KaushalPanjee UserManual

KAUSHAL PANJEE
_____________________________________________________________________________
User Manual
____________________________________________________________________________
National Informatics Centre
Department of Information Technology
Ministry of Communications & Information Technology
Government of India
NATIONAL INFORMATICS CENTRE KAUSHAL PANJEE USER MANUAL VERSION 1.0
Amendment Log
Version no. Date Change number Brief Description Section Change
1.0 12/09/2017 NIL Draft NIL
NIC-DDUGKY-KAUSHAL PANJEE PAGE 2OF 31 RELEASE DATE: -09-2017

Table of Content
NIC-DDUGKY-KAUSHAL PANJEE 3OF 31 RELEASE DATE: -09-2017

KAUSHAL PANJEE ................................................................................................................................. 1

USER MANUAL ..................................................................................................................................... 1
AMENDMENT LOG ................................................................................................................................ 2
TABLE OF CONTENT .............................................................................................................................. 3
1 INTRODUCTION................................................................................................................................. 5
BACKGROUND ................................................................................................................................................ 5
AUDIENCE ..................................................................................................................................................... 6
PURPOSE OF THIS DOCUMENT ........................................................................................................................... 6
DOCUMENT ORGANIZATION ............................................................................................................................. 6
CONVENTIONS................................................................................................................................................ 7
REFERENCES .................................................................................................................................................. 7
DEFINITIONS/GLOSSARY................................................................................................................................... 7
2 BRIEF OVERVIEW .............................................................................................................................. 8

FEATURES...................................................................................................................................................... 8
STAKE HOLDERS & USERS................................................................................................................................. 8
3 MINIMUM SYSTEM REQUIREMENTS ................................................................................................. 9

4 GENERAL OPERATING INSTRUCTIONS ............................................................................................. 10
GETTING STARTED ........................................................................................................................................ 10
HOME PAGE ................................................................................................................................................ 10
5. SPECIFIC OPERATING INSTRUCTIONS .............................................................................................. 11

5.1 CANDIDATE REGISTRATION BY ................................................................................................................... 12
5.1.1 REGISTRATION BY CANDIDATE ........................................................................................................... 12
General Description .................................................................................................................................... 12
Screen Shot ................................................................................................................................................. 13
How to use the Form (Work Flow of Candidate Registration Process) ....................................................... 14
Error Message ............................................................................................................................................. 19
5.1.2 REGISTRATION BY PIA ........................................................................................................................ 29
5.1.3 REGISTRATION BY STATE OFFICIAL..................................................................................................... 30
NIC-DDUGKY-KAUSHAL PANJEE PAGE 4 OF 31 RELEASE DATE: -09-2017

1 Introduction
Background
The Government of India has set up a target to provide an opportunity to the youth aged between 18
to 35 living in the rural area to upgrade their skills and get a better employment in the area of their
expertise. By upgrading their skills these candidates can not only earn good wages but contribute in
the growth of the nation too. The Government of India is already running various training programs to
achieve the target of training 500 million of its youth by 2022. Several Ministries have been assigned
targets for skilling India’s youth to contribute to the Government’s vision for making India the skill
capital of the world.
Ministry of Rural Development (MoRD) has initiated the Kaushal Panjee to upgrade skills of rural
youth aged between 18 to 35 years. The Project Implementation Agencies (PIAs) can also contribute
in upgrading the skills of their trainees by registering them on Kaushal Panjee Portal. The candidate
can either register him/herself by using the existing details of SECC data or by entering the details as
a fresh candidate.
It will help Ministry of Rural Development (MoRD), State Officials and Project Implementation
Agencies (PIAs) involved in managing the training and placement needs/demands of the rural youth.
Such detailed need capturing of training and placement can lead to sizing the demand and
preparation of training and placement plan.
The portal acts as a single platform for MoRD, other Administrative authorities and Training Agencies
to manage upgrading skills in States.

