Report Guidelines

By
Dr. W. Z. Gandhare
Report Structure
Index/Content/Intent
List of Abbreviations/Symbols
List of Figures
List of Graphs
List of Tables
and List of if any other inclusion 
1. INTRODUCTION
2. LITERATURE  SURVEY/REVIEW
3. SYSTEM  DEVELOPMENT
4. PERFORMANCE  ANALYSIS
5. CONCLUSIONS
References
Appendices
Acknowledgement
Response/Answers given to Questions from both Reviewers/Examiners (For Thesis )
1.  INTRODUCTION  (5‐10 Pages) (Font ‐All Capital‐14)

1.1 Introduction

1.2  Need/Necessity/Motivation

1.3  Objectives

1.4  Theme

1.5  Organization
2.  LITERATURE SURVEY/REVIEW
(15‐50 Pages)

Literature Survey/Review
Related  information  available  in  standard 
Books,  Journals,  Transactions,  Internet 
Websites etc. till date (More emphasis on last 
three to five years)
Find the research gap of the expected work
3.  SYSTEM DEVELOPMENT  (15‐50 Pages)

Model Development
€ Analytical
€ Computational
€ Experimental
€ Mathematical
€ Statistical
€ (Out  of  above  methods  at  least  one    
method  is  to  be  used  for  the  model 
development)
€ Some  mathematical  treatment  or  related   
information is required
4.  PERFORMANCE ANALYSIS  (25‐50 Pages)

€Analysis  of  system  developed  either  by  at  least 

two methods depending upon depth of standard
€These  methods  normally  used  are  Analytical  / 
Computational/Experimental/Mathematical  or 
Statistical
€Results  at  various  stages  may  be  compared  with 
various inputs
€ Optimize  output  at  various  stages  with  some 
waveforms  or  signals  or  related 
information/parameters
€Comparison  of  above  results  by  at  least  two 
methods
€Justification for the Differences or Error
5.  CONCLUSIONS  (1‐3 Pages)

5.1  Conclusions

5.2  Future Scope

5.3  Applications/Utility
Contributions  (if any, 1 Page)

• The innovative work/invention/

new ideas generated from the
analysis of the work which can be
taken from the conclusions
• If possible patent may be filed
depending upon the level of
research or contributory work
 References
• Author,  “Title”,  Name  of  Journal/Transactions/ 
Book,  Edition/Volume,  Publisher,  Year  of 
Publication,  pp.__.
• These  references  must  be  reflected  in  text  at 
appropriate places in square bracket
• In  case  of  web  pages  complete  web  page  address 
with assessing date has to be enlisted
• List of references should be as per use in the text of 
the report
 Appendices (1-25 Pages)

• Related  data  or  specifications  or  referred 

charts, details computer code/program, etc.
 Acknowledgement  (1 Page)  

• Expression  of  gratitude  and  thankfulness  for 

helping  in  completion  of  the  said  task  with 
names  starting  from  Guide  and  related 
persons
• Signed by the candidate
 General Guidelines
€ Text should be printed on front and correct side of the watermark on quality 
white bond paper
€ Paper size‐ A4, 75 to 85 gsm paper
€ Left Margin‐1.5”
€ Right Margin‐1/2”
€ Top Margin‐1”
€ Bottom Margin‐1”
€ Text Width 6”
€ Title  of  figure/bar  chart/pi  chart/photograph  etc. should  be  in  Title  case, 
below, left align
€ Title of Table should be in Title case, above, left align
€ Number of Figure/Table should be appropriate as per Sub/Sub‐sub chapter
Page Numbers
• First page of first chapter need not be printed anywhere

• Second page onwards at right hand corner at ½ inch from right and 
top side

• From second chapter  onwards starting page number of chapter 
should be printed at bottom center place

• Undergraduate Report total pages –around 70‐100

• Postgraduate Dissertation  total pages –around 80‐150

• Ph. D. Thesis  total pages –around 125‐200
Language
• Follow American English
• Examples:
– Fulfilment
– Traveling
– Meter 

