NHAI Circulars

NATIONAL HIGHWAYS AUTHORITY OF INDIA
(MINISTRY OF ROAD TRANSPORT & HIGHWAYS, GOVT.OF INDIA)
Independent Engineer services for ****************** on

DBFOT Basis under NHDP-Phase-III
REQUEST FOR PROPOSAL (RFP)
December 2009
National Highways Authority of India

Plot No. G-5 & 6, Sector – 10, Dwarka
New Delhi – 110 075
CONTENTS
Sr. No. Contents Page Nos.

1 SECTION 1 : Information to Consultants 1-4
2 SECTION 2: Letter of invitation 5-15
3 SECTION 3 : Format for submission of 16-17
firms credentials.
Technical proposal.
Financial proposal.
6 SECTION 6 : Terms of reference. 38-52
7 SECTION 7 : Draft form of contract. 53-102
National Highways Authority of India Request for Proposal for IE
SECTION 1. INFORMATION TO CONSULTANTS
Sub.: Independent Engineer services for ************************ on DBFOT Basis

under NHDP-Phase-III
GENERAL:-
1. The National Highways Authority of India (NHAI) invites proposals for

engaging an Independent Engineer (IE) on the basis of International Competitive
Bidding for the following contract package in the State of
_____________ under NHDP Phase III programme.
TABLE 1: LIST OF DBFOT PROJECTS

S Consultancy NH State Project Stretch Project Length Assignment Group Shortlisted
No Package (Km) / Total period Consultants
Project (months)
Cost (Cr.)
As per
1 enclosure-I
2. The proposal shall be submitted in English Language and all correspondence

would be in the same language.
3. The DBFOT projects basically constitute up-gradation involving construction of

4-lane highway including Bridges; widening and rehabilitation of bridges
and culverts; construction of high embankment/elevated structures/ROBs
wayside amenities etc. along the existing highways including provision of
realignment and bypasses. The proposed construction works will involve use of
modern equipment and construction practices/techniques.
4. NHAI intends to appoint a Consultant to act as Independent Engineer for

implementation of this DBFOT project. As per the Terms and Conditions of
the Concession Agreement (s), the Independent Engineer is broadly required
to: (i) independently review activities associated with design, design review,
during construction, required quality assurance and quality control tests and
operation and maintenance of the project on behalf of both NHAI and
Concessionaire so as to ensure compliance of the requirements of the
provisions of Concession Agreement (ii) report to NHAI on the Financial,
Technical and physical progress of implementation aspects of the project, (iii)
assist the parties in arriving at an amicable settlement of disputes, if any. The
selection of Independent Engineer shall follow the laid down procedure given
in the Concession Agreement signed between NHAI and the Concessionaire for
this DBFOT project.
1
5. The interested eligible consultancy firms may obtain the RFP from NHAI office from
address given below w.e.f. -------------- on all working days within 1000 hrs and
1700 hrs. IST by payment of non-refundable Demand Draft amounting to Rs. 5,000/-
drawn in favour of “National Highways Authority of India” payable at any schedule
bank in New Delhi. The RFP document is also available on NHAI website. The
Consultant who download the RFP document from the website will be required to
pay the non- refundable fee of Rs. 5,000/- at the time of the submission of the Bid
proposal.
6. The proposal should be submitted by eligible consultancy firm (refer Enclosure I List
of 10 Consultant shortlisted by the Concessionaire for this project) in two parts in
two separate envelopes/package and put together in one single outer
envelope/package. The two parts of the proposal are Part 1: Technical Proposal and
Part 2: Financial Proposal. For a given DBFOT Project, Stage -1 of the
Evaluation shall consider the evaluation of the Technical Proposal (i.e. Part 1).
The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP
shall be considered for further evaluation. The financial proposal of only those
firms, who score qualifying marks in the Technical proposal would be opened and
evaluated. The weightage of Technical and Financial score shall be 80% & 20%
respectively. The final selection of the firm shall be based on the highest combined
score of Technical and Financial Proposal.
7. The total time period for the assignment as Independent Consultant will be for 36
months.
8. Refer the defined list of consultants for each package. The eligible Consultants may
apply for any or all the packages by fielding a different team for each individual
project. Also the eligible consultants may apply for all of the packages in one group
by proposing one team for all packages and in such case, one Technical proposal
needs to be submitted with a separate Financial Proposals for each intended package.
For award of work a separate team, one for each package needs to be fielded.
9. No change in the configuration of the eligible firms as listed in Enclosure I is

permitted. However, sub-consultants and Associates shall be allowed incase the
Consultants invited for this Assignment considers to opt for the same. Also, any Short
Listed Consulting firm shall be allowed to form JV with any reputed foreign
Consultancy firm (which is outside the list of Pre–Qualified Consultancy firms given
at Enclosure–I) provided such foreign firm pool expatriate manpower resources for
these DBFOT Projects. In such case, the Short Listed firm shall have to assume the
role of the Lead Member of the JV and only CV proposed by the foreign firm, who
act as Non Lead Member, shall be evaluated.
10. NHAI will not be responsible for any delay, loss or non-receipt of RFP document sent
by post/courier. Further, NHAI shall not be responsible for any delay in receiving the
Proposal and reserves the right to accept/reject any or all applications without
assigning any reason thereof.
11. The two parts of the Proposal (Technical proposal and Financial proposal) must be
submitted in a hard bound form (hard bound implies binding between two covers
through stitching or otherwise whereby it may not be possible to replace any paper
2
without disturbing the documents. Spiral bound form, loose form, etc. will be not
accepted) with all pages numbered serially, along with an index of submission. All
figures quoted in the Financial Proposal should be covered with a transparent
adhesive tape. In the event, any of the instructions mentioned herein have not been
adhered to, NHAI may reject the Proposal.
12. RFP submission must be received not later than 1100 hrs on -------------- in the
manner specified in the RFP document at the address given below.
General Manager
G-5 & G-6, Sector 10, Dwarka
New Delhi 110 075.
(Tel:- 011-25074100/4200 Ext )
(Fax:- 011-25074100 Extn. )
GM (T), NHAI
3
Enclosure- I
Name of stretch-
List of Pre-qualified Consultancy firms eligible for engagement as IE

(Subject to meeting the laid down Contract Conditions)
S.
Name of the Consultant
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10
4
SECTION 2. LETTER OF INVITATION TO ELIGIBLE CONSULTANTS

1 INTRODUCTION
1.1 The group-wise eligible consulting firms to act as IE are shown in Enclosure I.
Accordingly, you are hereby invited to submit a proposal for providing consulting
services required for the assignment named in the attached Letter of Invitation. Your
proposal could form the basis for future negotiations and ultimately a contract
between your firm and the NHAI.
1.2 A brief description of the assignment and its objectives are given in the Terms of
Reference (TOR).
1.3 The assignment shall be implemented in various stages such as Design, Construction
supervision, and Operation and Maintenance supervision. Continuation of services for
the next stage shall be subject to satisfactory performance of the previous stage, as
determined by the NHAI.
1.4 To obtain first hand information on the assignment and on the local conditions, you
are encouraged to pay a visit to the NHAI before submitting a proposal and attend a
pre proposal conference as specified in the data sheet. You must inform yourself of
local conditions and take them into account in preparing your proposal.
1.5 Please note that (i) the costs of preparing the proposal and negotiating for the contract,
including a visit to site, are not reimbursable as a direct cost of assignment and
(ii) NHAI is not bound to accept any of the proposals received by it and reserves the
right to annul the selection process at any time prior to contract award, without
thereby incurring any liability to the Consultants.
1.6 We wish to remind you that in order to avoid conflict of interest situations, any firm
associated with the Concessionaire of the Project Highway as its Design and/or
Supervision Consultant and/or the Contractor(s) as Design Consultant and/or
Construction Supervision Consultant is not eligible to participate in the bidding.
1.7 Those Consultants who were engaged by Ministry/ NHAI for the above projects as
Design Consultants for preparation of Detail Project Reports shall not be permitted to
submit proposal for providing the consultancy services as Independent Consultant for
the same project either individually or in JV with other firms.
1.8 Consultant have an obligation to disclose any situation of actual or potential conflict
that impacts their capacity to serve the best interest of their Client, or than may
reasonably be perceived as having this effect. Failure to disclose said situations may
lead to the disqualification of the Consultant or the termination of its Contract.
1.9 It is the NHAI’s policy that the consultants observe the highest standard of ethics
during the selection and execution of such contracts. In pursuance of this policy, the
NHAI:
(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting,
directly or indirectly, of anything of value to influence the action of a
public official in the selection process or in contract execution;
(ii) “fraudulent practice” means a misrepresentation or omission of facts in
order to influence a selection process or the execution of a contract;
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(iii) “collusive practices” means a scheme or arrangement between two or

more consultants with or without the knowledge of the Client,
designed to establish prices at artificial, non-competitive levels;
(iv) “coercive practices” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract.
(b) will reject a proposal for award if it determines that the Consultant recommended
for award has, directly or through an agent, engaged in corrupt, fraudulent,
collusive or coercive practices in competing for the contract in question;
(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to
be awarded a contract if it at any time determines that the firm has engaged in
corrupt or fraudulent practices in competing for, or in executing, a contract; and
(d) will have the right to require that a provision be included requiring consultants to
permit the NHAI to inspect their accounts and records relating to the
performance of the contract and to have them audited by authorized
representatives of NHAI.
1.10 Consultants, their Sub-Consultants, and their associates shall not be under a
declaration of ineligibility for corrupt and fraudulent practices. Furthermore, the
Consultants shall be aware of the provisions on fraud and corruption stated in the
specific clauses in the General Conditions of Contract.
1.11 Consultants shall furnish information on commissions and gratuities, if any, paid
or to be paid to agents relating to this proposal and during execution of the
assignment if the Consultant is awarded the Contract, in the Financial Proposal.
1.12 The Data Sheet indicates how long Consultants’ Proposals must remain valid after
the submission date. During this period, Consultants shall maintain the
availability of Professional staff nominated in the Proposal. The Client will make
its best effort to complete negotiations within this period. Should the need arise,
however, the Client may request Consultants to extend the validity period of their
proposals. Consultants who agree to such extension shall confirm that they
maintain the availability of the Professional staff nominated in the Proposal, or in
their confirmation of extension of validity of the Proposal, Consultants could
submit new staff in replacement, who would be considered in the final evaluation
for contract award. Consultants who do not agree have the right to refuse to
extend the validity of their Proposals.
2. CLARIFICATIONS AND AMENDMENT OF RFP DOCUMENTS
2.1 The eligible Consultants may request a clarification of any of the RFP documents
up to the number of days indicated in the Data Sheet before the Proposal
submission date. Any request for clarification must be sent in writing by paper
mail, facsimile, or electronic mail to the Client’s address indicated in the Data
Sheet. The Client will respond by cable, facsimile, or electronic mail to such
requests and will send copies of the response (including an explanation of the
query but without identifying the source of inquiry) to all invited consultants who
intend to submit proposals.
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2.2 At any time before the submission of Proposals, the Client may for any reason,
whether at its own initiative or in response to a clarification requested by a
Consulting firm, modify the RFP documents by amendment. Any amendment shall
be issued in writing through addendum. Addendum may be sent by mail, cable,
telex, facsimile or electronic mail to consultants or/and will be hosted on NHAI
website which will be binding on them. The Client may at its discretion extend the
deadline for the submission of Proposals.
3. PREPARATION OF PROPOSAL
3.1 You are requested to submit your proposal in Two Parts using but not limited to the
formats enclosed herewith (refer section 3,4 and 5) in 2 separate envelopes/ packages
and put together in one single outer envelope/package. The two parts shall be:
Part 1: Technical Proposal and
Part 2: Financial Proposal.
The proposal shall be written in the English language as specified in the Data
Sheet. All pages of the Proposal shall be signed Either by the Managing
Director/Head of the eligible consultancy firm OR by an authorized representative
holding proper Power of Attorney. The original Power of Attorney shall be
executed by Managing Director/ Head of firm duly notarized and submitted
with the proposal. In case of Joint Ventures (J.V.), the signatory to the bid
proposal shall be in the similar way by the Lead Member only. In case of J.V., a
fresh MoU indicating the specific Projects, input and role of each Partner etc.
shall be submitted with the proposal.
Part 1: Technical Proposal

3.2 You are expected to examine all terms and conditions included in the documents.
Failure to act or to provide all requested information will be at your own risk and may
result in rejection of your proposal.
3.3 During preparation of the Technical proposal you may give particular attention to the
following :
i. The estimated man-months for the assignment which shall be the minimum as
stated in the Terms of Reference for your information. The proposal shall
however be evaluated on the number of professional staff months estimated by
the firm.
ii. The eligible Consultants should prefer to field as many of their permanent
staff as possible and higher marks shall be given in this regard. The
permanent staff would be considered those already employed with the firm
prior to the month during which this Tender Notice is issued. . Please
enclose evidence (e.g: Pay roll, Auditor’s Certificate) in this regard. More
weightage will be given to those key personnel who are employed with
more years with the firm.
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iii. No alternative to key professional staff may be proposed and only one
Curriculum Vitae (CV) may be submitted for each position and
iv. A good working knowledge of the language specified in the data sheet is
essential for key professional staff on this assignment. Reports must be in the
language (s) specified in the data sheet.
v. Joint venture among the eligible short listed firms is not allowed.
vi. Deleted
vii The Consultants are allowed to field the same person for a given
position on maximum 2 different projects, provided the Total Time input for
that position does not exceed 4 months. Financial Expert, Legal Expert
and Road Safety Expert are therefore eligible to be repeated once more
on a different project under a different group if the consultant is eligible to
bid for the same.”
viii For Key Personnel e.g. Team Leader, Pavement Specialist and Road Safety
Expert, the Consultants should prefer candidates having worked on PPP
Projects. Such personnel shall be rated higher than the candidates having no
such experience at all”.
3.4 Your Technical Proposal must provide the following information, using but not
limited to the formats attached in the Section 3 &4.
i. A brief description of the firm’s organisation and an outline of recent
experience of the Consultants and, in the case of Joint Venture, for each
partner, on assignments of a similar nature. The information which you shall
provide on each assignment should indicate, inter-alia, the profiles of the staff
provided, duration, contract amount and firm’s involvement.
ii. Any comments or suggestions on the ToR and a description of the
methodology (work plan) which the firm proposes to execute the services,
illustrated with bar charts of activities.
iii. The composition of the proposed staff team, the tasks which shall be assigned
to each and their timing;
iv. CVs recently signed in blue ink on each page by both the proposed
professional staff and the Managing Director/Head of the eligible short-listed
firms or the authorized representative. Key information should include years
with the firm and degree of responsibility held in various assignments. As far
as possible, all the 9 CVs which are to be evaluated should be completed in
all respect including signing by the concerned individual key personnel.
v. Estimates of the total time effort (person x months) to be provided for the
services, supported by bar chart diagrams showing the time proposed (person
x months) for each professional staff and sub professional staff.
vi. Any additional information.
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3.5 The technical proposal must not include any financial information.
Part 2: Financial Proposal

3.6 Your Financial Proposal must be using the formats attached in Section 5.
3.7 The Financial Proposal should clearly identify as a separate amount, the local
taxes (including social security), duties, fees, levies and other charges imposed
under the applicable law, on the consultants, the sub-consultants, and their personnel
(other than nationals or permanent residents of the government’s country); unless
the Data Sheet specifies otherwise.
3.8 Consultants may express the price of their services in the Local currency (Indian
Rupees) and/or US Dollar/ Euro. For evaluation purposes, the client shall consider
1US$=Rs.48/- and I Euro = Rs. 68/-. The Client may require consultants to state the
portion of their price representing local cost in the national currency if so indicated
in the Data Sheet.
3.9 Service tax as applicable shall be paid to the consultant. It will be paid alongwith
invoice subject to the Consultants submitting proof of payment alongwith subsequent
invoices or within 90 days.
4. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS
4.1 The ‘ORIGINAL’ proposal shall be prepared in indelible ink. It shall contain no
inter-lineation or overwriting, except as necessary to correct errors made by the firm
itself. Any such corrections must be initiated by the person or persons who sign(s)
the Proposals.
4.2 All pages of the ‘ORIGINAL” Proposal shall be signed by the eligible authority
as specified in Para 3.1 of LOI given above.
4.3 You must submit one ‘ORIGINAL’ proposal only. The financial proposal for
each intended project shall be sealed separately and duly marked on the
envelope containing it showing the name of the project, package no. etc. The
envelope must be clearly marked.
“DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION
COMMITTEE”
4.4 This outer envelope shall include two separate envelopes, each clearly marked
as “Part 1: Technical Proposal” or “Part 2: Financial Proposal”.
4.5 The proposal must be submitted in a hard bound form (hard bound implies
binding between two covers through stitching or otherwise whereby it may not be
possible to replace any paper without disturbing the document - spiral bound form,
loose form, etc. will be not accepted) with all pages numbered serially, along with
an index of submissions. All figures quoted in the financial Proposal should be
covered with a transparent adhesive tape
4.6 Your completed proposal must be delivered on or before the time and date stated
in the data sheet.
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5 PROPOSAL EVALUATION
5.1 A two -stage procedure shall be adopted in evaluating the proposals.
Firms Eligible to apply:
5.2 Based on evaluation of EoI submitted, NHAI has finalized the List
(Enclosure I) of eligible firms who can apply for engagement as IE for these
DBFOT projects. Only such eligible firms are now invited to participate in Bidding
for these DBFOT projects.
Technical Proposal
5.3 The Evaluation Committee appointed by the NHAI shall carry out its evaluation
applying the evaluation criteria and point system specified in the data sheet. Each
responsive proposal shall be attributed a technical score (St.) The technical proposal
should score at least 75 points to be considered responsive for Financial evaluation.
Financial Proposal
5.4 After the evaluation of Technical Proposals is completed and the shortlist of 3 eligible
firms is finalised, NHAI may notify those consultants whose proposals were not
considered as per conditions of RFP indicating that their Financial Proposal will be
returned unopened after completing the selection process. The NHAI shall
simultaneously notify the finally selected 3 consultants indicating the date and time set
for opening of the Financial Proposals.
5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’
representatives who choose to attend. The name of the consultant, the technical
scores, and the proposed prices shall be read aloud and recorded when the Financial
Proposals are opened. The Client shall prepare minutes of the public opening.
5.6 The Evaluation Committee will determine whether the submitted Financial Proposals
are complete (i.e. whether they have included cost of all items of the corresponding
proposals; if not, then the cost towards such missing items will be considered as NIL,
but the Consultant shall, however, be required to carry out such obligations without
any additional compensation. In case under such circumstances, if Client feels that the
work cannot be carried out within the overall cost as per the submitted financial
proposal, such proposals shall be considered non responsive or correct without any
computational errors).
5.7 The Evaluation Committee shall determine if the financial proposal is complete and
without computational errors. The lowest financial proposal (Fm) shall be given a
financial score (Sf) of 100 points. The financial score of the proposals shall be
computed as follows : Sf = 100 x Fm//F (F-amount of financial proposal).
5.8 Proposals shall finally be ranked according to their combined technical (St) and
financial (Sf) scores using the weights indicated in the data sheet.
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6 NEGOTIATIONS
6.1 Prior to the expiration period of validity of proposal, the NHAI shall notify the
successful firm who submitted the highest scoring proposal in writing by registered
letter or facsimile and may either issue LOA if negotiations are not required or may
invite it to negotiate the contract. In case two or more firms obtain same score, the
firm achieving the highest Technical score shall be invited first for negotiations.
6.2 Negotiations normally take one to two days. The aim is to reach agreement on all
points, and initial a draft contract by the conclusion of negotiations
6.3 Negotiations shall commence with a discussion of your technical proposal, the
proposed methodology (work plan), staffing and any suggestions you may have made
to improve the ToR. Agreement must then be reached on the final ToR, the staffing
and bar charts, which shall indicate activities, staff, periods in the field and in the
home office, staff months, logistics and reporting. Special attention shall be paid to
optimise the required outputs from the firm within the available budget and to define
clearly the inputs required from the NHAI to ensure satisfactory implementation of
the assignment.
6.4 It is the responsibility of the Consultant, before starting financial negotiations, to

contact the local tax authorities to determine the local tax amount to be paid by the
Consultant under the Contract. The financial negotiations will include a clarification
(if any) of the firm’s tax liability in the Client’s country, and the manner in which it
will be reflected in the Contract; and will reflect the agreed technical modifications in
the cost of the services. Unless there are exceptional reasons, the financial
negotiations will involve neither the remuneration rates for staff nor other proposed
unit rates.
6.5 Changes agreed upon shall then be reflected in the financial proposal, using proposed
unit rates .
6.6 Having selected a firm, among other things, on the basis of an evaluation of proposed
key professional staff, the NHAI expects to negotiate, a contract on the basis of the
staff named in the proposal and, prior to contract negotiations, will require assurance
that this staff shall be actually available. NHAI shall not consider substitutions during
contract negotiations except in cases of unexpected delays in the starting date or
incapacity of key professional staff for reasons of health.
6.7 Each key personnel of the preferred consultant shall be called for interview at the
time of negotiation at the cost of the Consultant. The negotiations shall be concluded
with a review of the draft form of Contract. The NHAI and the firm will finalise the
contract to conclude negotiations.
6.8 In case negotiations fail with the first invited firm, the second highest ranking firm
shall be invited and the same procedure shall be followed until successful negotiations
are concluded.
7 AWARD OF CONTRACT
7.1 After completion of negotiations with the consultants, the Client shall award the
Contract to the selected Consultant. However, after signing of the Contract, the Client
may return the unopened Financial Proposals to the unsuccessful Consultants.
7.2 The successful firm with whom the contract is signed is expected to commence the
assignment on the date and at the location specified in the data sheet.
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8. CONFIRMATION OF RECEIPT
8.1 We shall appreciate your informing us by Fax/Letter:
(i) Receipt of the LoI, and
(ii) Whether or not you will submit a proposal
( )
GM (Tech), NHAI
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DATA SHEET
(As Mentioned in Information to Consultants)
Sub clause No. in Information to Eligible Consultants

1.4 Pre-Proposal Conference shall be held at: NHAI HQ on ______________ at 15.00 hrs.
1.12 The proposal shall be valid for 120 days after the last date of submission.
2.1 Clarification may be requested 7 days prior to Pre Proposal Conference. The address for
requesting clarification is:
General Manager (T)

New Delhi 110 075.
(Tel:- 011-25074100/4200 Extn. )
(Fax:- 011-25074100 Extn. )
3.1 The Language of documents and correspondence will be English

3.3 Only short-listed firms shown in Enclosure I are eligible. No change in configuration
in case of eligible JV firm shall be allowed. However, any eligible firm can have
Sub-consultants or Associates. In case of association/sub-consultant the experience of
associated firm/sub-consultant shall not be counted whereas the key personnel of the
associated firm would be considered for evaluation. Also, any Short Listed Consulting
firm shall be allowed to form JV with any reputed foreign Consultancy firm (which is
outside the list of Pre – Qualified Consultancy firms given at Enclosure – I) provided
such foreign firm pool expatriate manpower resources for these DBFOT Projects.
In such case, the Short Listed firm shall have to assume the role of the Lead Member
of the JV and only CV proposed by the foreign firm, who act as Non Lead
Member, shall be evaluated.
All the personnel shall have working knowledge of English and all the reports etc
shall be written in English.
3.7 NHAI shall pay only service tax. Consultant has to assess all other taxes and
should inbuilt them in their financial proposal. These taxes (other than service tax)
should not be provided separately. Consultants are requested to consult Tax
Consultants for details.
3.8 The Consultants to state local cost in INR and foreign currency payments in US
Dollars only.
4.6 The time and date of submission: 1100 hrs on .
5.3 The points assigned to Technical Evaluation criteria are:
S. No. Description Marks

1 Relevant experience for the assignment 20
2 The quality of methodology and work plan proposed 05
3 Qualifications and competence of the key staff for the assignment 75
Total 100
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(i) Sub criteria for Relevant Experience of the firm for the assignment
Year of Establishment of the Firm (In case of JV year of establishment of LM shall 2

be considered)
Average Annual Turnover (last 3 years) from consultancy business 2
Experience as Independent Consultant / Construction Supervision in Highway 12
Projects of length 30 km of 4-laning or more in last 10 years *
Experience in DPR preparation for Highway Projects (of length 50 km of 4-laning 2
or more) in last 10 years *
Experience in Construction Supervision/DPR /Design Review of Major structures 2
having length of more then 500 meter in last 10 years.
Employer’s certificate should be submitted substantiating the experience claimed by the firm.
*Consultants should give details of the experience of the firm considering the
completed and the on-going highway assignments, separately for PPP and non-PPP
Projects. This list of the completed works should also include those assignments which
are substantially (90% of Contract value) completed.
(ii) Sub criteria for Adequacy of the proposed work plan and methodology in response to
the ToR.
Comments & Suggestions on TOR 1
Quality of Approach and Methodology 3
Work Programme & Manning Schedule 1
(iii) Qualification and competence of following professional/sub-professional staff for the

assignment shall be evaluated. The weightage for various key staff are as under:-
S. No Staff Position Marks.

1 Team Leader Cum Senior Highway Engineer 15
2 Senior Bridge Design Engineer 9
3 Traffic & Transport Expert 6
4 Senior Pavement Specialist 9
5 Senior Quality cum Material Expert 9
6 Resident cum Highway Engineer 8
7 Highway Design Engineer 6
8 Bridge/Structural Engineer 7
9 Road Safety Expert 6
Total 75
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Sub criteria for qualification of key Personnel (i.e. Professional staff)
General qualifications including Experience in 30

Region and language
Adequacy for the project 70
Total 100
The technical proposal should score at least 75 points to be considered responsive for financial
evaluation.
5.6 The single currency for price conversion is INR. For evaluation of bid proposals, the
foreign currency conversation rate of 1US Dollar = Rs. 48/- and 1 Euro = Rs. 68/- shall
be used.
5.8 The weightage given to technical proposal is 80%.
The weightage given to financial proposal is 20%.
7.2 Commencement of Assignment: The firm shall begin carrying out the services within
one month of signing of the Consultancy Agreement.
Remarks: Based on experience and the Consulting Industry’s Capacity, Project specific
requirement etc., NHAI may modify the above criteria for Selection of IE.
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SECTION 3. FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS
The proposal should contain the following information in enclosed format attached at
Appendix A.
• Year of Establishment of Firm
• Average annual turnover (last three years)
Appendix A
The following information related to the firm should be provided in the proposal.
i. Name of the package applied for:-

ii. Year of establishment of firm *
Consultant Year of Country Type of Organization

Establishment
Individual Partnership Corporation Other
Individual /
Lead Partner
(of JV)
NOTE:- Year of Establishment of Lead Partner of JV shall be considered.
*Copy of Certificate of incorporation shall be submitted.
iii. Office/Business Address/Telephone nos./Cable Address.

iv. Narrative description of firm (Not more than 2 sheets)
v. Name of two(2) principals who may be contacted with title and telephone
number/fax number.
vi. Financial Statement of the last three years. **
S. Particulars 2008-09 2007-08 2006-07

No.
i. Annual turnover from Consulting business
ii. Total Assets
iii. Current Assets
**a) The amount shall be stated in INR. (Consider 1US Dollar = Rs. 48/- and 1 Euro = Rs. 68/-)
b) The currency conversion rate for the respective years shall be mentioned for other
international currencies.
c) Balance Sheet/ Auditor Certificate of last 3 years (2006-07, 2007-08 and 2008-09)
shall be submitted as evidence of Annual Turnover.
vii. Experience as Independent Consultant/Construction supervision of Highway

projects, separately for PPP and non-PPP Projects during the last 10 years. ***
16
S No P r o j e c ts T y pe o f De sc ri p - Cli ent Fee in Appr o x .

Na m e / Ye ar S e rv ic es tion of (with INR c os t o f Period
Rendered H i g hw a y c om p l et e (A pplica Highway
So le Project/ a d dre ss , nt’s Project
c o n s ul ta n t / c o nta c t s ha re in
prime L en g th perso n, cas e of
c o n s ul ta n t o f (k m s ) t e l e pho ne J V)
J V / mi no r No s. a nd
c o n s ul ta n t o f Fa x N o s .)
J V / o r s ub
c o n s ul ta n t /
a s A sso c i at e
c o n s ul ta n t
1 2 3 4 5 6 7 8
A. Co mp leted / Su bs ta nt ia lly comp l et e d pr o j ects :
1.
2.
3.
B . P r o j ec t s i n pro g r es s :
1.
2.
3.
viii. Experience in DPR preparation of 4/6 laning Highway Projects separately for
the PPP and non-PPP projects during the last 10 years. ***
S No Pr o j e c ts N ame / T y pe of L en g th Cli e nt Fee in I NR P e ri o d

Ye a r S e rv ic es of (with (A p pl i ca n t ’s s h a r e i n
Rendered P r o j e c t com p lete cas e o f J V)
So le co ns ultan t / (k m s )
add r es s,
pr i m e c o n s ul ta n t
o f J V / m i no r con t act
co ns ul ta nt o f J V/ person,
or sub co nsu lt a nt telephone
/ as As so ci a te Nos . a nd
co ns ul ta nt
(R o a d / H i g h w a y
p roj e c t s with o r Fax N o s.)
w i t h ou t b r i d g e s )
1 2 3 4 5 6 8
*** a)Only those projects, to be included in the table which are Highways Projects and
for which clients certificates from the concerned Government agencies are
enclosed with the proposal.
b) The details of bridges having length more than 500m in the listed projects is to be
specifically mentioned.
c) The weightage given for experience of a firm would depend on the role of the
firm in the respective assignments. The firm’s experience would get full credit if
it was the sole firm in the respective assignment. In case it was a lead firm, it
would get 75% weightage; if it was the other partner in a Consortium of two firms
or an associate, it would get 40% weightage for the respective assignment”
17
SECTION 4. FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL

Appendix B-1 Technical proposal submission form.
Firm’s comments and suggestions on the Terms of Reference
Appendix B-2
and on data, services, and facilities to be provided by the NHAI.
Approach paper on methodology and work plan for performing
Appendix B-3
the assignment.
Appendix B-4 Composition of the Team and Task(s) of each Team member
Appendix B-5 Curriculum vitae of proposed Professional staff.
Appendix B-6 Time schedule for deployment of Professional staff
Appendix B-7 Activity (works) schedule.
APPENDIX B-1
Technical proposal submission form.
FROM (Name of Firm) To: (Name and Address of Client)
Ladies/Gentlemen:
Subject: Submission of Technical and Financial Proposal for engagement as IE for the DBFOT
work .
We, the undersigned, offer to provide the consulting services for the above in accordance
with your Request for Proposal dated (Date), and our Proposal. We are hereby submitting
our Proposal, which includes this Technical Proposal and a Financial Proposal sealed under a
separate envelope for the above mentioned work.
If negotiations are held during the period of validity of the Proposal i.e. before (Date) we
undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and
subject to the modifications resulting from contract negotiations.
We understand you are not bound to accept any Proposal you receive
We remain,
Yours sincerely,
Managing Director/Head of the firm *

Name of the firm
Address
*Lead Member in case of JV
18
APPENDIX B-2 : COMMENT AND SUGGESTIONS OF CONSULTANTS ON

THE TERMS OF REFERENCE AND ON SERVICES AND FACILITIES TO
BE PROVIDED BY THE NHAI
On the Terms of Reference (not more than one page):
1.
2.
3.
4.
….
On the services and facilities to be provided by the NHAI (not more than one page)
1.
2.
3.
4.
….
19
APPENDIX B-3 : APPROACH PAPER ON METHODOLOGY AND WORK

PLAN FOR PERFORMING THE ASSIGNMENT
(not more than six pages)
20
APPENDIX B-4 : COMPOSITION OF THE TEAM PERSONNEL, AND

TASK(S) OF EACH TEAM MEMBER
1. Technical/Managerial Staff
Sl. No. Name Position Task

1
..
..
2. Support Staff

1
..
..
21
APPENDIX B-5 : FORMAT OF CURRICULUM VITAE (CV) FOR

PROPOSED PROFESSIONAL STAFF
Proposed Position : ……………………………………………… Photograph
Name of Firm :...............................................................................................................
Name of Staff :...............................................................................................................
Profession :.....................................................................................................................
Date of Birth :
Years with Firm/Entity : ........................................... Nationality : ..............................
Membership of Professional Societies :.........................................................................
Detailed Task Assigned : ...............................................................................................
Key Qualifications :
[Give an outline of staff member’s experience and training most pertinent to tasks on
assignment. Describe degree of responsibility held by staff member on relevant previous
assignments and give dates and locations. Use about half a page.]
Education :
[Summarise college/university and other specialised education of staff member, giving their
names, dates attended, and degrees obtained. Use about one quarter of a page.]
Note:-
a) Personnel is to affix his recent photograph on first page of CV.
b) Complete address and phone number of the Personnel is to be provided.
c) Document for proof of age is to be enclosed.
d) Document for proof of qualification is to be enclosed.
e) Age of the personnel shall not be more than as specified.
Employment Record :
[Starting with present position, list in reverse order every employment held. List all positions
held by staff member since graduation, giving dates, name of employing organisations, titles
of positions held, and locations of assignments. For experience in last ten years, also give
types of activities performed and client references, where appropriate. Use about three-
quarters of a page.]
Languages :
[For English language indicate proficiency : excellent, good, fair, or poor; in speaking,
reading, and writing]
22
Certification by the Candidate
I, the undersigned, (Name and Address) certify that I have not left any assignment with the
consultants engaged by NHAI / contracting firm (firm to be supervised now) for any
continuing work of NHAI without completing my assignment. I will be available for the
entire duration of the current project (named…..). If I leave this assignment in the middle of
the completion of the work, NHAI would be at liberty to debar me from taking any
assignment in any of the NHAI works for an appropriate period of time to be decided by
NHAI. I have no objection if my services are extended by NHAI for this work in future.
………………………………………………………….. Date : ………………

(Day/Month/Year)
Certification by the firm
The undersigned on behalf of ----------( name of consulting firm) certify that Shri ------ (name
of the proposed personnel and address) to the best of our knowledge has not left his
assignment with any other consulting firm engaged by NHAI / Contracting firm (firm to be
supervised now) for the ongoing projects. We understand that if the information about
leaving the past assignment is known to NHAI, NHAI would be at liberty to remove the
personnel from the present assignment and debar him for an appropriate period to be decided
by NHAI.
………………………………………………………….. Date : ………………

(Day/Month/Year)
[Signature of staff member or authorised representative of the Firm]
23
APPENDIX B-6: TIME SCHEDULE FOR PROFESSIONAL PERSONNEL
A. Activity Schedule
Sl. Name Position Monthwise Program (in form of Bar Chart)

No. [1st, 2nd, etc. are months from the start of assignment]
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Number of
and Months
subsequ
ent
years
1 Subtotal (1)
2 Subtotal (2)
3 Subtotal (3)
4 Subtotal (4)
- -
- -
24
APPENDIX B-7 : ACTIVITY (WORKS) SCHEDULE
Monthwise Program (in form of Bar Chart)
[1 , 2nd, etc. are months from the start of assignment]
st
Sl. No. Item of Activity (Works) 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th
1 ................................................
2 ................................................
3 ................................................
4 ................................................
- ................................................
- ................................................
B. Completion and Submission of Reports

S.No Reports : Programme : (Date)
1 Monthly reports
(Design and Construction)
2 Quarterly Reports
3 Various others reports as provided in the Concession Agreement such as

Completion Report
25
National Highways Authority of India Request for Proposal for IC
SECTION 5: FORMAT FOR SUBMISSION OF FINANCIAL

PROPOSAL.
Appendix C-1 Financial proposal submission form
Appendix C-2 Summary of costs
Appendix C-3 Breakdown of local currency costs
Appendix C-4 Breakdown of foreign currency cost.
26
APPENDIX C-1 : FINANCIAL PROPOSAL SUBMISSION FORM
FROM : (Name of Firm) TO :

G-5&6, Sector-10, Dwarka
New Delhi (India) – 110 075
Subject :
We, the undersigned, offer to provide the consulting services for the above in
accordance with your Request for Proposal dated [Date], and our proposal. Our
attached financial proposal is for the sum of [Amount in words and figures]. This
amount is exclusive of the local taxes which we have estimated at (Amount in Words
and Figures).
Our financial proposal shall be binding upon us subject to the modifications resulting
from contract negotiations, up to the expiration of the validity period of the proposal,
i.e., [Date].
We undertake that, in competing for (and, if the award is made to us, in executing)
the above contract, we will strictly observe the laws against fraud and corruption in
force in India namely “Prevention of Corruption Act 1988”.
Commission and gratuities, if any, paid or to be paid by us to agents relating to this

proposal and contract execution, if we are awarded the contract, are listed below:
Name and Address Amount and Purpose of Commission

of Agents Currency or Gratuity
............................... ........................... ……..…………………
............................... ........................... ……………………….
We understand you are not bound to accept any proposal you receive.
We remain,
Yours sincerely,
Managing Director/Head of the firm

* Name of the firm
Address
27
APPENDIX C-2 : SUMMARY OF COSTS

Amount Amount
No. Description
(:LC)* (FC)**
Local Consultants
I Remuneration for Local Professional Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Survey Equipment with Survey Party and Vehicle
X Contingencies
Subtotal Local Consultant
Foreign Consultants
F-1 Remuneration for Expatriate Staff
F-II Mobilization and Demobilisation
F-III Accommodation for Consultants’ Staff
F-IV Other Costs
Subtotal Foreign Consultants
Consultancy Services Tax Payable in India
Total Costs (Including Tax)
LC* Local Currency FC** in US Dollar

Note: Payments will be made as per stipulations of the Conditions of Contract..
28
APPENDIX C-3 : BREAKDOWN OF LOCAL CURRENCY COSTS
I. REMUNERATION FOR LOCAL PROFESSIONAL STAFF
No. Position Name Year 1-4

Rate No. of man- Amount
months*
Key Personnel (Professional Staff)
1. Team Leader cum Senior Highway

Engineer
2. Senior Bridge Engineer
3. Traffic & Transportation Expert
4. Senior Pavement Specialist
5. Senior Quality cum Material Expert
6. Financial Expert
7. Legal Expert
8. Road Safety Expert
9. Resident cum Highway Engineer
10. Highway Design Engineer
11. Bridge/Structural Engineer
Sub – Total
Sub-professional
1. Survey Engineer TBN

2. Assistant Highway Engineer TBN
3. CAD Expert TBN
4. Environmental Engineer TBN
5. Assistant Bridge Engineer TBN
6. Assistant Quality cum Material Engineer TBN
7. Electrical Engineer TBN
8. HTMS/Toll Expert TBN
Sub Total
Total
TBN = To Be Named
*The man-month against each key personnel/sub – professional shall be same

as specified in Enclosure A.
29
II. Support Staff
No. Position Name Staff Months Billing Amount ( )