Audience
The audience of this document includes various stakeholders involved in the DDU-GKY at various
levels of government:
 Candidate
 Project Implementation Agencies (PIAs) involved in the implementation of DDU-GKY
 State Official
Purpose of this document

This document attempts to describe the operational aspects of KAUSHAL PANJEE with a view to
assist all those who will be using KAUSHAL PANJEE application. The document provides step-wise
instructions for handling various aspects of the software with visual screens for easy and better
understanding. It also describes the error messages encountered while working with the software with
appropriate remedial actions required to be taken by the user.
Document Organization
The document is divided in five chapters.
Chapter 1: Introduction– This Chapter provides an Introduction to the document describing the
background, intended audience, purpose of the document, conventions adopted in the document,
references and contact address for reporting the problems encountered (if any) while using the
software or related with this document.
Chapter 2: Brief Overview– This Chapter gives an overview of the software with a broad list of
features offered by it.
Chapter 3: Minimum System Requirements–This chapter provides information about the minimum
system requirements to access KAUSHAL PANJEE software application.
Chapter 4: General/Common Operating Instructions– This chapter provides the general operating
instructions that are common across the package.
Chapter 5: Specific Operating Instructions–This Chapter provides specific operating instructions

for each of the features offered by the software. The feature description includes a general description
of the feature, screen description wherever applicable, step-wise instructions for carrying out the
operation, what happens after the operation is successfully executed, what more can be done from
the current screen and a list of messages that the user might encounter while carrying out the
operation.

Conventions
The document follows the font settings for Chapter Heading, Sub-Headings at various levels and text
as indicated below:
Chapter Heading–Style h1, Arial Black 16 pt
Sub-Heading Level 1–Style H2, Arial Black 14 pt
Sub-Heading Level 2–Arial Black, 12 pt
Sub-Heading Level 3–Arial, 10 pt, Bold
Body Text–Arial, 10 pt
The labels related to text fields, buttons, icons etc. have been indicated in bold in the document text.
References
1. User Manual Template (NIC-TPL-004 version 1.1) prescribed as per NIC Quality Standards.
Definitions/Glossary
This section gives a glossary of terms used in the rest of the document.
Term Description
SECC Socio Economic and Cast Census

2 Brief Overview
Features
Brief description of the features that will be offered by KAUSHAL PANJEE portal is given below:
1. Web based application–The user can access the portal by entering the UR http://164.100.59.72
in the address bar of the web browser.
2. SECC data linked System- The names and other details of the beneficiaries will be available in
SECC data. The candidate can search own details on SECC data.
3. A simple system- KAUSHAL PANJEE portal is a simple system with easy to understand user
interface which enables users to easily make entries and perform other tasks.
4. Monitoring- Authorities involved in KAUSHAL PANJEE can monitor the progress as per their
requirement.
Stake Holders & Users

Major Stake Holders of KAUSHAL PANJEE application are:
 Ministry of Rural Development
 State Official
 Project Implementation Agency
 Candidate

3 Minimum System Requirements

KAUSHAL PANJEE is a web based application, the minimum system requirements for accessing the
software application are:
1) Desktop or Laptop computer
2) Internet Connection
3) Web Browser
(i) Google Chrome
(ii) Mozilla Firefox

4 General Operating Instructions

This section describes the details related to some of the common features which are applicable to all
users of the application. In particular, it describes the Home Page and other important forms.
Getting Started
KAUSHAL PANJEE is a web based software application. To invoke the application, type the URL
http://164.100.59.72 in the Address Bar of the Browser Window. The Home Page will open as shown
in Fig. 1.
Home Page
The Home Page of KAUSHAL PANJEE provides links to the following:
 Home- A Click on this link will take you back to the home page from wherever you are.
 FAQ- A Click on this link will take you to the page which contains the answers of the questions
that are frequently asked by the users.
 Feed back- A Click on this link will take you to the page which contains the fields for entering the
feedback about the application.
 Contact us- A Click on this link will take you to the page which contains the email id for
contacting to administrator of the application.
Figure1: Home Page

5. Specific Operating Instructions

This section describes each form associated with registration of the candidate on KAUSHAL
PANJEE application. This section contains:
 General Description– A brief description about the form fields shown in the screen is given.
 Screen Shot with Form Name.
 How to use the form – Here, the flow of the form is explained.
 Mandatory Fields- Mandatory fields have been marked with red asterisk (*) in the Forms.

