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Payables Invoice Types

This document describes 11 types of invoices used in public sector payables management: 9 regular invoice types including standard, debit memo, credit memo, prepayment, expense report, mixed, withholding, retainage release, and transportation invoices. It also describes 2 special invoice types: interest and recurring invoices. For each type, it provides a brief definition and additional notes about features and how the invoices are generated.

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98 views2 pages

Payables Invoice Types

This document describes 11 types of invoices used in public sector payables management: 9 regular invoice types including standard, debit memo, credit memo, prepayment, expense report, mixed, withholding, retainage release, and transportation invoices. It also describes 2 special invoice types: interest and recurring invoices. For each type, it provides a brief definition and additional notes about features and how the invoices are generated.

Uploaded by

san00000
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Public Sector Payables Manager

Payables Invoice Types (9 + 2)

Regular Invoice (9)


1) Standard
2) Debit Memo
3) Credit Memo
4) Pre-payment
5) Expense Report
6) Mixed Invoice
7) Withholding Invoice
8) Retain-age Release  New from R12 (Optional)
9) Transportation Invoices  New from R12 (Optional)
Special Invoices (2)
1) Interest Invoice
2) Recurring Invoice

1) Standard Invoice: It is a standard bill or invoice which we receive


from supplier for the goods or services that which we purchased from
him.

Note: Standard Invoice will allow the user to have invoice with only
positive balance.

2) Debit Memo: It is a document or information from customer to


supplier requesting supplier to reduce the due, reduction could be
price or quantity.

3) Credit Memo: It is a document or information from supplier to


customer reducing the due of customer, reduction could be price or
quantity

Note: Debit Memo and Credit Memo type of Invoices will allow the
user to have invoice with only Negative balance.

4) Prepayment: Prepayment you can maintain with following:-


a) Supplier Prepayment: It is an advance or prepayment given to the
supplier in anticipation of goods or services.

b) Employee Prepayment: It is an advance or prepayment given to


employee in anticipation of his future expenditure.

Prepayment is of two types:


1) Temporary: Adjustments are allowed
2) Permanent : No Adjustments are allowed

5) Expense Report: This type of invoice will dynamically get created


by payable system when ever we maintain prepayment with
employee.

6) Mixed Invoice: This type of invoice will allow the user to prepare
invoice with positive as well as negative balance that means using
this type of invoice we can able to prepare standard invoice, debit
memo and credit memo.

7) Withholding Invoice: This type of invoice will dynamically get


created by payable system when where we hold tax percentage from
the supplier.

Special Invoice (2)

1) Interest Invoice: This type of invoice will dynamically get created by


payable system for all OVER DUE Invoices.

2) Recurring Invoice: This type of invoice will dynamically get created


by payable system based on the setup we made; setup could be
selection of supplier, payment terms, distribution sets, recurring
calendar, recurring amount etc.

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