Rate ( )
1. Office Manager (1 no) TBN 36

2. Accountant (1 no) TBN 36
3. Cashier ( 1no) TBN 36
4. Photocopy Machine TBN 36
Operator ( 1 no)
5. Steno ( 1no) TBN 36
6. Computer Operator TBN 36
( 1 no)
7. Guard (2 nos) TBN 2X36=72
8. Office Boy ( 1 no) TBN 36
Total :
Note : For the first 18 months from the Date of Commencement of Services, Consultants
shall be paid billing rates as indicated above. Beginning 19th month of the
services provided, billing rates shall be increased @ 8% every 18 months
for the subsequent period of services rendered by the personnel of all
categories namely (i) key Personnel; (ii) sub-Professional personnel and (iii)
Support staff. The increase as above shall be payable only on the remuneration
part of Key Personnel, Sub-Professional Personnel and support staff. However,
for evaluation of Bid proposals, the quoted initial rate (as applicable for first
18 months) shall be multiplied by the total time input for each position on
this contract, i.e. without considering the increase in the billing rates.
III. Transportation (Fixed rate on rental basis)
The vehicles provided by the Consultants shall include the cost for rental, drivers,
operation, maintenance, repairs, insurance, etc. for all complete approx.
4000km/month run
S.No Description of Vehicles Qty. Rate/ Amount

(No. of vehicle-month) Vehicle-
Month
1 Innova / Scorpio or 210
equivalent
2 Hard Top Four Wheeler 168
Total
30
IV. Duty Travel to Site (Fixed Costs) : Professional and Sub-Professional Staff
Trips Number of Trips Rate* Amount

Site to NHAI HQ / Regional Office and 40
back
Site to Consultants HQ and back (for 40
mobilisation & demobilisation)
* Rate quoted includes Hotel charges, travel cost etc. complete.
V. Office Rent (Fixed Costs)– Minimum 200 sqm area of office shall be rented.
The rent cost includes electricity and water charges, maintenance, Cleaning,
repairs, etc. complete.
Nos of Months Rate/month Amount

36
VI. Office Supplies, Utilities and Communication (Fixed Costs)
No Item Months Monthly Amount in

Rate Rs.
1. Office Supplies 36
2. Drafting Supplies 36
3. Computer Running Costs 36
4. Domestic and International 36

Communication
VII. Office Furniture and Equipment (Rental)
(Brand new Furniture and Equipment shall be mandatory at the time of
commencement of services)
No Description Unit Qty. Rate/ Period in Amount

Month Months (Rs.)
/unit
(Rs.)
Office Furniture (Rental/Hire)
1 Executive Table (Godrej make, model each 3 36
No. T-108 or equivalent)
2 Executive Chairs (Godrej make, model each 3 36
No. PCH-701 or equivalent)
3 Tables (Godrej make, model No. T-104 each 9 36
or equivalent)
4 Ordinary Chairs Type-1 (Godrej make, each 21 36
model No T-CHR –6 or equivalent)
5 Tables (for all other staff) (Godrej each 4 36
make, model No. T-101 or equivalent)
6 Ordinary Chairs –Type II (for all other each 7 36
staff) (Godrej make, model No. CHR-6
31

Month Months (Rs.)
/unit
(Rs.)
or equivalent)
7. Steel Almirah 1980mm x 915mm x each 3 36
485mm (Godrej make, model No. 1
Storewell plain or equivalent)
8 Steel Almirah 1270mm x 765mm x each 10 36
440mm (Godrej make, model minor
plain or equivalent)
9. Steel Cash Chest of size 1.5’ x 1.5’ (450 each 1 36
mm x 450 mm) (approx.) (Godrej make,
or equivalent)
10 4 Drawer filling cabinet with visafile each 5 36
suspension system (Godrej make, or
equivalent)
11 Visitors chairs/Conference room chairs each 16 36
(Godrej make, model No. DCH7004 or
equivalent)
12 Tables for computers with 3 drawers, each 2 36
key board/mouse pull out trays size
1664mm x 900 (Godrej make. Or
equivalent as per Engineer’s design)
13 Printer desks (Godrej make or each 2 36
equivalent)
14 Side tables (Godrej make or equivalent) each 2 36
15 Conference Table (Godrej make, model each 1 36
16 Revolving Chairs for Compute each 5 36
Room/Drawing room
Office Equipment (Rental/Hire) 36
1 Telephone with PABX facilities (2 each 2 36
external lines & 10 internal lines)
2 Photocopier each 1 36
3 Fax each 1 36
4 Air-Conditioner (1.5 Ton) each 4 36
5 Computer PC (state of the art) each 5 36
6 Laser Jet Printers each 2 36
7 Ink Jet Printers each 1 36
8 Diesel Generator 95KVA) with running each 1 36
cost
9 Engineering Plan Printer each 1 36
10 Binding Machine each 1 36
11 Plotter A 0 size each 1 36
12 Overhead Projector (PowerPoint) each 1 36
13 Air Cooler (of 24” size fan with suitable each 2 36
pump and shall be of either GEC,
Khaitan or Cool Home make or
equivalent)
14 Water Coolers (Voltas or equivalent) each 1 36
32

Month Months (Rs.)
/unit
(Rs.)
15 Software LS LS 36
Total
VIII. Reports and Document Printing
No. Description No. of No. of Total Rate per Amount

Reports Copies per Nos. of Copy ( )
Report copies
1 Monthly reports 36 6 216
2 Quarterly Reports 12 6 72
3 Various others reports as 36 6 216

provided in the Concession
Agreement such as
Completion Report
Total
IX. Survey Equipment with Survey Party and Vehicle etc complete
Nos. of Months Rate

Description Amount
/month
Rental cost towards Survey Equipment 30

(GPS/Total station /Auto Level) with
semiskilled survey Party (4 persons)
and one dedicated vehicle for Survey
Party (inclusive of vehicle rental
driver’s salary, fuel operation and
maintenance etc complete) with rods,
flags and other sundries
X. Contingencies
A fixed amount of Indian Rupees ONE MILLION shall be included in the Financial
Proposal. The provisions of Contingency shall be operated with the specific approval
form the Competent Authority in NHAI.
33
APPENDIX C-4: BREAK UP OF COSTS IN FOREIGN CURRENCY
No. Description INR US $
F-I Remuneration for Expatriate Staff
F-II Mobilisation and Demobilisation
1 International Airfares
2. Inland travel in Home Country
3, Inland Travel in Overseas Country
4. Excess Luggage Allowance
5. Unaccompanied Luggage Allowance
6. Relocation/Storage Allowance
7. Miscellaneous Travel Expense
8. Temporary Lodging during

Mobilization/demobilization
9. Establishment
10. Exit charges
F-III Accommodation of Consultant’s Expatriate Staff
F-IV Other costs
TOTAL COSTS ( )
34
I. “Remuneration for Expatriate Staff
No. Position Name Years 1 to 4
Monthly No. of Man- Amount (US$)

Billing rate Month
(in US$)
Total:
II. Mobilization and Demobilization
1. International Airfares (Reimbursable)

(Economy Class)
Position
Total:
Total costs for round trips home office to site at

cost per person per round trip conform to the
official IATA economy class fares
2. Inland Travel in Home Country (Fixed Rate)
Total cost for travel between consultants’

Head office and airport
3. Inland Travel in Overseas Country (Fixed Rate)

local cost for travel from the airport to hotel
x x -
35
1. .Excess Luggage Allowance (Reimbursable)
At cost per person per single trip to conform to the

Official IATA rates
x kg. x
2. Unaccompanied Luggage Allowance (Fixed Rate)
At cost per family per round trip
x kg x
3. Relocation/Storage Allowance (Fixed Rate)
For long term staff with an assignment of more than 12 months
- family(es) x
4. Travel Documents and Miscellaneous Costs (Fixed Rate)
Travel documents, visa, health certificates, etc.
(a) Short term staff, first trip
(b) Short term staff subsequent trips
(c) Long term staff first trip
- Family (es) x
(d) Long term staff subsequent trip
- Family(es) x
Total
8. Temporary Lodging during Mobilization/Demobilization (Reimbursable)
Family x day(s) x
36
9. Establishment allowance (Fixed Rate)

Expenses for legal documents in country, extension of permits, work permits, etc.
(a) For short term staff assignments less than 6 months
x
(b) Long term staff
person(s) x trip (s)
Total:
10. Exit Charges (Reimbursable)
Allow for expatriate staff with assignments of

More than 6 months per exit at cost
person(s) x trip(s)
III. Accommodation for Consultants’ Expatriate Staff (Fixed Rate)
1. Per Diem allowance Short Term Staff
Total staff months of days is days

Reimbursement of the cost will be on actual day basis.
days x
2. Housing of Long Term Expatriate Staff (Fixed Rate)
Housing including furniture, costs for utilities and maintenance has to be

Arranged for 1 family
months x
IV. Other Costs (Reimbursable)
Purchase of documents
Budget for purchase of documents, books, maps

Software, International standards etc. to be
Reimbursed at cost. Allow as ceiling amount
37
SECTION 6: TERMS OF REFERENCE FOR INDEPENDENT ENGINEER

1 Scope
1.1 These Terms of Reference for the Independent Engineer (the “TOR”) are being
specified pursuant to the Concession Agreement dated *** (the “Agreement”), which
has been entered into between the Authority and **** (the “Concessionaire”) for Six
Laning of _____________________________________________________________
on build, operate and transfer (DBFOT) basis, and a copy of which is annexed hereto and
marked as Annex-A to form part of this TOR.
1.2 This TOR shall apply to construction, operation and maintenance of the Four-Lane Project
Highway.
2 Definitions and interpretation
2.1 The words and expressions beginning with or in capital letters used in this TOR and not
defined herein but defined in the Agreement shall have, unless repugnant to the context,
the meaning respectively assigned to them in the Agreement.
2.2 References to Articles, Clauses and Schedules in this TOR shall, except where the
context otherwise requires, be deemed to be references to the Articles, Clauses and
Schedules of the Agreement, and references to Paragraphs shall be deemed to be
references to Paragraphs of this TOR.
2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall
apply, mutatis mutandis, to this TOR.
3 Role and functions of the Independent Engineer
3.1 The role and functions of the Independent Engineer shall include the following:
(i) review of the Drawings and Documents as set forth in Paragraph 4;
(ii) review, inspection and monitoring of Construction Works as set forth in Paragraph 5;
(iii) conducting Tests on completion of construction and issuing Completion/

Provisional Certificate as set forth in Paragraph 5;
(iv) review, inspection and monitoring of O&M as set forth in Paragraph 6;
(v) review, inspection and monitoring of Divestment Requirements as set forth in

Paragraph 7;
(vi) determining, as required under the Agreement, the costs of any works or services
and/or their reasonableness;
(vii) determining, as required under the Agreement, the period or any extension thereof,
for performing any duty or obligation;
(viii) assisting the Parties in resolution of disputes as set forth in Paragraph 9; and
(ix) undertaking all other duties and functions in accordance with the Agreement.
38
3.2 The Independent Engineer shall discharge its duties in a fair, impartial and efficient
manner, consistent with the highest standards of professional integrity and Good
Industry Practice.
4 Development Period
4.1 During the Development Period, the Independent Engineer shall undertake a detailed
review of the Drawings to be furnished by the Concessionaire along with supporting data,
including the geo-technical and hydrological investigations, characteristics of materials
from borrow areas and quarry sites, topographical surveys and traffic surveys. The
Independent Engineer shall complete such review and send its comments/observations to
the Authority and the Concessionaire within 15 (fifteen) days of receipt of such Drawings.
In particular, such comments shall specify the conformity or otherwise of such Drawings
with the Scope of the Project and Specifications and Standards.
4.2 The Independent Engineer shall review any modified Drawings or supporting
Documents sent to it by the Concessionaire and furnish its comments within 7 (seven)
days of receiving such Drawings or Documents.
4.3 The Independent Engineer shall review the Drawings sent to it by the Safety Consultant
in accordance with Schedule-L and furnish its comments thereon to the Authority and
the Concessionaire within 7 (seven) days of receiving such Drawings. The Independent
Engineer shall also review the Safety Report and furnish its comments thereon to the
Authority within 15 (fifteen) days of receiving such report.
4.4 The Independent Engineer shall review the detailed design, construction methodology,
quality assurance procedures and the procurement, engineering and construction time
schedule sent to it by the Concessionaire and furnish its comments within 15 (fifteen)
days of receipt thereof.
4.5 Upon reference by the Authority, the Independent Engineer shall review and comment
on the EPC Contract or any other contract for construction, operation and maintenance
of the Project Highway, and furnish its comments within 7 (seven) days from receipt of
such reference from the Authority.
5 Construction Period
5.1 In respect of the Drawings, Documents and Safety Report received by the Independent
Engineer for its review and comments during the Construction Period, the provisions of
Paragraph 4 shall apply, mutatis mutandis.
5.2 The Independent Engineer shall review the monthly progress report furnished by the
Concessionaire and send its comments thereon to the Authority and the Concessionaire
within 7 (seven) days of receipt of such report.
5.3 The Independent Engineer shall inspect the Construction Works and the Project
Highway once every month, preferably after receipt of the monthly progress report from
the Concessionaire, but before the 20th (twentieth) day of each month in any case, and
make out a report of such inspection (the “Inspection Report”) setting forth an
overview of the status, progress, quality and safety of construction, including the work
methodology adopted, the materials used and their sources, and conformity of
Construction Works with the Scope of the Project and the Specifications and Standards.
In a separate section of the Inspection Report, the Independent Engineer shall describe in
reasonable detail the lapses, defects or deficiencies observed by it in the construction of
39
the Project Highway. The Inspection Report shall also contain a review of the
maintenance of the existing lanes in conformity with the provisions of the Agreement.
The Independent Engineer shall send a copy of its Inspection Report to the Authority
and the Concessionaire within 7 (seven) days of the inspection.
5.4 The Independent Engineer may inspect the Project Highway more than once in a month
if any lapses, defects or deficiencies require such inspections.
5.5 For determining that the Construction Works conform to Specifications and Standards,
the Independent Engineer shall require the Concessionaire to carry out, or cause to be
carried out, tests on a sample basis, to be specified by the Independent Engineer in
accordance with Good Industry Practice for quality assurance. For purposes of this
Paragraph 5.5, the tests specified in the IRC Special Publication-11 (Handbook of
Quality Control for Construction of Roads and Runways) and the Specifications for
Road and Bridge Works issued by MOSRTH (the “Quality Control Manuals”) or any
modification/substitution thereof shall be deemed to be tests conforming to Good
Industry Practice for quality assurance. The Independent Engineer shall issue necessary
directions to the Concessionaire for ensuring that the tests are conducted in a fair and
efficient manner, and shall monitor and review the results thereof.
5.6 The sample size of the tests, to be specified by the Independent Engineer under
Paragraph 5.5, shall comprise 10% (ten per cent) of the quantity or number of tests
prescribed for each category or type of tests in the Quality Control Manuals; provided
that the Independent Engineer may, for reasons to be recorded in writing, increase the
aforesaid sample size by up to 10% (ten per cent) for certain categories or types of tests.
5.7 The timing of tests referred to in Paragraph 5.5, and the criteria for acceptance/ rejection
of their results shall be determined by the Independent Engineer in accordance with the
Quality Control Manuals. The tests shall be undertaken on a random sample basis and
shall be in addition to, and independent of, the tests that may be carried out by the
Concessionaire for its own quality assurance in accordance with Good Industry Practice.
5.8 In the event that the Concessionaire carries out any remedial works for removal or
rectification of any defects or deficiencies, the Independent Engineer shall require the
Concessionaire to carry out, or cause to be carried out, tests to determine that such
remedial works have brought the Construction Works into conformity with the
Specifications and Standards, and the provisions of this Paragraph 5 shall apply to such
tests.
5.9 In the event that the Concessionaire fails to achieve any of the Project Milestones, the
Independent Engineer shall undertake a review of the progress of construction and
identify potential delays, if any. If the Independent Engineer shall determine that
completion of the Project Highway is not feasible within the time specified in the
Agreement, it shall require the Concessionaire to indicate within 15 (fifteen) days the
steps proposed to be taken to expedite progress, and the period within which the Project
Completion Date shall be achieved. Upon receipt of a report from the Concessionaire,
the Independent Engineer shall review the same and send its comments to the Authority
and the Concessionaire forthwith.
40
5.10 If at any time during the Construction Period, the Independent Engineer determines that the
Concessionaire has not made adequate arrangements for the safety of workers and Users
in the zone of construction or that any work is being carried out in a manner that
threatens the safety of the workers and the Users, it shall make a recommendation to the
Authority forthwith, identifying the whole or part of the Construction Works that should
be suspended for ensuring safety in respect thereof.
5.11 In the event that the Concessionaire carries out any remedial measures to secure the
safety of suspended works and Users, it may, by notice in writing, require the
Independent Engineer to inspect such works, and within 3 (three) days of receiving such
notice, the Independent Engineer shall inspect the suspended works and make a report to
the Authority forthwith, recommending whether or not such suspension may be revoked
by the Authority.
5.12 If suspension of Construction Works is for reasons not attributable to the

Concessionaire, the Independent Engineer shall determine the extension of dates set
forth in the Project Completion Schedule, to which the Concessionaire is reasonably
entitled, and shall notify the Authority and the Concessionaire of the same.
5.13 The Independent Engineer shall carry out, or cause to be carried out, all the Tests
specified in Schedule-I and issue a Completion Certificate or Provisional Certificate, as
the case may be. For carrying out its functions under this Paragraph 5.13 and all matters
incidental thereto, the Independent Engineer shall act under and in accordance with the
provisions of Article 14 and Schedule-I.
5.14 Upon reference from the Authority, the Independent Engineer shall make a fair and
reasonable assessment of the costs of providing information, works and services as set
forth in Article 16 and certify the reasonableness of such costs for payment by the
Authority to the Concessionaire.
5.15 The Independent Engineer shall aid and advise the Concessionaire in preparing the
Maintenance Manual.
6 Operation Period
Engineer for its review and comments during the Operation Period, the provisions of
6.2 The Independent Engineer shall review the annual Maintenance Programme furnished by the
within 15 (fifteen) days of receipt of the Maintenance Programme.
6.3 The Independent Engineer shall review the monthly status report furnished by the
6.4 The Independent Engineer shall inspect the Project Highway once every month,
preferably after receipt of the monthly status report from the Concessionaire, but before
the 20th (twentieth) day of each month in any case, and make out an O&M Inspection
Report setting forth an overview of the status, quality and safety of O&M including its
conformity with the Maintenance Requirements and Safety Requirements. In a separate
section of the O&M Inspection Report, the Independent Engineer shall describe in
reasonable detail the lapses, defects or deficiencies observed by it in O&M of the Project
41
Highway. The Independent Engineer shall send a copy of its O&M Inspection Report to
the Authority and the Concessionaire within 7 (seven) days of the inspection.
6.5 The Independent Engineer may inspect the Project Highway more than once in a month,
6.6 The Independent Engineer shall in its O&M Inspection Report specify the tests, if any,
that the Concessionaire shall carry out, or cause to be carried out, for the purpose of
determining that the Project Highway is in conformity with the Maintenance
Requirements. It shall monitor and review the results of such tests and the remedial
measures, if any, taken by the Concessionaire in this behalf.
6.7 In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-K, the

Independent Engineer shall, in conformity with Good Industry Practice, specify the
permissible limit of deviation or deterioration with reference to the Specifications and
Standards and shall also specify the time limit for repair or rectification of any deviation
or deterioration beyond the permissible limit.
6.8 The Independent Engineer shall determine if any delay has occurred in completion of
repair or remedial works in accordance with the Agreement, and shall also determine the
Damages, if any, payable by the Concessionaire to the Authority for such delay.
6.9 The Independent Engineer shall examine the request of the Concessionaire for closure of
any lane(s) of the carriageway for undertaking maintenance/repair thereof, keeping in
view the need to minimise disruption in traffic and the time required for completing such
maintenance/repair in accordance with Good Industry Practice. It shall grant permission
with such modifications, as it may deem necessary, within 5 (five) days of receiving a
request from the Concessionaire. Upon expiry of the permitted period of closure, the
Independent Engineer shall monitor the re-opening of such lane(s), and in case of delay,
determine the Damages payable by the Concessionaire to the Authority under Clause
17.7.
6.10 The Independent Engineer shall monitor and review the curing of defects and
deficiencies by the Concessionaire as set forth in Clause 19.4.
6.11 In the event that the Concessionaire notifies the Independent Engineer of any
modifications that it proposes to make to the Project Highway, the Independent Engineer
shall review the same and send its comments to the Authority and the Concessionaire
within 15 (fifteen) days of receiving the proposal.
6.12 The Independent Engineer shall undertake traffic sampling, as and when required by the
Authority, under and in accordance with Article 22 and Schedule-O.
7 Termination
7.1 At any time, not earlier than 90 (ninety) days prior to Termination but not later than 10
(ten) days prior to such Termination, the Independent Engineer shall, in the presence of
a representative of the Concessionaire, inspect the Project Highway for determining
compliance by the Concessionaire with the Divestment Requirements set forth in Clause
38.1 and, if required, cause tests to be carried out at the Concessionaire’s cost for
determining such compliance. If the Independent Engineer determines that the status of
the Project Highway is such that its repair and rectification would require a larger
amount than the sum set forth in Clause 39.2, it shall recommend retention of the
required amount in the Escrow Account and the period of retention thereof.
42
7.2 The Independent Engineer shall inspect the Project Highway once in every 15 (fifteen)
days during a period of 90 (ninety) days after Termination for determining the liability of
the Concessionaire under Article 39, in respect of the defects or deficiencies specified
therein. If any such defect or deficiency is found by the Independent Engineer, it shall
make a report in reasonable detail and send it forthwith to the Authority and the
Concessionaire.
8 Determination of costs and time
8.1 The Independent Engineer shall determine the costs, and/or their reasonableness, that are
required to be determined by it under the Agreement.
8.2 The Independent Engineer shall determine the period, or any extension thereof, that is
9 Assistance in Dispute resolution
9.1 When called upon by either Party in the event of any Dispute, the Independent Engineer
shall mediate and assist the Parties in arriving at an amicable settlement.
9.2 In the event of any disagreement between the Parties regarding the meaning, scope and
nature of Good Industry Practice, as set forth in any provision of the Agreement, the
Independent Engineer shall specify such meaning, scope and nature by issuing a
reasoned written statement relying on good industry practice and authentic literature.
10 Other duties and functions
The Independent Engineer shall perform all other duties and functions specified in the
Agreement.
11 Miscellaneous
11.1 The Independent Engineer shall notify its programme of inspection to the Authority and
to the Concessionaire, who may, in their discretion, depute their respective
representatives to be present during the inspection.
11.2 A copy of all communications, comments, instructions, Drawings or Documents sent by

the Independent Engineer to the Concessionaire pursuant to this TOR, and a copy of all
the test results with comments of the Independent Engineer thereon shall be furnished by
the Independent Engineer to the Authority forthwith.
11.3 The Independent Engineer shall obtain, and the Concessionaire shall furnish in two
copies thereof, all communications and reports required to be to submitted, under this
Agreement, by the Concessionaire to the Independent Engineer, whereupon the
Independent Engineer shall send one of the copies to the Authority along with its
comments thereon.
11.4 The Independent Engineer shall retain at least one copy each of all Drawings and
Documents received by it, including ‘as-built’ Drawings, and keep them in its safe
custody.
11.5 Upon completion of its assignment hereunder, the Independent Engineer shall duly
classify and list all Drawings, Documents, results of tests and other relevant records, and
hand them over to the Authority or such other person as the Authority may specify, and
obtain written receipt thereof. Two copies of the said documents shall also be furnished
43
in micro film form or in such other medium as may be acceptable to the Autority.
12. PERFORMANCE CLAUSE

Independent Engineers shall be expected to fully comply with all the provisions of the
`Terms of Reference’, and shall be fully responsible for supervising the Designs,
Construction and maintenance and operation of the facility takes place in accordance
with the provisions of the Concession Agreement and other schedules. Any failure of
the Independent Consultant in notifying to NHAI and the Concessionaire on
non-compliance of the provisions of the Concession Agreement and other
schedules by the Concessionaire, non-adherence to the provision of ToR and non-
adherence to the time schedule prescribed under ToR shall amount to non-
performance.
The Independent Engineer shall appoint its authorized representative, who shall issue
on behalf of the IE, the Provisional Completion Certification and Completion
Certificate along with the Team Leader and shall carry out any such task as may be
decided by NHAI. The IE shall take prior approval of NHAI before issuing
Provisional Completion Certification and Completion Certificate. The proposal
submitted shall also include the name of the authorized representative along
with the authorization letter and power of attorney.
13. CONSULTANT’S PROPOSAL
13.1 List of key personnel to be fielded by the Consultants shall be as below:
i. Team Leader Cum Senior Highway Engineer

ii. Senior Bridge Design Engineer
iii. Traffic and Transportation Expert
iv. Senior Pavement Specialist
v. Senior Quality cum Material Expert
vi. Resident –cum-Highway Engineer
vii. Bridge / structural Engineer
viii. Road Safety Expert
ix. Financial Expert
x. Legal Expert
13.2 Broad job-description and minimum qualification for key personnel mentioned
above is enclosed as Enclosure–B. However, higher marks shall be accorded to
the Candidate with higher relevant qualification and experience. The Consultant
should feel free to submit their proposal on the basis of the man-months which
they consider to be necessary to undertake the assignment. All the CV’s of the
personals mentioned in Para 5.3 (iii) of Data Sheet shall be evaluated at the time
of evaluation of technical proposal. The age of the Key Personnel should not be
more than 65 years on the date of submission of proposal. Age Limit for
the positions of Team Leader, Resident Engineer, Senior Pavement Specialist
and Senior Quality cum Material Expert is relaxable by 5 years i.e. upto 70
years of age at the time of deployment and he can continue upto 73 years,
subject to production of Medical Fitness Certificate. Consultants are advised
in their own interest to frame the technical proposal in an objective manner
as far as possible so that these could be properly assessed in respect of points
to be given as part of evaluation criteria. The bio-data of the key personnel
44
should be signed on every sheet by the personnel concerned and the last sheet of
each bio-data should also be signed by the authorised signatory for the Consultant.
The key personnel shall also certify at the end of their bio-data proforma that they
have not left any of the NHAI works without completing of their assignment and
have not accepted any other offer at the time of signing of the bio-data and as such
shall be available to work with the Independent Consultant, if the Project is
awarded. In case the key personnel leaves the assignment without approval of
NHAI, NHAI would be at liberty to take any appropriate action against that key
personnel including debarment.
13.3 In addition to above, consultants are required to propose other key personnel, sub-
professional staff and other field engineers as detailed in Enclosure-A and the
minimum qualification requirements for the same is enclosed in Enclosure–B.
14. PERIOD OF SERVICES
14.1 The services of an Independent Engineer will be in phases as per Contract /

Concession Agreement.
14.1.1 The appointment of the Independent Engineer shall initially be as per details given
below.
Period of service Development Constructio O&M

(in months) period n period period (in
(in months) (in months) months)
36 03 30 3
The proposed manpower deployment for this period shall be matching the activities
to be performed during the said period. The time frame for services during the
deployment of key personnel during this period shall be as shown in Enclosure A.
15. PERFORMANCE SECURITY

The successful consulting firm shall have to submit a Bank Guarantee (BG)
for an amount of 2.50% of the Contract Value within 15 days of issue of LOA.
The BG shall be valid for a period of 38 months i.e. upto 2 months beyond the
expiry of the Contract of 36 months. The BG shall be in the format specified in
Appendix J of draft contract form and furnished from a Nationalised Bank. In
case of foreign firm, the BG issued by foreign Bank should be counter
guaranteed by any Nationalised Bank in India. In case of JV, the BG shall be
furnished on behalf of the JV and not individually by the members.
45
Enclosure-A
MAN - MONTHS INPUT FOR KEY PROFESSIONAL STAFF

INDEPENDENT ENGINEERS (refer Table 1 on Page 1 of RFP)
Man-month in
S. No. Key Personnel Construction period of 30 Man-month in O & M
months and development period of 3 months
A: Key Personnel period of 3 months
1. Team Leader Cum Senior 33 03
Highway Engineer
2. Senior Bridge Design Engineer 18 1
3. Traffic and Transportation Expert 4 1
4. Senior Pavement Specialist 12 2
5. Senior Quality cum Material 30 3
Expert
6. Financial Expert 2 1
7. Legal Expert 2 2
8. Road Safety Expert 4 1
9. Resident cum Highway 30 3
Engineer
10. Highway Design Engineer 30 3
11. Bridge/Structural Engineer 30 3
Sub Total 195 23
218
Total for Construction and O&M
B: Sub Professional Staff
(a) Survey Engineer 30 2
(b) Assistant Highway Engineer 2 x 30=60 3
(c) CAD Expert 8 0
(d) Environmental Engineer 6 2
(e) Assistant Bridge Engineer 2 x 30=60 3
(f) Assistant Quality cum Material 2 x 30=60 3
Engineer
(g) Electrical Engineer 6 1
(h) HTMS/Toll Expert 3 2
Sub Total 233 16
Total for Construction and 249
O&M
Note: The qualification and experience of Sub Professional staff other than Highway Design
Engineer would not be accounted in the evaluation. However, Consultant shall have to get
their CVs approved from NHAI before mobilization. The other inputs like support staff shall
also be provided by the Consultant of an acceptable type commensurating with the roles and
responsibilities of each position.
46
Enclosure B
MINIMUM QUALIFICATION OF KEY PERSONNEL
TEAM LEADER CUM SENIOR HIGHWAY ENGINEER

This is the senior most position and the expert engaged as the team leader shall be responsible
for reviewing the entire Project preparation and implementation activities of the
Concessionaire. He shall check all the Designs being prepared by the Concessionaire, ensure
execution of works on site as per specification and standards, and continuously interact with
the NHAI and the Concessionaire. He shall undertake Project site visits and shall guide,
supervise, coordinate and monitor the work of other experts in his team as well as those of
the Concessionaire. The candidate should have a proven record of supervising, organising
and managing of Project preparation and construction of highway projects of large
magnitudes, as defined below, financed by international lending agencies and others.
Knowledge of Project management shall be an added advantage.
This position requires a Senior Highway Engineer who shall be a graduate in Civil
Engineering preferably with higher qualifications and specialization in highway engineering.
He should have a minimum of 15 years experience and involved for at least 5 years for
Highway Development Projects preferably PPP Projects. He should have handled as Team
Leader or similar capacity at least two Project Preparation and Construction supervision
work of major highway Project of four laning/ six- laning/ expressway costing more than Rs.
2000 million or of at least 50 km length. He should have experience of operation and
maintenance of major highway links
Note: Definition of Team Leader includes Project Manager/Resident Engineer/ or any
equivalent position.
SENIOR BRIDGE DESIGN ENGINEER

The Senior Bridge Design Engineer shall be responsible for checking the designs of bridges,
ROBs, interchanges and any other structure to be constructed in the Project highway. He
shall also review the rehabilitation measures to be proposed by the Concessionaire for
existing structures based on site condition and structural requirement basis. His expertise
shall include computer aided design methods for Civil/Structural Engineering with particular
reference to Structural design.
He should be a graduate in Civil Engineering from a recognized University. Post
Graduation in Structural Engineering would be preferred. Bridge Design Engineer should
have a minimum of 15 years experience in Bridge Design out of which a minimum of 10
years experience in similar capacity for major highway bridges is required. He should have
design of at least 4 major highway bridges, Experience in other countries, involvement in
innovative bridge designing works with use of computer aided software and involvement in
designing of bridges more than 200m length excluding approaches would be preferred.
47
TRAFFIC AND TRANSPORTATION EXPERT
Shall review and check the traffic analysis, projection, and assignment exercises to be carried
out by the Concessionaire. He shall also review/design of intersections and interchanges, toll
plaza layout, toll collection method and user facilities, scheme for traffic management during
construction period. He shall also study and comment on safety audit report prepared by the
Concessionaire.
The position requires minimum a graduate in Civil Engineering preferably with higher
qualification in traffic engineering. The minimum period of professional experience is 15
years including at least 5 years on projects of similar nature, of which at least one should
involve works of four laning/six-laning/expressway or similar project. The candidate should
have enough knowledge on road safety aspects.
RESIDENT CUM HIGHWAY ENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Concessionaire for this project. He shall also inspect the
pavement rehabilitation and repair works to be undertaken by the Concessionaire.
Resident cum Highway Engineer should be a Graduate in Civil Engineering from a

recognized University (higher qualifications will be preferable). He should have a minimum
of 15 years experience in supervision of highway works. He should have handled atleast 2
major 4- laning highway projects. Experience in PPP Projects would be preferred.
BRIDGE /STRUCTURAL ENGINEER

The Bridge Engineer shall be responsible for supervising the works of bridges, interchanges
and any other structure to be constructed by the Concessionaire for this project. He shall also
inspect the bridge rehabilitation and repair works to be undertaken by the Concessionaire. The
position requires a graduate in Civil Engineering, (preference would be given to Post
Graduation in Structural Engineering). He should have minimum 15 years experience out of
which at least 10 years in Construction of bridges/interchanges/any other structures including
rehabilitation. He should have supervised at least two major highway bridges. The candidate
should have a thorough understanding and experience with international `best practices’, and
of modern bridge construction technology.
SENIOR PAVEMENT SPECIALIST

The expert shall be continuously interacting with the Concessionaire, to ensure life cycle cost
effectiveness and viable design of pavement including appropriate rehabilitation /
strengthening of the existing two lane pavement which is significantly distressed. He shall
also be responsible for ensuring complete adherence to maintenance standards during
Construction and Operation period. Thus, the position requires a pavement specialist with
thorough knowledge and understanding of international ‘best practices’ in the field of Design,
Construction and maintenance of flexible/rigid type of pavements including latest Codal
stipulations and specifications.
The candidate should be a graduate in Civil Engineering preferably with higher qualification
and specialization in Pavement Design. He should have a minimum of 15 years
of professional experience of pavement Design, Construction and its maintenance out of
which 5 years should be in similar capacity for 4 laning of major highway projects. This
position also requires experience of PPP Projects. The candidate should have involved
48
in at least 2 major highways projects as Pavement/Geotechnical Engineer. Experience in
PPP Projects would be preferred.
SENIOR QUALITY/MATERIAL EXPERT
The Quality/Material Expert shall review the test results of bore holes, quarry and borrow
area material to find out their strength characteristics and suitability for using them in
construction. He shall inspect the Concessionaire’s field laboratories to ensure that they are
adequately equipped and capable of performing all the specified testing requirements of the
contract. He shall look into the quality assurance aspect of the construction works and
supervise the setting-up of the various Concessionaire’s rock crushers and bituminous mixing
plants to ensure that the specified requirements for such equipments are fully met.
The position requires a graduate in Civil Engineering, preferably Post Graduation in

Geotechnical Engineering. He should have a minimum of 15 years of professional
engineering experience including 5 years in similar capacity for major highway projects. He
should have handled at least 2 similar highway projects in similar capacity. He should have
exposure quality assurance programs in highway projects using modern technology.
FINANCIAL EXPERT
The candidate shall have MBA(Finance)/Chartered Accountant. He should have 8 to 10 years

experience as a Financial Advisor particularly in the field of project financing. Advisory
experience in the field of transportation project would be desirable.
LEGAL EXPERT
Lawyer with over 8 years experience in contracts and financial documentation related to
project financing. Advisory experience in transportation would be desirable. .
ROAD SAFETY EXPERT
The candidate should be a graduate in Civil Engineering preferably Post Graduation in

Traffic/Transportation/Safety Engineering. He should have at least 15 years of experience out
of which 10 years should be in road safety works. The candidate should have undertaken at
least 2 projects of roads safety audits, including at least 1 in design stages. The candidate
should have international exposure in the fields of road safety management plan. Preference
would be given to the candidate who have been involved in preparation of road safety policy
for any national/state/city. The experience for preparing road safety management plan for
inter-urban highways on PPP mode would be desirable
SUB PROFESSIONAL
SURVEY ENGINEER
The candidate should be Graduate in Civil Engineering/Survey with at least 5 years

experience in the field of surveying out of which 3 years should be for highway projects. He
should have involved in at least 1 similar highway projects. Firm may field Survey Engineer
with diploma in Civil Engineering/Survey having at least 10 years experience in the field of
surveying out of which at least 5 years should be in highway projects and they should have
also dealt with at least 1 project of similar nature. This position requires thorough
understanding of modern computer based method of surveying with total station digital level
etc.
49
HIGHWAY DESIGN ENGINEER
The Highway Engineer shall be responsible for the review of highway designs and drawings
using sophisticated computer software and also construction and O&M works. Should be a
graduate in Civil Engineering from a recognized University (higher qualifications will be
preferable); His expertise shall include computer aided design methods for Civil/Highway
Engineering with particular reference to CAD application to the geometric design for highway
rehabilitation and/or upgrading projects.
Highway Engineer should have a minimum of 15 years experience in highway works out of
which a minimum of 5 years in Highway Designing works. He should have handled at least 2
major road four laning improvement projects. He should have exposure of computer software
programmes for design of highways. Experience in PPP Projects would be preferred.
ASSISTANT HIGHWAY ENGINEER
The Candidate should be Graduate in Civil Engineering with 3 years experience. He should
have handled at least 1 road project.
CAD EXPERT
He should be Graduate in Civil Engineering/Computer Science having experience in

computer related design method for highway engineering. The incumbent should have 3
years experience and should have handled at least 1 road project.
ENVIRONMENTAL ENGINEER
The Candidate should be Graduate in Civil Engineering/Environmental Engineering or other

relevant qualification. He should have at least 6 years experience out of which 2 years in
highway projects. He should have good knowledge of MOEF guidelines/requirements for
mitigation measures.
ASSISTANT BRIDGE ENGINEER
have handled at least 1 major bridge project.
ASSISTANT QUALITY CUM MATERIAL ENGINEER
The Candidate should be Graduate in Civil Engineering with 3 years experience or diploma
in Civil Engineering with 5 years experience. He should have handled at least 1 road project.
ELECTRICAL ENGINEER
The Candidate should be Graduate in Electrical Engineering from recognised institute. He

should have at least 6 years experience.
50
HTMS/TOLLING SYSTEM EXPERT
The candidate should be a senior Systems Engineer having experience of at least 15 Years.
He should be an expert in preparation of standards for projects of toll collection and HTMS.
He should have bachelors degree in Civil Engineering/Electronics/Computer Science/other
relevant areas. He should have experience of international latest practices in the field of
HTMS and tolling. He should have work experience on at least 2 similar projects in similar
capacity.
51
SECTION 7: DRAFT FORM OF CONTRACT
Note: This draft Agreement is a generic document and shall be modified based on particulars
of the DBFOT Project.
52
CONTRACT FOR CONSULTANT’S SERVICES
Between
(Name of Client)
And
(Name of Consultant)
Dated:
53
CONTENTS
Page No.
I. FORM OF CONTRACT ……………………………………..
II GENERAL CONDITIONS OF CONTRACT ……………….
1. General Provisions ……………………………………….
1.1 Definitions
1.2 Relation between the Parties
1.3 Law Governing the Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in charge
1.9 Authorized Representatives
1.10 Taxes and Duties
2. Commencement, Completion, Modification, and Termination

of Contract…………………………………………………..
2.1 Effectiveness of Contract ………………………………….

2.2 Termination of Contract for Failure to Become Effective
2.3 Commencement of Services
2.4 Expiration of Contract
2.5 Entire Agreement
2.6 Modification
2.7 Force Majeure
2.7.1 Definition …………………………………………..