5.1 Candidate Registration BY
Figure 2
Any user can access KAUSHAL PANJEE application by typing the URL http://164.100.59.72 in the
Address Bar of the Browser Window. The Home page of the KAUSHAL PANJEE application will open
with the section which contains the options for registration of the candidate given under the form field
Candidate Registration By as shown in the figure 2.
There are three options for registering a candidate on KAUSHAL PANJEE.
a) Candidate – The candidate can register on KAUSHAL PANJEE on its own by accessing the
web application.
b) PIA- Project Implementing Agencies involved in skill training can also register a candidate on
KAUSHAL PANJEE.
c) State Official- State Official can also register a candidate on KAUSHAL PANJEE.
The user of KAUSHAL PANJEE can identify him/herself by selecting any one option either radio
button ‘Candidate’ or ‘PIA’ or ‘State Official’.
5.1.1 REGISTRATION BY CANDIDATE
General Description
Candidate option can be used by the candidate to register on KAUSHAL PANJEE for the purpose of
upgrading own skills. (If the user is registering for the first time on KAUSHAL PANJEE application
then he/she needs to select ‘Fresh Candidate’ else the candidate can select the other option ‘Partially
saved’ to complete the registration details)

Screen Shot
Figure 3 : Candidate Registration (Fresh Candidate)
Figure 4 : Candidate Registration (Partially Saved)

How to use the Form (Work Flow of Candidate Registration Process)

FILL SECC INFORMATION - The Candidate Registration Page of the application contains options
‘Fresh Candidate’ and ‘Partially Saved’ as radio buttons. The user needs to select either ‘Fresh
Candidate’ or ‘Partially Saved’ to specify own status of registration on KAUSHAL PANJEE application.
A. FRESH CANDIDATE - If the candidate has selected the option ‘Fresh Candidate’ as shown in
figure 3, then he/she has to either click on the button ‘Next’ or move the cursor on the link “Fill
SECC Information” to move further in the registration process. After choosing any one option
(either click on ‘Next’ button or click on the link ‘Fill SECC Information’), following screen will
appear as shown in the figure 5.
Figure 5 : Candidate Registration (Check existence in SECC)
The screen shown in the figure 5 contains some mandatory fields marked with red asterisk (*) for
searching information of the candidate in SECC database. The candidate can search for his/her
information in SECC data only after selecting values for these fields.
If the candidate could not find his/her information in SECC data, then he/she is required to select the
option ‘Yes’ given under the field “Unable to find yourself in SECC drop-down?” as shown in the
figure 6.

Figure 6 : Candidate Registration (No data in SECC)
To complete the form given under the tab Fill SECC Information, the user is required to take
following steps:
1. The user needs to select the State from the drop down list given under the field State.
2. The user needs to select the District from the drop down list given under the field District.
3. The user needs to select the Sub District / Tehsil from the drop down list given under the field
Sub District / Tehsil.
4. The user needs to select the Village from the drop down list given under the field Village.
5. After selecting values for all the SECC fields, the user can check the availability of his/her
details in SECC data. To check the availability of own details, the candidate is required to
enter first three characters of own name in the text box provided under the field Candidate
Name.
6. As the user will enter first three characters of own name, the list of candidate having these
three characters will appear as shown in the figure 7.

Figure 7 : Candidate Registration> (Information found in SECC data)
7. The user can find out own details in the list and if details of the candidate exist in the list then
he/she can choose that record. On selecting the record shown in the list, pre-entered
values will appear on the screen as shown in the figure 8.

Figure 8
8. If information of the candidate exists in SECC data then the name of the Father of the
candidate will appear in the text box given under the field Father Name but if there is no
information of the candidate in SECC data then the candidate has to enter it in the text box.
9. If information of the candidate exists in SECC data then the name of the Mother of the
candidate will appear in the text box given under the field Mother Name but if there is no
information of the candidate in SECC data then the candidate has to enter it in the text box.
10. If information of the candidate exists in SECC data then the Ahl tin of the candidate will
appear in the text box given under the field Ahl tin.
11. If information of the candidate exists in SECC data then the pre-entered date of birth will
appear as per the record last saved. The user can check the correctness of the date of birth
and if it is incorrect, then the user can select the correct Date of Birth through the Calendar
control but if there is no information of the candidate in SECC data then the candidate has to
specify own date of birth by using the calendar control.
12. The user can specify own gender by selecting any one option (Male/Female/Transgender)
given under the field Gender.
13. The user can enter the personal mobile number in the text box given under the field Personal
Mobile No. to get the OTP.