• All Greek words must be Italic for examples:                
e. g., etc., i.e., et al.
Preferably use ‘LATEX’ software for writing

Continued…….
• Report Heading ‐All Capital—16 Font

• Chapter heading ‐All Capital—14 Font

• Subchapter –Title case‐12 Font

• Sub‐Subchapter –First Alphabet Capital case‐12 Font

• Page numbers should start from List of Abbreviations/Symbols, Figures, Tables, 
Graphs, Photographs  and  should be in small roman 

• Title of the Report should not be more than two lines

• Text pages should be in times new roman

• Spacing between lines‐1.5, Chapter Number and Title, Subtitle, Subsubtite‐2

• words for appropriate sub chapter or sub‐sub chapter as shown in

• The page of the Index/Contents/Intent heading should be below the  sample copy

• Cover  page  should  have  (Mission  statement  of  Institute,  if  possible  in  inverted 
(
commas), Symbol of Institute, Name of Department  and Institute
 Binding
• Width of report should have degree‐ B. E./ B. Tech. 
with appropriate branch in bracket
• Width upper space for M. E./ M. Tech./ Ph. D.
• Width lower place for year of submission  
• Width Central place for name of Student/Research 
Scholar [M. E./ M. Tech. /Ph. D. ]
• Spiral  for submission to examination process    
(Ph. D.)
• Black color, golden screen printed or embossed
(For final submission)
Flap
• Suitable  flap  with  name  of  the  candidate, 
Department,  Institute,  symbol  on  one  side 
and  Mission/Vission of  the  institute  on  other 
side can be used with nylon strip
Inclusion  
€Ph. D. Thesis should contain the pages in  following 
regard
– Certificate, Thesis Approval Sheet, Statement of 
Originality, Abstract, Synopsis at the start
– Related publications, Acknowledgement, Summary at 
last

M. E. /M. Tech. Dissertation should contain the pages in  
following regard
– Certificate, Dissertation Approval Sheet, Abstract (if 
required)
– List of related Publications, Acknowledgement  
 “In Pursuit of Global Competitiveness”
Sample (Cover) NAME OF THE PROJECT/
DISSERTATION/ THESIS
For the Degree of
Bachelor of Engineering/Master of Engineering/
Doctor of Philosophy in Branch Engineering

By

NAME OF CANDIDATE

Under the Guidance of

Name of the Guide

Branch of Engineering
Government College of Engineering, Aurangabad
Maharashtra State, India
2008
 Sample (Side)
(Report) (Dissertation) (Thesis )

1” B. E. (E) 1” M. E. (E) 1” Ph. D. (E)

Name
Name
Title

Golden Color Golden Color

Strips
1” 2007-08 Strips 1” 2007-08 1” 2007-08
 Sample (Certificate)
CERTIFICATE

This is to certify that the thesis entitled “Name of the Thesis”, which is being
submitted herewith for the award of the ‘Degree of Doctor of Philosophy’ in ‘Branch
Engineering’ of Shri. Sant Gadge Baba Amravati University, Amravati. This is the result
of the Original Research Work and Contribution by ‘Name of Candidate’ under my
supervision and guidance. The work embodied in this thesis has not formed earlier for the
basis of the award of any degree or compatible certificate or similar title of this for any
other diploma/examining body or university to the best of knowledge and belief.

(Signature)
Place: ‘Name of Guide’

Date:
Sample (Declaration/ Statement of Originality)
DECLARATION

I hereby declare that I have formed, completed and written the Thesis entitled “NAME OF THE TOPIC”. It
has not previously submitted for the basis of the award of any degree or diploma or other similar title of this for
any other diploma/examining body or university.

Place:

Date: Name of Research Scholar

Note:

• For every interview it is 

necessary/must to carry the 
report. It will give bread and butter for future.
• For more information and sample of hard 
copy please contact the respective Head of 
the Department.
Thank You