2.7.2 No Breach of Contract ……………………………..
2.7.3 Measures to be taken
2.7.4 Extension of Time
2.7.5 Payments
2.7.6 Consultation
2.8 Suspension …………………………………………………
2.9 Termination ………………………………………..
2.9.1 By the Client ………………………………

2.9.2 By the Consultants ………………………..
2.9.3 Cessation of Rights and Obligations ………
2.9.4 Cessation of Services ………………………
2.9.5 Payment upon Termination ………………..
2.9.6 Disputes about Events of Termination …….
3. Obligations of the Consultants ……………………
54
3.1 General
3.1.1 Standard of Performance …………..
3.1.2 Law Governing Services …………..
3.2 Conflict of Interests ……………………….
3.2.1 Consultants not to Benefit from

Commissions, Discounts, etc. ……..
3.2.2 Procurement Rules of Funding Agencies
3.2.3 Consultants and Affiliates Not to
Engage in certain Activities …………..
3.2.4 Prohibition of Conflicting Activities …
3.3 Confidentiality ………………………………..

3.4 Liability of the Consultants …………………..
3.5 Insurance to be Taken out by the Consultants …
3.6 Accounting, Inspection and Auditing ………….
3.7 Consultant’s Actions requiring Client’s prior Approval
3.8 Reporting Obligations …………………………..
3.9 Documents prepared by the Consultants ……….
To Be the Property of the Client ………………..
3.10 Equipment and Materials Furnished by the Client
4. Consultants’ Personnel and Sub-consultants ……………………..
4.1 General …………………………………………………

4.2 Description of Personnel …………………………
4.3 Approval of Personnel ……………………………
4.4 Working Hours, Overtime, Leave etc.
4.5 Removal and /or Replacement of Personnel ……………
4.6 Resident Project Manager ………………………….
5. Obligations of the Client ………………………………….
5.1 Assistance and Exemptions …………….

5.2 Access to Land ………………………….
5.3 Change in the Applicable Law ………….
5.4 Services, Facilities and Property of the Client
5.5 Payment …………………………………
5.6 Counterpart Personnel ………………….
6. Payments to the Consultants ……………………………..
6.1 Cost Estimates, Ceiling Amount ……………….

6.2 Remuneration and Reimbursable Expenditures…
6.3 Currency of Payment …………………………..
6.4 Mode of Billing and Payment ………………….
7. Fairness and Good Faith …………………………………………
55
7.1 Good Faith …………………………………….

7.2 Operation of the Contract ……………………..
8. 8.1 Amicable Settlement …………………………..

8.2 Dispute Settlement …………………………….
III SPECIAL CONDITIONS OF CONTRACT ……………………

IV APPENDICES Page No.
Appendix A : Description of the Services ……………..
Appendix B : Reporting Requirements …………………
Appendix C : Key Personnel and Sub-consultants …….
Appendix D : Medical Certificate ……………………….
Appendix E : Hours of Work for Key Personnel ……….
Appendix F : Duties of the Client ………………………
Appendix G : Cost Estimates in Foreign Currency ……..
Appendix H : Cost Estimates in Local Currency ………..
Appendix I : Form of Performance Bank Guarantee
Appendix J : Form of Bank Guarantee for Advance Payments
Appendix K : Letter of invitation
Appendix L : Letter of Award
Appendix M : Minutes of pre-bid meeting
V ANNEXURES..……………………………………………………..
56
1. FORM OF CONTRACT
COMPLEX TIME BASED ASSIGNMENTS
This CONTRACT (hereinafter called the “Contract”) is made the day of the
Month of , 200 , between, on the one hand (hereinafter
Called the “Client) and, on the other hand, (hereinafter called the
“Consultants”).
[Note* : If the Consultants consist of more than one entity, the above should be partially
amended to read as follows:
“…(hereinafter called the “Client”) and, on the other hand, a joint venture consisting of the
following entities, each of which will be jointly severally liable to the Client for all the
Consultants’ obligations under this Contract, namely, and
(hereinafter called “Consultants”)]
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting services as
defined in the General Conditions of Contract attached to this Contract
(hereinafter called the “Services”);
(b) the Consultants, having represented to the Client that they have the required
processional skills, and personnel and technical resources, have agreed to provide
the Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of
this Contract:
(a) The General Conditions of Contract (hereinafter called “GC”)’

(b) The Special Conditions of Contract (hereinafter called “SC”);
(c) The following Appendices :
[Note: If any of these Appendices are not used, the words “Not Used” should be
inserted below next to the title of the Appendix on the sheet attached hereto
carrying the title of that Appendix ].
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Appendix-M : Minutes of pre-Bid Meeting
2. The mutual rights and obligations of the Client and the Consultants shall be as set
forth in the Contract; in particular
(a) The Consultants shall carry out the Services in accordance with the provisions
of the Contract; and
(b) The Client shall make payments to the Consultants in accordance with the
Provisions of the Contract.
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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
FOR AND ON BEHALF OF

[NAME OF THE CLIENT]
By
(Authorized Representative)
[NAME OF THE CONSULTANTS]
By
[Note: If the Consultants consist of more than one entity, all of these entities should appear as
signatures, e.g. in the following manner ]
FOR AND ON BEHALF OF EACH OF

THE MEMBERS OF THE CONSULTANTS
[Name of the Member]
By
By
etc.
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GENERAL CONDITIONS OF CONTRACT
1. General Provisions
Unless the context otherwise requires, the following terms whenever used in this Contract
have the following meanings:
(a) “Applicable Law” means the laws and any other instruments having the force of
law in the Government’s country [or in such other country as may be specified in
the Special Conditions of Contract (SC)], as they may be issued and in force from
time to time.
(b) “Contract means the Contract signed by the Parties, to which these General
Conditions of Contract are attached, together with all the documents listed in
Clause 1 of such signed Contract;
(c) “Effective Date’ means the date on which this Contract comes into force and
effect pursuant to Clause GC 2.1;
(d) ‘foreign currency’ means any currency other than the currency of the
Government;
(e) ‘GC means these General Conditions of Contract;
(f) “Government” means the Government of Client’s Country;
(g) ‘Local currency’ means the Indian Rupees;
(h) “Consultant” wherever mentioned in this Contract Agreement means the

“Independent Consultant (IE)” and includes and sub-consultants or Associates
engaged by the primary consultant.
(i) “Member”, in case the Consultants consist of a joint venture of more than one
entity, means any of these entities, and “Members” means all of these entities;
(j) “Party’ means the Client or the Consultants, as the case may be, and Parties means
both of them;
(k) “Personnel” means persons hired by the Consultants or by any Sub-Consultants
and or Associates as Employees and assigned to the performance of the Services
or any part thereof; “Foreign Personnel” means such persons who at the time of
being so hired had their domicile outside the Government’s Country, “Local
Personnel” means such persons who at the time of being so hired had their
domicile inside the Government’s Country; and ‘key personnel’ means the
personnel referred to in Clause GC 4.2 (a).
(l) "SC" means the Special Conditions of Contract by which these General
Conditions of Contract may be amended or supplemented;
(m)"Services" means the work to be performed by the Consultants pursuant to his
contract, as described in Appendix A hereto. The scope of work will be strictly
as given in various Clauses in TOR. The approach and methodology to be
adopted by the Consultant for carrying out the assignment as Independent
Engineer may be modified depending on the site requirements and work
programme of the Concessionaire after mutual discussions with NHAI, the
Concessionaire and the Independent Engineer. The work plan as indicated by the
Consultant may be modified accordingly to the site requirements.
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(n) "Sub-consultant and or Associates " means any entity to which the Consultants
subcontract any part of the Services in accordance with the provisions of Clause
GC 3.7; and
(o) "Third Party" means any person or entity other than the Government, the Client,
the Consultants or a Sub-consultant.

Nothing contained herein shall be construed as establishing a relation of master and servant
or of principal and agent as between the Client and the Consultants. The Consultants, subject
to this Contract, have complete charge of Personnel and Sub- consultants, if any, performing
the Services and shall be fully responsible for the Services performed by them or on their
behalf hereunder.
1.3 Law Governing Contract
This Contract, its meaning and interpretation, and the relation between the Parties shall be
governed by the Applicable Law.
1.4 Language
This Contract has been executed in the language specified in the SC, which shall be the
binding and controlling language for all matters relating to the meaning or interpretation of
this Contract.
1.5 Headings
The headings shall not limit, alter or affect the meaning of this Contract.
1.6 Notices
1.6.1 Any notice, request or consent required or permitted to be given or made pursuant to
this Contract shall be in writing. Any such notice, request or consent shall be deemed
to have been given or made when delivered in person to an authorized representative
of the Party to whom the communication is addressed, or when sent by registered
mail, telegram or facsimile to such Party at the address specified in the SC.
1.6.2 Notice will be deemed to be effective as specified in the SC.

1.6.3 A Party may change its address for notice hereunder by giving the other Party notice
of such change pursuant to the provisions listed in the SC with respect to Clause GC
1.6.2.
1.7 Location
The Services shall be performed at such locations as are specified in Appendix A

hereto and, where the location of a particular task is not so specified, at such
locations. whether in Government's Country or elsewhere, as the Client may approve.
1.8 Authority of Member in Charge
In case the Consultants consist of a joint venture of more than one entity, the
Members hereby authorize the entity specified in the SC to act on their behalf in
exercising all the Consultants' rights and obligations towards the Client under this
Contract, including without limitation the receiving of instructions and payments from
the Client.
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Any action required or permitted to be taken, and any document required or permitted
to be executed, under this Contract by the Client or the Consultants may be taken or
executed by the officials specified in the SC.
Unless otherwise specified in the SC, the Consultants, Sub-consultants and Personnel
shall pay such taxes, duties, fees and other impositions as may be levied under the
Applicable Law.
2. Commencement, Completion, Modification and Termination of Contract
2.1 Effectiveness of Contract
This Contract shall come into force and effect on the date (the "Effective Date") of the
Client's notice to the Consultants instructing the Consultants to begin carrying out the
Services. This notice shall confirm that the effectiveness conditions, if any, listed in
the SC have been met.
If this Contract has not become effective within such time period after the date of the
Contract signed by the Parties as shall be specified in the SC, either Party may, by not
less than four (4) weeks' written notice to the other Party, declare this Contract to be
null and void, and in the event of such a declaration by either Party, neither Party shall
have any claim against the other Party with respect hereto.
The Consultants shall begin carrying out the Services at the end of such time period
after the Effective Date as shall be specified in the SC.
Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall expire
when services have been completed and all payments have been made at the end of
such time period after the Effective Date as shall be specified in the SC.
This Contract contains all covenants, stipulations and provisions agreed by the
Parties. No agent or representative of either Party has authority to make, and the
Parties shall not be bound by or be liable for, any statement, representation, promise
or agreement not set forth herein.
2.6 Modification
Modification of the terms and conditions of this Contract, including any modification
of the scope of the Services, may only be made by written agreement between the
Parties as the case may be, has been obtained. Pursuant to Clause GC 7.2 hereof,
however, each Party shall give due consideration to any proposals for modification
made by the other Party.
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2.7 Force Majeure
2.7.1. Definition
(a) For the purposes of this Contract, "Force Majeure" means an event which is
beyond the reasonable control of a Party, and which makes a Party's
performance of its obligations hereunder impossible or so impractical as
reasonably to be considered impossible in the circumstances, and includes, but
is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm,
flood or other adverse weather conditions, strikes, lockouts or other industrial
action ( except where such strikes, lockouts or other industrial action are
within the power of the Party invoking Force Majeure to prevent), confiscation
or any other action by government agencies.
(b) Force Majeure shall not include (i) any event which is caused by the
negligence or intentional action of a party or such Party's Sub-consultants or
agents or employees, nor (ii) any event which a diligent Party could
reasonably have been expected to both (A) take into account at the .time of the
conclusion of this Contract and (B) avoid or overcome in the carrying out of
its obligations hereunder .
(c) Force Majeure shall not include insufficiency of funds or failure to make any
payment required hereunder.
2.7.2 No Breach of Contract
The failure of a Party to fulfill any of its obligations hereunder shall not be
considered to be a breach of, or default under, this Contract insofar as such
inability arises from an event of Force Majeure, provided that the Party
affected by such an event has taken all reasonable precautions, due care" and
reasonable alternative measures, all with the objective of carrying out the
terms and conditions of this Contract.
2.7.3 Measures to be Taken
(a) A Party affected by an event of Force Majeure shall take all reasonable
measures to remove such Party's inability to fulfill its obligations
hereunder with a minimum of delay.
(b) A Party affected by an event of Force Majeure shall notify the other Party
of such event as soon as possible, and in any event not later than fourteen
(14) days following the occurrence of such event, providing evidence of
the nature and cause of such event, and shall similarly give notice of the
restoration of normal conditions as soon as possible.
(c) The Parties shall take all reasonable measures to minimize the
consequences of any event of Force Majeure.
Any period within which a Party shall, pursuant to this Contract, complete any
action or task, shall be extended for a period equal to the time during which
such Party was unable to perform such action as a result of Force Majeure.
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2.7.5 Payments
During the period of their inability to perform the Services as a result of an

event of Force Majeure, the Consultants shall be entitled to be reimbursed for
additional costs reasonably and necessarily incurred by them during such
period for the purposes of the Services and in reactivating the Services after
the end of such period.
2.7.6 Consultation
Not later than thirty (30) days after the Consultants, as the result of an event of
Force Majeure, have become unable to perform a material portion of the
Services, the Parties shall consult with each other with a view to agreeing on
appropriate measures to be taken in the circumstances.
2.8. Suspension
The Client may, by written notice of suspension to the Consultants, suspend all
payments to the Consultants hereunder if the Consultants fail to perform any of their
obligations under this Contract, including the carrying out of the Services, provided
that such notice of suspension (i) shall specify the nature of the failure, and (ii) shall
request the Consultants to remedy such failure within a period not exceeding thirty
(30) days after receipt by the Consultants of such notice of suspension.
2.9 Termination
2.9.1 By the Client
The Client may, by not less than thirty (30) days' written notice of termination to the
Consultants (except in the event listed in paragraph (f) below, for which there shall be
a written notice of not less than sixty ( 60) days), such notice to be given after the
occurrence of any of the events specified in paragraphs (a) through (h) of this Clause
GC 2.9.1, terminate this Contract.
(a) if the Consultants fail to remedy a failure in the performance of their obligations
hereunder, as specified in a notice of suspension pursuant to Clause GC 2.8
hereinabove, within thirty (30) days of receipt of such notice of suspension or within
such further period as the Client may have subsequently approved in writing;
(b) if the Consultants become (or, if the Consultants consist of more than one entity, if
any of their Members becomes) insolvent or bankrupt or enter into any agreements
with their creditors for relief of debt or take advantage of any law for the benefit of
debtors or go into liquidation or receivership whether compulsory or voluntary;
(c) if the Consultants fail to comply with any final decision reached as a result of
arbitration proceedings pursuant to Clause GC 8 hereof;
(d) if the Consultants submit to the Client a statement which has a material effect on
the rights, obligations or interests of the Client and which the Consultants know to be
false;
(e) if, as the result of Force Majeure, the Consultants are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
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(f) if the Client, in its sole discretion and for any reason whatsoever, decides to terminate
this Contract.
(g) if the consultant, in the judgment of the Client has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract. For the purpose of
this clause:
"corrupt practice" means the offering, giving, receiving or soliciting of anything of

value to influence the action of a public official in the selection process or in contract
execution.
"fraudulent practice" means a misrepresentation of facts in order to influence a

selection process or the execution of a contract to the detriment of the Borrower, and
includes collusive practice among consultants (prior to or after submission of
proposals) designed to establish prices at artificial non-competitive levels and to
deprive the Borrower of the benefits of free and open competition.
(h) if Concessionaire represents to NHAI that the Consultant is not discharging his duties
in a fair, efficient and diligent manner and if the dispute remains unresolved,
NHAI may terminate this contract.
2.9.2 By the Consultants
The Consultants may, by not less than thirty (30) days' written notice to the Client, such
notice to be given after the occurrence of any of the events specified in paragraphs (a)
through (d) of this Clause GC 2.9.2, terminate this Contract:
(a) if the Client fails to pay any money due to the Consultants pursuant to this
Contract and not subject to dispute pursuant to Clause 8 hereof within forty-five
(45) days after receiving written notice from the Consultants that such payment is
overdue;
(b) if the Client is in material breach of its obligations pursuant to this Contract and
has not remedied the same within forty-five (45) days (or such longer period as
the Consultants may have subsequently approved in writing) following the receipt
by the Client of the Consultants' notice specifying such breach;
(c) if, as the result of Force Majeure, the Consultants are unable to perform a material
(d) if the Client fails to comply with any final decision reached as a result of
arbitration pursuant to Clause GC 8 hereof.
2.9.3. Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clauses GC 2.2 or GC 2.9 hereof, or upon
expiration of this Contract pursuant to Clause GC 2.4 hereof, all rights and obligations of the
Parties hereunder shall cease, except:
(i) such rights and obligations as may have accrued on the date of termination or
expiration;
(ii) the obligation of confidentiality set forth in Clause GC 3.3 hereof;
65
(iii) the Consultants' obligation to permit inspection, copying and auditing of their
accounts and records set forth in Clause GC 3.6 (ii) hereof; and
(iv) any right which a Party may have under the Applicable Law
2.9.4 Cessation of Services
Upon termination of this Contract by notice of either Party to the other pursuant to Clauses
GC 2.9.1 or GC 2.9.2 hereof, the Consultants shall, immediately upon dispatch or receipt of
such notice, take all necessary steps to bring the Services to a close in a prompt and orderly
manner and shall make every reasonable effort to keep expenditures for this purpose to a
minimum. With respect to documents prepared by the Consultants and equipment and
materials furnished by the Client, the Consultants shall proceed as provided, respectively, by
Clauses GC 3.9 or GC 3.10 hereof.
2.9.5 Payment upon Termination
Upon termination of this Contract pursuant to Clauses GC 2.9.1 or GC 2.9.2 hereof, the
Client shall make the following payments to the Consultants (after offsetting against these
payments any amount that may be due from the Consultant to the Client}:
(a) remuneration pursuant to Clause GC 6 hereof for Services satisfactorily performed

prior to the effective date of termination;
(b) reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures

actually incurred prior to the effective date of termination; and
(c) except in the case of termination pursuant to paragraphs (a) through (d) of Clause
GC 2.9.1 hereof, reimbursement of any reasonable cost incident to the prompt and
orderly termination of the Contract including the cost of the return travel of the
Consultants' personnel and their eligible dependents.
2.9.6. Disputes about Events of Termination
If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause GC
2.9.1 or in Clause GC 2.9.2 hereof has occurred, such Party may, within forty-five (45) days
after receipt of notice of termination from the other Party, refer the matter to arbitration
pursuant to Clause GC 8 hereof, and this Contract shall not be terminated on account of such
event except in accordance with the terms of any resulting arbitral award.
3. Obligation of the Consultants
3.1 General
3.1.1. Standard of Performance
The Consultants shall perform the Services and carry out their obligations hereunder
with all due diligence, efficiency and economy, in accordance with generally accepted
professional techniques and practices, and shall observe sound management practices,
and employ appropriate advanced technology and safe and effective equipment,
machinery, materials and methods" The Consultants shall always" act, in respect of
any matter relating to this Contract or to the Services, as faithful advisers to the
Client, and shall at all times support and safeguard the Client's legitimate interests in
any dealings with Sub-consultants or Third Parties.
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3.1.2 Law Governing Services
The Consultants shall perform the Services in accordance with the Applicable Law
and shall take all practicable steps to ensure that any Sub- consultants and or
Associates, as well as the Personnel of the Consultants and any Sub- consultants and
or Associates, comply with the Applicable Law. The Client shall advise the
Consultants in writing of relevant local customs and the Consultants shall, after such
notifications, respect such customs.
3.2 Conflict of Interests
3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.
The Remuneration of the Consultants pursuant to Clause GC 6 hereof shall constitute

the Consultants' sole remuneration in connection with this Contract or the Services
and, subject to Clause GC 3.2.2 hereof, the Consultants shall not accept for their own
benefit any trade commission, discount or similar payment in connection with
activities pursuant to this Contract or to the Services or in the discharge of their
obligations hereunder, and the Consultants shall use their best efforts to ensure that
any Sub- consultants and or Associates, as well as the Personnel and agents of either
of them, similarly shall not receive any such additional remuneration.
3.2.2 If the Consultants, as part of the Services, have the responsibility of advising
the Client on the procurement of goods, works or services, the Consultants shall
comply with any applicable procurement guidelines of the Client (NHAI)and or
Associates Bank or of the Association, as the case may be, and other funding agencies
and shall at all times exercise such responsibility in the best interest of the Client. Any
discounts or commissions obtained by the Consultants in the exercise of such
procurement responsibility shall be for the account of the Client.
3.2.3 Consultants and Affiliates Not to engage in Certain Activities
The Consultants agree that, during the term of this Contract and after its termination,
the Consultants and any entity affiliated with the Consultants, as well as any Sub-
consultant and or Associates and any entity affiliated with such Sub- consultant and or
Associates, shall be disqualified from providing goods, works or services (other
than the Services and any continuation thereof) for any project resulting from or
closely related to the Services. .
3.2.4 Prohibition of Conflicting Activities

The Consultants shall not engage, and shall cause their Personnel as well as their Sub-
consultants and or Associates and their Personnel not to engage, either directly or
indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional activities in
the Government's country which would conflict with the activities
assigned to them under this Contract; and
(b) after the termination of this Contract, such other activities as may be
specified in the SC.
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3.3 Confidentiality
The Consultants, their Sub-consultants and the Personnel of either of them shall not,
either during the term or within two (2) years after the expiration of this Contract,
disclose any proprietary or confidential information relating to the Project, the
Services, this Contract or the Client's business or operations without the prior written
consent of the Client.
3.4 Liability of the Consultants
Subject to additional provisions, if any, set forth in the SC, the Consultants’ liability
under this Contract shall be as provided by the Applicable Law.
3.5 Insurance to be Taken Out by the Consultants
The Consultants (i) shall take out and maintain, and shall cause any Sub-consultants
to take out and maintain, at their ( or the Sub-consultants', as the case may be) own
cost but on terms and conditions approved by the Client, insurance against the risks,
and for the coverages, as shall be specified in the SC, and (ii) at the Client's
request, shall provide evidence to the Client showing that such insurance has been
taken out and maintained and that the current premiums therefore have been paid.
3.6 Accounting, Inspection and Auditing
The Consultants (i) shall keep accurate and systematic accounts and records in respect
of the Services, hereunder, in accordance with internationally accepted accounting
principles and in such form and detail as will clearly identify all relevant time charges
and cost, and the bases thereof (including such bases as may be specifically referred
to in the SC); (ii) shall permit the Client or its designated representative periodically,
and up to one year from the expiration or termination of this Contract, to inspect the
same and make copies thereof as well as to have them audited by auditors appointed
by the Client; and (iii) shall permit the client to inspect the Consultant's accounts and
records relating to the performance of the Consultant and to have them audited
by auditors appointed by the client.
3.7 Consultants' Actions Requiring Client's Prior Approval
The Consultants shall obtain the Client's prior approval in writing before taking any of
the following actions:
(a) appointing such members of the Personnel as are listed in Appendix C

("Consultants' Sub-consultants' Key Personnel") merely by title but not by name;
(b) entering into a subcontract for the performance of any part of the Services, it
being understood (i) that the selection of the Sub-consultant and the terms and
conditions of the subcontract shall have been approved in writing by the Client
prior to the execution of the subcontract, and (ii) that the Consultants shall remain
fully liable for the performance of the Services by the Sub- consultant and its
Personnel pursuant to this Contract; and
(c) any other action that may be specified in the SC
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3.8 Reporting Obligations
The Consultants shall submit to the Client the reports and documents specified in
Appendix B hereto, in the form, in the numbers and within the time periods set forth
in the said Appendix.
3.9 Documents Prepared by the Consultants to Be the Property of the Client
All plans, drawings, specifications, designs, reports, other documents and software
prepared by the Consultants for the Client under this Contract shall become and
remain the property of the Client, and the Consultants shall, not later than upon
termination or expiration of this Contract, deliver all such documents to the Client,
together with a detailed inventory thereof. The Consultants may retain a copy of such
documents and software. Restrictions about the future use of these documents and
software, if any, shall be specified in the SC.
Equipment and materials made available to the Consultants by the Client, or

purchased by the Consultants with funds provided by the Client, shall be the property
of the Client and shall be marked accordingly. Upon termination or expiration of this
Contract, the Consultants shall make available to the Client an inventory of such
equipment and materials and shall dispose of- such equipment and materials in
accordance with the Client's instructions. While in possession of such equipment and
materials, the Consultants, unless otherwise instructed by the Client in writing, shall
insure them at the expense of the Client in an amount equal to their full replacement
value.
4. Consultants' Personnel and Sub-consultants and or Associates
4.1 General
The Consultants shall employ and provide such qualified and experienced Personnel
and Sub-consultants as are required to carry out the Services.
4.2 Description of Personnel
(a) The titles, agreed job descriptions, minimum qualification and estimated periods
of engagement in the carrying out of the Services of each of the Consultants' Key
Personnel are described in Appendix C. If any of the Key Personnel has already
been approved by the clients his/her name is listed as well.
(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof,
adjustments with respect to the estimated periods "of engagement of Key
Personnel set forth in Appendix C may be made by the Consultants by written
notice to the Client, provided (i) that such adjustments shall not alter the
originally estimated period of engagement of any individual by more than 10%
or one week, whichever is larger, and (ii) that the aggregate of such adjustments
shall not cause payments under this Contract to exceed the ceilings set forth in
Clause GC 6.1(b) of this Contract. Any other such adjustments shall only be
made with the Client's written approval.
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(c) If additional work is required beyond the scope of the Services specified in
Appendix A, the estimated periods of engagement of Key Personnel set forth in
Appendix C may be increased by agreement in writing between the Client and
the Consultants, provided that any such increase shall not, except as otherwise
agreed, cause payments under this Contract to exceed the ceilings set forth in
Clause GC 6.1 (b) of this Contract.
4.3 Approval of Personnel
The Key Personnel i.e. Professional Staff and Sub-consultants listed by title as well as
by name in Appendix C are hereby approved by the Client. In respect of other Key
Personnel which the Consultants propose ,to use in the carrying out of the Services,
the Consultants shall submit to the client for review and approval a copy of their
biographical data and (in the case of Key personnel to be used within the country of
the Government) a copy of a satisfactory medical certificate in the form attached
hereto as Appendix D. If the Client does not object in writing (stating the reasons for
the objection) within thirty (30) calendar days from the date of receipt of such
biographical data and (if applicable) such certificate, such Key Personnel shall be
deemed to have been approved by the Client.
4.4 Working Hours, Overtime, Leave, etc.
(a) Working hours and holidays for Key Personnel are set forth in Appendix E
hereto. To account for travel time, foreign Personnel carrying out Services inside
the Government's country shall be deemed to have commenced (or finished)
work in respect of the Services such number of days before their arrival in (or
after their departure from) the Government's country as is specified in Appendix
E hereto.
(b) The Personnel of all types engaged by Consultant to provide Services on this
Contract shall not be entitled to be paid for overtime nor to take paid sick leave or
vacation leave except as specified in Appendix E hereto, and except as specified
In suchAppendix, the Consultants' remuneration shall be deemed to cover these
items. All leave to be allowed to the Personnel is included in the staff-months of
service set for in Appendix C. Any taking of leave by Personnel shall be
subject to the prior approval by the Client and the Consultants shall ensure that
absence for leave purposes will not delay the progress and adequate supervision of
the Services.
4.5 Removal and/or Replacement of Personnel

(a) Except as the Client may otherwise agree, no changes shall be made in the
Key Personnel. If, for any reason beyond the reasonable control of the
Consultants,it becomes necessary to replace any of the Personnel, the
Consultants shall forthwith provide as a replacement a person of
equivalent or better qualifications.
(b) If the Client (i) finds that any of the Personnel has committed
serious misconduct or has been charged with having committed a criminal
action, or (ii) has reasonable cause to be dissatisfied with the performance
of any of the Personnel, then the Consultants shall, at the Client's written
request specifying the grounds therefore, forthwith provide as a
replacement a person with qualifications and experience acceptable to the
Client.
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(c) Any of the Personnel provided as a replacement under Clauses (a) and
(b) above, the rate of remuneration applicable to such person as well as
any reimbursable expenditures (including expenditures due to the
number of eligible dependents) the Consultants may wish to claim as a
result of such replacement, shall be subject to the prior written approval by
the Client. Except as the Client may otherwise agree, (i) the Consultants
shall bear all additional travel and other costs arising out of or
incidental to any removal and/or replacement, and (ii) the remuneration to
be paid to any of the Key Personnel provided as a replacement shall be 95%
of the remuneration which would have been payable to the Key Personnel
replaced. However, for the reason other than death/extreme medical
ground. (iii) for total replacement upto 33% of key personnel, remuneration
shall be reduced by 5% (iv) for total replacement upto between 33% to 50%,
remuneration shall be reduced by 10% and (v) for total replacement beyond
50% of the total of key personnel, the client may initiate action for
termination/debarment of such consultants for future projects of NHAI.
4.6 Resident Project Manager
If required by the SC, the Consultants shall ensure that at all times during the
Consultants' performance of the Services in the Government's country a
resident project manager, acceptable to the Client, shall take charge of the
performance of such Services.
5. Obligations of the Client
5.1 Assistance and Exemptions
Unless otherwise specified in the SC, the Client shall use its best efforts to ensure
that the Government shall:
(a) provide the Consultants, Sub-consultants and Personnel with work permits
and such other documents as shall be necessary to enable the Consultants,
Sub- consultants or Personnel to perform the Services;
(b) assist for the Personnel and, if appropriate, their eligible dependents
to be provided promptly with all necessary entry and exit visas, residence
permits, exchange permits and any other documents required for
their stay in Government's country;
(c) facilitate prompt clearance through customs of any property required for
the Services and of the personal effects of the Personnel and their -
eligible dependents;
(d) issue to officials, agents and representatives of the Government all such
instructions as may be necessary or appropriate for the prompt and effective
implementation of the Services;
(e) assist the Consultants and the Personnel and any Sub-consultants and or
Associates employed by the Consultants for the Services from any
requirement to register or obtain any permit to practice their profession or to
establish themselves either individually or as a corporate entity according to
the Applicable Law;
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(f) grant to the Consultants, any Sub-consultants and or Associates and the
Personnel of either of them the privilege, pursuant to the Applicable Law, of
bringing into Government's country reasonable amounts of foreign currency
for the purposes of the Services or for the personal use of the Personnel and
their dependents and of withdrawing any such amounts as may be earned
therein by the Personnel in the execution of the Services: and
(g) Provide to the Consultants, Sub-consultants and or Associates and Personnel

any such other assistance as may be specified in the SC.
5.2 Access to Land
The Client warrants that the Consultants shall have, free of charge, unimpeded access
to all land in the Government's country in respect of which access is required for the
performance of the Services. The Client will be responsible for any damage to such
land or any property thereon resulting from such access and will indemnify the
Consultants and each of the Personnel in respect of liability for any such damage,
unless such damage is caused by the default or negligence of the Consultants or any
Sub-consultant or the Personnel of either of them.
5.3 Change in the Applicable Law
If, after the date of this Contract, there is any change in the Applicable Law with
respect to taxes and duties which increases or decreases the cost or reimbursable
expenses incurred by the Consultants in performing the Services, then the
remuneration and reimbursable expenses otherwise payable to the Consultants under
this Contract shall be increased or decreased accordingly by agreement between the
Parties hereto, and corresponding adjustments shall be made to the ceiling amounts
specified in Clause GC 6.1(b).
The Client shall make available to the Consultants and the Personnel, for the purposes
of the services and free of any charge, the services, facilities and property described in
Appendix F at the times and in the manner specified in said Appendix F, provided that
if such services, facilities and property shall not be made available to the Consultants
as and when so specified, the Parties shall agree on (i) any time extension that it may
be appropriate to grant to the Consultants for the performance of the Services, (ii) the
manner in which the Consultants shall procure any such services, facilities and
property from other sources, and (iii) the additional payments, if any, to be made to
the Consultants as a result thereof pursuant to Clause GC 6.l(c) hereinafter.
5.5 Payment
In consideration of the Services performed by the Consultants under this Contract, the
Client shall make to the Consultants such payments and in such manner as is provided
by Clause GC 6 of this Contract.
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5.6 Counterpart Personnel
(a) If so provided in Appendix F hereto, the Client shall make available to the
Consultants, as and when provided in such Appendix F, and free of charge,
such counterpart personnel to be selected by the Client, with the Consultants'
advice, as shall be specified in such Appendix F. Counterpart personnel shall
work under the exclusive direction of the Consultants. If any member of the
counterpart personnel fails to perform adequately any work assigned to
him by the Consultants which is consistent with the position occupied by such -
member, the Consultants may request the replacement of such member, and the
Client shall not unreasonably refuse to act upon such request.
(b) If counterpart personnel are not provided by the Client to the Consultants as and
when specified in Appendix F, the Client and the Consultants shall agree on (i)
how the affected part of the Services shall be carried out, and (ii) the additional
payments, if any, to be made by the Client to the Consultants as a result thereof
pursuant to Clause GC 6.1(c) hereof.
6. Payments to the Consultants
6.1 Cost Estimates; Ceiling Amount
(a) An estimate of the cost of the Services payable in foreign currency is set forth
in Appendix G. An estimate of the cost of the Services payable in local
currency is set forth in Appendix H.
(b) Except as may be otherwise agreed under Clause GC 2.6 and subject to Clause
GC 6.1(c), payments under this Contract shall not exceed the ceilings in
foreign currency and in local currency specified in the SC. The Consultants
shall notify the Client as soon as cumulative charges incurred for the
Services have reached 80% of either of these ceilings.
(c) Notwithstanding Clause GC 6.l(b) hereof, if pursuant to clauses GC 5.3,5.4 or

5.6 hereof, the Parties shall agree that additional payments in local and/or
foreign currency, as the case may be, shall be made to the Consultants in order
to cover any necessary additional expenditures not envisaged in the cost
estimates referred to in Clause GC 6.1(a) above, the ceiling or ceilings, as the
case may be, set forth in Clause GC 6.1 (b) above shall be increased by the
amount or amounts, as the case may be, of any such additional payments.
6.2 Remuneration and Reimbursable Expenditures

(a) Subject to the ceilings specified in Clause GC 6.1 (b) hereof, the Client shall
pay to the Consultants (i) remuneration as set forth in Clause GC 6.2(b), and
(ii) reimbursable expenditures as set forth in Clause GC 6.2(c). If specified in
the SC, said remuneration shall be subject to price adjustment as specified in
the SC.
(b) Remuneration for the Personnel shall be determined on the basis of time
actually spent by such Personnel in the performance of the Services after the
date determined in accordance with Clause GC 2.3 and Clause SC 2.3 (or such
other date as the Parties shall agree in writing) (including time for necessary
travel via the most direct route) at the rates referred to, and subject to such
additional provisions as are set forth, in the SC.
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(c) Reimbursable expenditures actually and reasonably incurred by the

Consultants in the performance of the Services, as specified in Clause SC
6.3(b).
6.3 Currency of Payment
(a) Foreign currency payments shall be made in the currency or currencies

specified as foreign currency or currencies in the SC, and local currency
payments shall be made in the currency of the Government.
(b) The SC shall specify which items of remuneration and reimbursable

expenditures shall be paid, respectively, in foreign and in local currency,
6.4 Mode of Billing and Payment
Billing and payments in respect of the Services shall be made as follows:
(a) The Client shall cause to be paid to the Consultants an interest bearing
advance payment as specified in the SC, and as otherwise set forth below. The
advance payment will be due after provision by the Consultants to the Client
of a bank guarantee by a bank acceptable to the Client in an amount (or
amounts) and in a currency ( or currencies) specified in the SC, such bank
guarantee (I) to remain effective until the advance payment has been fully set
off as provided in the SC, and (ii) to be in the form set forth in Appendix I
hereto or in such other form as the Client shall have approved in writing.
(b) As soon as practicable and not later than fifteen (15 days) after the end of each
calendar month during the period of the Services, the Consultants shall submit
to the Client, in duplicate, itemized statements, accompanied by copies of
receipted invoices, vouchers and other appropriate supporting materials, of the
amounts payable pursuant to Clauses GC 6.3 and 6.4 for such month. Separate
monthly statements shall be submitted in respect of amounts payable in
foreign currency and in local currency. Each such separate monthly statement
shall distinguish that portion of the total eligible costs which pertains to
remuneration from that portion which pertains to reimbursable expenditures.
(c) The Client shall cause the payment of the Consultants periodically as given in
schedule of payment above within sixty (60) days after the receipt by the
Client of bills with supporting documents. Only such portion of a monthly
statement that is not satisfactorily supported may be withheld from payment.
Should any discrepancy be found to exist between actual payment and costs
authorized to be incurred by the Consultants, the Client may add or subtract
the difference from any subsequent payments. Interest at the rate specified in
the SC shall become payable as from the above due date on any amount due
by, but not paid on. such due date.
(d) The final payment under this Clause shall be made only after the final report
and a final statement, identified as such, shall have been submitted by the
Consultants and approved as satisfactory by the Client. The Services shall be
deemed completed and finally accepted by the Client and the final report and
final statement shall be deemed approved by the Client as satisfactory ninety
(90) calendar days after receipt of the final report and final statement by the
Client unless the Client, within such ninety (90)-day period, gives written
74
notice to the Consultants specifying in detail deficiencies in the Services, the
final report or final statement. The Consultants shall thereupon promptly make
any necessary corrections, and upon completion of such corrections, the
foregoing process shall be repeated. Any amount which the Client has paid or
caused to be paid in accordance with this Clause in excess of the amounts
actually payable in accordance with the provisions of this Contract shall be
reimbursed by the Consultants to the Client within thirty, (30) days after
receipt by the Consultants of notice thereof. Any such claim by the Client for
reimbursement must be made within twelve (12) calendar months after receipt
by the Client of a final report and a final statement approved by the Client in
accordance with the above.
(e) All payments under this Contract shall be made to the account of the
Consultants specified in the SC.
7. Fairness and Good Faith
7.1 Good Faith
The Parties undertake to act in good faith with respect to each other's rights under this
Contract and to adopt all reasonable measures to ensure the realization of the
objectives of this Contract.
7.2 Operation of the Contract
The Parties recognize that it is impractical in this Contract to provide for every
contingency which may arise during the life of the Contract, and the Parties hereby
agree that it is their intention that this Contract shall operate fairly as between them,
and without detriment to the interest of either of them, and that, if during the term of
this Contract either Party believes that this Contract is operating unfairly, the Parties
will use their best efforts to agree on such action as may be necessary to remove the
cause or causes of such unfairness, but no failure to agree on any action pursuant to
this Clause shall give rise to a dispute subject to arbitration in accordance with Clause
GC 8 hereof.
8. Settlement of Disputes
8.1 Amicable Settlement
The Parties shall use their best efforts to settle amicably all disputes arising out of or
in connection with this Contract or the interpretation thereof.
8.2 Dispute Settlement
Any dispute between the Parties as to matters arising pursuant to this Contract which
cannot be settled amicably within thirty (30) days after receipt by one Party of the
other Party's request for such amicable settlement may be submitted by either Party
for settlement in accordance with the provisions specified in the SC.
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III. SPECIAL CONDITIONS OF CONTRACT