Figure 9
14. As the candidate will enter Personal Mobile No., a new button ‘Generate OTP’ and a text box
‘Enter OTP’ under the field Personal Mobile No. will appear on the screen as shown in the
figure 9. The purpose of providing these buttons on the screen is to confirm the mobile
number.
15. The candidate needs to click on the button ‘Generate OTP’ to get One Time Password on the
personal mobile number. As the candidate will click on the button ‘Generate OTP’, One Time
Password will be sent to the personal mobile number of the candidate. It is mandatory for the
candidate to enter the One Time Password received on the personal mobile number in the
text box ‘Enter OTP’.
16. The user can enter the Parents/Guardians mobile number in the text box given under the field
Parents/Guardians Mobile No.
17. The user can enter the email id in the text box given under the field Email ID.
18. The user can click on the button ‘Save & Proceed’ to proceed further in the registration
process.
19. After clicking the button ‘Save & Proceed’, the following screen will appear as shown in the
figure 10.

Figure 10
20. If all the details that have been filled are correct, then a message showing the registration Id
of the candidate will appear on the screen. The registration Id of the candidate can be used
for future process. A message related to the successful registration with the details of the
registration will also be sent on the registered mobile number of the user.
Error Message

Figure 11
If the user has not filled all SECC required fields and tries to enter the first three characters of own
name in the text box given under the field Candidate Name, then a message ‘Please fill all SECC
required fields’ will appear as shown in the figure 11.
In such a case, the user needs to fill all SECC required fields, only then he/she can proceed further in
the registration process.
B. PARTIALLY SAVED - If the candidate has selected the option ‘Partially Saved’, then a new
field Enter Id will appear on the screen as shown in the figure 12. The candidate has to enter
the identification number (Id) in the text box provided in front of the field Enter Id.

Figure 12
As the candidate will enter the Id in the given text box and click on the button ‘Next’, the form
containing the pre-entered details in the record of KAUSHAL PANJEE will open as shown in the figure
13.

Figure 13
FILL ADDRESS INFORMATION –
After completing the process of filling SECC Information, the form under the tab Fill Address
Information will appear on the Screen as shown in the figure 14. The candidate is required to provide
information about the address by filling the mandatory form fields (fields marked with *).

Figure 14 : Candidate Registration>Fill Address Information
Permanent Address
1. The candidate needs to select the State from the drop down list given under the field State.
2. The candidate needs to select the District from the drop down list given under the field
District.
3. The candidate needs to select the Block from the drop down list given under the field Block.
4. The candidate needs to select the Gram Panchayat from the drop down list given under the
field Gram Panchayat.
5. The candidate needs to select the Village from the drop down list given under the field
Village.
6. The candidate needs to enter the details of the permanent address in the text box given under
the field Permanent address.
Present Address
1. The candidate needs to select the State from the drop down list given under the field State.
2. The candidate needs to select the District from the drop down list given under the field
District.
3. The candidate needs to select the Block from the drop down list given under the field Block.
4. The candidate needs to select the Gram Panchayat from the drop down list given under the
field Gram Panchayat.
5. The candidate needs to select the Village from the drop down list given under the field
Village.
6. The candidate needs to enter the details of the present address in the text box given under
the field Present address.

a. Present Address is same as Permanent Address – There is a field “Is present address
same as permanent address?” along with the options ‘Yes’ and ‘No’. If the candidate
chooses the option ‘Yes’ for this field then the entries made in the fields given under the
section Permanent Address of the form will get copied in the fields given under the section
Present Address. This condition is shown in the figure 15.
Figure 15
b. Present Address is different from Permanent Address –There is a field “Is present address
same as permanent address?” along with the options ‘Yes’ and ‘No’. If the candidate
chooses the option ‘No’ for this field then the candidate has to make separate entries in the
fields given under the sections Permanent Address and Present Address of the form. This
condition is shown in the figure 16.

