TOTAL SAVINGS $113,352
9
Department Initiatives or
Accomplishments
1. E-Recruitment:
Implemented SAP’s Success Factors, cloud based e-recruitment software
that automates the recruitment and internal staffing of academic and non
academic staff.
2. Collective Bargaining:
Successfully negotiated six 2014 - 2017 local collective agreements and
implemented the terms of the provincial Memorandum of Settlements
(OECTA and CUPE).
3. Training:
Successfully sourced and implemented online training software that
includes an extensive learning library applicable to school board
employees as well as has the capability to add locally developed YCDSB
learning modules.
10
Department Initiatives or
Accomplishments
4. Designated Worker Program
Developed and implemented the designated worker program in
accordance with the Occupational Health and Safety Act. The new
program received substantial support through the use of the E-Base
Workplace Inspection Module. HR partnered with Plant on the purchase of
the E-Base cloud based solution.
11
Department Opportunities
1. Absenteeism:
Implement a two pronged approach to addressing employee
absenteeism (sporadic and extended).
12
13
14
2) Staff Employee Health & Wellness unit with qualified disability
management personnel in accordance with recognized industry
standard (1 FTE: 1900)
2. Staffing:
Partner with Information Systems on the development of an
automated secondary school TCH 25.
15
Department Challenges/Gaps
1. Absenteeism
The HR department has robust systems in place to identify and
report on employee absenteeism. (SAP, SFE, Parklane and locally
developed Principal/Manager Dashboard).
16
2. Paperless HR
As a large employer of a variety of different employee groups, a
substantial number of documents are created/filed on an annual basis.
17
Effective Use of our Resources
18
Questions
19