GC Clause
A. Amendments of, and Supplements to, Clauses in the General

Conditions of Contract
1.1(a) The words’’in the Government’s country” are amended to read ‘in INDIA”
1.4 The language is: English

1.6.1 The addresses are:
Client: National Highways Authority of India
G 5 & 6, Sector–10,Dwarka,
New Delhi – 110 075.
Attention:
Cable address: @nhai.org

Telex:
Fax:
Consultants:
Attention:
Cable address :
Telex :
Facsimile :
[Note’ : Fill in the Blanks]
1.6.2 Notice will be deemed to be effective as follows:
(a) in the case of personal delivery or registered mail, on delivery;
(b) in the case of telexes, 24 hours following confirmed transmission;
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(c) in the case of telegrams, 24 hours following confirmed transmission;

and
(d) in the case of facsimiles, 24 hours following confirmed transmission.
1.8 The Member in Charge is: Member (P) Sh. S. I. Patel
(Note: If the Consultants consist of a joint venture of more than one entity, the name of the
entity whose address is specified in SC 1.6.1 should be inserted here. If the Consultants
consist of one entity, this Clause 1.8 should be deleted from the SC)
1.9 The Authorised Representative are:

For the Client:
For the Consultants:
1.10 The Consultants, Sub-consultants and the Personnel shall pay the taxes, duties,
fees, levies and other impositions levied under the existing, amended or enacted
laws during life of this contract and the client shall perform such duties in regard
to the deduction of such tax as may be lawfully imposed.
2.1 The effectiveness conditions are the following:
i) Approval of the Contract by the client
2.2 The time period shall be four months or such other time period as the parties may
agree in writing.
2.3 The time period shall be one month or such other time period as the Parties may
agree in writing.
2.4 The time period shall be 36 months (3 months for Development Period, 30 month
for construction period and 3 months for O&M period)
3.4 Limitation of the Consultants' Liability towards the Client
(a) Except in case of gross negligence or willful misconduct on the part of the
Consultants or on the part of any person or firm acting on behalf of the
Consultants in carrying out the Services, the Consultants, with respect to damage
caused by the Consultants to the Client's property, shall not be liable to the Client:
77
i) for any indirect or consequential loss or damage; and
ii) Consultant will maintain at its expenses; Professional Liability Insurance

including coverage for errors and omissions caused by Consultant’s
negligence in the performance of its duties under this agreement, (A) For the
amount not exceeding total payments for Professional Fees and Reimbursable
Expenditures made or expected to be made to the Consultants hereunder OR
(B) the proceeds, the Consultants may be entitled to receive from any
insurance maintained by the Consultants to cover such a liability, whichever
of (A) or (B) is higher.
iii) The policy should be issued only from an Insurance Company operating in
India.
iv) The policy must clearly indicate the limit of indemnity in terms of “Any
One Accident” (AOA) and “Aggregate limit on the policy period” (AOP) and in
no case should be for an amount less than stated in the contract.
v) If the Consultant enters into an agreement with NHAI in a joint venture or

‘in association’, the policy must be procured and provided to NHAI by the joint
venture/in association entity and not by the individual partners of the joint
venture/association.
vi) The contract may include a provision thereby the Consultant does not
cancel the policy midterm without the consent of NHAI. The insurance company
may provide an undertaking in this regard.
(b) This limitation of liability shall not affect the Consultants' liability, if any, for
damage to Third Parties caused by the Consultants or any person or firm acting on
behalf of the Consultants in carrying out the Services.
(c) Professional Liability Insurance may be accepted for initially one year which shall
be extended annually for five years. PLI shall be uniformly taken for a period of
five years.
3.5 The risks and the coverage shall be as follows
(a) Third Party motor vehicle liability insurance as required under Motor Vehicles
Act, 1988 in respect of motor vehicles operated in India by the Consultants or
their Personnel or any Sub-consultants or their Personnel for the period of
consultancy.
(b) Third Party liability insurance with a minimum coverage, of Rs. 1.0 million
for the period of consultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the consultancy,
with a minimum coverage equal to estimated remuneration and reimbursable.
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(d) Employer's liability and workers' compensation insurance in respect of the

Personnel of the Consultants and of any Sub-consultant, in accordance with
the relevant provisions of the Applicable Law, as well as, with respect to such
Personnel, any such life, health, accident, travel or other insurance as may be
appropriate; and
(e) Insurance against loss of or damage to (i) equipment purchased in whole or in

part with funds provided under this Contract, (ii) the Consultants' property
used in the performance of the Services, and (iii) any documents prepared by
the Consultants in the performance of the Services.
3.7(c) The other actions are
"(i) taking any action under a civil works contract designating the Consultants as
"Engineer", for which action, pursuant to such civil works contract, the written
approval of the Client as "Employer" is required".
3.9 The Consultants shall not use these documents for purposes unrelated to this
Contract without the prior written approval of the Client.
4.6 "The person designated as Team Leader cum Sr. Highway Engineer in Appendix C
shall serve in that capacity, as specified in Clause GC 4.6."
6.1(b) The amount payable in foreign currency or currencies is:
The ceiling in local currency is:
6.2(a) "Payments for remuneration made in accordance with Clause GC 6:2(a) in

foreign and/or local currency shall be adjusted as follows :
Remuneration of employed personnel designated in foreign currency or Indian

currency pursuant to the rates set forth in the Appendix G & H shall be adjusted
only once after 18 months from the date of commencement by increasing it by a
factor of 8%.
Notwithstanding any other provisions in the agreement in this regard, this
provision will prevail and over ride any other provision to the contrary in this
agreement.
6.2(b)(i) (1) It is understood (i) that the remuneration rates shall cover (A) such salaries
and allowances as the Consultants shall have agreed to pay to the Personnel
as well as factors for social charges and overhead, and (B) the cost of
backstopping by home office staff not included in the Personnel listed in
Appendix C, and (C) the Consultants' fee; (ii) that bonuses or other means of
profit-sharing shall not be allowed as an element of overhead, and (iii) that
any rates specified for persons not yet appointed shall be provisional and
shall be subject to revision, with the written approval of the Client, once the
applicable salaries and allowances are known.
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(2) Remuneration for periods of less than one month shall be calculated on an
hourly basis for actual time spent in the Consultants' home office and
directly attributable to the Services (one hour being equivalent to 1/240th of
a month) and on a calendar-day basis for time spent away from home office
(one day being equivalent to 1/30th of a month).
6.2(b)(ii) The rates for foreign [and local] Personnel are set forth in Appendix G [and
the rates for local Personnel, in Appendix Hl
6.3 (a) The foreign currency shall be in US dollar only.

6.3(b)(i) Remuneration for foreign Personnel shall be paid in foreign currency and
remuneration for local Personnel shall be paid in local currency.
6.3(b)(ii) The reimbursable expenditures in foreign currency shall be the following:
1) a per diem allowance for each of the Personnel for every day in which
such Personnel shall be absent from his home office and shall be outside
India for the purpose of the Services at the daily rate specified in
Appendix G.
2) the following transportation costs
(i) the cost of international transportation of the foreign personnel and,

as specified below, eligible dependents of the foreign Personnel, by
the most appropriate means of transport and the most direct
practicable route to and from the Consultants' home office; in the
case of air travel, this shall be by less than first class;
(ii) for any foreign Personnel spending twenty-four (24) consecutive

months or more in. the Government's country, one extra round trip
will be reimbursed for every twenty-four (24) months of assignment
in India. Such Personnel will be entitled to such extra round trip only
if upon their return to India, such Personnel are scheduled to serve
for the purposes of the Project for a further period of not less than six
(6) consecutive months;
(iii) the cost of transportation to and from India of eligible dependents

who shall be the spouse and not more than two (2) unmarried
dependent children under eighteen (18) years of age of those of the
foreign Personnel assigned to resident duty in India for the purpose
of the Services for periods of six (6) consecutive months or longer,
provided that the stay of such dependents in India shall have been for
not less than three (3) consecutive months duration. If the assignment
period for resident staff of the foreign Personnel will be thirty (30)
months or more, one extra economy class air trip for their eligible
dependents for every twenty-four (24) month assignment will be
reimbursed;
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(iv) for the air travel of each of the foreign Personnel, and each eligible
dependent, the cost of excess baggage up to twenty (20) kilograms per
person, or the equivalent in cost of unaccompanied baggage or air
freight; and
(v) miscellaneous travel expenses such as the cost of transportation to and

from airports, airport taxes, passport, visas, travel permits,
vaccinations, etc. at a fixed unit price per round trip as specified in
Appendix G .
3) the cost of communications (other than those arising in India) reasonably

required by the Consultants for the purposes of the Services.
4) the cost of printing, reproducing and shipping of the documents, reports,

drawings, etc. Specified in Appendices A and B hereof;
5) the cost of acquisition, shipment and handling of the following equipment,

instruments, materials and supplies required for the Services as per
Appendix-H;
6) the cost of shipment of personal effects up to as per Appendix-G;
7) the cost of programming and use of, and communication between, the
computers for the purposes of the Services at the rate set forth in Appendix G;
8) the cost of training of the Client's personnel outside India, as specified in

Appendix G;
9) the cost of laboratory tests on materials, model tests and other technical
services authorized or requested by the Client, as specified in Appendix G;
10) the foreign currency cost of any subcontract required for the Services and
approved in writing by the Client;
11) the cost of items not covered in the foregoing but which may be required
by the Consultants for completion of the Services, subject to the prior
authorization in writing by the Client; and
12) any such additional payments in foreign currency for properly procured
items as the Parties may have agreed upon pursuant to the provisions of
clause GC6.1(c), [Note: Items that are not applicable should be deleted;
others may be added]
6.3(b)(iii) The reimbursable expenditures in local currency shall be the following :
1) a per diem allowance at a rate in local currency equivalent to

[Note: Name agreed foreign currency specified in Clause SC 6.3 (a) per day,
for each of the short-term foreign Personnel (i.e. with less than twelve (12)
months consecutive stay in India) for the first sixty (60) days during which
such Personnel shall be in India;
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2) a per diem allowance at a rate in local currency equivalent to [Note:

Name agreed foreign currency specified in Clause SC 6.3(a) per day, for each
of the short-term foreign Personnel for each day in excess of sixty (60) days
during which such Personnel shall be in India;
3) a living allowance for each of the long-term foreign Personnel (twelve (12)
months or longer consecutive stay in India) at the rates specified in Appendix
H;
4) the cost of the following locally procured items: local transportation, office
accommodations, camp facilities, camp services, subcontracted services, soil
testing, equipment rentals, supplies, utilities and communication charges
arising in India, all if and to the extent required for the purpose of the
Services, at rates specified in Appendix H;
5) the cost of equipment, materials and supplies to be procured locally in India as

specified in Appendix H;
6) the local currency cost of any subcontract required for the Services and
7) any such additional payments in local currency for properly procured items as the
Parties may have agreed upon pursuant to the provisions of Clause GC
6.1(c); and
8) the cost of such further items as may be required by the Consultants for the
purpose of the Services, as agreed in writing by the Client.
6.4(a) The following provisions shall apply to the interest bearing advance payment and
the advance payment guarantee :
1) An advance payment. of 10% of the contract price in proportion to the

quoted Indian currency (INR) & foreign currency (US dollar) in the bid
shall be made within 60 days after receipt and verification of advance
payment bank guarantee. The advance payment will be set off by the
Client in equal installments against the statements for the first 12 months
of the Service until the advance payment has been fully set off.
2) The bank guarantee shall be in the amount and in the currency of the
foreign and local currency portion of the advance payment
3) Interest rate shall be 10% per annum (on outstanding amount) for local
currency, including converted foreign component into local currency.
6.4 (c) The interest rate is 6% per annum for local currency and London Inter
Bank on Landing Rate (LIBOR) plus 1% per annum on foreign currency.
6.4(e) The accounts are:
- For foreign currency:

- For local currency :
[Note: Insert account number, type of account and name and address of the Bank]
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8.2 Disputes shall be settled by arbitration in accordance with the following

provisions:
8.2.1 Selection of Arbitrators
Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or

an arbitration panel composed of three arbitrators, in accordance with the
following provisions:
(a) Where the Parties agree that the dispute concerns a technical matter, they
may agree to appoint a sole arbitrator or, failing agreement on the identity of
such sole arbitrator or within thirty (30) days after receipt by the other Party
of the proposal of a name for such an appointment by the Party who initiated
the proceedings, either Party may apply to the President, Indian Roads
Congress, New Delhi, for a list of not fewer than five nominees and, on
receipt of such list, the Parties shall alternately strike names there from, and
the last remaining nominee on the list shall be the sole arbitrator for the
matter in dispute. If the last remaining nominee has not been determined in
this manner within sixty (60) days of the date of the list, the President,
Indian Roads Congress, New Delhi, shall appoint, upon the request of either
Party and from such list or otherwise, a sole arbitrator for the matter in
dispute.
(b) Where the Parties do not agree that the dispute concerns a technical matter,
the Client and the Consultants shall each appoint one arbitrator, and these
two arbitrators shall jointly appoint a third arbitrator, who shall chair the
arbitration panel. If the arbitrators named by the Parties do not succeed in
appointing a third arbitrator within thirty (30) days after the latter of the two
arbitrators named by the Parties has been appointed, the third arbitrator shall,
at the request of either Party, be appointed by Secretary, the Indian Council
of Arbitration, New Delhi.
(c) If, in a dispute subject to Clause SC 8.2.1 (b ), one Party fails to appoint its
arbitrator within thirty (30) days after the other Party has appointed its
arbitrator, the Party which has named an arbitrator may apply to the
Secretary, Indian Council of Arbitration, New Delhi, to appoint a sole
arbitrator for the matter in dispute, and the arbitrator appointed pursuant to
such application shall be the sole arbitrator for that dispute.
8.2.2 Rules of Procedure

Arbitration proceedings shall be conducted in accordance with procedures of
the Arbitration & Conciliation Act 1996, of India unless the Consultant is a
foreign national/firm, where arbitration proceedings shall be conducted in
accordance with the rules of procedure for arbitration of the United Nations
Commission on International Trade Law (UNCITRAL) as in force on the date of
this Contract.
8.2.3 Substitute Arbitrators
If for any reason an arbitrator is unable to perform his function, a substitute shall
be appointed in the same manner as the original arbitrator.
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8.2.4 Qualifications of Arbitrators

The sole arbitrator or the third arbitrator appointed pursuant to paragraphs
(a) through (c) of Clause 8.2.1 hereof shall be an internationally/nationally
recognized legal or technical expert with extensive experience in relation to
the matter in dispute.
8.2.5 Payment to Arbitrator
(a) NHAI has decided that the maximum amount payable per arbitrator in
arbitration case shall be as under:
Sl Particulars Maximum amount payable per Arbitrator/ per case

No.
1 Arbitrator fee Rs. 8,000/- per day subject to a maximum 2 lacs
Or
Rs 1.5 lacs (lump sum) subject to publishing the
award within 12 months.
2 Reading Charges Rs 6,000/-
3 Secretarial Assistance Rs 5,000/-
4 Incidental charges Rs 6,000/-
(telephone, fax, postage
etc.)
5 Charges for Publishing Maximum of Rs. 10,000/-
/declaration of the Award
6 Other expenses (actuals Maximum ceiling
against bills subject to the
prescribed ceiling)
Traveling Expenses Economy class (by air), First class AC (by train)
and AC car (by road)
Lodging and Boarding 1. Rs 10,000/- per day (in metro cities)

2. Rs 5,000/- per day (in other cities)
3. Rs 2,000/- per day, if any Arbitrator
makes their own arrangements.
7 Local Travel Rs. 1000/- per day
8. Extra charges for days other Rs. 2,500/- per day
than hearing/meeting days
(maximum for 2 days)
(b) In exceptional cases such as involving major legal implications/wider

ramifications/higher financial stakes etc., a special fee structure could be fixed in
consultation with the contractor/ supervision consultants and with the specific
approval of the Chairman, NHAI before appointment of the Arbitrator.
8.2.6 Miscellaneous
In any arbitration proceeding hereunder:
(b) proceedings shall, unless otherwise agreed by the Parties, be held in Delhi.
(c) The English language shall be the official language for all purposes; and
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(d) The decision of the sole arbitrator or of a majority of the arbitrators (or of the
third arbitrator if there is no such majority) shall be final and binding and shall
be enforceable in any court of competent jurisdiction, and the Parties hereby
waive any objections to or claims of immunity in respect of such enforcement.
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IV. APPENDICES
Appendix A: Description of the Services
[Give detailed descriptions of the Services to be provided; dates for completion of various tasks,
place of performance for different tasks; specific tasks to be approved by Client, etc.]
Details as per TOR
86
Appendix B: Reporting Requirements
[List format, frequency, contents of reports and number of copies; persons to receive them;
dates of submission, etc. If no reports are to be submitted, state here "Not applicable".}
Please refer TOR
87
Appendix C: Key Personnel and Sub-consultants
[List under: C-l Titles [and names, if already available}, detailed job descriptions
and minimum qualifications. experience of Personnel to be assigned
to work in India, and staff- months for each.
C-2 Same information as C-l for Key local Personnel.
C-3 Same as C-l for Key foreign Personnel to be assigned to work

outside India.
C-4 List of approved Sub-consultants [if already available]; same

information with respect to their Personnel as in C-l through C-4)
88
Appendix D: Medical Certificate
[Show here an acceptable form of medical certificate for foreign Personnel to be stationed
in India. If there is no need for a medical certificate, state here: "Not applicable. "]
89
Appendix E: Hours of Work for Key Personnel
The Consultants Key personnel and all other Professional / Sub Professional / Support
Staff / Sub-Consultancy personnel shall work 6 days (Mondays through Saturday) every
week and observe the Gazetted Holidays of Government of India as Holidays. The
Consultant shall work as per the work program of the concessionaire. In this context
incase the work plan of the Consultant needs suitable modifications, the same shall be
carried out and submitted to the client for consideration. The Consultants hours of work
normally shall match with that of Contractor’s activities on the site. No extra remuneration
shall be claimed or paid for extra hours of work required in the interest of Project
completion.
In respect of foreign personnel, one day per trip as travel time from and to the country of
the Government shall be allowed.
90
Appendix F:
Duties of the Client
1. Access to the quality control laboratory for performing various

types of tests, which will be provided by the concessionaire
including the testing personnel.
2. To provide Concessionaire’s RFP, Bid submission, Concession

Agreement, Data and information for field surveys and
investigations
3. To ensure availability of the Detailed Work plan and Programme

for Design and Construction of Project Highways from
Concessionaire.
4. To ensure availability of the Quality Assurance Plan and Quality

Control Procedures from the Concessionaire.
5. To provide relevant reports and necessary data as per the

reporting obligation of concessionaire under the concession
Agreement.
6. Necessary letters, which will be required for Visa’s of foreign

personnel and procuring other services by the consultant for
performing project services.
91
Appendix G: Cost Estimates in Foreign Currency
List here under cost estimates in foreign currency:
1. Monthly rates for foreign Personnel (Key Personnel and other Personnel)
2. Reimbursable/Rental/Fixed expenditures:
a. Per diem allowances.
b. Air transport for foreign Personnel.
c. Air transport for dependents.
d. Transport of personal effects.
e. International communications.
f. Printing of documents specified in Appendices A and B hereof
g. Acquisition of specified equipment and materials to be imported by the

Consultants and to be paid for by the Client (including transportation to
India).
h. Other foreign currency expenditures, like use of computers, foreign training

of Client's staff, various tests, etc.
92
Appendix H: Cost Estimates in Local Currency
List hereunder cost estimate in local currency:
1. Monthly rates for local Personnel (Key Personnel and other Personnel)
2. Reimbursable/Rental/Fixed expenditures as follows:
a. Per diem rates for subsistence allowance for foreign short-term Personnel
plus estimated totals.
b. Living allowances for long-term foreign Personnel, plus estimated totals.
c. Cost of local transportation.
d. Cost of other local services, rentals, utilities, etc.
93
Appendix I: FORM OF PERFORMANCE SECURITY

(PERFORMAMANCE BANK GUARANTEE)
(Clause-20 of TOR)
To
The Chairman,
National Highways Authority of India, G-
5 & 6, Sector-10,
Dwarka,
New Delhi –110 075
India
WHEREAS
[Name and address of Consultants]1 (hereinafter called “the consultants”)
has undertaken, in pursuance of Contract
No. dated to provides
the services on terms and conditions set forth in this Contract
[Name of contract and brief
description of works) (hereinafter called the “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the
Consultants shall furnish you with a Bank Guarantee by a recognized bank
for the sum specified therein as security for compliance with his obligations
in accordance with the Contract;
AND WHEREAS we have agreed to give the Consultants such a Bank

Guarantee;
94
NOW THEREOF we hereby affirm that we are the Guarantor and

responsible to you, on behalf of the Consultants up to a total of
2
[amount of Guarantee]
[in words], such sum
being payable in the types and proportions of currencies in which the
Contract Price is payable, and we undertake to pay you, upon your first written
demand and without cavil or argument, any sum or sums within the limits of
[amount of Guarantee] as aforesaid without
your needing to prove or to show grounds or reasons for your demand for the
sum specified therein.
We hereby waive the necessity of your demanding the said debt from the
Consultants before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms

of the Contract or of the services to be performed there under or of any of the
Contract documents which may be made between you and the Consultants shall
in any way release us from any liability under this guarantee, and we
hereby waive notice of any such change, addition or modification.
The liability of the Bank under this Guarantee shall not be affected by any change
in the constitution of the consultants or of the Bank.
Notwithstanding anything contained herein before, our liability under this

guarantee is restricted to Rs.
(Rs. ) and the guarantee shall remain valid
till . Unless a claim or a demand in writing is made upon us on or before
all our liability under this guarantee shall cease.
This guarantee shall be valid until 365 days after the date of issue of the
Defects Liability Certificate.
Signature and Seal of the Guarantor In presence of
95
Name and Designation 1.
(Name, Signature &

Occupation)
Name of the Bank
Address 2.
(Name & Occupation)
Date
1
Give names of all partners if the Consultants is a Joint Venture.
96
Appendix J: Form of Bank Guarantee for Advance Payments

(Reference Clause 6.4(a) of Contract)
(To be stamped in accordance with Stamp Act, if any, of the country of issuing bank)
Ref: Bank Guarantee:
Date:
Dear Sir,
In consideration of M/s. (hereinafter referred as the "Client", which

expression shall, unless repugnant to the context or meaning thereof include it successors,
administrators and assigns) having awarded to M/s.
(hereinafter referred to as the "Consultant"
which expression shall unless repugnant to the context or meaning thereof, include its
successors, administrators, executors and assigns), a contract by issue of client's Contract
Agreement No. dated and the same having been
unequivocally accepted by the Consultant, resulting in a Contract valued at
for Contract (hereinafter called the "Contract")
(scope of work)
and the Client having agreed to make an advance payment to the Consultant for
performance of the above Contract amounting to (in words and figures) as an advance
against Bank Guarantee to be furnished by the Consultant.
We (Name of the Bank) having its Head Office at

(hereinafter referred to as the Bank), which expression shall,
unless repugnant to the context or meaning thereof, include its successors, administrators
executors and assigns) do hereby guarantee and undertake to pay the client immediately
on demand any or, all monies payable by the Consultant to the extent of
- as aforesaid at any time upto
@ without any
demur, reservation, contest, recourse or protest and/or without any reference to the
consultant. Any such demand made by the client on the Bank shall be conclusive and
binding notwithstanding any difference between the Client and the Consultant or any
dispute pending before any Court, Tribunal, Arbitrator or any other authority. we agree
that the Guarantee herein contained shall be irrevocable and shall continue to be
enforceable till the Client discharges this guarantee.
The Client shall have the fullest liberty without affecting in any way the liability of the
Bank under this Guarantee, from time to time to vary the advance or to extend the time for
performance of the contract by the Consultant. The Client shall have the fullest liberty
without affecting this guarantee, to postpone from time to time the exercise of any powers
vested in them or of any right which they might have against the Client and to exercise the
same at any time in any manner, and either to enforce or to forebear to enforce any
covenants, contained or implied, in the Contract between the Client and the Consultant
any other course or remedy or security available to the Client. The bank shall not be
relieved of its obligations under these presents by any exercise by the Client of its liberty
with reference to the matters aforesaid or any of them or by reason of any other act or
97
forbearance or other acts of omission or commission on the part of the Client or any other
indulgence shown by the Client or by any other matter or thing whatsoever which under
law would but for this provision have the effect of relieving the Bank.
The Bank also agrees that the Client at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance without proceeding
against the Consultant and notwithstanding any security or other guarantee that the Client
may have in relation to the Consultant's liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is
limited to and it shall remain in force upto and including
and
shall be extended from time to time for such period (not exceeding one year), as may be
desired by M/s. on whose behalf
this guarantee has been given.
Dated this day of
200 at
WITNESS
(signature)
(Signature)
(Name)
(Name)
(Official Address) Designation (with Bank stamp)
Attorney as per Power of
Attorney No.
Dated
Strike out, whichever is not applicable.
98
Note 1: The stamp papers of appropriate value shall be purchased in the name of bank
who issues the "Bank Guarantee”.
Note 2: The bank guarantee shall be from a Nationalized Indian Bank or reputed foreign
commercial Bank acceptable to client for Foreign Consultant with counter guarantee
from Nationalized Bank. Bank guarantee furnished by Foreign consultant shall be
confirmed by any Nationalized Bank in India.
99
Appendix K
Letter of invitation
100
Appendix L
Letter of Award
101
Appendix M
Minutes of pre-bid meeting
102
No. 11041/218/2007-Admn Date : 21.08.2010
ANNEXURE-A

Name of Firm :........................................................................................
Name of Staff :........................................................................................
Profession :..............................................................................................
Date of Birth :
Detailed Task Assigned : ..............................................................................................
Education :
[Summarise college/university and other specialised education of staff member, giving
their names, dates attended, and degrees obtained. Use about one quarter of a page.]
[Give an outline of staff member’s experience and training most pertinent to
tasks on assignment. Describe degree of responsibility held by staff member on
relevant previous assignments and give dates and locations. Use about half a page.]
Employment Record :
[Starting with present position, list in reverse order every employment held. List all
positions held by staff member since graduation, giving dates, name of employing
organisations, titles
of positions held, and locations of assignments. For experience in last ten years,
also give types of activities performed and client references, where appropriate.
Use about three-quarters of a page.]
Languages :
[For English language indicate proficiency : excellent, good, fair, or poor; in
speaking, reading, and writing]
Summary of Qualification & Experience vis-à-vis the requirements as per TOR

Requirements Possessed by Break-up of experience
as per TOR the Staff Brief Description of Project Man-months
(Enclosure-B) Member provided
I, the undersigned, (Name and Address) undertake that this CV correctly describes
myself, my qualifications and my experience and NHAI would be at liberty to debar me
if any information given in the CV, in particular the Summary of Qualification &
Experience vis-à-vis the requirements as per TOR is found incorrect. I further
undertake that I have neither been debarred by NHAI nor left any assignment
with the consultants engaged by NHAI / contracting firm (firm to be supervised
now) for any continuing work of NHAI without completing my assignment. I will
be available for the entire duration of the current project (named…..). If I leave this
assignment in the middle of the work, NHAI would be at liberty to debar me
from taking any assignment in any of the NHAI works for an appropriate period
of time to be decided by NHAI. I have no objection if my services are extended by
NHAI for this work in future.
For Key Personnel having intermittent inputs, add the following:

I further certify that I am associated with the following assignments as on date (as on 7
days prior to due date for submission of proposal) including those for which LOA has
been received by the firm and the inputs in these assignments shall not effect the work of
the current assignment.
Name of Client Date of Likely start Likely end Total input of

Assignment LOA (Month / (Month / the person
Year) Year) (man-months)
Note : CVs of Key Personnel having intermittent inputs will be considered only if the
assignments on hand as on 7 days before due date of proposal including those for which
LOA has been received from the Client do not exceed 3 (three).
………………………………………………………….. Date
(Day/Month/Year)
The undersigned on behalf of ----------( name of consulting firm) certify that Shri ------
(name
of the proposed personnel and address) to the best of our knowledge has
neither been debarred by NHAI nor left his assignment with any other consulting
firm engaged by NHAI / Contracting firm (firm to be supervised now) for the
ongoing projects. We understand that if the information about leaving the past
assignment is known to NHAI, NHAI would be at liberty to remove the personnel
from the present assignment and debar him for an appropriate period to be decided by
NHAI.
………………………………………………………….. Date :
………………
(Day/Month/Y
ear)

Note:-
*****
No. 11041/218/2007-Admn Date : 21.08.2010 Formatted: Font color: Black
ANNEXURE-B
NATIONAL HIGHWAYS AUTHORITY OF INDIA

(MINISTRY OF ROAD TRANSPORT & HIGHWAYS, GOVT.OF INDIA) Deleted: ¶
Plot No. G-5 & 6, Sector – 10, Dwarka

New Delhi – 110 075
Independent Engineer services for ****************** on

DBFOT Basis under NHDP-Phase-III
Deleted: December 2009

July 2010
Deleted: National Highways Authority

of India¶
Plot No. G-5 & 6, Sector – 10, Dwarka¶
New Delhi – 110 075¶
Rfp/IE/July10
CONTENTS
Sr. No. Particulars Page Nos. Deleted: Contents
1 SECTION 1 : Information to Consultants 1-4 Formatted: Right: 0.46", Tabs:

3.31", Left
2 SECTION 2: Letter of Invitation 5-15 Deleted: i
3 SECTION 3 : Format for Submission of 16-17 Deleted: s
Firms Credentials. Deleted: f
4 SECTION 4 : Format for Submission of 18-25 Deleted: c
Technical Proposal. Deleted: s
5 SECTION 5 : Format for submission of 26-37 Deleted: p
Financial proposal.
6 SECTION 6 : Terms of Reference. 38-52 Deleted: r
7 SECTION 7 : Draft Form of Contract. 53-102 Deleted: f

Deleted: c
Rfp/IE/July10
SECTION 1: INFORMATION TO CONSULTANTS Deleted: .
Sub.: Independent Engineer services for ************************ on DBFOT Basis

under NHDP-Phase-III
GENERAL:-
1. The National Highways Authority of India (NHAI) invites proposals for

engaging an Independent Engineer (IE) on the basis of International Competitive
Bidding for the following contract package in the State of
_____________ under NHDP Phase III programme.
TABLE 1: LIST OF DBFOT PROJECTS

S Consultancy NH State Project Stretch Project Length Assignment Deleted: Group
No Package No. (Km) / Total period
Project (months) Deleted: Shortlisted¶
Cost (Cr.) Consultants
Deleted: As per¶
1 enclosure-I
2. NHAI had earlier invited Expression of Interest (EoI) dated_________ with last
date of submission as ___________ from the interested consultants and based on
such submission; ____________ number of firms have been shortlisted for
appointment as Independent Engineer in consultation with Concessionaire. It has
been decided to invite___________firms as shortlisted (refer Data Sheet) to
participate in the competitive bidding process for engagement as IE. Selection of
IE shall be as per selection procedure given in Model Concession Agreement and
general procurement method followed in NHAI. The selected IE shall be intimated
to the Concessionaire.
3. The proposal shall be submitted in English Language and all correspondence Deleted: 2
would be in the same language.
4. The DBFOT projects basically constitute up-gradation involving construction of Deleted: 3

4-lane highway including Bridges; widening and rehabilitation of bridges
and culverts; construction of high embankment/elevated structures/ROBs
wayside amenities etc. along the existing highways including provision of
realignment and bypasses. The proposed construction works will involve use of
modern equipment and construction practices/techniques.
5. NHAI intends to appoint a Consultant to act as Independent Engineer for Deleted: 4

implementation of this DBFOT project. As per the Terms and Conditions of
the Concession Agreement (s), the Independent Engineer is broadly required
to: (i) independently review activities associated with design, design review,
during construction, required quality assurance and quality control tests and
operation and maintenance of the project on behalf of both NHAI and
Concessionaire so as to ensure compliance of the requirements of the
provisions of Concession Agreement (ii) report to NHAI on the Financial,
Technical and physical progress of implementation aspects of the project, (iii)
Rfp/IE/July10
1
assist the parties in arriving at an amicable settlement of disputes, if any. The
selection of Independent Engineer shall follow the laid down procedure given
in the Concession Agreement signed between NHAI and the Concessionaire for
this DBFOT project.
Rfp/IE/July10
2
6. The interested eligible consultancy firms may obtain the RFP from NHAI office from Deleted: 5
address given below w.e.f. -------------- on all working days within 1000 hrs and
1700 hrs. IST by payment of non-refundable Demand Draft amounting to Rs. 5,000/-
drawn in favour of “National Highways Authority of India” payable at any schedule
bank in New Delhi. The RFP document is also available on NHAI website. The
Consultant who download the RFP document from the website will be required to
pay the non- refundable fee of Rs. 5,000/- at the time of the submission of the Bid
proposal.
7. The proposal should be submitted by eligible consultancy firm (refer Data Sheet) in Deleted: 6
two parts in two separate envelopes/package and put together in one single outer Deleted: Enclosure I List of 10
Consultant shortlisted by the
envelope/package. The two parts of the proposal are Part 1: Technical Proposal and Concessionaire for this project
Part 2: Financial Proposal. For a given DBFOT Project, Stage -1 of the
Formatted: Font: Not Bold, Not
Evaluation shall consider the evaluation of the Technical Proposal (i.e. Part 1). Italic
The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP
shall be listed in the descending order of their technical score and 3 top firms shall Deleted: considered for further
evaluation. The financial proposal of only
only be considered for further evaluation. Under stage 2, the financial proposal of those firms, who score qualifying marks
such three firms as selected above shall be opened and evaluated.. The weightage of in the Technical proposal would be
opened and evaluated
Technical and Financial score shall be 80% & 20% respectively. The final selection
of the firm shall be based on the highest combined score of Technical and Financial
Proposal.
8. The total time period for the assignment as Independent Consultant will be for 36 Deleted: 7
months.
9. Refer the defined list of consultants for each package. The eligible Consultants may Deleted: 8
apply for any or all the packages by fielding a different team for each individual
project. Also the eligible consultants may apply for all of the packages in one group
by proposing one team for all packages and in such case, one Technical proposal Formatted: Indent: Left: 0.56",
First line: 0.01", Tabs: 0.56", Left +
needs to be submitted with a separate Financial Proposals for each intended package. Not at 1.06"
For award of work a separate team, one for each package needs to be fielded. *
* This clause is to be deleted if RFP is invited for a single package. Deleted: ¶
Formatted: Font: 10 pt, Italic
10. No change in the configuration of the eligible firms as listed in Data Sheet is
Deleted: ¶
permitted. However, sub-consultants and Associates shall be allowed incase the 9
Consultants invited for this Assignment considers to opt for the same. Formatted: Indent: Left: 0",
Hanging: 0.5"
11. NHAI will not be responsible for any delay, loss or non-receipt of RFP document sent Deleted: Enclosure I
by post/courier. Further, NHAI shall not be responsible for any delay in receiving the Deleted: Also, any Short Listed
Proposal and reserves the right to accept/reject any or all applications without Consulting firm shall be allowed to
form JV with any reputed foreign
assigning any reason thereof. Consultancy firm (which is outside the
list of Pre–Qualified Consultancy firms
given¶
12. The two parts of the Proposal (Technical proposal and Financial proposal) must be at Enclosure–I) provided such foreign
submitted in a hard bound form (hard bound implies binding between two covers firm pool expatriate manpower
resources for these DBFOT Projects. In
through stitching or otherwise whereby it may not be possible to replace any paper such case, the Short Listed firm shall
have to assume the role of the Lead
Member of the JV and only CV proposed
by the foreign firm, who act as Non Lead
Member, shall be evaluated.
Deleted: 10
Deleted: 11
Rfp/IE/July10
3
without disturbing the documents. with all pages numbered serially, along with an Deleted: Spiral bound form, loose
index of submission. Spiral bound form, loose form, etc. will be not accepted). All form, etc. will be not¶
accepted)
figures quoted in the Financial Proposal should be covered with a transparent
adhesive tape. In the event, any of the instructions mentioned herein have not been
adhered to, NHAI may reject the Proposal.
13. RFP submission must be received not later than 1100 hrs on -------------- in the Deleted: 12
manner specified in the RFP document at the address given below.
General Manager
New Delhi 110 075.
(Tel:- 011-25074100/4200 Ext )
(Fax:- 011-25074100 Extn. )
(E-mail )
Deleted: GM (T), NHAI
Rfp/IE/July10
4
Deleted: Enclosure- I¶
¶
¶
¶
Name of stretch- ¶
¶
¶
¶
List of Pre-qualified Consultancy firms
eligible for engagement as IE¶
(Subject to meeting the laid down
Contract Conditions)¶
¶
¶
S. No. ... [1]
Rfp/IE/July10
5
SECTION 2. LETTER OF INVITATION TO ELIGIBLE CONSULTANTS