Figure 16
After completely filling the information about the address, the candidate needs to click on the button
‘Save and Proceed’ to move further.
FILL PERSONAL INFORMATION -
After completing the process of filling address Information, the form under the tab Fill Personal
Information will appear on the Screen as shown in the figure 17. The candidate is required to provide
personal information by filling the mandatory form fields (fields marked with *).

Figure 17
After completely filling personal information, the candidate needs to click on the button ‘Save and
Proceed’ to move further.
FILL TRAINING PROGRAM DETAILS –
After completing the process of filling personal Information, the form under the tab Fill Training
Program Details will appear on the Screen as shown in the figure 18. The candidate is required to
provide information about the training program by filling the mandatory form fields (fields marked with
*).
a. Interested in any particular sector/trade -

Figure 18
b. Not Interested in any particular sector/trade -
Figure 19

After completely filling information about the training programs, the candidate needs to click on the
button ‘Save and Proceed’ to move further.
SUBMIT –
After completing the process of filling Information about the training programs, the form under the tab
Submit will appear on the Screen as shown in the figure 20. The candidate is required to enter the
characters appeared in Captcha image in the given text box. After that the candidate needs to click
the button ‘Done’ to complete the process.
Figure 20
ACKNOWLEDGEMENT –
After successfully filling the information in all the tabs and clicking on the button ‘Done’, an
acknowledgement will be generated that contains the details entered by the candidate. The
Acknowledgement is shown in the figure 21.

Figure 21
5.1.2 REGISTRATION BY PIA

PIA option can be used by the Project Implementing Agency (PIA) to register a candidate on
KAUSHAL PANJEE for the purpose of upgrading his/her skills.

Figure 22
5.1.3 REGISTRATION BY STATE OFFICIAL

State Official option can be used by the State Officials to register a candidate on KAUSHAL PANJEE
for the purpose of upgrading his/her skills.

Figure 23

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KAUSHAL PANJEE

National Informatics Centre

Department of Information Technology

Ministry of Communications & Information Technology

1.0 12/09/2017 NIL Draft NIL

NIC-DDUGKY-KAUSHAL PANJEE PAGE 2OF 31 RELEASE DATE: -09-2017

NIC-DDUGKY-KAUSHAL PANJEE 3OF 31 RELEASE DATE: -09-2017

KAUSHAL PANJEE ................................................................................................................................. 1

2 BRIEF OVERVIEW .............................................................................................................................. 8

3 MINIMUM SYSTEM REQUIREMENTS ................................................................................................. 9

5. SPECIFIC OPERATING INSTRUCTIONS .............................................................................................. 11

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NIC-DDUGKY-KAUSHAL PANJEE PAGE 5 OF 31 RELEASE DATE: -09-2017

 Project Implementation Agencies (PIAs) involved in the implementation of DDU-GKY

Purpose of this document

features offered by it.

system requirements to access KAUSHAL PANJEE software application.

Chapter 5: Specific Operating Instructions–This Chapter provides specific operating instructions

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Chapter Heading–Style h1, Arial Black 16 pt

Sub-Heading Level 1–Style H2, Arial Black 14 pt

Sub-Heading Level 2–Arial Black, 12 pt

Sub-Heading Level 3–Arial, 10 pt, Bold

SECC Socio Economic and Cast Census

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Stake Holders & Users

 Ministry of Rural Development

 Project Implementation Agency

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3 Minimum System Requirements

1) Desktop or Laptop computer

(i) Google Chrome

(ii) Mozilla Firefox

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4 General Operating Instructions

Figure1: Home Page

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5. Specific Operating Instructions

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5.1 Candidate Registration BY

There are three options for registering a candidate on KAUSHAL PANJEE.

5.1.1 REGISTRATION BY CANDIDATE

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Figure 3 : Candidate Registration (Fresh Candidate)

Figure 4 : Candidate Registration (Partially Saved)

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How to use the Form (Work Flow of Candidate Registration Process)

Figure 5 : Candidate Registration (Check existence in SECC)

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Figure 6 : Candidate Registration (No data in SECC)

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Figure 7 : Candidate Registration> (Information found in SECC data)

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