1 INTRODUCTION
1.1 The short listed consulting firms to act as IE are shown in Data Sheet. Deleted: group-wise eligible
Accordingly, you are hereby invited to submit a proposal for providing consulting Deleted: Enclosure I
services required for the assignment named in the attached Letter of Invitation. Your
proposal could form the basis for future negotiations and ultimately a contract
between your firm and the NHAI.
1.2 A brief description of the assignment and its objectives are given in the Terms of
Reference (TOR).
1.3 The assignment shall be implemented in various stages such as Design, Construction
supervision, and Operation and Maintenance supervision. Continuation of services for
the next stage shall be subject to satisfactory performance of the previous stage, as
determined by the NHAI.
1.4 You are encouraged to inform yourself fully about the assignment and the Deleted: To obtain first hand
information on the assignment and on the
local conditions before submitting the proposal by paying a visit to the Client and the local conditions, you are encouraged to
project site, sending written queries to the client, before the date and time specified in pay a visit to the NHAI before submitting
a proposal and attend a pre proposal
the Data Sheet. conference as specified in the data sheet.
You must inform yourself of¶
1.5 Please note that (i) the costs of preparing the proposal and negotiating for the contract, local conditions and take them into
including a visit to site, are not reimbursable as a direct cost of assignment and account in preparing your proposal.
(ii) NHAI is not bound to accept any of the proposals received by it and reserves the Formatted: Justified
right to annul the selection process at any time prior to contract award, without
thereby incurring any liability to the Consultants.
1.6 We wish to remind you that in order to avoid conflict of interest situations, any firm
associated with the Concessionaire of the Project Highway as its Design and/or
Supervision Consultant and/or the Contractor(s) as Design Consultant and/or
Construction Supervision Consultant is not eligible to participate in the bidding.
1.7 Those Consultants who were engaged by Ministry/ NHAI for the above project as Deleted: s
Design Consultants for preparation of Detail Project Reports shall not be permitted to
submit proposal for providing the consultancy services as Independent Consultant for
the same project either individually or in JV with other firms.
1.8 Consultant have an obligation to disclose any situation of actual or potential conflict
that impacts their capacity to serve the best interest of their Client, or than may
reasonably be perceived as having this effect. Failure to disclose said situations may
lead to the disqualification of the Consultant or the termination of its Contract.
1.9 It is the NHAI’s policy that the consultants observe the highest standard of ethics
during the selection and execution of such contracts. In pursuance of this policy, the
NHAI:
(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting,
directly or indirectly, of anything of value to influence the action of a
public official in the selection process or in contract execution;
(ii) “fraudulent practice” means a misrepresentation or omission of facts in
order to influence a selection process or the execution of a contract;
Rfp/IE/July10
6
(iii) “collusive practices” means a scheme or arrangement between two or

more consultants with or without the knowledge of the Client,
designed to establish prices at artificial, non-competitive levels;
(iv) “coercive practices” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract.
(b) will reject a proposal for award if it determines that the Consultant recommended
for award has, directly or through an agent, engaged in corrupt, fraudulent,
collusive or coercive practices in competing for the contract in question;
(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to
be awarded a contract if it at any time determines that the firm has engaged in
corrupt or fraudulent practices in competing for, or in executing, a contract; and
(d) will have the right to require that a provision be included requiring consultants to
permit the NHAI to inspect their accounts and records relating to the
performance of the contract and to have them audited by authorized
representatives of NHAI.
1.10 Consultants, their Sub-Consultants, and their associates shall not be under a
declaration of ineligibility for corrupt and fraudulent practices. Furthermore, the
Consultants shall be aware of the provisions on fraud and corruption stated in the
specific clauses in the General Conditions of Contract.
1.11 Consultants shall furnish information on commissions and gratuities, if any, paid
or to be paid to agents relating to this proposal and during execution of the
assignment if the Consultant is awarded the Contract, in the Financial Proposal.
1.12 The Data Sheet indicates how long Consultants’ Proposals must remain valid after
the submission date. During this period, Consultants shall maintain the
availability of Professional staff nominated in the Proposal. The Client will make
its best effort to complete negotiations within this period. Should the need arise,
however, the Client may request Consultants to extend the validity period of their
proposals. Consultants who agree to such extension shall confirm that they
maintain the availability of the Professional staff nominated in the Proposal, or in
their confirmation of extension of validity of the Proposal, Consultants could
submit new staff in replacement, who would be considered in the final evaluation
for contract award. Consultants who do not agree have the right to refuse to
extend the validity of their Proposals.
2. CLARIFICATIONS AND AMENDMENT OF RFP DOCUMENTS
2.1 The eligible Consultants may request a clarification of any of the RFP documents
up to the number of days indicated in the Data Sheet before the Proposal
submission date. Any request for clarification must be sent in writing by paper
mail, facsimile, or electronic mail to the Client’s address indicated in the Data
Sheet. The Client will respond by cable, facsimile, or electronic mail to such
requests and will send copies of the response (including an explanation of the
query but without identifying the source of inquiry) to all invited consultants who
intend to submit proposals.
Rfp/IE/July10
7
2.2 At any time before the submission of Proposals, the Client may for any reason,
whether at its own initiative or in response to a clarification requested by a
Consulting firm, modify the RFP documents by amendment. Any amendment shall
be issued in writing through addendum. Addendum may be sent by mail, cable,
telex, facsimile or electronic mail to consultants or/and will be hosted on NHAI
website which will be binding on them. The Client may at its discretion extend the
deadline for the submission of Proposals.
3. PREPARATION OF PROPOSAL
3.1 You are requested to submit your proposal in Two Parts using but not limited to the
formats enclosed herewith (refer section 3,4 and 5) in 2 separate envelopes/ packages
and put together in one single outer envelope/package. The two parts shall be:
Part 1: Technical Proposal and
Part 2: Financial Proposal.
The proposal shall be written in the English language as specified in the Data
Sheet. All pages of the Proposal shall be signed by an authorized representative. Deleted: Either by the Managing
Director/Head of the eligible consultancy
The representative’s authorization shall be confirmed by written Power of firm OR
Attorney duly notarized to be submitted with the proposal. In case of J.V., a MoU Deleted: holding proper Power of
indicating the specific Projects, input and role of each Partner etc. shall be Attorney. The original Power of
Attorney shall be executed by
submitted with the proposal. Managing Director/ Head of firm duly
notarized and submitted with the
proposal
Part 1: Technical Proposal
Deleted: In case of Joint Ventures
3.2 You are expected to examine all terms and conditions included in the documents. (J.V.), the signatory to the bid proposal
shall be in the similar way by the Lead
Failure to act or to provide all requested information will be at your own risk and may Member only. In case of J.V., a fresh
result in rejection of your proposal. MoU indicating the specific Projects,
input and role of each Partner etc. shall
3.3 During preparation of the Technical proposal you may give particular attention to the be submitted with the proposal.
following :
i. The estimated man-months for the assignment which shall be the minimum as
stated in the Terms of Reference for your information. The proposal shall
however be evaluated on the number of professional staff months estimated by
the firm.
ii. The eligible Consultants should prefer to field as many of their permanent
staff as possible and higher marks shall be given in this regard. The
permanent staff would be considered those already employed with the firm
prior to the month during which this Tender Notice is issued. . Please
enclose evidence (e.g: Pay roll, Auditor’s Certificate) in this regard. More
weightage will be given to those key personnel who are employed with
more years with the firm.
Rfp/IE/July10
8
iii. No alternative to key professional staff may be proposed and only one
Curriculum Vitae (CV) may be submitted for each position and
iv. A good working knowledge of the language specified in the data sheet is
essential for key professional staff on this assignment. Reports must be in the
language (s) specified in the data sheet.
v. Joint venture among the eligible short listed firms is not allowed.
vi. Deleted
vii The Consultants are allowed to field the same person for a given
position on maximum 2 different projects, provided the Total Time input for
that position does not exceed 4 months. Financial Expert, Legal Expert
and Road Safety Expert are therefore eligible to be repeated once more
on a different project under a different group if the consultant is eligible to
bid for the same.” *
* This clause is to be deleted if RFP is invited for a single package. Formatted: Font: 10 pt, Italic
viii For Key Personnel e.g. Team Leader, Pavement Specialist and Road Safety
Expert, the Consultants should prefer candidates having worked on PPP
Projects. Such personnel shall be rated higher than the candidates having no
such experience at all”.
3.4 Your Technical Proposal must provide the following information, using but not
limited to the formats attached in the Section 3 &4.
i. A brief description of the firm’s organisation and an outline of recent
experience of the Consultants and, in the case of Joint Venture, for each
partner, on assignments of a similar nature. The information which you shall
provide on each assignment should indicate, inter-alia, the profiles of the staff
provided, duration, contract amount and firm’s involvement. The details of Formatted: Font: Bold, Italic
assignments on hand shall also be furnished.
ii. Any comments or suggestions on the ToR and a description of the
methodology (work plan) which the firm proposes to execute the services,
illustrated with bar charts of activities.
iii. The composition of the proposed staff team, the tasks which shall be assigned
to each and their timing; Deleted: CVs recently signed in
blue ink on each page by both the
proposed professional staff and the
iv. Requirement for submission of CVs. Managing Director/Head of the eligible
short-listed firms or the authorized
representative. Key information should
a. CVs strictly in the prescribed format and recently signed in blue ink on include years with the firm and degree of
each page by both the proposed professional staff and the Managing responsibility held in various
assignments. As far¶
Director/Head or the authorized representative of the firm. as possible, all the 9 CVs which are to be
b. Key information should include years with the firm and degree of evaluated should be completed in¶
all respect including signing by the
responsibility held in various assignments. In CV format, at summary, concerned individual key personnel.
the individual shall declare his qualification & total experience (in
Formatted: Justified
years) against the requirements specified in TOR for the position (Ref.
Formatted: Justified, Indent: Left:
Enclosure-B of TOR). If any information is found incorrect, action may 1.38"
be taken by NHAI on the personnel and the Firm. Formatted: Justified, Indent: Left:
c. If same CV is submitted by two or more firms, zero marks shall be 1.31", Hanging: 0.31", Numbered +
given for such CV. Level: 2 + Numbering Style: a, b, c,
… + Start at: 1 + Alignment: Left +
d. CVs of Key Personnel having intermittent inputs will be considered Aligned at: 1.62" + Tab after: 1.87"
only if the assignments on hand as on 7 days before due date of + Indent at: 1.87", Tabs: 1.63", List
tab + Not at 1.87"
Rfp/IE/July10
9
proposal including those for which LOA has been received from the
Client do not exceed 3 (three).
e. All the CVs which are to be evaluated should be completed in all
respects including signing and certification by the individual and the
firm. In order to overcome the difficulties in furnishing the duly signed
CVs due to time prescribed for submission for RFP, maximum 3 CVs
with scanned signatures of the candidates on all pages shall be
permitted. However, the authorized representative of the firm shall sign
on each page. If the firm is selected, then the firm shall submit duly
signed CVs at the time of negotiations.
v. Estimates of the total time effort (person x months) to be provided for the
services, supported by bar chart diagrams showing the time proposed (person
x months) for each professional staff and sub professional staff.
vi. Any additional information.
Rfp/IE/July10
10
3.5 The technical proposal must not include any financial information.
Part 2: Financial Proposal

3.6 Your Financial Proposal must be using the formats attached in Section 5. For the first Formatted: Justified, Indent: Left:
18 months from the Date of Commencement of Services, Consultants shall be paid 0.07", Hanging: 0.62", Line spacing:
billing rates as indicated above. Beginning 19th month of the services provided, Exactly 11.9 pt, Tabs: 0.69", Left +
Not at 0.61"
billing rates shall be increased @ 8% every 18 months for the subsequent period
of services rendered by the personnel of all categories namely (i) key Personnel;
(ii) sub-Professional personnel and (iii) Support staff. The increase as above shall
be payable only on the remuneration part of Key Personnel, Sub-Professional
Personnel and support staff. However, for evaluation of Bid proposals, the quoted
initial rate (as applicable for first 18 months) shall be multiplied by the total
time input for each position on this contract, i.e. without considering the increase
in the billing rates.
3.7 The Financial Proposal should clearly identify as a separate amount, the local
taxes (including social security), duties, fees, levies and other charges imposed
under the applicable law, on the consultants, the sub-consultants, and their personnel
(other than nationals or permanent residents of the government’s country); unless
the Data Sheet specifies otherwise.
3.8 Consultants may express the price of their services in the Local currency (Indian
Rupees) and/or US Dollar/ Euro. For evaluation purposes, the client shall consider
1US$=Rs. /- and I Euro = Rs. /- (This will be the exchange rates rounded off to Deleted: 48
nearest Rupee applicable at the time of RFP invitation). The Client may require Deleted: 68
consultants to state the portion of their price representing local cost in the national
currency if so indicated in the Data Sheet.
3.9 Service tax as applicable shall be reimbursed to the Consultants. Deleted: paid to the consultant. It will
be paid alongwith invoice subject to the
Consultants submitting proof of payment
4. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS alongwith subsequent invoices or within
90 days
4.1 The ‘ORIGINAL’ proposal shall be prepared in indelible ink. It shall contain no
inter-lineation or overwriting, except as necessary to correct errors made by the firm
itself. Any such corrections must be initiated by the person or persons who sign(s)
the Proposals.
4.2 All pages of the ‘ORIGINAL” Proposal shall be signed by the eligible authority
as specified in Para 3.1 of LOI given above.
4.3 You must submit one ‘ORIGINAL’ proposal only. The financial proposal for
each intended project shall be sealed separately and duly marked on the
envelope containing it showing the name of the project, package no. etc. The
envelope must be clearly marked.
“DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION
COMMITTEE”
4.4 This outer envelope shall include two separate envelopes, each clearly marked
as “Part 1: Technical Proposal” or “Part 2: Financial Proposal”.
4.5 The proposal must be submitted in a hard bound form (hard bound implies
binding between two covers through stitching or otherwise whereby it may not be
possible to replace any paper without disturbing the document - spiral bound form,
loose form, etc. will be not accepted) with all pages numbered serially, along with
an index of submissions. All figures quoted in the financial Proposal should be
Rfp/IE/July10
11
covered with a transparent adhesive tape
4.6 Your completed proposal must be delivered on or before the time and date stated
in the data sheet.
Rfp/IE/July10
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5 PROPOSAL EVALUATION
5.1 A two -stage procedure shall be adopted in evaluating the proposals.
Firms Eligible to apply:
5.2 Based on evaluation of EOI submittedin response to EOI issued dated Deleted: Based on evaluation of EoI
submitted, NHAI has finalized the
……………(NHAI’s web site) NHAI has shortlisted (refer Data Sheet) List (Enclosure I) of eligible firms who
………….eligible firms. The ……..shortlisted firms in consultation with can apply for engagement as IE for these
DBFOT projects. Only such eligible
Concessionaire have been mentioned in Data Sheet who can apply for engagement as firms are now invited to participate in
IE for this BOT project. Only such eligible firms are now invited to participate in Bidding for these DBFOT projects.
Bidding for this DBFOT project. Deleted: ¶
Technical Proposal
5.3 The Evaluation Committee appointed by the NHAI shall carry out its evaluation
applying the evaluation criteria and point system specified in the data sheet. Each
responsive proposal shall be attributed a technical score (St.) The technical proposal
should score at least 75 points to be considered responsive.The Authority shall Deleted: for Financial evaluation
shortlist 3 (three) eligible firms on the basis of their technical score.
Financial Proposal
5.4 After the evaluation of Technical Proposals is completed and the shortlist of 3 eligible
firms is finalised, NHAI may notify those consultants whose proposals were not
considered as per conditions of RFP indicating that their Financial Proposal will be
returned unopened after completing the selection process. The NHAI shall
simultaneously notify the finally selected 03 (three) shortlisted firms indicating the Deleted: consultants
date and time set for opening of the Financial Proposals.
5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’
representatives who choose to attend. The name of the consultant, the technical
scores, and the proposed prices shall be read aloud and recorded when the Financial
Proposals are opened. The Client shall prepare minutes of the public opening.
5.6 The Evaluation Committee will determine whether the submitted Financial Proposals
are complete (i.e. whether they have included cost of all items of the corresponding
proposals; if not, then the cost towards such missing items will be considered as NIL,
but the Consultant shall, however, be required to carry out such obligations without
any additional compensation. In case under such circumstances, if Client feels that the
work cannot be carried out within the overall cost as per the submitted financial
proposal, such proposals shall be considered non responsive or correct without any
computational errors).
5.7 The Evaluation Committee shall determine if the financial proposal is complete and
without computational errors. The lowest financial proposal (Fm) shall be given a
financial score (Sf) of 100 points. The financial score of the proposals shall be
computed as follows : Sf = 100 x Fm//F (F-amount of financial proposal).
5.8 Proposals shall finally be ranked according to their combined technical (St) and
financial (Sf) scores using the weights indicated in the data sheet.
Rfp/IE/July10
13
6 NEGOTIATIONS
6.1 Prior to the expiration period of validity of proposal, the NHAI shall notify the
successful firm who submitted the highest scoring proposal in writing by registered
letter or facsimile and may either issue LOA if negotiations are not required or may
invite it to negotiate the contract. In case two or more firms obtain same score, the
firm achieving the highest Technical score shall be invited first for negotiations.
6.2 Negotiations normally take one to two days. The aim is to reach agreement on all
points, and initial a draft contract by the conclusion of negotiations
6.3 Negotiations shall commence with a discussion of your technical proposal, the
proposed methodology (work plan), staffing and any suggestions you may have made
to improve the ToR. Agreement must then be reached on the final ToR, the staffing
and bar charts, which shall indicate activities, staff, periods in the field and in the
home office, staff months, logistics and reporting. Special attention shall be paid to
optimise the required outputs from the firm within the available budget and to define
clearly the inputs required from the NHAI to ensure satisfactory implementation of
the assignment.
6.4 It is the responsibility of the Consultant, before starting financial negotiations, to

contact the local tax authorities to determine the local tax amount to be paid by the
Consultant under the Contract. The financial negotiations will include a clarification
(if any) of the firm’s tax liability in the Client’s country, and the manner in which it
will be reflected in the Contract; and will reflect the agreed technical modifications in
the cost of the services. Unless there are exceptional reasons, the financial
negotiations will involve neither the remuneration rates for staff nor other proposed
unit rates.
6.5 Changes agreed upon shall then be reflected in the financial proposal, using proposed
unit rates .
6.6 Having selected a firm, among other things, on the basis of an evaluation of proposed
key professional staff, the NHAI expects to negotiate, a contract on the basis of the
staff named in the proposal and, prior to contract negotiations, will require assurance
that this staff shall be actually available. NHAI shall not consider substitutions during
contract negotiations except in cases of unexpected delays in the starting date or
incapacity of key professional staff for reasons of health. Substitution for any other
reason shall attract reduction in the remuneration of the key personnel by 10% for each
substitution. All such proposed substitution shall, however, be invariably by equal or
better qualified and experienced personnel compared to the originally proposed key
personnel.
6.7 Each key personnel of the preferred consultant shall be called for interview at the
time of negotiation at the cost of the Consultant. At the time of interview, the key
personnel shall produce the originals of the certificates (Proof of age & Qualifications)
in support of their CVs for verification and return. The negotiations shall be
concluded with a review of the draft form of Contract. The NHAI and the firm will
finalise the contract to conclude negotiations.
6.8 In case negotiations fail with the first invited firm, the second highest ranking firm
shall be invited and the same procedure shall be followed until successful negotiations
are concluded.
7 AWARD OF CONTRACT
Rfp/IE/July10
14
7.1 After completion of negotiations with the consultants, the Client shall award the
Contract to the selected Consultant. However, after signing of the Contract, the Client
may return the unopened Financial Proposals to the unsuccessful Consultants.
7.2 The successful firm with whom the contract is signed is expected to commence the
assignment on the date and at the location specified in the data sheet.
Rfp/IE/July10
15
8. CONFIRMATION OF RECEIPT
8.1 We shall appreciate your informing us by Fax/Letter:
(i) Receipt of the LoI, and
(ii) Whether or not you will submit a proposal
Deleted: ( )¶
GM (Tech), NHAI
Rfp/IE/July10
16
DATA SHEET
(As Mentioned in Information to Consultants)
Sub clause No. in Information to Eligible Consultants
1.1 The invitied firms are:

…………..
…………..
…………..
…………..
1.4 Pre-Proposal Conference shall be held at: NHAI HQ on ______________ at 15.00 hrs.
1.12 The proposal shall be valid for 120 days after the last date of submission.
2.1 Clarification may be requested 7 days prior to Pre Proposal Conference. The address for
requesting clarification is:
General Manager (T)

New Delhi 110 075.
(Tel:- 011-25074100/4200 Extn. )
(Fax:- 011-25074100 Extn. )
(E-mail: )
3.1 The Language of documents and correspondence will be English

3.3 Only short-listed firms shown in para 1.1 above are eligible. No change in configuration Deleted: Enclosure I
in case of eligible JV firm shall be allowed. However, any eligible firm can have Sub- Formatted: Justified, Indent: Left:
consultants or Associates. In case of association/sub-consultant the experience of 0", Hanging: 0.5"
associated firm/sub-consultant shall not be counted whereas the key personnel of the Deleted: ¶
associated firm would be considered for evaluation. All the personnel shall have working Deleted: Also, any Short Listed
Consulting firm shall be allowed to form
knowledge of English and all the reports etc shall be written in English. JV with any reputed foreign Consultancy
firm (which is outside the list of Pre –
3.7 NHAI shall reimburse only service tax. Consultant has to assess all other taxes and Qualified Consultancy firms given at
should inbuilt them in their financial proposal. These taxes (other than service tax) Enclosure – I) provided such foreign
firm pool expatriate manpower
should not be provided separately. Consultants are requested to consult Tax resources for these DBFOT Projects. In
Consultants for details. such case, the Short Listed firm shall
have to assume the role of the Lead
3.8 The Consultants to state local cost in INR and foreign currency payments in US Member of the JV and only CV proposed
by the foreign firm, who act as Non Lead
Dollar /Euroonly. Member, shall be evaluated.¶
¶
4.6 The time and date of submission: 1100 hrs on . Deleted: pay
5.3 The points assigned to Technical Evaluation criteria are: Deleted: s
S. No. Description Marks

1 Relevant experience for the assignment 20
2 The quality of methodology and work plan proposed 05
3 Qualifications and competence of the key staff for the assignment 75
Total 100
Rfp/IE/July10
17
(i) Sub criteria for Relevant Experience of the firm for the assignment
Year of Establishment of the Firm (In case of JV year of establishment of LM shall 2 Formatted: Indent: Left: 0", Right:
0", Space Before: 0 pt
be considered)
Average Annual Turnover (last 5 years) from consultancy business 2 Deleted: 3
Formatted: Indent: Left: 0", Right:
Experience as Independent Engineer/Construction Supervision in Highway Projects 0", Space Before: 0 pt
of length …..Km of 4-laning or more in last 7 years*
Deleted: Consultant
(a) Independent Engineer of BOT Projects during construction 8
Deleted:
(b) Construction Supervision 4
Deleted: 12
Projects of length 30 km of 4-laning or more in last 10 years * Formatted: Justified, Indent: Left:
0", Right: 0", Space Before: 0 pt
Experience in DPR preparation for Highway Projects (of length 50 km of 4-laning 2 Formatted: Indent: Left: 0", Right:
or more) in last 7 years * 0", Space Before: 0 pt
Formatted Table
Experience in Construction Supervision/DPR /Design Review of Major structures 2
having length of more then 500 metre in last 7 years. 0"
0", Space Before: 0 pt
Deleted: 10
Employer’s certificate should be submitted substantiating the experience claimed by the firm.
*Consultants should give details of the experience of the firm considering the 0", Space Before: 0 pt
completed and the on-going highway assignments, separately for PPP and non-PPP Deleted: meter
Projects. This list of the completed works should also include those assignments which Deleted: 10
are substantially (90% of Contract value) completed.
(ii) Sub criteria for Adequacy of the proposed work plan and methodology in response to
the ToR.
Comments & Suggestions on TOR 1
Quality of Approach and Methodology 3
Work Programme & Manning Schedule 1
(iii) Qualification and competence of following professional/sub-professional staff for the

assignment shall be evaluated. The weightage for various key staff are as under:-
Deleted: Design
S. No Staff Position Marks.
Deleted: Traffic & Transport Expert
1 Team Leader Cum Senior Highway Engineer 15 Deleted: 6
2 Senior Bridge Engineer 9 Deleted: Senior Pavement Specialist
3 Resident cum Highway Engineer 8 Deleted: 9

Formatted Table
4 Highway Design Engineer 6
Deleted: Senior Quality cum Material
5 Bridge/Structural Engineer 7 Expert
Deleted: 9
6 Senior Pavement Specialist 9
Deleted: Resident cum Highway
7 Senior Quality cum Material Expert 9 Engineer
8 Traffic & Transportation Expert 6 Deleted: 8
9 Deleted: Highway Design Engineer

Road Safety Expert 6
Deleted: 6
Total 75
Deleted: Bridge/Structural Engineer
Deleted: 7
Rfp/IE/July10
18
Rfp/IE/July10
19
Sub criteria for qualification of key Personnel (i.e. Professional staff)
General qualifications 25 Formatted Table

Employment with firm 5
Total 100
Deleted: General qualifications
including Experience in¶
Region and language ... [2]
The technical proposal should score at least 75 points to be considered responsive for financial
evaluation.
5.6 The single currency for price conversion is INR. For evaluation of bid proposals, the
foreign currency conversation rate of 1US Dollar = Rs. and 1 Euro = Rs. shall be used. Deleted: 48/-
Deleted: 68/-
5.8 The weightage given to technical proposal is 80%.
The weightage given to financial proposal is 20%.
7.2 Commencement of Assignment: The firm shall begin carrying out the services within
one month of signing of the Consultancy Agreement.
Remarks: Based on experience and the Consulting Industry’s Capacity, Project specific
requirement etc., NHAI may modify the above criteria for Selection of IE.
Rfp/IE/July10
20
SECTION 3. FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS
The proposal should contain the following information in enclosed format attached at
Appendix A.
• Year of Establishment of Firm
Deleted: three
• Average annual turnover (last five years)
Formatted: Font: Bold
Note: The Firm shall submit Certificate of Incorporation and audited balance sheet for the last
five years (FY 2005-2006, FY 2006-2007, FY 2007-2008, FY 2008-2009 and FY 2009-2010). Formatted: Justified, Indent: Left:
0.32"
For claiming experience of Highway projects completion certificate from employer should be
enclosed. The proposal should also contain the details of the key personnel viz. their name,
qualification, expertise area, experience and years of association with the firm.
Appendix A
The following information related to the firm should be provided in the proposal.
i. Name of the package applied for:-

ii. Year of establishment of firm *
Consultant Year of Country Type of Organization

Establishment
Individual Partnership Corporation Other
Individual /
Lead Partner
(of JV)
NOTE:- Year of Establishment of Lead Partner of JV shall be considered.
*Copy of Certificate of incorporation shall be submitted.
iii. Office/Business Address/Telephone nos./Cable Address.

iv. Narrative description of firm (Not more than 2 sheets)
v. Name of two(2) principals who may be contacted with title and telephone
number/fax number.
vi. Financial Statement of the last three years. **
S. Particulars 2009- 2008-09 2007-08 2006-07 2005-06 Formatted Table

No. 109 Deleted: 2008
i. Annual turnover from Consulting business Deleted: 7
ii. Total Assets
Deleted: 8
iii. Current Assets
Deleted: 6
Deleted: 7
**a) The amount shall be stated in INR. (Consider 1US Dollar = Rs. and 1 Euro = Rs.)
b) The currency conversion rate for the respective years shall be mentioned for other Deleted: 0
international currencies. Deleted: 48/-

Deleted: 68/-
c) Balance Sheet/ Auditor Certificate of last 5 years (2005-06, 2006-07, 2007-08 ,2008-09
Deleted: 3
and 2009-10)
shall be submitted as evidence of Annual Turnover. Deleted: and
vii. Experience as Independent Consultant/Construction supervision of Highway

projects, separately for PPP and non-PPP Projects during the last 7 years. *** Deleted: 10
Rfp/IE/July10
21
S No Pr o jec ts Type of D e s c ri p - Cl ie n t Fe e in A p pr o x .
Na me / Ye ar S e rv ic e s tion of (w i th I NR cost o f Period
R e n de r ed Highway co m p l e te (A pplic a H i g h w ay
So le Pr o je c t/ a d dr e ss , nt’s Pr o je c t
con s ul ta nt / c o nta c t share in
pr i m e Leng th pe rs o n, c a se of
con s ul ta nt of ( k ms ) tel e phon e J V)
J V / mi n o r No s. an d
con s ul ta nt of Fa x N o s. )
JV/ or sub
con s ul ta nt /
a s A ss o c i at e
con s ul ta nt
1 2 3 4 5 6 7 8
A. Co mp lete d / S u bsta nt i a l ly comp l e t e d pro j ec ts :
1.
2.
3.
B. Pr o j ec ts i n pr og re ss:
1.
2.
3.
viii. Experience in DPR preparation of 4/6 laning Highway Projects separately for
the PPP and non-PPP projects during the last 7 years. *** Deleted: 10
S No Pr o j ec ts Na me / T y p e of Leng th C li e n t Fe e in I NR Pe ri o d
Year S e rv ic e s of (with (A p plic a nt’s sha r e in
R e n de r ed Pr o je c t com p lete c a se o f J V)
S o le cons ultan t / ( k ms )
add r es s,
pri me c o n s ul tan t
of J V / mi n o r con t act
c o n s ul ta n t o f J V/ person,
o r s u b c o n s u l ta n t telephone
/ as A s s o c i a te Nos . a nd
c o n s ul ta n t
( Road/Highw ay
p ro j e ct s w i th or Fax N o s.)
w i t hou t b r i d g e s )
1 2 3 4 5 6 8
*** a) Only those projects, to be included in the table which are Highways Projects and
for which clients certificates from the concerned Government agencies are
enclosed with the proposal.
b) The details of bridges having length more than 200m (500m in case the project Formatted: Justified, Right: 0.46"
consist of bridges of length more than 500m) in the listed projects is to be Deleted: 500m
specifically mentioned.
c) The weightage given for experience of a firm would depend on the role of the
firm in the respective assignments. The firm’s experience would get full credit if
it was the sole firm in the respective assignment. In case it was a lead firm, it
would get 75% weightage; if it was the other partner in a Consortium of two firms
or an associate, it would get 40% weightage for the respective assignment”
Rfp/IE/July10
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(ix) Assignments on hand including those for which the Letter of Acceptance from the clients
received as on 7 days prior to due date for submission of proposals: The details shall be given in the
following format.
S. Name of Client Role of the Date of Date of Present Team Members provided
No Assignment firm letter of Agreement status of by the firm
Sole, Lead/ Acceptance if signed Assignment
Other in JV
or sub-
consultant Name DOB Position
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
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SECTION 4. FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL

Appendix B-1 Technical proposal submission form.
Firm’s comments and suggestions on the Terms of Reference
Appendix B-2
and on data, services, and facilities to be provided by the NHAI.
Approach paper on methodology and work plan for performing
Appendix B-3
the assignment.
Appendix B-4 Composition of the Team and Task(s) of each Team member
Appendix B-5 Curriculum vitae of proposed Professional staff.
Appendix B-6 Time schedule for deployment of Professional staff
Appendix B-7 Activity (works) schedule.
APPENDIX B-1
Technical proposal submission form.
FROM (Name of Firm) To: (Name and Address of Client)
Ladies/Gentlemen:
Subject: Submission of Technical and Financial Proposal for engagement as IE for the DBFOT
work .
We, the undersigned, offer to provide the consulting services for the above in accordance
with your Request for Proposal dated (Date), and our Proposal. We are hereby submitting
our Proposal, which includes this Technical Proposal and a Financial Proposal sealed under a
separate envelope for the above mentioned work.
If negotiations are held during the period of validity of the Proposal i.e. before (Date) we
undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and
subject to the modifications resulting from contract negotiations.
We understand you are not bound to accept any Proposal you receive
We remain,
Yours sincerely,
Managing Director/Head of the firm *

Name of the firm
Address
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24
APPENDIX B-2 : COMMENT AND SUGGESTIONS OF CONSULTANTS ON

THE TERMS OF REFERENCE AND ON SERVICES AND FACILITIES TO
BE PROVIDED BY THE NHAI
On the Terms of Reference (not more than one page):
1.
2.
3.
4.
….
On the services and facilities to be provided by the NHAI (not more than one page)
1.
2.
3.
4.
….
Rfp/IE/July10
25
APPENDIX B-3 : APPROACH PAPER ON METHODOLOGY AND WORK

PLAN FOR PERFORMING THE ASSIGNMENT
(not more than six pages)
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APPENDIX B-4 : COMPOSITION OF THE TEAM PERSONNEL, AND

TASK(S) OF EACH TEAM MEMBER
1. Technical/Managerial Staff

1
..
..
2. Support Staff

1
..
..
Rfp/IE/July10
27

Proposed Position : ……………………………………………… Photograph Formatted: Indent: Left: 0", Right:
0"
Name of Firm :........................................................................................ Formatted: Line spacing: single
Name of Staff :........................................................................................
Profession :..............................................................................................
Date of Birth :
Years with Firm/Entity : ........................................... Nationality : .............................. Formatted: Indent: Left: 0", Right:
0", Space Before: 0 pt, Line spacing:
Membership of Professional Societies :......................................................................... single
Detailed Task Assigned : ..............................................................................................
Education :
Employment Record : Formatted: Indent: Left: 0.06",

Line spacing: single
Languages :
Summary of Qualification & Experience vis-à-vis the requirements as per TOR

Requirements Possessed by the Break-up of experience
as per TOR Staff Member Brief Description of Project Man-months provided
(Enclosure-B)

I, the undersigned, (Name and Address) undertake that this CV correctly describes myself,
my qualifications and my experience and NHAI would be at liberty to debar me if any
information given in the CV, in particular the Summary of Qualification & Experience vis-à-
vis the requirements as per TOR is found incorrect. I further undertake that I have neither
been debarred by NHAI nor left any assignment with the consultants engaged by
NHAI / contracting firm (firm to be supervised now) for any continuing work of
NHAI without completing my assignment. I will be available for the entire duration of the
current project (named…..). If I leave this assignment in the middle of the work, NHAI
would be at liberty to debar me from taking any assignment in any of the NHAI
Rfp/IE/July10
28
works for an appropriate period of time to be decided by NHAI. I have no objection if my Deleted: APPENDIX B-5 : FORMAT
OF CURRICULUM VITAE (CV) FOR
services are extended by NHAI for this work in future. PROPOSED PROFESSIONAL STAFF¶
¶
Proposed Position :
…………………………………………
For Key Personnel having intermittent inputs, add the following: …… Photograph¶
¶
I further certify that I am associated with the following assignments as on date (as on 7 days <sp><sp>Name of Firm
prior to due date for submission of proposal) including those for which LOA has been received :..................................................................
...................... Name of Staff
by the firm and the inputs in these assignments shall not effect the work of the current :..................................................................
assignment. ...................... Profession
:..................................................................
............................ Date of Birth :¶
Name of Client Date of Likely start Likely end Total input of Years with Firm/Entity :
Assignment LOA (Month / (Month / the person ........................................... Nationality :
.............................. Membership of
Year) Year) (man-months) Professional Societies
:..................................................................
....... Detailed Task Assigned :
...................................................................
Note : CVs of Key Personnel having intermittent inputs will be considered only if the ............................¶
¶
assignments on hand as on 7 days before due date of proposal including those for which LOA Key Qualifications :¶
has been received from the Client do not exceed 3 (three). ¶
<sp>[Give an outline of staff
member’s experience and training most
pertinent to tasks on assignment.
Describe degree of responsibility held
by staff member on relevant previous
assignments and give dates and locations.
………………………………………………………….. Date Use about half a page.]¶
(Day/Month/Year) ¶
¶
¶
Education :¶
¶
<sp>[Summarise college/university and
Certification by the firm other specialised education of staff
member, giving their names, dates
attended, and degrees obtained. Use about
The undersigned on behalf of ----------( name of consulting firm) certify that Shri ------ (name one quarter of a page.]¶
of the proposed personnel and address) to the best of our knowledge has neither ¶
¶
been debarred by NHAI nor left his assignment with any other consulting firm engaged ¶
by NHAI / Contracting firm (firm to be supervised now) for the ongoing projects. We Note:-¶
a) Personnel is to affix his recent
understand that if the information about leaving the past assignment is known to photograph on first page of CV.¶
NHAI, NHAI would be at liberty to remove the personnel from the present assignment b) Complete address and phone
number of the Personnel is to be
and debar him for an appropriate period to be decided by NHAI. provided.¶
c) Document for proof of age is to be
enclosed.¶
………………………………………………………….. Date : ……………… d) Document for proof of
(Day/Month/Year) qualification is to be enclosed.¶
e) Age of the personnel shall not be
more than as specified. ¶
[Signature of staff member or authorised representative of the Firm] Employment Record :¶
[Starting with present position, list in
Note:- reverse order every employment held.
a) Personnel is to affix his recent photograph on first page of CV. List all positions held by staff member
since graduation, giving dates, name of
b) Complete address and phone number of the Personnel is to be provided. employing organisations, titles¶
c) Document for proof of age is to be enclosed. of positions held, and locations of
assignments. For experience in last ten
d) Document for proof of qualification is to be enclosed. years, also give types of activities
e) Age of the personnel shall not be more than as specified. performed and client references, where
appropriate. Use about three-quarters of
a page.]¶
¶
Languages :¶
¶
<sp>[For English language indicate
proficiency : excellent, good, fair, or
poor; in speaking, reading, and writing]¶
Section Break (Next Page)
¶
¶
¶ ... [3]
Rfp/IE/July10
29
APPENDIX B-6: TIME SCHEDULE FOR PROFESSIONAL PERSONNEL
Sl. Name Position Monthwise Program (in form of Bar Chart)

No. [1st, 2nd, etc. are months from the start of assignment]
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Number of
and Months
subsequ
ent
years
1 Subtotal (1)
2 Subtotal (2)
3 Subtotal (3)
4 Subtotal (4)
- -
- -
24
APPENDIX B-7 : ACTIVITY (WORKS) SCHEDULE
Monthwise Program (in form of Bar Chart)
[1st, 2nd, etc. are months from the start of assignment]
Sl. No. Item of Activity (Works) 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th
1 ................................................
2 ................................................
3 ................................................
4 ................................................
- ................................................
- ................................................
B. Completion and Submission of Reports

S.No Reports : Programme : (Date)
1 Monthly reports
2 Quarterly Reports
3 Various others reports as provided in the Concession Agreement such as

Completion Report
25
SECTION 5: FORMAT FOR SUBMISSION OF FINANCIAL

PROPOSAL.
Appendix C-1 Financial proposal submission form
Appendix C-2 Summary of costs
Appendix C-3 Breakdown of local currency costs
Appendix C-4 Breakdown of foreign currency cost.
26
APPENDIX C-1 : FINANCIAL PROPOSAL SUBMISSION FORM
FROM : (Name of Firm) TO :

G-5&6, Sector-10, Dwarka
New Delhi (India) – 110 075
Subject :
We, the undersigned, offer to provide the consulting services for the above in
accordance with your Request for Proposal dated [Date], and our proposal. Our
attached financial proposal is for the sum of [Amount in words and figures]. This
amount is exclusive of the local taxes which we have estimated at (Amount in Words
and Figures).
Our financial proposal shall be binding upon us subject to the modifications resulting
from contract negotiations, up to the expiration of the validity period of the proposal,
i.e., [Date].
We undertake that, in competing for (and, if the award is made to us, in executing)
the above contract, we will strictly observe the laws against fraud and corruption in
force in India namely “Prevention of Corruption Act 1988”.
Commission and gratuities, if any, paid or to be paid by us to agents relating to this

proposal and contract execution, if we are awarded the contract, are listed below:
Name and Address Amount and Purpose of Commission

of Agents Currency or Gratuity
............................... ........................... ……..…………………
............................... ........................... ……………………….
We understand you are not bound to accept any proposal you receive.
We remain,
Yours sincerely,
Managing Director/Head of the firm

* Name of the firm
Address
27
APPENDIX C-2 : SUMMARY OF COSTS

Amount Amount
No. Description
(:LC)* (FC)**
Local Consultants
I Remuneration for Local Professional Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Survey Equipment with Survey Party and Vehicle
X Contingencies
Subtotal Local Consultant
Foreign Consultants
F-1 Remuneration for Expatriate Staff
F-II Mobilization and Demobilisation
F-III Accommodation for Consultants’ Staff
F-IV Other Costs
Subtotal Foreign Consultants
Consultancy Services Tax Payable in India
Total Costs (Including Tax)
LC* Local Currency FC** in US Dollar

Note: Payments will be made as per stipulations of the Conditions of Contract..
28
APPENDIX C-3 : BREAKDOWN OF LOCAL CURRENCY COSTS
I. REMUNERATION FOR LOCAL PROFESSIONAL STAFF
No. Position Name Year 1-4

Rate No. of man- Amount
months*
Key Personnel (Professional Staff)
Team Leader cum Senior Highway Formatted: Indent: Left: 0", Right:
1.
Engineer 0", Line spacing: single
2. Senior Bridge Engineer Formatted Table
3. Resident cum Highway Engineer Formatted: Indent: Left: 0", Right:
4. Highway Design Engineer 0", Line spacing: single
5. Bridge/Structural Engineer Formatted: Indent: Left: 0", Right:
6. Senior Pavement Specialist 0", Line spacing: single
7. Senior Quality cum Material Expert Formatted: Indent: Left: 0", Right:
8. Traffic & Transportation Expert 0", Line spacing: single
9. Road Safety Expert Formatted: Indent: Left: 0", Right:

0", Line spacing: single
10. Financial Expert
11. Legal Expert Deleted: Traffic & Transportation
Expert
Deleted: 3.
Sub – Total
Sub-professional
Deleted: Senior Pavement Specialist
1. Survey Engineer TBN Deleted: 4.
2. Assistant Highway Engineer TBN Formatted: Indent: Left: 0", Right:

3. CAD Expert TBN
4. Environmental Engineer TBN Deleted: Senior Quality cum Material
Expert
5. Assistant Bridge Engineer TBN
Deleted: 5.
6. Assistant Quality cum Material Engineer TBN
7. Electrical Engineer TBN Formatted: Indent: Left: 0", Right:
8. HTMS/Toll Expert TBN
Quantity Surveyor TBN Deleted: 6.
9.
10. Horticulture cum Landscaping Expert TBN Formatted: Indent: Left: 0", Right:
Sub Total Formatted Table
Total
Deleted: 7.
TBN = To Be Named 0", Line spacing: single
Deleted: 8.
*The man-month against each key personnel/sub – professional shall be same
as specified in Enclosure A. 0", Line spacing: single
Deleted: Road Safety Expert
Deleted: 9. ... [4]
Formatted: Centered, Indent: Left:
0", Right: 0", Line spacing: single
29
II. Support Staff
No. Position Name Staff Months Billing Amount ( )

Rate ( )
1. Office Manager (1 no) TBN 36

2. Accountant (1 no) TBN 36
3. Cashier ( 1no) TBN 36
4. Photocopy Machine TBN 36
Operator ( 1 no)
5. Steno ( 1no) TBN 36
6. Computer Operator TBN 36
( 1 no)
7. Guard (2 nos) TBN 2X36=72
8. Office Boy ( 1 no) TBN 36
Total :
Note : For the first 18 months from the Date of Commencement of Services, Consultants
shall be paid billing rates as indicated above. Beginning 19th month of the
services provided, billing rates shall be increased @ 8% every 18 months
for the subsequent period of services rendered by the personnel of all
categories namely (i) key Personnel; (ii) sub-Professional personnel and (iii)
Support staff. The increase as above shall be payable only on the remuneration
part of Key Personnel, Sub-Professional Personnel and support staff. However,
for evaluation of Bid proposals, the quoted initial rate (as applicable for first
18 months) shall be multiplied by the total time input for each position on
this contract, i.e. without considering the increase in the billing rates.
III. Transportation (Fixed rate on rental basis)
The vehicles provided by the Consultants shall include the cost for rental, drivers,
operation, maintenance, repairs, insurance, etc. for all complete approx.
3000km/month run Deleted: 4000km
S.No Description of Qty. Total Rate/ Amount
Vehicles (No. of vehicle-month) Vehicle-
During During During Month
Development Construction O&M
Period Period Period
1 Innova / 2X3 3X30 2X3 102
Scorpio or
equivalent
(not more
than 3 years
old)
2 Ambassador / 1X3 3X30 2X3 99
Indica or
equivalent
(not more than
3 years old)
Total
30
Deleted: S.No
Deleted: Description of Vehicles
Deleted: Qty.¶
(No. of vehicle-month)
Deleted: Rate/¶
Vehicle- Month
Deleted: Amount
Deleted: 1
Deleted: Innova / Scorpio or¶
equivalent
Deleted: 210
Deleted: 2
Deleted: Hard Top Four Wheeler
Deleted: 168
Deleted: ¶
Total
31
IV. Duty Travel to Site (Fixed Costs) : Professional and Sub-Professional Staff
Trips Number of Trips R Amount Formatted Table
Site to NHAI HQ for Key 20 round trips (by air -
Professionals economy class)
Site to Regional Office for Key 20 round trips (by air –
Professionals economy class / train first
AC/Deluxe-AC Bus)
Consultants HQ to site for Incidental to the
mobilization and demobilization of assignment.
Consultants HQ to site for Incidental to the
mobilization and demobilization of assignment.
Total
Deleted: Trips
Deleted: Number of Trips
Deleted: Rate*
Deleted: Amount
Deleted: Site to NHAI HQ / Regional
* Rate quoted includes Hotel charges, travel cost etc. complete. Office and back
Deleted: 40
V. Office Rent (Fixed Costs)– Minimum 200 sqm area of office shall be rented. Deleted: Site to Consultants HQ and
back (for mobilisation & demobilisation)
The rent cost includes electricity and water charges, maintenance, Cleaning, Deleted: 40
repairs, etc. complete.
Nos of Months Rate/month Amount

36
VI. Office Supplies, Utilities and Communication (Fixed Costs)
No Item Months Monthly Amount in

Rate Rs.
1. Office Supplies 36
2. Drafting Supplies 36
3. Computer Running Costs 36
4. Domestic and International 36

Communication
VII. Office Furniture and Equipment (Rental)
(Brand new Furniture and Equipment shall be mandatory at the time of
commencement of services as per the list given below. The rental rate per month shall be
quoted for the total list of Office Furniture and Equipment)

Month Months (Rs.)
/unit
(Rs.)
Office Furniture (Rental/Hire)
32
1 Executive Table (Godrej make, model each 3 36
2 Executive Chairs (Godrej make, model each 3 36
No. PCH-701 or equivalent)
3 Tables (Godrej make, model No. T-104 each 9 36
or equivalent)
4 Ordinary Chairs Type-1 (Godrej make, each 21 36
model No T-CHR –6 or equivalent)
5 Tables (for all other staff) (Godrej each 4 36
make, model No. T-101 or equivalent)
6 Ordinary Chairs –Type II (for all other each 7 36
staff) (Godrej make, model No. CHR-6
33

Month Months (Rs.)
/unit
(Rs.)
or equivalent)
7. Steel Almirah 1980mm x 915mm x each 3 36
485mm (Godrej make, model No. 1
Storewell plain or equivalent)
8 Steel Almirah 1270mm x 765mm x each 10 36
440mm (Godrej make, model minor
plain or equivalent)
9. Steel Cash Chest of size 1.5’ x 1.5’ (450 each 1 36
mm x 450 mm) (approx.) (Godrej make,
or equivalent)
10 4 Drawer filling cabinet with visafile each 5 36
suspension system (Godrej make, or
equivalent)
11 Visitors chairs/Conference room chairs each 16 36
(Godrej make, model No. DCH7004 or
equivalent)
12 Tables for computers with 3 drawers, each 2 36
key board/mouse pull out trays size
1664mm x 900 (Godrej make. Or
equivalent as per Engineer’s design)
13 Printer desks (Godrej make or each 2 36
equivalent)
14 Side tables (Godrej make or equivalent) each 2 36
15 Conference Table (Godrej make, model each 1 36
16 Revolving Chairs for Compute each 5 36
Room/Drawing room
Office Equipment (Rental/Hire) 36
1 Telephone with PABX facilities (2 each 2 36
external lines & 10 internal lines)
2 Photocopier each 1 36
3 Fax each 1 36
4 Air-Conditioner (1.5 Ton) each 4 36
5 Computer PC (state of the art) each 5 36
6 Laser Jet Printers each 2 36
7 Ink Jet Printers each 1 36
8 Diesel Generator 95KVA) with running each 1 36
cost
9 Engineering Plan Printer each 1 36
10 Binding Machine each 1 36
11 Plotter A 0 size each 1 36
12 Overhead Projector (PowerPoint) each 1 36
13 Air Cooler (of 24” size fan with suitable each 2 36
pump and shall be of either GEC,
Khaitan or Cool Home make or
equivalent)
14 Water Coolers (Voltas or equivalent) each 1 36
34

Month Months (Rs.)
/unit
(Rs.)
15 Software LS LS 36
Total
VIII. Reports and Document Printing
No. Description No. of No. of Total Rate per Amount

Reports Copies per Nos. of Copy ( )
Report copies
1 Monthly reports 36 6 216
2 Quarterly Reports 12 6 72
3 Various others reports as 36 6 216

provided in the Concession
Agreement such as
Completion Report
Total
IX. Survey Equipment with Survey Party and Vehicle etc complete
Nos. of Months Rate

Description Amount
/month
Rental cost towards Survey Equipment 30

(GPS/Total station /Auto Level) with
semiskilled survey Party (4 persons)
and one dedicated vehicle for Survey
Party (inclusive of vehicle rental
driver’s salary, fuel operation and
maintenance etc complete) with rods,
flags and other sundries
X. Contingencies
A fixed amount of Indian Rupees ONE MILLION shall be included in the Financial
Proposal. The provisions of Contingency shall be operated with the specific approval
form the Competent Authority in NHAI.
35
APPENDIX C-4: BREAK UP OF COSTS IN FOREIGN CURRENCY
No. Description INR US $
F-I Remuneration for Expatriate Staff
F-II Mobilisation and Demobilisation
1 International Airfares
2. Inland travel in Home Country
3, Inland Travel in Overseas Country
4. Excess Luggage Allowance
5. Unaccompanied Luggage Allowance
6. Relocation/Storage Allowance
7. Miscellaneous Travel Expense
8. Temporary Lodging during

Mobilization/demobilization
9. Establishment
10. Exit charges
F-III Accommodation of Consultant’s Expatriate Staff
F-IV Other costs
TOTAL COSTS ( )
36
I. “Remuneration for Expatriate Staff
No. Position Name Years 1 to 4
Monthly No. of Man- Amount (US$)

Billing rate Month
(in US$)
Total:
II. Mobilization and Demobilization
1. International Airfares (Reimbursable)

(Economy Class)
Position
Total:
Total costs for round trips home office to site at

cost per person per round trip conform to the
official IATA economy class fares
2. Inland Travel in Home Country (Fixed Rate)
Total cost for travel between consultants’

Head office and airport
3. Inland Travel in Overseas Country (Fixed Rate)

local cost for travel from the airport to hotel
x x -
37
1. .Excess Luggage Allowance (Reimbursable)
At cost per person per single trip to conform to the

Official IATA rates
x kg. x
2. Unaccompanied Luggage Allowance (Fixed Rate)
At cost per family per round trip
x kg x
3. Relocation/Storage Allowance (Fixed Rate)
For long term staff with an assignment of more than 12 months
- family(es) x
4. Travel Documents and Miscellaneous Costs (Fixed Rate)
Travel documents, visa, health certificates, etc.
(a) Short term staff, first trip
(b) Short term staff subsequent trips
(c) Long term staff first trip
- Family (es) x
(d) Long term staff subsequent trip
- Family(es) x
Total
8. Temporary Lodging during Mobilization/Demobilization (Reimbursable)
Family x day(s) x
38
9. Establishment allowance (Fixed Rate)

Expenses for legal documents in country, extension of permits, work permits, etc.
(a) For short term staff assignments less than 6 months
x
(b) Long term staff
person(s) x trip (s)
Total:
10. Exit Charges (Reimbursable)
Allow for expatriate staff with assignments of

More than 6 months per exit at cost
person(s) x trip(s)
III. Accommodation for Consultants’ Expatriate Staff (Fixed Rate)
1. Per Diem allowance Short Term Staff
Total staff months of days is days

Reimbursement of the cost will be on actual day basis.
days x
2. Housing of Long Term Expatriate Staff (Fixed Rate)
Housing including furniture, costs for utilities and maintenance has to be

Arranged for 1 family
months x
IV. Other Costs (Reimbursable)
Purchase of documents
Budget for purchase of documents, books, maps

Software, International standards etc. to be
Reimbursed at cost. Allow as ceiling amount
39
SECTION 6: TERMS OF REFERENCE FOR INDEPENDENT ENGINEER

1 Scope
1.1 These Terms of Reference for the Independent Engineer (the “TOR”) are being
specified pursuant to the Concession Agreement dated *** (the “Agreement”), which
has been entered into between the Authority and **** (the “Concessionaire”) for Six
Laning of _____________________________________________________________
on build, operate and transfer (DBFOT) basis, and a copy of which is annexed hereto and
marked as Annex-A to form part of this TOR.
1.2 This TOR shall apply to construction, operation and maintenance of the Four-Lane Project
Highway.
2 Definitions and interpretation
2.1 The words and expressions beginning with or in capital letters used in this TOR and not
defined herein but defined in the Agreement shall have, unless repugnant to the context,
the meaning respectively assigned to them in the Agreement.
2.2 References to Articles, Clauses and Schedules in this TOR shall, except where the
context otherwise requires, be deemed to be references to the Articles, Clauses and
Schedules of the Agreement, and references to Paragraphs shall be deemed to be
references to Paragraphs of this TOR.
2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall
apply, mutatis mutandis, to this TOR.
3 Role and functions of the Independent Engineer
3.1 The role and functions of the Independent Engineer shall include the following:
(i) review of the Drawings and Documents as set forth in Paragraph 4;
(ii) review, inspection and monitoring of Construction Works as set forth in Paragraph 5;
(iii) conducting Tests on completion of construction and issuing Completion/

Provisional Certificate as set forth in Paragraph 5;
(iv) review, inspection and monitoring of O&M as set forth in Paragraph 6;
(v) review, inspection and monitoring of Divestment Requirements as set forth in

Paragraph 7;
(vi) determining, as required under the Agreement, the costs of any works or services
and/or their reasonableness;
(vii) determining, as required under the Agreement, the period or any extension thereof,
for performing any duty or obligation;
(viii) assisting the Parties in resolution of disputes as set forth in Paragraph 9; and
(ix) undertaking all other duties and functions in accordance with the Agreement.
40
3.2 The Independent Engineer shall discharge its duties in a fair, impartial and efficient
manner, consistent with the highest standards of professional integrity and Good
Industry Practice.
4 Development Period
4.1 During the Development Period, the Independent Engineer shall undertake a detailed
review of the Drawings to be furnished by the Concessionaire along with supporting data,
including the geo-technical and hydrological investigations, characteristics of materials
from borrow areas and quarry sites, topographical surveys and traffic surveys. The
Independent Engineer shall complete such review and send its comments/observations to
the Authority and the Concessionaire within 15 (fifteen) days of receipt of such Drawings.
In particular, such comments shall specify the conformity or otherwise of such Drawings
with the Scope of the Project and Specifications and Standards.
4.2 The Independent Engineer shall review any modified Drawings or supporting
Documents sent to it by the Concessionaire and furnish its comments within 7 (seven)
days of receiving such Drawings or Documents.
4.3 The Independent Engineer shall review the Drawings sent to it by the Safety Consultant
in accordance with Schedule-L and furnish its comments thereon to the Authority and
the Concessionaire within 7 (seven) days of receiving such Drawings. The Independent
Engineer shall also review the Safety Report and furnish its comments thereon to the
Authority within 15 (fifteen) days of receiving such report.
4.4 The Independent Engineer shall review the detailed design, construction methodology,
quality assurance procedures and the procurement, engineering and construction time
schedule sent to it by the Concessionaire and furnish its comments within 15 (fifteen)
days of receipt thereof.
4.5 Upon reference by the Authority, the Independent Engineer shall review and comment
on the EPC Contract or any other contract for construction, operation and maintenance
of the Project Highway, and furnish its comments within 7 (seven) days from receipt of
such reference from the Authority.
5 Construction Period
Engineer for its review and comments during the Construction Period, the provisions of
5.2 The Independent Engineer shall review the monthly progress report furnished by the
5.3 The Independent Engineer shall inspect the Construction Works and the Project
Highway once every month, preferably after receipt of the monthly progress report from
the Concessionaire, but before the 20th (twentieth) day of each month in any case, and
make out a report of such inspection (the “Inspection Report”) setting forth an
overview of the status, progress, quality and safety of construction, including the work
methodology adopted, the materials used and their sources, and conformity of
Construction Works with the Scope of the Project and the Specifications and Standards.
In a separate section of the Inspection Report, the Independent Engineer shall describe in
reasonable detail the lapses, defects or deficiencies observed by it in the construction of
41
the Project Highway. The Inspection Report shall also contain a review of the
maintenance of the existing lanes in conformity with the provisions of the Agreement.
The Independent Engineer shall send a copy of its Inspection Report to the Authority
and the Concessionaire within 7 (seven) days of the inspection.
5.4 The Independent Engineer may inspect the Project Highway more than once in a month
5.5 For determining that the Construction Works conform to Specifications and Standards,
the Independent Engineer shall require the Concessionaire to carry out, or cause to be
carried out, tests on a sample basis, to be specified by the Independent Engineer in
accordance with Good Industry Practice for quality assurance. For purposes of this
Paragraph 5.5, the tests specified in the IRC Special Publication-11 (Handbook of
Quality Control for Construction of Roads and Runways) and the Specifications for
Road and Bridge Works issued by MOSRTH (the “Quality Control Manuals”) or any
modification/substitution thereof shall be deemed to be tests conforming to Good
Industry Practice for quality assurance. The Independent Engineer shall issue necessary
directions to the Concessionaire for ensuring that the tests are conducted in a fair and
efficient manner, and shall monitor and review the results thereof.
5.6 The sample size of the tests, to be specified by the Independent Engineer under
Paragraph 5.5, shall comprise 10% (ten per cent) of the quantity or number of tests
prescribed for each category or type of tests in the Quality Control Manuals; provided
that the Independent Engineer may, for reasons to be recorded in writing, increase the
aforesaid sample size by up to 10% (ten per cent) for certain categories or types of tests.
5.7 The timing of tests referred to in Paragraph 5.5, and the criteria for acceptance/ rejection
of their results shall be determined by the Independent Engineer in accordance with the
Quality Control Manuals. The tests shall be undertaken on a random sample basis and
shall be in addition to, and independent of, the tests that may be carried out by the
Concessionaire for its own quality assurance in accordance with Good Industry Practice.
5.8 In the event that the Concessionaire carries out any remedial works for removal or
rectification of any defects or deficiencies, the Independent Engineer shall require the
Concessionaire to carry out, or cause to be carried out, tests to determine that such
remedial works have brought the Construction Works into conformity with the
Specifications and Standards, and the provisions of this Paragraph 5 shall apply to such
tests.
5.9 In the event that the Concessionaire fails to achieve any of the Project Milestones, the
Independent Engineer shall undertake a review of the progress of construction and
identify potential delays, if any. If the Independent Engineer shall determine that
completion of the Project Highway is not feasible within the time specified in the
Agreement, it shall require the Concessionaire to indicate within 15 (fifteen) days the
steps proposed to be taken to expedite progress, and the period within which the Project
Completion Date shall be achieved. Upon receipt of a report from the Concessionaire,
the Independent Engineer shall review the same and send its comments to the Authority
and the Concessionaire forthwith.
42
5.10 If at any time during the Construction Period, the Independent Engineer determines that the
Concessionaire has not made adequate arrangements for the safety of workers and Users
in the zone of construction or that any work is being carried out in a manner that
threatens the safety of the workers and the Users, it shall make a recommendation to the
Authority forthwith, identifying the whole or part of the Construction Works that should
be suspended for ensuring safety in respect thereof.
5.11 In the event that the Concessionaire carries out any remedial measures to secure the
safety of suspended works and Users, it may, by notice in writing, require the
Independent Engineer to inspect such works, and within 3 (three) days of receiving such
notice, the Independent Engineer shall inspect the suspended works and make a report to
the Authority forthwith, recommending whether or not such suspension may be revoked
by the Authority.
5.12 If suspension of Construction Works is for reasons not attributable to the

Concessionaire, the Independent Engineer shall determine the extension of dates set
forth in the Project Completion Schedule, to which the Concessionaire is reasonably
entitled, and shall notify the Authority and the Concessionaire of the same.
5.13 The Independent Engineer shall carry out, or cause to be carried out, all the Tests
specified in Schedule-I and issue a Completion Certificate or Provisional Certificate, as
the case may be. For carrying out its functions under this Paragraph 5.13 and all matters
incidental thereto, the Independent Engineer shall act under and in accordance with the
provisions of Article 14 and Schedule-I.
5.14 Upon reference from the Authority, the Independent Engineer shall make a fair and
reasonable assessment of the costs of providing information, works and services as set
forth in Article 16 and certify the reasonableness of such costs for payment by the
Authority to the Concessionaire.
5.15 The Independent Engineer shall aid and advise the Concessionaire in preparing the
Maintenance Manual.
6 Operation Period
Engineer for its review and comments during the Operation Period, the provisions of
6.2 The Independent Engineer shall review the annual Maintenance Programme furnished by the
within 15 (fifteen) days of receipt of the Maintenance Programme.
6.3 The Independent Engineer shall review the monthly status report furnished by the
6.4 The Independent Engineer shall inspect the Project Highway once every month,
preferably after receipt of the monthly status report from the Concessionaire, but before
the 20th (twentieth) day of each month in any case, and make out an O&M Inspection
Report setting forth an overview of the status, quality and safety of O&M including its
conformity with the Maintenance Requirements and Safety Requirements. In a separate
section of the O&M Inspection Report, the Independent Engineer shall describe in
reasonable detail the lapses, defects or deficiencies observed by it in O&M of the Project
43
Highway. The Independent Engineer shall send a copy of its O&M Inspection Report to
the Authority and the Concessionaire within 7 (seven) days of the inspection.
6.5 The Independent Engineer may inspect the Project Highway more than once in a month,
6.6 The Independent Engineer shall in its O&M Inspection Report specify the tests, if any,
that the Concessionaire shall carry out, or cause to be carried out, for the purpose of
determining that the Project Highway is in conformity with the Maintenance
Requirements. It shall monitor and review the results of such tests and the remedial
measures, if any, taken by the Concessionaire in this behalf.
6.7 In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-K, the

Independent Engineer shall, in conformity with Good Industry Practice, specify the
permissible limit of deviation or deterioration with reference to the Specifications and
Standards and shall also specify the time limit for repair or rectification of any deviation
or deterioration beyond the permissible limit.
6.8 The Independent Engineer shall determine if any delay has occurred in completion of
repair or remedial works in accordance with the Agreement, and shall also determine the
Damages, if any, payable by the Concessionaire to the Authority for such delay.
6.9 The Independent Engineer shall examine the request of the Concessionaire for closure of
any lane(s) of the carriageway for undertaking maintenance/repair thereof, keeping in
view the need to minimise disruption in traffic and the time required for completing such
maintenance/repair in accordance with Good Industry Practice. It shall grant permission
with such modifications, as it may deem necessary, within 5 (five) days of receiving a
request from the Concessionaire. Upon expiry of the permitted period of closure, the
Independent Engineer shall monitor the re-opening of such lane(s), and in case of delay,
determine the Damages payable by the Concessionaire to the Authority under Clause
17.7.
6.10 The Independent Engineer shall monitor and review the curing of defects and
deficiencies by the Concessionaire as set forth in Clause 19.4.
6.11 In the event that the Concessionaire notifies the Independent Engineer of any
modifications that it proposes to make to the Project Highway, the Independent Engineer
shall review the same and send its comments to the Authority and the Concessionaire
within 15 (fifteen) days of receiving the proposal.
6.12 The Independent Engineer shall undertake traffic sampling, as and when required by the
Authority, under and in accordance with Article 22 and Schedule-O.
7 Termination
7.1 At any time, not earlier than 90 (ninety) days prior to Termination but not later than 10
(ten) days prior to such Termination, the Independent Engineer shall, in the presence of
a representative of the Concessionaire, inspect the Project Highway for determining
compliance by the Concessionaire with the Divestment Requirements set forth in Clause
38.1 and, if required, cause tests to be carried out at the Concessionaire’s cost for
determining such compliance. If the Independent Engineer determines that the status of
the Project Highway is such that its repair and rectification would require a larger
amount than the sum set forth in Clause 39.2, it shall recommend retention of the
required amount in the Escrow Account and the period of retention thereof.
44
7.2 The Independent Engineer shall inspect the Project Highway once in every 15 (fifteen)
days during a period of 90 (ninety) days after Termination for determining the liability of
the Concessionaire under Article 39, in respect of the defects or deficiencies specified
therein. If any such defect or deficiency is found by the Independent Engineer, it shall
make a report in reasonable detail and send it forthwith to the Authority and the
Concessionaire.
8 Determination of costs and time
8.1 The Independent Engineer shall determine the costs, and/or their reasonableness, that are
8.2 The Independent Engineer shall determine the period, or any extension thereof, that is
9 Assistance in Dispute resolution
9.1 When called upon by either Party in the event of any Dispute, the Independent Engineer
shall mediate and assist the Parties in arriving at an amicable settlement.
9.2 In the event of any disagreement between the Parties regarding the meaning, scope and
nature of Good Industry Practice, as set forth in any provision of the Agreement, the
Independent Engineer shall specify such meaning, scope and nature by issuing a
reasoned written statement relying on good industry practice and authentic literature.
10 Other duties and functions
The Independent Engineer shall perform all other duties and functions specified in the
Agreement.
11 Miscellaneous
11.1 The Independent Engineer shall notify its programme of inspection to the Authority and
to the Concessionaire, who may, in their discretion, depute their respective
representatives to be present during the inspection.
11.2 A copy of all communications, comments, instructions, Drawings or Documents sent by

the Independent Engineer to the Concessionaire pursuant to this TOR, and a copy of all
the test results with comments of the Independent Engineer thereon shall be furnished by
the Independent Engineer to the Authority forthwith.
11.3 The Independent Engineer shall obtain, and the Concessionaire shall furnish in two
copies thereof, all communications and reports required to be to submitted, under this
Agreement, by the Concessionaire to the Independent Engineer, whereupon the
Independent Engineer shall send one of the copies to the Authority along with its
comments thereon.
11.4 The Independent Engineer shall retain at least one copy each of all Drawings and
Documents received by it, including ‘as-built’ Drawings, and keep them in its safe
custody.
11.5 Upon completion of its assignment hereunder, the Independent Engineer shall duly
classify and list all Drawings, Documents, results of tests and other relevant records, and
hand them over to the Authority or such other person as the Authority may specify, and
obtain written receipt thereof. Two copies of the said documents shall also be furnished
45
in micro film form or in such other medium as may be acceptable to the Autority.
12. PERFORMANCE CLAUSE

Independent Engineers shall be expected to fully comply with all the provisions of the
`Terms of Reference’, and shall be fully responsible for supervising the Designs,
Construction and maintenance and operation of the facility takes place in accordance
with the provisions of the Concession Agreement and other schedules. Any failure of
the Independent Consultant in notifying to NHAI and the Concessionaire on
non-compliance of the provisions of the Concession Agreement and other
schedules by the Concessionaire, non-adherence to the provision of ToR and non-
adherence to the time schedule prescribed under ToR shall amount to non-
performance.
The Independent Engineer shall appoint its authorized representative, who shall issue
on behalf of the IE, the Provisional Completion Certification and Completion
Certificate along with the Team Leader and shall carry out any such task as may be
decided by NHAI. The IE shall take prior approval of NHAI before issuing
Provisional Completion Certification and Completion Certificate. The proposal
submitted shall also include the name of the authorized representative along
with the authorization letter and power of attorney.
13. CONSULTANT’S PROPOSAL
13.1 List of key personnel to be fielded by the Consultants shall be as below:
i. Team Leader Cum Senior Highway Engineer

ii. Senior Bridge Design Engineer Deleted: Design
iii. Resident cum Highway Engineer Deleted: Traffic and Transportation
Expert
iv. Highway Design Engineer
v. Bridge/Structural Engineer Deleted: Senior Pavement Specialist
vi. Senior Pavement Specialist Deleted: Senior Quality cum Material

Expert
vii. Senior Quality cum Material Expert
Deleted: Resident –cum-Highway
viii. Traffic & Transportation Expert Engineer
ix. Road Safety Expert
Deleted: Bridge / structural Engineer
x. Financial Expert
Deleted: Road Safety
xi. Legal Expert
Formatted: Bullets and Numbering
13.2 Broad job-description and minimum qualification for key personnel mentioned
above is enclosed as Enclosure–B. However, higher marks shall be accorded to
the Candidate with higher relevant qualification and experience. The Consultant
should feel free to submit their proposal on the basis of the man-months which
they consider to be necessary to undertake the assignment. All the CV’s of the
personals mentioned in Para 5.3 (iii) of Data Sheet shall be evaluated at the time
of evaluation of technical proposal. The age of the Key Personnel should not be
more than 65 years on the date of submission of proposal. Age Limit for
the positions of Team Leader, Resident Engineer, Senior Pavement Specialist
and Senior Quality cum Material Expert is relaxable by 5 years i.e. upto 70
years of age at the time of submission of proposal and he can continue upto Deleted: deployment
73 years, subject to production of Medical Fitness Certificate. Consultants are
advised in their own interest to frame the technical proposal in an objective
manner as far as possible so that these could be properly assessed in respect of
46
points to be given as part of evaluation criteria. The bio-data of the key personnel
should be signed on every sheet by the personnel concerned and the last sheet of
each bio-data should also be signed by the authorised signatory for the Consultant.
The key personnel shall also certify at the end of their bio-data proforma that they
have not left any of the NHAI works without completing of their assignment and
have not accepted any other offer at the time of signing of the bio-data and as such
shall be available to work with the Independent Consultant, if the Project is
awarded. In case the key personnel leaves the assignment without approval of
NHAI, NHAI would be at liberty to take any appropriate action against that key
personnel including debarment.
13.3 In addition to above, consultants are required to propose other key personnel, sub-
professional staff and other field engineers as detailed in Enclosure-A and the
minimum qualification requirements for the same is enclosed in Enclosure–B.
14. PERIOD OF SERVICES
14.1 The services of an Independent Engineer will be in phases as per Contract /

Concession Agreement.
14.1.1 The appointment of the Independent Engineer shall initially be as per details given
below.
Period of service Development Constructio O&M

(in months) period n period period (in
(in months) (in months) months)
36 03 30 3
The proposed manpower deployment for this period shall be matching the activities
to be performed during the said period. The time frame for services during the
deployment of key personnel during this period shall be as shown in Enclosure A.
15. PERFORMANCE SECURITY

The successful consulting firm shall have to submit a Bank Guarantee (BG)
for an amount of 2.50% of the Contract Value within 15 days of issue of LOA.
The BG shall be valid for a period of 38 months i.e. upto 2 months beyond the
expiry of the Contract of 36 months. The BG shall be in the format specified in
Appendix J of draft contract form and furnished from a Nationalised Bank. In
case of foreign firm, the BG issued by foreign Bank should be counter
guaranteed by any Nationalised Bank in India. In case of JV, the BG shall be
furnished on behalf of the JV and not individually by the members.
47
Enclosure-A
MAN - MONTHS INPUT FOR KEY PROFESSIONAL STAFF

INDEPENDENT ENGINEERS (refer Table 1 on Page 1 of RFP)
Man-month in
S. No. Key Personnel Construction period of 30 Man-month in O & M
months and development period of 3 months
A: Key Personnel period of 3 months
1. Team Leader Cum Senior 33 03
Highway Engineer Deleted: Design
2. Senior Bridge Engineer 18 1 Deleted: 4
3. Resident cum Highway 33 3 Deleted: 1
Engineer Deleted: Traffic and Transportation
Expert
4. Highway Design Engineer 18 1
Deleted: Senior Pavement Specialist
5. Bridge/Structural Engineer 30 3
Deleted: 12
6. Senior Pavement Specialist 12 2
Deleted: 2
7. Senior Quality cum Material 30 3 Deleted: Senior Quality cum Material
Expert Expert
8. Traffic and Transportation Expert 6 1 Deleted: Financial Expert
9. Road Safety Expert 6 1 Deleted: 2

Deleted: 1
10. Financial Expert 3 1
Deleted: 2
11. Legal Expert 3 2
Deleted: 2
Sub Total 192 21 Deleted: Legal Expert
213 Deleted: Road Safety Expert
Total for Construction and O&M Deleted: 4
B: Sub Professional Staff Deleted: Resident cum Highway
Engineer
(a) Survey Engineer 1x12+1x30=42 3
Deleted: 30
(b) Assistant Highway Engineer 2 x 30=60 3 Deleted: 3
(c) CAD Expert 8 0 Deleted: Highway Design Engineer
(d) Environmental Engineer 6 2 Deleted: 30
(e) Assistant Bridge Engineer 2 x 30=60 3 Deleted: 3

Deleted: Bridge/Structural Engineer
(f) Assistant Quality cum Material 2 x 30=60 3
Engineer Deleted: 0
(g) Electrical Engineer 6 1 Deleted: 3

Deleted: 195
(h) HTMS/Toll Expert 3 2
Deleted: 23
(i) Quantity Surveyor 6 3
Deleted: 218
(j) Horticulture cum Landscaping 6 1 Deleted: 30
Expert Deleted: 2
Sub Total 257 21 Formatted: Bullets and Numbering
Total for Construction and 278 Formatted: Bullets and Numbering
O&M Deleted: 233
Deleted: 16
Note: The qualification and experience of Sub Professional staff other than Highway Design Deleted: 249
Engineer would not be accounted in the evaluation. However, Consultant shall have to get
their CVs approved from NHAI before mobilization. The other inputs like support staff shall
also be provided by the Consultant of an acceptable type commensurating with the roles and 0.19"
Rfp/IE/July10 48
responsibilities of each position.

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Rfp/IE/July10 49
Enclosure B
MINIMUM QUALIFICATION OF KEY PERSONNEL
TEAM LEADER CUM SENIOR HIGHWAY ENGINEER

This is the senior most position and the expert engaged as the team leader shall be responsible
for reviewing the entire Project preparation and implementation activities of the
Concessionaire. He shall check all the Designs being prepared by the Concessionaire, ensure
execution of works on site as per specification and standards, and continuously interact with
the NHAI and the Concessionaire. He shall undertake Project site visits and shall guide,
supervise, coordinate and monitor the work of other experts in his team as well as those of
the Concessionaire. The candidate should have a proven record of supervising, organising
and managing of Project preparation and construction of highway projects of large
magnitudes, as defined below, financed by international lending agencies and others.
Knowledge of Project management shall be an added advantage.
This position requires a Senior Highway Engineer who shall be a graduate in Civil
Engineering preferably with higher qualifications and specialization in highway engineering.
He should have a minimum of 15 years experience and involved for at least 5 years for
Highway Development Projects preferably PPP Projects. He should have handled as Team
Leader or similar capacity at least two Project Preparation and Construction supervision
work of major highway Project of four laning/ six- laning/ expressway costing more than Rs.
2000 million or of at least 50 km length. He should have experience of operation and
maintenance of major highway links
Note: Definition of Team Leader includes Project Manager/Resident Engineer/ or any
equivalent position.
SENIOR BRIDGE DESIGN ENGINEER

The Senior Bridge Design Engineer shall be responsible for checking the designs of bridges,
ROBs, interchanges and any other structure to be constructed in the Project highway. He
shall also review the rehabilitation measures to be proposed by the Concessionaire for
existing structures based on site condition and structural requirement basis. His expertise
shall include computer aided design methods for Civil/Structural Engineering with particular
reference to Structural design.
He should be a graduate in Civil Engineering from a recognized University. Post
Graduation in Structural Engineering would be preferred. Bridge Design Engineer should
have a minimum of 15 years experience in Bridge Design out of which a minimum of 10
years experience in similar capacity for major highway bridges is required. He should have
design of at least 4 major highway bridges, Experience in other countries, involvement in
innovative bridge designing works with use of computer aided software and involvement in
designing of bridges more than 200m length excluding approaches would be preferred.

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TRAFFIC AND TRANSPORTATION EXPERT
Shall review and check the traffic analysis, projection, and assignment exercises to be carried
out by the Concessionaire. He shall also review/design of intersections and interchanges, toll
plaza layout, toll collection method and user facilities, scheme for traffic management during
construction period. He shall also study and comment on safety audit report prepared by the
Concessionaire.
The position requires minimum a graduate in Civil Engineering preferably with higher
qualification in traffic engineering. The minimum period of professional experience is 15
years including at least 5 years on projects of similar nature, of which at least one should
involve works of four laning/six-laning/expressway or similar project. The candidate should
have enough knowledge on road safety aspects.
RESIDENT CUM HIGHWAY ENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Concessionaire for this project. He shall also inspect the
pavement rehabilitation and repair works to be undertaken by the Concessionaire.
Resident cum Highway Engineer should be a Graduate in Civil Engineering from a

recognized University (higher qualifications will be preferable). He should have a minimum
of 15 years experience in supervision of highway works. He should have handled atleast 2
major 4- laning highway projects. Experience in PPP Projects would be preferred.
BRIDGE /STRUCTURAL ENGINEER

The Bridge Engineer shall be responsible for supervising the works of bridges, interchanges
and any other structure to be constructed by the Concessionaire for this project. He shall also
inspect the bridge rehabilitation and repair works to be undertaken by the Concessionaire. The
position requires a graduate in Civil Engineering, (preference would be given to Post
Graduation in Structural Engineering). He should have minimum 15 years experience out of
which at least 10 years in Construction of bridges/interchanges/any other structures including
rehabilitation. He should have supervised at least two major highway bridges. The candidate
should have a thorough understanding and experience with international `best practices’, and
of modern bridge construction technology.
SENIOR PAVEMENT SPECIALIST

The expert shall be continuously interacting with the Concessionaire, to ensure life cycle cost
effectiveness and viable design of pavement including appropriate rehabilitation /
strengthening of the existing two lane pavement which is significantly distressed. He shall
also be responsible for ensuring complete adherence to maintenance standards during
Construction and Operation period. Thus, the position requires a pavement specialist with
thorough knowledge and understanding of international ‘best practices’ in the field of Design,
Construction and maintenance of flexible/rigid type of pavements including latest Codal
stipulations and specifications.
The candidate should be a graduate in Civil Engineering preferably with higher qualification
and specialization in Pavement Design. He should have a minimum of 15 years
of professional experience of pavement Design, Construction and its maintenance out of
which 5 years should be in similar capacity for 4 laning of major highway projects. This Formatted: Font: 8 pt, Italic
position also requires experience of PPP Projects. The candidate should have involved Formatted: Justified, Indent: Left:
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Rfp/IE/July10 51
in at least 2 major highways projects as Pavement/Geotechnical Engineer. Experience in
PPP Projects would be preferred.
SENIOR QUALITY/MATERIAL EXPERT
The Quality/Material Expert shall review the test results of bore holes, quarry and borrow
area material to find out their strength characteristics and suitability for using them in
construction. He shall inspect the Concessionaire’s field laboratories to ensure that they are
adequately equipped and capable of performing all the specified testing requirements of the
contract. He shall look into the quality assurance aspect of the construction works and
supervise the setting-up of the various Concessionaire’s rock crushers and bituminous mixing
plants to ensure that the specified requirements for such equipments are fully met.
The position requires a graduate in Civil Engineering, preferably Post Graduation in

Geotechnical Engineering. He should have a minimum of 15 years of professional
engineering experience including 5 years in similar capacity for major highway projects. He
should have handled at least 2 similar highway projects in similar capacity. He should have
exposure quality assurance programs in highway projects using modern technology.
HIGHWAY DESIGN ENGINEER
The Highway Engineer shall be responsible for the review of highway designs and drawings
using sophisticated computer software and also construction and O&M works. Should be a
graduate in Civil Engineering from a recognized University (higher qualifications will be
preferable); His expertise shall include computer aided design methods for Civil/Highway
Engineering with particular reference to CAD application to the geometric design for highway
rehabilitation and/or upgrading projects.
Highway Engineer should have a minimum of 15 years experience in highway works out of
which a minimum of 5 years in Highway Designing works. He should have handled at least 2
major road four laning improvement projects. He should have exposure of computer software
programmes for design of highways. Experience in PPP Projects would be preferred.
FINANCIAL EXPERT
The candidate shall have MBA(Finance)/Chartered Accountant. He should have 8 to 10 years

experience as a Financial Advisor particularly in the field of project financing. Advisory
experience in the field of transportation project would be desirable.
LEGAL EXPERT
Lawyer with over 8 years experience in contracts and financial documentation related to
project financing. Advisory experience in transportation would be desirable. .
ROAD SAFETY EXPERT
The candidate should be a graduate in Civil Engineering preferably Post Graduation in

Traffic/Transportation/Safety Engineering. He should have at least 15 years of experience out
of which 10 years should be in road safety works. The candidate should have undertaken at
least 2 projects of roads safety audits, including at least 1 in design stages. The candidate
should have international exposure in the fields of road safety management plan. Preference
would be given to the candidate who have been involved in preparation of road safety policy
for any national/state/city. The experience for preparing road safety management plan for
inter-urban highways on PPP mode would be desirable Formatted: Justified, Indent: Left:
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Rfp/IE/July10 52
SUB PROFESSIONAL
SURVEY ENGINEER
The candidate should be Graduate in Civil Engineering/Survey with at least 5 years

experience in the field of surveying out of which 3 years should be for highway projects. He
should have involved in at least 1 similar highway projects. Firm may field Survey Engineer
with diploma in Civil Engineering/Survey having at least 10 years experience in the field of
surveying out of which at least 5 years should be in highway projects and they should have
also dealt with at least 1 project of similar nature. This position requires thorough
understanding of modern computer based method of surveying with total station digital level
etc.
Deleted: ¶
HIGHWAY DESIGN ENGINEER¶
ASSISTANT HIGHWAY ENGINEER ¶
The Highway Engineer shall be
responsible for the review of highway
The Candidate should be Graduate in Civil Engineering with 3 years experience. He should designs and drawings using sophisticated
have handled at least 1 road project. computer software and also construction
and O&M works. Should be a graduate in
Civil Engineering from a recognized
University (higher qualifications will be
preferable); His expertise shall include
CAD EXPERT computer aided design methods for
Civil/Highway Engineering with
particular reference to CAD application
He should be Graduate in Civil Engineering/Computer Science having experience in to the geometric design for highway
computer related design method for highway engineering. The incumbent should have 3 rehabilitation and/or upgrading projects. ¶
¶
years experience and should have handled at least 1 road project. Highway Engineer should have a
minimum of 15 years experience in
highway works out of which a minimum
ENVIRONMENTAL ENGINEER of 5 years in Highway Designing works.
He should have handled at least 2 major
road four laning improvement projects.
The Candidate should be Graduate in Civil Engineering/Environmental Engineering or other He should have exposure of computer
relevant qualification. He should have at least 6 years experience out of which 2 years in software programmes for design of
highways. Experience in PPP Projects
highway projects. He should have good knowledge of MOEF guidelines/requirements for would be preferred. ¶
mitigation measures.
ASSISTANT BRIDGE ENGINEER
have handled at least 1 major bridge project.
ASSISTANT QUALITY CUM MATERIAL ENGINEER
The Candidate should be Graduate in Civil Engineering with 3 years experience or diploma
in Civil Engineering with 5 years experience. He should have handled at least 1 road project.
ELECTRICAL ENGINEER
The Candidate should be Graduate in Electrical Engineering from recognised institute. He

should have at least 6 years experience.

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Rfp/IE/July10 53
HTMS/TOLLING SYSTEM EXPERT
The candidate should be a senior Systems Engineer having experience of at least 15 Years.
He should be an expert in preparation of standards for projects of toll collection and HTMS.
He should have bachelors degree in Civil Engineering/Electronics/Computer Science/other
relevant areas. He should have experience of international latest practices in the field of
HTMS and tolling. He should have work experience on at least 2 similar projects in similar
capacity.
QUANTITY SURVEYOR
He should be Graduate or equivalent in Civil Engineering having Min. 5 years of professional

experience in preparation of highway project estimates. He should have Min. 3 years
experience in Preparation of Bill of Quantities/estimates for major highway projects costing
Rs.100 Crore or above.
HORTICULTURE CUM LANDSCAPING SPECIALIST
He should be a Graduate in Agriculture with specialization in Horticulture/Arboriculture having

minimum 5 year of field experience in Horticulture/Arboriculture and landscaping. He should
have minimum 5 years field experience.

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Rfp/IE/July10 54
SECTION 7: DRAFT FORM OF CONTRACT
Note: This draft Agreement is a generic document and shall be modified based on particulars
of the DBFOT Project.

0.19"
Rfp/IE/July10 55
CONTRACT FOR CONSULTANT’S SERVICES
Between
(Name of Client)
And
(Name of Consultant)
Dated:

0.19"
Rfp/IE/July10 56
CONTENTS
Page No.
I. FORM OF CONTRACT ……………………………………..
II GENERAL CONDITIONS OF CONTRACT ……………….
1. General Provisions ……………………………………….
1.1 Definitions
1.3 Law Governing the Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in charge
2. Commencement, Completion, Modification, and Termination

of Contract…………………………………………………..
2.1 Effectiveness of Contract ………………………………….

2.6 Modification
2.7 Force Majeure
2.7.1 Definition …………………………………………..

2.7.2 No Breach of Contract ……………………………..
2.7.3 Measures to be taken
2.7.5 Payments
2.7.6 Consultation
2.8 Suspension …………………………………………………
2.9 Termination ………………………………………..
2.9.1 By the Client ………………………………

2.9.2 By the Consultants ………………………..
2.9.3 Cessation of Rights and Obligations ………
2.9.4 Cessation of Services ………………………
2.9.5 Payment upon Termination ………………..
2.9.6 Disputes about Events of Termination …….
3. Obligations of the Consultants ……………………

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3.1 General
3.1.1 Standard of Performance …………..
3.1.2 Law Governing Services …………..
3.2 Conflict of Interests ……………………….
3.2.1 Consultants not to Benefit from

Commissions, Discounts, etc. ……..
3.2.2 Procurement Rules of Funding Agencies
3.2.3 Consultants and Affiliates Not to
Engage in certain Activities …………..
3.2.4 Prohibition of Conflicting Activities …
3.3 Confidentiality ………………………………..

3.4 Liability of the Consultants …………………..
3.5 Insurance to be Taken out by the Consultants …
3.6 Accounting, Inspection and Auditing ………….
3.7 Consultant’s Actions requiring Client’s prior Approval
3.8 Reporting Obligations …………………………..
3.9 Documents prepared by the Consultants ……….
To Be the Property of the Client ………………..
4. Consultants’ Personnel and Sub-consultants ……………………..
4.1 General …………………………………………………

4.2 Description of Personnel …………………………
4.3 Approval of Personnel ……………………………
4.4 Working Hours, Overtime, Leave etc.
4.5 Removal and /or Replacement of Personnel ……………
4.6 Resident Project Manager ………………………….
5. Obligations of the Client ………………………………….
5.1 Assistance and Exemptions …………….

5.2 Access to Land ………………………….
5.3 Change in the Applicable Law ………….
5.5 Payment …………………………………
5.6 Counterpart Personnel ………………….
6. Payments to the Consultants ……………………………..
6.1 Cost Estimates, Ceiling Amount ……………….

6.2 Remuneration and Reimbursable Expenditures…
6.3 Currency of Payment …………………………..
6.4 Mode of Billing and Payment ………………….
7. Fairness and Good Faith …………………………………………

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7.1 Good Faith …………………………………….

7.2 Operation of the Contract ……………………..
8. 8.1 Amicable Settlement …………………………..

8.2 Dispute Settlement …………………………….
III SPECIAL CONDITIONS OF CONTRACT ……………………

IV APPENDICES Page No.
Appendix M : Minutes of pre-bid meeting
V ANNEXURES..……………………………………………………..

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1. FORM OF CONTRACT
COMPLEX TIME BASED ASSIGNMENTS
This CONTRACT (hereinafter called the “Contract”) is made the day of the
Month of , 200 , between, on the one hand (hereinafter
Called the “Client) and, on the other hand, (hereinafter called the
“Consultants”).
[Note* : If the Consultants consist of more than one entity, the above should be partially
amended to read as follows:
“…(hereinafter called the “Client”) and, on the other hand, a joint venture consisting of the
following entities, each of which will be jointly severally liable to the Client for all the
Consultants’ obligations under this Contract, namely, and
(hereinafter called “Consultants”)]
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting services as
defined in the General Conditions of Contract attached to this Contract
(hereinafter called the “Services”);
(b) the Consultants, having represented to the Client that they have the required
processional skills, and personnel and technical resources, have agreed to provide
the Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of
this Contract:
(a) The General Conditions of Contract (hereinafter called “GC”)’

(b) The Special Conditions of Contract (hereinafter called “SC”);
(c) The following Appendices :
[Note: If any of these Appendices are not used, the words “Not Used” should be
inserted below next to the title of the Appendix on the sheet attached hereto
carrying the title of that Appendix ].

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Appendix-M : Minutes of pre-Bid Meeting
2. The mutual rights and obligations of the Client and the Consultants shall be as set
forth in the Contract; in particular
(a) The Consultants shall carry out the Services in accordance with the provisions
of the Contract; and
(b) The Client shall make payments to the Consultants in accordance with the
Provisions of the Contract.

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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.

[NAME OF THE CLIENT]
By
[NAME OF THE CONSULTANTS]
By
[Note: If the Consultants consist of more than one entity, all of these entities should appear as
signatures, e.g. in the following manner ]
FOR AND ON BEHALF OF EACH OF

THE MEMBERS OF THE CONSULTANTS
By
By
etc.

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GENERAL CONDITIONS OF CONTRACT
1. General Provisions
Unless the context otherwise requires, the following terms whenever used in this Contract
have the following meanings:
(a) “Applicable Law” means the laws and any other instruments having the force of
law in the Government’s country [or in such other country as may be specified in
the Special Conditions of Contract (SC)], as they may be issued and in force from
time to time.
(b) “Contract means the Contract signed by the Parties, to which these General
Conditions of Contract are attached, together with all the documents listed in
Clause 1 of such signed Contract;
(c) “Effective Date’ means the date on which this Contract comes into force and
effect pursuant to Clause GC 2.1;
(d) ‘foreign currency’ means any currency other than the currency of the
Government;
(e) ‘GC means these General Conditions of Contract;
(f) “Government” means the Government of Client’s Country;
(g) ‘Local currency’ means the Indian Rupees;
(h) “Consultant” wherever mentioned in this Contract Agreement means the

“Independent Consultant (IE)” and includes and sub-consultants or Associates
engaged by the primary consultant.
(i) “Member”, in case the Consultants consist of a joint venture of more than one
entity, means any of these entities, and “Members” means all of these entities;
(j) “Party’ means the Client or the Consultants, as the case may be, and Parties means
both of them;
(k) “Personnel” means persons hired by the Consultants or by any Sub-Consultants
and or Associates as Employees and assigned to the performance of the Services
or any part thereof; “Foreign Personnel” means such persons who at the time of
being so hired had their domicile outside the Government’s Country, “Local
Personnel” means such persons who at the time of being so hired had their
domicile inside the Government’s Country; and ‘key personnel’ means the
personnel referred to in Clause GC 4.2 (a).
(l) "SC" means the Special Conditions of Contract by which these General
Conditions of Contract may be amended or supplemented;
(m)"Services" means the work to be performed by the Consultants pursuant to his
contract, as described in Appendix A hereto. The scope of work will be strictly
as given in various Clauses in TOR. The approach and methodology to be
adopted by the Consultant for carrying out the assignment as Independent
Engineer may be modified depending on the site requirements and work
programme of the Concessionaire after mutual discussions with NHAI, the
Concessionaire and the Independent Engineer. The work plan as indicated by the Formatted: Font: 8 pt, Italic
Consultant may be modified accordingly to the site requirements. Formatted: Justified, Indent: Left:
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(n) "Sub-consultant and or Associates " means any entity to which the Consultants
subcontract any part of the Services in accordance with the provisions of Clause
GC 3.7; and
(o) "Third Party" means any person or entity other than the Government, the Client,
the Consultants or a Sub-consultant.

Nothing contained herein shall be construed as establishing a relation of master and servant
or of principal and agent as between the Client and the Consultants. The Consultants, subject
to this Contract, have complete charge of Personnel and Sub- consultants, if any, performing
the Services and shall be fully responsible for the Services performed by them or on their
behalf hereunder.
1.3 Law Governing Contract
This Contract, its meaning and interpretation, and the relation between the Parties shall be
governed by the Applicable Law.
1.4 Language
This Contract has been executed in the language specified in the SC, which shall be the
binding and controlling language for all matters relating to the meaning or interpretation of
this Contract.
1.5 Headings
The headings shall not limit, alter or affect the meaning of this Contract.
1.6 Notices
1.6.1 Any notice, request or consent required or permitted to be given or made pursuant to
this Contract shall be in writing. Any such notice, request or consent shall be deemed
to have been given or made when delivered in person to an authorized representative
of the Party to whom the communication is addressed, or when sent by registered
mail, telegram or facsimile to such Party at the address specified in the SC.
1.6.2 Notice will be deemed to be effective as specified in the SC.

1.6.3 A Party may change its address for notice hereunder by giving the other Party notice
of such change pursuant to the provisions listed in the SC with respect to Clause GC
1.6.2.
1.7 Location
The Services shall be performed at such locations as are specified in Appendix A

hereto and, where the location of a particular task is not so specified, at such
locations. whether in Government's Country or elsewhere, as the Client may approve.
1.8 Authority of Member in Charge
In case the Consultants consist of a joint venture of more than one entity, the
Members hereby authorize the entity specified in the SC to act on their behalf in
exercising all the Consultants' rights and obligations towards the Client under this
Contract, including without limitation the receiving of instructions and payments from
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Any action required or permitted to be taken, and any document required or permitted
to be executed, under this Contract by the Client or the Consultants may be taken or
executed by the officials specified in the SC.
Unless otherwise specified in the SC, the Consultants, Sub-consultants and Personnel
shall pay such taxes, duties, fees and other impositions as may be levied under the
Applicable Law. NHAI shall reimburse only service tax on production of project Formatted: Font: (Default) Times
New Roman, 12 pt
specific proof of payment of service tax.
2. Commencement, Completion, Modification and Termination of Contract
2.1 Effectiveness of Contract
This Contract shall come into force and effect on the date (the "Effective Date") of the
Client's notice to the Consultants instructing the Consultants to begin carrying out the
Services. This notice shall confirm that the effectiveness conditions, if any, listed in
the SC have been met.
If this Contract has not become effective within such time period after the date of the
Contract signed by the Parties as shall be specified in the SC, either Party may, by not
less than four (4) weeks' written notice to the other Party, declare this Contract to be
null and void, and in the event of such a declaration by either Party, neither Party shall
have any claim against the other Party with respect hereto.
The Consultants shall begin carrying out the Services at the end of such time period
after the Effective Date as shall be specified in the SC.
Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall expire
when services have been completed and all payments have been made at the end of
such time period after the Effective Date as shall be specified in the SC.
This Contract contains all covenants, stipulations and provisions agreed by the
Parties. No agent or representative of either Party has authority to make, and the
Parties shall not be bound by or be liable for, any statement, representation, promise
or agreement not set forth herein.
2.6 Modification
Modification of the terms and conditions of this Contract, including any modification
of the scope of the Services, may only be made by written agreement between the
Parties as the case may be, has been obtained. Pursuant to Clause GC 7.2 hereof,
however, each Party shall give due consideration to any proposals for modification
made by the other Party. Formatted: Justified, Indent: Left:
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2.7 Force Majeure
2.7.1. Definition
(a) For the purposes of this Contract, "Force Majeure" means an event which is
beyond the reasonable control of a Party, and which makes a Party's
performance of its obligations hereunder impossible or so impractical as
reasonably to be considered impossible in the circumstances, and includes, but
is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm,
flood or other adverse weather conditions, strikes, lockouts or other industrial
action ( except where such strikes, lockouts or other industrial action are
within the power of the Party invoking Force Majeure to prevent), confiscation
or any other action by government agencies.
(b) Force Majeure shall not include (i) any event which is caused by the
negligence or intentional action of a party or such Party's Sub-consultants or
agents or employees, nor (ii) any event which a diligent Party could
reasonably have been expected to both (A) take into account at the .time of the
conclusion of this Contract and (B) avoid or overcome in the carrying out of
its obligations hereunder .
(c) Force Majeure shall not include insufficiency of funds or failure to make any
payment required hereunder.
2.7.2 No Breach of Contract
The failure of a Party to fulfill any of its obligations hereunder shall not be
considered to be a breach of, or default under, this Contract insofar as such
inability arises from an event of Force Majeure, provided that the Party
affected by such an event has taken all reasonable precautions, due care" and
reasonable alternative measures, all with the objective of carrying out the
terms and conditions of this Contract.
2.7.3 Measures to be Taken
(a) A Party affected by an event of Force Majeure shall take all reasonable
measures to remove such Party's inability to fulfill its obligations
hereunder with a minimum of delay.
(b) A Party affected by an event of Force Majeure shall notify the other Party
of such event as soon as possible, and in any event not later than fourteen
(14) days following the occurrence of such event, providing evidence of
the nature and cause of such event, and shall similarly give notice of the
restoration of normal conditions as soon as possible.
(c) The Parties shall take all reasonable measures to minimize the
consequences of any event of Force Majeure.
Any period within which a Party shall, pursuant to this Contract, complete any
action or task, shall be extended for a period equal to the time during which
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2.7.5 Payments
During the period of their inability to perform the Services as a result of an

event of Force Majeure, the Consultants shall be entitled to be reimbursed for
additional costs reasonably and necessarily incurred by them during such
period for the purposes of the Services and in reactivating the Services after
the end of such period.
2.7.6 Consultation
Not later than thirty (30) days after the Consultants, as the result of an event of
Force Majeure, have become unable to perform a material portion of the
Services, the Parties shall consult with each other with a view to agreeing on
appropriate measures to be taken in the circumstances.
2.8. Suspension
The Client may, by written notice of suspension to the Consultants, suspend all
payments to the Consultants hereunder if the Consultants fail to perform any of their
obligations under this Contract, including the carrying out of the Services, provided
that such notice of suspension (i) shall specify the nature of the failure, and (ii) shall
request the Consultants to remedy such failure within a period not exceeding thirty
(30) days after receipt by the Consultants of such notice of suspension.
2.9 Termination
2.9.1 By the Client
The Client may, by not less than thirty (30) days' written notice of termination to the
Consultants (except in the event listed in paragraph (f) below, for which there shall be
a written notice of not less than sixty ( 60) days), such notice to be given after the
occurrence of any of the events specified in paragraphs (a) through (h) of this Clause
GC 2.9.1, terminate this Contract.
(a) if the Consultants fail to remedy a failure in the performance of their obligations
hereunder, as specified in a notice of suspension pursuant to Clause GC 2.8
hereinabove, within thirty (30) days of receipt of such notice of suspension or within
such further period as the Client may have subsequently approved in writing;
(b) if the Consultants become (or, if the Consultants consist of more than one entity, if
any of their Members becomes) insolvent or bankrupt or enter into any agreements
with their creditors for relief of debt or take advantage of any law for the benefit of
debtors or go into liquidation or receivership whether compulsory or voluntary;
(c) if the Consultants fail to comply with any final decision reached as a result of
arbitration proceedings pursuant to Clause GC 8 hereof;
(d) if the Consultants submit to the Client a statement which has a material effect on
the rights, obligations or interests of the Client and which the Consultants know to be
false;
(e) if, as the result of Force Majeure, the Consultants are unable to perform a material Formatted: Font: 8 pt, Italic
portion of the Services for a period of not less than sixty (60) days; or Formatted: Justified, Indent: Left:
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(f) if the Client, in its sole discretion and for any reason whatsoever, decides to terminate
this Contract.
(g) if the consultant, in the judgment of the Client has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract. For the purpose of
this clause:
"corrupt practice" means the offering, giving, receiving or soliciting of anything of

value to influence the action of a public official in the selection process or in contract
execution.
"fraudulent practice" means a misrepresentation of facts in order to influence a

selection process or the execution of a contract to the detriment of the Borrower, and
includes collusive practice among consultants (prior to or after submission of
proposals) designed to establish prices at artificial non-competitive levels and to
deprive the Borrower of the benefits of free and open competition.
(h) if Concessionaire represents to NHAI that the Consultant is not discharging his duties
in a fair, efficient and diligent manner and if the dispute remains unresolved,
NHAI may terminate this contract.
2.9.2 By the Consultants
The Consultants may, by not less than thirty (30) days' written notice to the Client, such
notice to be given after the occurrence of any of the events specified in paragraphs (a)
through (d) of this Clause GC 2.9.2, terminate this Contract:
(a) if the Client fails to pay any money due to the Consultants pursuant to this
Contract and not subject to dispute pursuant to Clause 8 hereof within forty-five
(45) days after receiving written notice from the Consultants that such payment is
overdue;
(b) if the Client is in material breach of its obligations pursuant to this Contract and
has not remedied the same within forty-five (45) days (or such longer period as
the Consultants may have subsequently approved in writing) following the receipt
by the Client of the Consultants' notice specifying such breach;
(c) if, as the result of Force Majeure, the Consultants are unable to perform a material
(d) if the Client fails to comply with any final decision reached as a result of
arbitration pursuant to Clause GC 8 hereof.
2.9.3. Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clauses GC 2.2 or GC 2.9 hereof, or upon
expiration of this Contract pursuant to Clause GC 2.4 hereof, all rights and obligations of the
Parties hereunder shall cease, except:
(i) such rights and obligations as may have accrued on the date of termination or
expiration;
(ii) the obligation of confidentiality set forth in Clause GC 3.3 hereof;

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(iii) the Consultants' obligation to permit inspection, copying and auditing of their
accounts and records set forth in Clause GC 3.6 (ii) hereof; and
(iv) any right which a Party may have under the Applicable Law
2.9.4 Cessation of Services
Upon termination of this Contract by notice of either Party to the other pursuant to Clauses
GC 2.9.1 or GC 2.9.2 hereof, the Consultants shall, immediately upon dispatch or receipt of
such notice, take all necessary steps to bring the Services to a close in a prompt and orderly
manner and shall make every reasonable effort to keep expenditures for this purpose to a
minimum. With respect to documents prepared by the Consultants and equipment and
materials furnished by the Client, the Consultants shall proceed as provided, respectively, by
Clauses GC 3.9 or GC 3.10 hereof.
2.9.5 Payment upon Termination
Upon termination of this Contract pursuant to Clauses GC 2.9.1 or GC 2.9.2 hereof, the
Client shall make the following payments to the Consultants (after offsetting against these
payments any amount that may be due from the Consultant to the Client}:
(a) remuneration pursuant to Clause GC 6 hereof for Services satisfactorily performed

prior to the effective date of termination;
(b) reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures

actually incurred prior to the effective date of termination; and
(c) except in the case of termination pursuant to paragraphs (a) through (d) of Clause
GC 2.9.1 hereof, reimbursement of any reasonable cost incident to the prompt and
orderly termination of the Contract including the cost of the return travel of the
Consultants' personnel and their eligible dependents.
2.9.6. Disputes about Events of Termination
If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause GC
2.9.1 or in Clause GC 2.9.2 hereof has occurred, such Party may, within forty-five (45) days
after receipt of notice of termination from the other Party, refer the matter to arbitration
pursuant to Clause GC 8 hereof, and this Contract shall not be terminated on account of such
event except in accordance with the terms of any resulting arbitral award.
3. Obligation of the Consultants
3.1 General
3.1.1. Standard of Performance
The Consultants shall perform the Services and carry out their obligations hereunder
with all due diligence, efficiency and economy, in accordance with generally accepted
professional techniques and practices, and shall observe sound management practices,
and employ appropriate advanced technology and safe and effective equipment,
machinery, materials and methods" The Consultants shall always" act, in respect of
any matter relating to this Contract or to the Services, as faithful advisers to the
Client, and shall at all times support and safeguard the Client's legitimate interests in Formatted: Font: 8 pt, Italic
any dealings with Sub-consultants or Third Parties. Formatted: Justified, Indent: Left:
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3.1.2 Law Governing Services
The Consultants shall perform the Services in accordance with the Applicable Law
and shall take all practicable steps to ensure that any Sub- consultants and or
Associates, as well as the Personnel of the Consultants and any Sub- consultants and
or Associates, comply with the Applicable Law. The Client shall advise the
Consultants in writing of relevant local customs and the Consultants shall, after such
notifications, respect such customs.
3.2 Conflict of Interests
3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.
The Remuneration of the Consultants pursuant to Clause GC 6 hereof shall constitute

the Consultants' sole remuneration in connection with this Contract or the Services
and, subject to Clause GC 3.2.2 hereof, the Consultants shall not accept for their own
benefit any trade commission, discount or similar payment in connection with
activities pursuant to this Contract or to the Services or in the discharge of their
obligations hereunder, and the Consultants shall use their best efforts to ensure that
any Sub- consultants and or Associates, as well as the Personnel and agents of either
of them, similarly shall not receive any such additional remuneration.
3.2.2 If the Consultants, as part of the Services, have the responsibility of advising
the Client on the procurement of goods, works or services, the Consultants shall
comply with any applicable procurement guidelines of the Client (NHAI)and or
Associates Bank or of the Association, as the case may be, and other funding agencies
and shall at all times exercise such responsibility in the best interest of the Client. Any
discounts or commissions obtained by the Consultants in the exercise of such
procurement responsibility shall be for the account of the Client.
3.2.3 Consultants and Affiliates Not to engage in Certain Activities
The Consultants agree that, during the term of this Contract and after its termination,
the Consultants and any entity affiliated with the Consultants, as well as any Sub-
consultant and or Associates and any entity affiliated with such Sub- consultant and or
Associates, shall be disqualified from providing goods, works or services (other
than the Services and any continuation thereof) for any project resulting from or
closely related to the Services. .
3.2.4 Prohibition of Conflicting Activities

The Consultants shall not engage, and shall cause their Personnel as well as their Sub-
consultants and or Associates and their Personnel not to engage, either directly or
indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional activities in
the Government's country which would conflict with the activities
assigned to them under this Contract; and
(b) after the termination of this Contract, such other activities as may be
specified in the SC.

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3.3 Confidentiality
The Consultants, their Sub-consultants and the Personnel of either of them shall not,
either during the term or within two (2) years after the expiration of this Contract,
disclose any proprietary or confidential information relating to the Project, the
Services, this Contract or the Client's business or operations without the prior written
consent of the Client.
3.4 Liability of the Consultants
Subject to additional provisions, if any, set forth in the SC, the Consultants’ liability
under this Contract shall be as provided by the Applicable Law.
3.5 Insurance to be Taken Out by the Consultants
The Consultants (i) shall take out and maintain, and shall cause any Sub-consultants
to take out and maintain, at their ( or the Sub-consultants', as the case may be) own
cost but on terms and conditions approved by the Client, insurance against the risks,
and for the coverages, as shall be specified in the SC, and (ii) at the Client's
request, shall provide evidence to the Client showing that such insurance has been
taken out and maintained and that the current premiums therefore have been paid.
3.6 Accounting, Inspection and Auditing
The Consultants (i) shall keep accurate and systematic accounts and records in respect
of the Services, hereunder, in accordance with internationally accepted accounting
principles and in such form and detail as will clearly identify all relevant time charges
and cost, and the bases thereof (including such bases as may be specifically referred
to in the SC); (ii) shall permit the Client or its designated representative periodically,
and up to one year from the expiration or termination of this Contract, to inspect the
same and make copies thereof as well as to have them audited by auditors appointed
by the Client; and (iii) shall permit the client to inspect the Consultant's accounts and
records relating to the performance of the Consultant and to have them audited
by auditors appointed by the client.
3.7 Consultants' Actions Requiring Client's Prior Approval
The Consultants shall obtain the Client's prior approval in writing before taking any of
the following actions:
(a) appointing such members of the Personnel as are listed in Appendix C

("Consultants' Sub-consultants' Key Personnel") merely by title but not by name;
(b) entering into a subcontract for the performance of any part of the Services, it
being understood (i) that the selection of the Sub-consultant and the terms and
conditions of the subcontract shall have been approved in writing by the Client
prior to the execution of the subcontract, and (ii) that the Consultants shall remain
fully liable for the performance of the Services by the Sub- consultant and its
Personnel pursuant to this Contract; and
(c) any other action that may be specified in the SC

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3.8 Reporting Obligations
The Consultants shall submit to the Client the reports and documents specified in
Appendix B hereto, in the form, in the numbers and within the time periods set forth
in the said Appendix.
3.9 Documents Prepared by the Consultants to Be the Property of the Client
All plans, drawings, specifications, designs, reports, other documents and software
prepared by the Consultants for the Client under this Contract shall become and
remain the property of the Client, and the Consultants shall, not later than upon
termination or expiration of this Contract, deliver all such documents to the Client,
together with a detailed inventory thereof. The Consultants may retain a copy of such
documents and software. Restrictions about the future use of these documents and
software, if any, shall be specified in the SC.
Equipment and materials made available to the Consultants by the Client, or

purchased by the Consultants with funds provided by the Client, shall be the property
of the Client and shall be marked accordingly. Upon termination or expiration of this
Contract, the Consultants shall make available to the Client an inventory of such
equipment and materials and shall dispose of- such equipment and materials in
accordance with the Client's instructions. While in possession of such equipment and
materials, the Consultants, unless otherwise instructed by the Client in writing, shall
insure them at the expense of the Client in an amount equal to their full replacement
value.
4. Consultants' Personnel and Sub-consultants and or Associates
4.1 General
The Consultants shall employ and provide such qualified and experienced Personnel
and Sub-consultants as are required to carry out the Services.
4.2 Description of Personnel
(a) The titles, agreed job descriptions, minimum qualification and estimated periods
of engagement in the carrying out of the Services of each of the Consultants' Key
Personnel are described in Appendix C. If any of the Key Personnel has already
been approved by the clients his/her name is listed as well.
(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof,
adjustments with respect to the estimated periods "of engagement of Key
Personnel set forth in Appendix C may be made by the Consultants by written
notice to the Client, provided (i) that such adjustments shall not alter the
originally estimated period of engagement of any individual by more than 10%
or one week, whichever is larger, and (ii) that the aggregate of such adjustments
shall not cause payments under this Contract to exceed the ceilings set forth in
Clause GC 6.1(b) of this Contract. Any other such adjustments shall only be
made with the Client's written approval.

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(c) If additional work is required beyond the scope of the Services specified in
Appendix A, the estimated periods of engagement of Key Personnel set forth in
Appendix C may be increased by agreement in writing between the Client and
the Consultants, provided that any such increase shall not, except as otherwise
agreed, cause payments under this Contract to exceed the ceilings set forth in
Clause GC 6.1 (b) of this Contract.
4.3 Approval of Personnel
The Key Personnel i.e. Professional Staff and Sub-consultants listed by title as well as
by name in Appendix C are hereby approved by the Client. In respect of other Key
Personnel which the Consultants propose ,to use in the carrying out of the Services,
the Consultants shall submit to the client for review and approval a copy of their
biographical data and (in the case of Key personnel to be used within the country of
the Government) a copy of a satisfactory medical certificate in the form attached
hereto as Appendix D. If the Client does not object in writing (stating the reasons for
the objection) within thirty (30) calendar days from the date of receipt of such
biographical data and (if applicable) such certificate, such Key Personnel shall be
deemed to have been approved by the Client.
4.4 Working Hours, Overtime, Leave, etc.
(a) Working hours and holidays for Key Personnel are set forth in Appendix E
hereto. To account for travel time, foreign Personnel carrying out Services inside
the Government's country shall be deemed to have commenced (or finished)
work in respect of the Services such number of days before their arrival in (or
after their departure from) the Government's country as is specified in Appendix
E hereto.
(b) The Personnel of all types engaged by Consultant to provide Services on this
Contract shall not be entitled to be paid for overtime nor to take paid sick leave or
vacation leave except as specified in Appendix E hereto, and except as specified
In suchAppendix, the Consultants' remuneration shall be deemed to cover these
items. All leave to be allowed to the Personnel is included in the staff-months of
service set for in Appendix C. Any taking of leave by Personnel shall be
subject to the prior approval by the Client and the Consultants shall ensure that
absence for leave purposes will not delay the progress and adequate supervision of
the Services.
4.5 Removal and/or Replacement of Personnel

(a) Except as the Client may otherwise agree, no changes shall be made in the
Key Personnel. If, for any reason beyond the reasonable control of the
Consultants,it becomes necessary to replace any of the Personnel, the
Consultants shall forthwith provide as a replacement a person of
equivalent or better qualifications.
(b) If the Client (i) finds that any of the Personnel has committed
serious misconduct or has been charged with having committed a criminal
action, or (ii) has reasonable cause to be dissatisfied with the performance
of any of the Personnel, then the Consultants shall, at the Client's written
request specifying the grounds therefore, forthwith provide as a
replacement a person with qualifications and experience acceptable to the Formatted: Font: 8 pt, Italic
Client.
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(c) Any of the Personnel provided as a replacement under Clauses (a) and
(b) above, the rate of remuneration applicable to such person as well as
any reimbursable expenditures (including expenditures due to the
number of eligible dependents) the Consultants may wish to claim as a
result of such replacement, shall be subject to the prior written approval by
the Client. Except as the Client may otherwise agree, (i) the Consultants
shall bear all additional travel and other costs arising out of or
incidental to any removal and/or replacement, and (ii) the remuneration to
be paid to any of the Key Personnel provided as a replacement shall be 95%
of the remuneration which would have been payable to the Key Personnel
replaced. However, for the reason other than death/extreme medical
ground, (i) for total replacement upto 33% of key personnel, remuneration Deleted: .
shall be reduced by 5% (ii) for total replacement upto between 33% to 50%, Deleted: iii
remuneration shall be reduced by 10% and (iii) for total replacement beyond Deleted: iv
50% of the total of key personnel, the client may initiate action for Deleted: v
termination/debarment of such consultants for future projects of NHAI.
(d) In order to prevent the tendency of the personnel and consulting firm to
submit incorrect and inflated CV, they should sign every page of CV before
subission in order to authenticate that CV furnished by them is correct. The
consulting firm and the personnel through consulting firm should be informed
by NHAI while accepting CV of the new personnel that if CV is found in
correct and inflated at a later date, the personnel accepted would be removed
from his assignment and debarred from further NHAI works for an
appropriate period to be decided by NHAI and the new proposed personnel in
place of removed personnel would be paid 15% less salary than the original
personnel. 15% reduction in the salary will be imposed as a penalty for
submitting the incorrect information. This penalty will be imposted only
once. If the same consulting firm submits incorrect information again second
time, necessary action will be taken by NHAI to black-list that firm.
4.6 Resident Project Manager
If required by the SC, the Consultants shall ensure that at all times during the
Consultants' performance of the Services in the Government's country a
resident project manager, acceptable to the Client, shall take charge of the
performance of such Services.
5. Obligations of the Client
5.1 Assistance and Exemptions
Unless otherwise specified in the SC, the Client shall use its best efforts to ensure
that the Government shall:
(a) provide the Consultants, Sub-consultants and Personnel with work permits
and such other documents as shall be necessary to enable the Consultants,
Sub- consultants or Personnel to perform the Services;
(b) assist for the Personnel and, if appropriate, their eligible dependents
to be provided promptly with all necessary entry and exit visas, residence
permits, exchange permits and any other documents required for
their stay in Government's country;
(c) facilitate prompt clearance through customs of any property required for 0.19"
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the Services and of the personal effects of the Personnel and their -
eligible dependents;
(d) issue to officials, agents and representatives of the Government all such
instructions as may be necessary or appropriate for the prompt and effective
implementation of the Services;
(e) assist the Consultants and the Personnel and any Sub-consultants and or
Associates employed by the Consultants for the Services from any
requirement to register or obtain any permit to practice their profession or to
establish themselves either individually or as a corporate entity according to
the Applicable Law;
(f) grant to the Consultants, any Sub-consultants and or Associates and the
Personnel of either of them the privilege, pursuant to the Applicable Law, of
bringing into Government's country reasonable amounts of foreign currency
for the purposes of the Services or for the personal use of the Personnel and
their dependents and of withdrawing any such amounts as may be earned
therein by the Personnel in the execution of the Services: and
(g) Provide to the Consultants, Sub-consultants and or Associates and Personnel

any such other assistance as may be specified in the SC.
5.2 Access to Land
The Client warrants that the Consultants shall have, free of charge, unimpeded access
to all land in the Government's country in respect of which access is required for the
performance of the Services. The Client will be responsible for any damage to such
land or any property thereon resulting from such access and will indemnify the
Consultants and each of the Personnel in respect of liability for any such damage,
unless such damage is caused by the default or negligence of the Consultants or any
Sub-consultant or the Personnel of either of them.
5.3 Change in the Applicable Law
If, after the date of this Contract, there is any change in the Applicable Law with
respect to taxes and duties which increases or decreases the cost or reimbursable
expenses incurred by the Consultants in performing the Services, then the
remuneration and reimbursable expenses otherwise payable to the Consultants under
this Contract shall be increased or decreased accordingly by agreement between the
Parties hereto, and corresponding adjustments shall be made to the ceiling amounts
specified in Clause GC 6.1(b).
The Client shall make available to the Consultants and the Personnel, for the purposes
of the services and free of any charge, the services, facilities and property described in
Appendix F at the times and in the manner specified in said Appendix F, provided that
if such services, facilities and property shall not be made available to the Consultants
as and when so specified, the Parties shall agree on (i) any time extension that it may
be appropriate to grant to the Consultants for the performance of the Services, (ii) the
manner in which the Consultants shall procure any such services, facilities and
property from other sources, and (iii) the additional payments, if any, to be made to Formatted: Font: 8 pt, Italic
the Consultants as a result thereof pursuant to Clause GC 6.l(c) hereinafter. Formatted: Justified, Indent: Left:
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5.5 Payment
In consideration of the Services performed by the Consultants under this Contract, the
Client shall make to the Consultants such payments and in such manner as is provided
by Clause GC 6 of this Contract.

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5.6 Counterpart Personnel
(a) If so provided in Appendix F hereto, the Client shall make available to the
Consultants, as and when provided in such Appendix F, and free of charge,
such counterpart personnel to be selected by the Client, with the Consultants'
advice, as shall be specified in such Appendix F. Counterpart personnel shall
work under the exclusive direction of the Consultants. If any member of the
counterpart personnel fails to perform adequately any work assigned to
him by the Consultants which is consistent with the position occupied by such -
member, the Consultants may request the replacement of such member, and the
Client shall not unreasonably refuse to act upon such request.
(b) If counterpart personnel are not provided by the Client to the Consultants as and
when specified in Appendix F, the Client and the Consultants shall agree on (i)
how the affected part of the Services shall be carried out, and (ii) the additional
payments, if any, to be made by the Client to the Consultants as a result thereof
pursuant to Clause GC 6.1(c) hereof.
6. Payments to the Consultants
6.1 Cost Estimates; Ceiling Amount
(a) An estimate of the cost of the Services payable in foreign currency is set forth
in Appendix G. An estimate of the cost of the Services payable in local
currency is set forth in Appendix H.
(b) Except as may be otherwise agreed under Clause GC 2.6 and subject to Clause
GC 6.1(c), payments under this Contract shall not exceed the ceilings in
foreign currency and in local currency specified in the SC. The Consultants
shall notify the Client as soon as cumulative charges incurred for the
Services have reached 80% of either of these ceilings.
(c) Notwithstanding Clause GC 6.l(b) hereof, if pursuant to clauses GC 5.3,5.4 or

5.6 hereof, the Parties shall agree that additional payments in local and/or
foreign currency, as the case may be, shall be made to the Consultants in order
to cover any necessary additional expenditures not envisaged in the cost
estimates referred to in Clause GC 6.1(a) above, the ceiling or ceilings, as the
case may be, set forth in Clause GC 6.1 (b) above shall be increased by the
amount or amounts, as the case may be, of any such additional payments.
6.2 Remuneration and Reimbursable Expenditures

(a) Subject to the ceilings specified in Clause GC 6.1 (b) hereof, the Client shall
pay to the Consultants (i) remuneration as set forth in Clause GC 6.2(b), and
(ii) reimbursable expenditures as set forth in Clause GC 6.2(c). If specified in
the SC, said remuneration shall be subject to price adjustment as specified in
the SC.
(b) Remuneration for the Personnel shall be determined on the basis of time
actually spent by such Personnel in the performance of the Services after the
date determined in accordance with Clause GC 2.3 and Clause SC 2.3 (or such
other date as the Parties shall agree in writing) (including time for necessary
travel via the most direct route) at the rates referred to, and subject to such Formatted: Font: 8 pt, Italic
additional provisions as are set forth, in the SC.
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(c) Reimbursable expenditures actually and reasonably incurred by the
Consultants in the performance of the Services, as specified in Clause SC
6.3(b).
6.3 Currency of Payment
(a) Foreign currency payments shall be made in the currency or currencies

specified as foreign currency or currencies in the SC, and local currency
payments shall be made in the currency of the Government.
(b) The SC shall specify which items of remuneration and reimbursable

expenditures shall be paid, respectively, in foreign and in local currency,
6.4 Mode of Billing and Payment
Billing and payments in respect of the Services shall be made as follows:
(a) The Client shall cause to be paid to the Consultants an interest bearing
advance payment as specified in the SC, and as otherwise set forth below. The
advance payment will be due after provision by the Consultants to the Client
of a bank guarantee by a bank acceptable to the Client in an amount (or
amounts) and in a currency ( or currencies) specified in the SC, such bank
guarantee (I) to remain effective until the advance payment has been fully set
off as provided in the SC, and (ii) to be in the form set forth in Appendix I
hereto or in such other form as the Client shall have approved in writing.
(b) As soon as practicable and not later than fifteen (15 days) after the end of each
calendar month during the period of the Services, the Consultants shall submit
to the Client, in duplicate, itemized statements, accompanied by copies of
receipted invoices, vouchers and other appropriate supporting materials, of the
amounts payable pursuant to Clauses GC 6.3 and 6.4 for such month. Separate
monthly statements shall be submitted in respect of amounts payable in
foreign currency and in local currency. Each such separate monthly statement
shall distinguish that portion of the total eligible costs which pertains to
remuneration from that portion which pertains to reimbursable expenditures.
(c) The Client shall cause the payment of the Consultants periodically as given in
schedule of payment above within sixty (60) days after the receipt by the
Client of bills with supporting documents. Only such portion of a monthly
statement that is not satisfactorily supported may be withheld from payment.
Should any discrepancy be found to exist between actual payment and costs
authorized to be incurred by the Consultants, the Client may add or subtract
the difference from any subsequent payments. Interest at the rate specified in
the SC shall become payable as from the above due date on any amount due
by, but not paid on. such due date.
(d) The final payment under this Clause shall be made only after the final report
and a final statement, identified as such, shall have been submitted by the
Consultants and approved as satisfactory by the Client. The Services shall be
deemed completed and finally accepted by the Client and the final report and
final statement shall be deemed approved by the Client as satisfactory ninety
(90) calendar days after receipt of the final report and final statement by the
Client unless the Client, within such ninety (90)-day period, gives written
notice to the Consultants specifying in detail deficiencies in the Services, the Formatted: Justified, Indent: Left:
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final report or final statement. The Consultants shall thereupon promptly make
any necessary corrections, and upon completion of such corrections, the
foregoing process shall be repeated. Any amount which the Client has paid or
caused to be paid in accordance with this Clause in excess of the amounts
actually payable in accordance with the provisions of this Contract shall be
reimbursed by the Consultants to the Client within thirty, (30) days after
receipt by the Consultants of notice thereof. Any such claim by the Client for
reimbursement must be made within twelve (12) calendar months after receipt
by the Client of a final report and a final statement approved by the Client in
accordance with the above.
(e) All payments under this Contract shall be made to the account of the
Consultants specified in the SC.
7. Fairness and Good Faith
7.1 Good Faith
The Parties undertake to act in good faith with respect to each other's rights under this
Contract and to adopt all reasonable measures to ensure the realization of the
objectives of this Contract.
7.2 Operation of the Contract
The Parties recognize that it is impractical in this Contract to provide for every
contingency which may arise during the life of the Contract, and the Parties hereby
agree that it is their intention that this Contract shall operate fairly as between them,
and without detriment to the interest of either of them, and that, if during the term of
this Contract either Party believes that this Contract is operating unfairly, the Parties
will use their best efforts to agree on such action as may be necessary to remove the
cause or causes of such unfairness, but no failure to agree on any action pursuant to
this Clause shall give rise to a dispute subject to arbitration in accordance with Clause
GC 8 hereof.
8. Settlement of Disputes
8.1 Amicable Settlement
The Parties shall use their best efforts to settle amicably all disputes arising out of or
in connection with this Contract or the interpretation thereof.
8.2 Dispute Settlement
Any dispute between the Parties as to matters arising pursuant to this Contract which
cannot be settled amicably within thirty (30) days after receipt by one Party of the
other Party's request for such amicable settlement may be submitted by either Party
for settlement in accordance with the provisions specified in the SC.

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National Highways Authority of India Request for Proposal for IE Deleted: IC
III. SPECIAL CONDITIONS OF CONTRACT

GC Clause
A. Amendments of, and Supplements to, Clauses in the General

Conditions of Contract
1.1(a) The words’’in the Government’s country” are amended to read ‘in INDIA”
1.4 The language is: English

1.6.1 The addresses are:
Client: National Highways Authority of India
G 5 & 6, Sector–10,Dwarka,
New Delhi – 110 075.
Attention:
Cable address: @nhai.org

Telex:
Fax:
Consultants:
Attention:
Cable address :
Telex :
Facsimile :
[Note’ : Fill in the Blanks]

1.6.2 Notice will be deemed to be effective as follows:
(a) in the case of personal delivery or registered mail, on delivery;
(b) in the case of telexes, 24 hours following confirmed transmission;

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(c) in the case of telegrams, 24 hours following confirmed transmission;

and
(d) in the case of facsimiles, 24 hours following confirmed transmission.
1.8 The Member in Charge is: Member (P) Sh. Deleted: S. I. Patel
(Note: If the Consultants consist of a joint venture of more than one entity, the name of the
entity whose address is specified in SC 1.6.1 should be inserted here. If the Consultants
consist of one entity, this Clause 1.8 should be deleted from the SC)
1.9 The Authorised Representative are:
For the Client:
For the Consultants:
1.10 The Consultants, Sub-consultants and the Personnel shall pay the taxes, duties,
fees, levies and other impositions levied under the existing, amended or enacted
laws during life of this contract and the client shall perform such duties in regard
to the deduction of such tax as may be lawfully imposed.
2.1 The effectiveness conditions are the following:
i) Approval of the Contract by the client
2.2 The time period shall be four months or such other time period as the parties may
agree in writing.
2.3 The time period shall be one month or such other time period as the Parties may
agree in writing.
2.4 The time period shall be 36 months (3 months for Development Period, 30 month
for construction period and 3 months for O&M period)
3.4 Limitation of the Consultants' Liability towards the Client
(a) Except in case of gross negligence or willful misconduct on the part of the
Consultants or on the part of any person or firm acting on behalf of the
Consultants in carrying out the Services, the Consultants, with respect to damage
caused by the Consultants to the Client's property, shall not be liable to the Client:

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i) for any indirect or consequential loss or damage; and
ii) Consultant will maintain at its expenses; Professional Liability Insurance

including coverage for errors and omissions caused by Consultant’s
negligence in the performance of its duties under this agreement, (A) For the
amount not exceeding total payments for Professional Fees and Reimbursable
Expenditures made or expected to be made to the Consultants hereunder OR
(B) the proceeds, the Consultants may be entitled to receive from any
insurance maintained by the Consultants to cover such a liability, whichever
of (A) or (B) is higher.
iii) The policy should be issued only from an Insurance Company operating in
India.
iv) The policy must clearly indicate the limit of indemnity in terms of “Any
One Accident” (AOA) and “Aggregate limit on the policy period” (AOP) and in
no case should be for an amount less than stated in the contract.
v) If the Consultant enters into an agreement with NHAI in a joint venture or

‘in association’, the policy must be procured and provided to NHAI by the joint
venture/in association entity and not by the individual partners of the joint
venture/association.
vi) The contract may include a provision thereby the Consultant does not
cancel the policy midterm without the consent of NHAI. The insurance company
may provide an undertaking in this regard.
(b) This limitation of liability shall not affect the Consultants' liability, if any, for
damage to Third Parties caused by the Consultants or any person or firm acting on
behalf of the Consultants in carrying out the Services.
(c) Professional Liability Insurance may be accepted for initially one year which shall
be extended annually for five years. PLI shall be uniformly taken for a period of
five years.
3.5 The risks and the coverage shall be as follows
(a) Third Party motor vehicle liability insurance as required under Motor Vehicles
Act, 1988 in respect of motor vehicles operated in India by the Consultants or
their Personnel or any Sub-consultants or their Personnel for the period of
consultancy.
(b) Third Party liability insurance with a minimum coverage, of Rs. 1.0 million
for the period of consultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the consultancy,
with a minimum coverage equal to estimated remuneration and reimbursable.

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(d) Employer's liability and workers' compensation insurance in respect of the

Personnel of the Consultants and of any Sub-consultant, in accordance with
the relevant provisions of the Applicable Law, as well as, with respect to such
Personnel, any such life, health, accident, travel or other insurance as may be
appropriate; and
(e) Insurance against loss of or damage to (i) equipment purchased in whole or in

part with funds provided under this Contract, (ii) the Consultants' property
used in the performance of the Services, and (iii) any documents prepared by
the Consultants in the performance of the Services.
3.7(c) The other actions are
"(i) taking any action under a civil works contract designating the Consultants as
"Engineer", for which action, pursuant to such civil works contract, the written
approval of the Client as "Employer" is required".
3.9 The Consultants shall not use these documents for purposes unrelated to this
Contract without the prior written approval of the Client.
4.6 "The person designated as Team Leader cum Sr. Highway Engineer in Appendix C
shall serve in that capacity, as specified in Clause GC 4.6."
6.1(b) The amount payable in foreign currency or currencies is:
The ceiling in local currency is:
6.2(a) "Payments for remuneration made in accordance with Clause GC 6:2(a) in

foreign and/or local currency shall be adjusted as follows :
Remuneration of employed personnel designated in foreign currency or Indian

currency pursuant to the rates set forth in the Appendix G & H shall be adjusted
only once after 18 months from the date of commencement by increasing it by a
factor of 8%.
Notwithstanding any other provisions in the agreement in this regard, this
provision will prevail and over ride any other provision to the contrary in this
agreement.
6.2(b)(i) (1) It is understood (i) that the remuneration rates shall cover (A) such salaries
and allowances as the Consultants shall have agreed to pay to the Personnel
as well as factors for social charges and overhead, and (B) the cost of
backstopping by home office staff not included in the Personnel listed in
Appendix C, and (C) the Consultants' fee; (ii) that bonuses or other means of
profit-sharing shall not be allowed as an element of overhead, and (iii) that
any rates specified for persons not yet appointed shall be provisional and
shall be subject to revision, with the written approval of the Client, once the
applicable salaries and allowances are known.

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(2) Remuneration for periods of less than one month shall be calculated on an
hourly basis for actual time spent in the Consultants' home office and
directly attributable to the Services (one hour being equivalent to 1/240th of
a month) and on a calendar-day basis for time spent away from home office
(one day being equivalent to 1/30th of a month).
6.2(b)(ii) The rates for foreign [and local] Personnel are set forth in Appendix G [and
the rates for local Personnel, in Appendix Hl
6.3 (a) The foreign currency shall be in US dollar only.

6.3(b)(i) Remuneration for foreign Personnel shall be paid in foreign currency and
remuneration for local Personnel shall be paid in local currency.
6.3(b)(ii) The reimbursable expenditures in foreign currency shall be the following:
1) a per diem allowance for each of the Personnel for every day in which
such Personnel shall be absent from his home office and shall be outside
India for the purpose of the Services at the daily rate specified in
Appendix G.
2) the following transportation costs
(i) the cost of international transportation of the foreign personnel and,

as specified below, eligible dependents of the foreign Personnel, by
the most appropriate means of transport and the most direct
practicable route to and from the Consultants' home office; in the
case of air travel, this shall be by less than first class;
(ii) for any foreign Personnel spending twenty-four (24) consecutive

months or more in. the Government's country, one extra round trip
will be reimbursed for every twenty-four (24) months of assignment
in India. Such Personnel will be entitled to such extra round trip only
if upon their return to India, such Personnel are scheduled to serve
for the purposes of the Project for a further period of not less than six
(6) consecutive months;
(iii) the cost of transportation to and from India of eligible dependents

who shall be the spouse and not more than two (2) unmarried
dependent children under eighteen (18) years of age of those of the
foreign Personnel assigned to resident duty in India for the purpose
of the Services for periods of six (6) consecutive months or longer,
provided that the stay of such dependents in India shall have been for
not less than three (3) consecutive months duration. If the assignment
period for resident staff of the foreign Personnel will be thirty (30)
months or more, one extra economy class air trip for their eligible
dependents for every twenty-four (24) month assignment will be
reimbursed;

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(iv) for the air travel of each of the foreign Personnel, and each eligible
dependent, the cost of excess baggage up to twenty (20) kilograms per
person, or the equivalent in cost of unaccompanied baggage or air
freight; and
(v) miscellaneous travel expenses such as the cost of transportation to and

from airports, airport taxes, passport, visas, travel permits,
vaccinations, etc. at a fixed unit price per round trip as specified in
Appendix G .
3) the cost of communications (other than those arising in India) reasonably

required by the Consultants for the purposes of the Services.
4) the cost of printing, reproducing and shipping of the documents, reports,

drawings, etc. Specified in Appendices A and B hereof;
5) the cost of acquisition, shipment and handling of the following equipment,

instruments, materials and supplies required for the Services as per
Appendix-H;
6) the cost of shipment of personal effects up to as per Appendix-G;
7) the cost of programming and use of, and communication between, the
computers for the purposes of the Services at the rate set forth in Appendix G;
8) the cost of training of the Client's personnel outside India, as specified in

Appendix G;
9) the cost of laboratory tests on materials, model tests and other technical
services authorized or requested by the Client, as specified in Appendix G;
10) the foreign currency cost of any subcontract required for the Services and
11) the cost of items not covered in the foregoing but which may be required
by the Consultants for completion of the Services, subject to the prior
authorization in writing by the Client; and
12) any such additional payments in foreign currency for properly procured
items as the Parties may have agreed upon pursuant to the provisions of
clause GC6.1(c), [Note: Items that are not applicable should be deleted;
others may be added]
6.3(b)(iii) The reimbursable expenditures in local currency shall be the following :
1) a per diem allowance at a rate in local currency equivalent to

[Note: Name agreed foreign currency specified in Clause SC 6.3 (a) per day,
for each of the short-term foreign Personnel (i.e. with less than twelve (12)
months consecutive stay in India) for the first sixty (60) days during which
such Personnel shall be in India; Formatted: Font: 8 pt, Italic
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2) a per diem allowance at a rate in local currency equivalent to [Note:

Name agreed foreign currency specified in Clause SC 6.3(a) per day, for each
of the short-term foreign Personnel for each day in excess of sixty (60) days
during which such Personnel shall be in India;
3) a living allowance for each of the long-term foreign Personnel (twelve (12)
months or longer consecutive stay in India) at the rates specified in Appendix
H;
4) the cost of the following locally procured items: local transportation, office
accommodations, camp facilities, camp services, subcontracted services, soil
testing, equipment rentals, supplies, utilities and communication charges
arising in India, all if and to the extent required for the purpose of the
Services, at rates specified in Appendix H;
5) the cost of equipment, materials and supplies to be procured locally in India as

specified in Appendix H;
6) the local currency cost of any subcontract required for the Services and
7) any such additional payments in local currency for properly procured items as the
Parties may have agreed upon pursuant to the provisions of Clause GC
6.1(c); and
8) the cost of such further items as may be required by the Consultants for the
purpose of the Services, as agreed in writing by the Client.
6.4(a) The following provisions shall apply to the interest bearing advance payment and
the advance payment guarantee :
1) An advance payment. of 10% of the contract price in proportion to the

quoted Indian currency (INR) & foreign currency (US dollar) in the bid
shall be made within 60 days after receipt and verification of advance
payment bank guarantee. The advance payment will be set off by the
Client in equal installments against the statements for the first 12 months
of the Service until the advance payment has been fully set off.
2) The bank guarantee shall be in the amount and in the currency of the
foreign and local currency portion of the advance payment
3) Interest rate shall be 10% per annum (on outstanding amount) for local
currency, including converted foreign component into local currency.
6.4 (c) The interest rate is 6% per annum for local currency and London Inter
Bank on Landing Rate (LIBOR) plus 1% per annum on foreign currency.
6.4(e) The accounts are:
- For foreign currency:

- For local currency : Formatted: Font: 8 pt, Italic
[Note: Insert account number, type of account and name and address of the Bank] Formatted: Justified, Indent: Left:
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8.2 Disputes shall be settled by arbitration in accordance with the following

provisions:
8.2.1 Selection of Arbitrators
Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or

an arbitration panel composed of three arbitrators, in accordance with the
following provisions:
(a) Where the Parties agree that the dispute concerns a technical matter, they
may agree to appoint a sole arbitrator or, failing agreement on the identity of
such sole arbitrator or within thirty (30) days after receipt by the other Party
of the proposal of a name for such an appointment by the Party who initiated
the proceedings, either Party may apply to the President, Indian Roads
Congress, New Delhi, for a list of not fewer than five nominees and, on
receipt of such list, the Parties shall alternately strike names there from, and
the last remaining nominee on the list shall be the sole arbitrator for the
matter in dispute. If the last remaining nominee has not been determined in
this manner within sixty (60) days of the date of the list, the President,
Indian Roads Congress, New Delhi, shall appoint, upon the request of either
Party and from such list or otherwise, a sole arbitrator for the matter in
dispute.
(b) Where the Parties do not agree that the dispute concerns a technical matter,
the Client and the Consultants shall each appoint one arbitrator, and these
two arbitrators shall jointly appoint a third arbitrator, who shall chair the
arbitration panel. If the arbitrators named by the Parties do not succeed in
appointing a third arbitrator within thirty (30) days after the latter of the two
arbitrators named by the Parties has been appointed, the third arbitrator shall,
at the request of either Party, be appointed by Secretary, the Indian Council
of Arbitration, New Delhi.
(c) If, in a dispute subject to Clause SC 8.2.1 (b ), one Party fails to appoint its
arbitrator within thirty (30) days after the other Party has appointed its
arbitrator, the Party which has named an arbitrator may apply to the
Secretary, Indian Council of Arbitration, New Delhi, to appoint a sole
arbitrator for the matter in dispute, and the arbitrator appointed pursuant to
such application shall be the sole arbitrator for that dispute.
8.2.2 Rules of Procedure

Arbitration proceedings shall be conducted in accordance with procedures of
the Arbitration & Conciliation Act 1996, of India unless the Consultant is a
foreign national/firm, where arbitration proceedings shall be conducted in
accordance with the rules of procedure for arbitration of the United Nations
Commission on International Trade Law (UNCITRAL) as in force on the date of
this Contract.
8.2.3 Substitute Arbitrators

If for any reason an arbitrator is unable to perform his function, a substitute shall
be appointed in the same manner as the original arbitrator.
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8.2.4 Qualifications of Arbitrators

The sole arbitrator or the third arbitrator appointed pursuant to paragraphs
(a) through (c) of Clause 8.2.1 hereof shall be an internationally/nationally
recognized legal or technical expert with extensive experience in relation to
the matter in dispute.
8.2.5 Miscellaneous Deleted: Payment to Arbitrator
In any arbitration proceeding hereunder: Formatted: Font: Not Bold
(a) Proceedings shall, unless otherwise agreed by the parties, be held in Delhi. Formatted: Justified
(b) The English language shall be the official language for all purposes; and
(c) The decision of sole arbitrator or of a majority of the arbitrators ( or of the third Formatted: Justified, Indent: Left:
0.15", Hanging: 0.72"
arbitrator if there is no such majority) shall be final and binding and shall be
enforceable in any court of competent jurisdiction, and the Parties hereby waive
any objections to or claims of immunity in respect of such enforcement.
(d) Fee structure shall be as indicated below: Deleted: ¶

¶
Sl Particulars Maximum amount payable per Arbitrator/ per case <#>NHAI has decided that the
No. maximum amount payable per
arbitrator in arbitration case shall be as
1 Arbitrator fee Rs. 8,000/- per day subject to a maximum 2 lacs under:¶
Or Formatted: Font: Not Bold
Rs 1.5 lacs (lump sum) subject to publishing the
award within 12 months.
2 Reading Charges Rs 6,000/-
3 Secretarial Assistance Rs 5,000/-
4 Incidental charges Rs 6,000/-
(telephone, fax, postage
etc.)
5 Charges for Publishing Maximum of Rs. 10,000/-
/declaration of the Award
6 Other expenses (actuals Maximum ceiling
against bills subject to the
prescribed ceiling)
Traveling Expenses Economy class (by air), First class AC (by train)
and AC car (by road)
Lodging and Boarding 1. Rs 10,000/- per day (in metro cities)

2. Rs 5,000/- per day (in other cities)
3. Rs 2,000/- per day, if any Arbitrator
makes their own arrangements.
7 Local Travel Rs. 1000/- per day
8. Extra charges for days other Rs. 2,500/- per day
than hearing/meeting days
(maximum for 2 days)

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Rfp/IE/July10 88
Deleted: (b) In exceptional cases

such as involving major legal
implications/wider¶
IV. APPENDICES ramifications/higher financial stakes etc.,
a special fee structure could be fixed in
Appendix A: Description of the Services consultation with the contractor/
supervision consultants and with the
specific approval of the Chairman, NHAI
before appointment of the Arbitrator.¶
¶
8.2.6 Miscellaneous¶
[Give detailed descriptions of the Services to be provided; dates for completion of various tasks, ¶
place of performance for different tasks; specific tasks to be approved by Client, etc.] In any arbitration proceeding hereunder:¶
¶
(b) proceedings shall, unless otherwise
agreed by the Parties, be held in Delhi.
(c) The English language shall be the
official language for all purposes; and¶
(d) The decision of the sole arbitrator or
of a majority of the arbitrators (or of the
third arbitrator if there is no such
majority) shall be final and binding and
shall¶
be enforceable in any court of competent
jurisdiction, and the Parties hereby waive
any objections to or claims of immunity
in respect of such enforcement.¶
Details as per TOR

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Rfp/IE/July10 89
Appendix B: Reporting Requirements
[List format, frequency, contents of reports and number of copies; persons to receive them;
dates of submission, etc. If no reports are to be submitted, state here "Not applicable".}
Please refer TOR

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Rfp/IE/July10 90
Appendix C: Key Personnel and Sub-consultants
[List under: C-l Titles [and names, if already available}, detailed job descriptions
and minimum qualifications. experience of Personnel to be assigned
to work in India, and staff- months for each.
C-2 Same information as C-l for Key local Personnel.
C-3 Same as C-l for Key foreign Personnel to be assigned to work

outside India.
C-4 List of approved Sub-consultants [if already available]; same

information with respect to their Personnel as in C-l through C-4)

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Rfp/IE/July10 91
Appendix D: Medical Certificate
[Show here an acceptable form of medical certificate for foreign Personnel to be stationed
in India. If there is no need for a medical certificate, state here: "Not applicable. "]

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Rfp/IE/July10 92
Appendix E: Hours of Work for Key Personnel
The Consultants Key personnel and all other Professional / Sub Professional / Support
Staff / Sub-Consultancy personnel shall work 6 days (Mondays through Saturday) every
week and observe the Gazetted Holidays of Government of India as Holidays. The
Consultant shall work as per the work program of the concessionaire. In this context
incase the work plan of the Consultant needs suitable modifications, the same shall be
carried out and submitted to the client for consideration. The Consultants hours of work
normally shall match with that of Contractor’s activities on the site. No extra remuneration
shall be claimed or paid for extra hours of work required in the interest of Project
completion.
In respect of foreign personnel, one day per trip as travel time from and to the country of
the Government shall be allowed.

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Rfp/IE/July10 93
Appendix F:
Duties of the Client
1. Access to the quality control laboratory for performing various

types of tests, which will be provided by the concessionaire
including the testing personnel.
2. To provide Concessionaire’s RFP, Bid submission, Concession

Agreement, Data and information for field surveys and
investigations
3. To ensure availability of the Detailed Work plan and Programme

for Design and Construction of Project Highways from
Concessionaire.
4. To ensure availability of the Quality Assurance Plan and Quality

Control Procedures from the Concessionaire.
5. To provide relevant reports and necessary data as per the

reporting obligation of concessionaire under the concession
Agreement.
6. Necessary letters, which will be required for Visa’s of foreign

personnel and procuring other services by the consultant for
performing project services.

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Rfp/IE/July10 94
Appendix G: Cost Estimates in Foreign Currency
List here under cost estimates in foreign currency:
1. Monthly rates for foreign Personnel (Key Personnel and other Personnel)
2. Reimbursable/Rental/Fixed expenditures:
a. Per diem allowances.
b. Air transport for foreign Personnel.
c. Air transport for dependents.
d. Transport of personal effects.
e. International communications.
f. Printing of documents specified in Appendices A and B hereof
g. Acquisition of specified equipment and materials to be imported by the

Consultants and to be paid for by the Client (including transportation to
India).
h. Other foreign currency expenditures, like use of computers, foreign training

of Client's staff, various tests, etc.

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Rfp/IE/July10 95
Appendix H: Cost Estimates in Local Currency
List hereunder cost estimate in local currency:
1. Monthly rates for local Personnel (Key Personnel and other Personnel)
2. Reimbursable/Rental/Fixed expenditures as follows:
a. Per diem rates for subsistence allowance for foreign short-term Personnel
plus estimated totals.
b. Living allowances for long-term foreign Personnel, plus estimated totals.
c. Cost of local transportation.
d. Cost of other local services, rentals, utilities, etc.

0.19"
Rfp/IE/July10 96
Appendix I: FORM OF PERFORMANCE SECURITY

(PERFORMAMANCE BANK GUARANTEE)
(Clause-20 of TOR)
To
The Chairman,
National Highways Authority of India, G-
5 & 6, Sector-10,
Dwarka,
New Delhi –110 075
India
WHEREAS
[Name and address of Consultants]1 (hereinafter called “the consultants”)
has undertaken, in pursuance of Contract
No. dated to provides
the services on terms and conditions set forth in this Contract
[Name of contract and brief
description of works) (hereinafter called the “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the
Consultants shall furnish you with a Bank Guarantee by a recognized bank
for the sum specified therein as security for compliance with his obligations
in accordance with the Contract;
AND WHEREAS we have agreed to give the Consultants such a Bank

Guarantee;

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Rfp/IE/July10 97
NOW THEREOF we hereby affirm that we are the Guarantor and

responsible to you, on behalf of the Consultants up to a total of
2
[amount of Guarantee]
[in words], such sum
being payable in the types and proportions of currencies in which the
Contract Price is payable, and we undertake to pay you, upon your first written
demand and without cavil or argument, any sum or sums within the limits of
[amount of Guarantee] as aforesaid without
your needing to prove or to show grounds or reasons for your demand for the
sum specified therein.
We hereby waive the necessity of your demanding the said debt from the
Consultants before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms

of the Contract or of the services to be performed there under or of any of the
Contract documents which may be made between you and the Consultants shall
in any way release us from any liability under this guarantee, and we
hereby waive notice of any such change, addition or modification.
The liability of the Bank under this Guarantee shall not be affected by any change
in the constitution of the consultants or of the Bank.
Notwithstanding anything contained herein before, our liability under this

guarantee is restricted to Rs.
(Rs. ) and the guarantee shall remain valid
till . Unless a claim or a demand in writing is made upon us on or before
all our liability under this guarantee shall cease.
This guarantee shall be valid until 365 days after the date of issue of the
Defects Liability Certificate.
Signature and Seal of the Guarantor In presence of

0.19"
Rfp/IE/July10 98
Name and Designation 1.
(Name, Signature &

Occupation)
Name of the Bank
Address 2.
(Name & Occupation)
Date
1
Give names of all partners if the Consultants is a Joint Venture.

0.19"
Rfp/IE/July10 99
Appendix J: Form of Bank Guarantee for Advance Payments

(Reference Clause 6.4(a) of Contract)
(To be stamped in accordance with Stamp Act, if any, of the country of issuing bank)
Ref: Bank Guarantee:
Date:
Dear Sir,
In consideration of M/s. (hereinafter referred as the "Client", which

expression shall, unless repugnant to the context or meaning thereof include it successors,
administrators and assigns) having awarded to M/s.
(hereinafter referred to as the "Consultant"
which expression shall unless repugnant to the context or meaning thereof, include its
successors, administrators, executors and assigns), a contract by issue of client's Contract
Agreement No. dated and the same having been
unequivocally accepted by the Consultant, resulting in a Contract valued at
for Contract (hereinafter called the "Contract")
(scope of work)
and the Client having agreed to make an advance payment to the Consultant for
performance of the above Contract amounting to (in words and figures) as an advance
against Bank Guarantee to be furnished by the Consultant.
We (Name of the Bank) having its Head Office at

(hereinafter referred to as the Bank), which expression shall,
unless repugnant to the context or meaning thereof, include its successors, administrators
executors and assigns) do hereby guarantee and undertake to pay the client immediately
on demand any or, all monies payable by the Consultant to the extent of
- as aforesaid at any time upto
@ without any
demur, reservation, contest, recourse or protest and/or without any reference to the
consultant. Any such demand made by the client on the Bank shall be conclusive and
binding notwithstanding any difference between the Client and the Consultant or any
dispute pending before any Court, Tribunal, Arbitrator or any other authority. we agree
that the Guarantee herein contained shall be irrevocable and shall continue to be
enforceable till the Client discharges this guarantee.
The Client shall have the fullest liberty without affecting in any way the liability of the
Bank under this Guarantee, from time to time to vary the advance or to extend the time for
performance of the contract by the Consultant. The Client shall have the fullest liberty
without affecting this guarantee, to postpone from time to time the exercise of any powers
vested in them or of any right which they might have against the Client and to exercise the
same at any time in any manner, and either to enforce or to forebear to enforce any
covenants, contained or implied, in the Contract between the Client and the Consultant
any other course or remedy or security available to the Client. The bank shall not be
relieved of its obligations under these presents by any exercise by the Client of its liberty
with reference to the matters aforesaid or any of them or by reason of any other act or
0.19"
Rfp/IE/July10 100
forbearance or other acts of omission or commission on the part of the Client or any other
indulgence shown by the Client or by any other matter or thing whatsoever which under
law would but for this provision have the effect of relieving the Bank.
The Bank also agrees that the Client at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance without proceeding
against the Consultant and notwithstanding any security or other guarantee that the Client
may have in relation to the Consultant's liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is
limited to and it shall remain in force upto and including
and
shall be extended from time to time for such period (not exceeding one year), as may be
desired by M/s. on whose behalf
this guarantee has been given.
Dated this day of
200 at
WITNESS
(signature)
(Signature)
(Name)
(Name)
(Official Address) Designation (with Bank stamp)
Attorney as per Power of
Attorney No.
Dated
Strike out, whichever is not applicable.

0.19"
Rfp/IE/July10 101
Note 1: The stamp papers of appropriate value shall be purchased in the name of bank
who issues the "Bank Guarantee”.
Note 2: The bank guarantee shall be from a Nationalized Indian Bank or reputed foreign
commercial Bank acceptable to client for Foreign Consultant with counter guarantee
from Nationalized Bank. Bank guarantee furnished by Foreign consultant shall be
confirmed by any Nationalized Bank in India.
102
Appendix K
Letter of invitation
103
Appendix L
Letter of Award
104
Appendix M
Minutes of pre-bid meeting
105
Page 5: [1] Deleted pkchoudhary 7/22/2010 12:10:00 PM
Enclosure- I
Name of stretch-
List of Pre-qualified Consultancy firms eligible for engagement as IE

(Subject to meeting the laid down Contract Conditions)
S.
Name of the Consultant
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10

General qualifications including Experience in 30
Region and language

Total 100
Name of Firm :...............................................................................................................
Name of Staff :...............................................................................................................
Profession :.....................................................................................................................
Date of Birth :
Detailed Task Assigned : ...............................................................................................
Education :
Note:-
Employment Record :
Languages :
I, the undersigned, (Name and Address) certify that I have not left any assignment
with the consultants engaged by NHAI / contracting firm (firm to be supervised
now) for any continuing work of NHAI without completing my assignment. I will
be available for the entire duration of the current project (named…..). If I leave this
assignment in the middle of
the completion of the work, NHAI would be at liberty to debar me from
taking any assignment in any of the NHAI works for an appropriate period of time
to be decided by NHAI. I have no objection if my services are extended by NHAI for
this work in future.
………………………………………………………….. Date :
………………
(Day/Month/Y
ear)
The undersigned on behalf of ----------( name of consulting firm) certify that Shri ------
(name
of the proposed personnel and address) to the best of our knowledge has not
left his assignment with any other consulting firm engaged by NHAI / Contracting
firm (firm to be supervised now) for the ongoing projects. We understand that if
the information about leaving the past assignment is known to NHAI, NHAI
would be at liberty to remove the personnel from the present assignment and debar
him for an appropriate period to be decided
by NHAI.
………………………………………………………….. Date :
………………
(Day/Month/Y
ear)

9. Resident cum Highway Engineer
10. Highway Design Engineer
11. Bridge/Structural Engineer
No.11041/218/2007-Admn. 3rd February 2011
POLICY MATTERS: TECHNICAL (72/2011)

[Decision taken in respect of Agenda Item No.2 of
63rd Meeting of the Executive Committee held on 23.1.2011]
Sub: Ceiling on Variations / Change in Scope for BOT Contracts.
As per Model Concession Agreements, the concessionaire is entitled

to nullify any change of Scope Order if it causes the cumulative cost
relating to all Change of Scope Orders to exceed 5% (Five per cent) of the
Total Project Cost in any continuous period of 3 (Three) years immediately
preceding the date of such Change of Scope Order or if such cumulative
cost exceed 20% (Twenty per cent) of the Total Project Cost at any time
during the Concession Period. Hence, any additional expenditure even
upto 5% (Five per cent) limit has to be approved with extreme caution.
2. Henceforth, for all proposals of Variations / Change in Scope for BOT

Contracts, PDs and ROs must certify after personal verification that
proposals are; “absolutely essential and unavoidable in public interest”.
3. The above decision of the Executive Committee is circulated for

strict compliance.
(M. Chandrashekhar)
General Manager (Coord.)
To:
All Officers at Hqs.

All Executive Directors
All Regional Offices
All PIUs/CMUs

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NATIONAL HIGHWAYS AUTHORITY OF INDIA

(MINISTRY OF ROAD TRANSPORT & HIGHWAYS, GOVT.OF INDIA)

Independent Engineer services for ****************** on

REQUEST FOR PROPOSAL (RFP)

National Highways Authority of India

Sr. No. Contents Page Nos.

REQUEST FOR PROPOSAL (RFP)

SECTION 1. INFORMATION TO CONSULTANTS

Sub.: Independent Engineer services for ************************ on DBFOT Basis

1. The National Highways Authority of India (NHAI) invites proposals for

TABLE 1: LIST OF DBFOT PROJECTS

2. The proposal shall be submitted in English Language and all correspondence

3. The DBFOT projects basically constitute up-gradation involving construction of

4. NHAI intends to appoint a Consultant to act as Independent Engineer for

9. No change in the configuration of the eligible firms as listed in Enclosure I is

List of Pre-qualified Consultancy firms eligible for engagement as IE

SECTION 2. LETTER OF INVITATION TO ELIGIBLE CONSULTANTS

(iii) “collusive practices” means a scheme or arrangement between two or

Part 1: Technical Proposal

Part 2: Financial Proposal

Firms Eligible to apply:

6.4 It is the responsibility of the Consultant, before starting financial negotiations, to

(ii) Whether or not you will submit a proposal

Sub clause No. in Information to Eligible Consultants

General Manager (T)

3.1 The Language of documents and correspondence will be English

S. No. Description Marks

Year of Establishment of the Firm (In case of JV year of establishment of LM shall 2

(iii) Qualification and competence of following professional/sub-professional staff for the

S. No Staff Position Marks.

7 Highway Design Engineer 6

Sub criteria for qualification of key Personnel (i.e. Professional staff)

General qualifications including Experience in 30

SECTION 3. FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS

i. Name of the package applied for:-

Consultant Year of Country Type of Organization

NOTE:- Year of Establishment of Lead Partner of JV shall be considered.

*Copy of Certificate of incorporation shall be submitted.

iii. Office/Business Address/Telephone nos./Cable Address.

S. Particulars 2008-09 2007-08 2006-07

vii. Experience as Independent Consultant/Construction supervision of Highway

S No P r o j e c ts T y pe o f De sc ri p - Cli ent Fee in Appr o x .

S No Pr o j e c ts N ame / T y pe of L en g th Cli e nt Fee in I NR P e ri o d

SECTION 4. FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL

FROM (Name of Firm) To: (Name and Address of Client)

Managing Director/Head of the firm *

APPENDIX B-2 : COMMENT AND SUGGESTIONS OF CONSULTANTS ON

On the Terms of Reference (not more than one page):

APPENDIX B-3 : APPROACH PAPER ON METHODOLOGY AND WORK

(not more than six pages)

APPENDIX B-4 : COMPOSITION OF THE TEAM PERSONNEL, AND

Sl. No. Name Position Task

Sl. No. Name Position Task

APPENDIX B-5 : FORMAT OF CURRICULUM VITAE (CV) FOR

Certification by the Candidate

………………………………………………………….. Date : ………………

Certification by the firm

………………………………………………………….. Date : ………………

[Signature of staff member or authorised representative of the Firm]