Document type User Guide

Document code VST-DN-VIEWER-IOS

Document owner David Hedley
Document date 14/10/16
Software DocuNet Viewer for iOS
Software version 3.2.1
This document is published by and property of Vistair Systems Limited.
© Vistair Systems Limited
All rights reserved.
This publication may not be reproduced, whether in whole or part, in any
material form without the written consent of Vistair Systems Limited.

Manual managed and published by Vistair www.vistair.com

 DocuNet Viewer for iOS User Guide
Version Control

VERSION CONTROL
Document Date Software Version Updated By
01/01/16 3.1.2 Vistair
12/07/2016 3.2 David Hedley
26/07/2016 3.2 David Hedley
05/08/2016 3.2 David Hedley
27/08/2016 3.2 David Hedley
29/09/2016 3.2.1 David Hedley
14/10/2016 3.2.1 David Hedley

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Contents

Contents

1 About this Document............................................................. 1–1

2 System Requirements............................................................ 2–1

3 How to Install ........................................................................ 3–1

4 Logging in .............................................................................. 4–1

5 Home Page ............................................................................ 5–1

6 Tool Bar................................................................................. 6–1

7 Viewing and Navigating the Library ....................................... 7–1

7.1 Library List ....................................................................................... 7–1

7.1.1 Deleting Documents ....................................................................................... 7–2

7.2 Page-by-Page Navigation ................................................................. 7–3

7.3 Back/Forward Tool........................................................................... 7–3

7.4 Location Tracking ............................................................................. 7–3

7.5 Breadcrumb Tool ............................................................................. 7–4

7.6 Filtering Tool (Where Applicable)..................................................... 7–5

7.7 Layer Filtering Tool (Where Applicable)............................................ 7–5

7.8 Revisions and Notices (Where Applicable) ....................................... 7–6

7.9 Opening Tabs ................................................................................... 7–6

7.9.1 New Tabs ........................................................................................................ 7–6
7.9.2 Opening Links in a New Tab............................................................................ 7–7
7.9.3 Switching Between Tabs................................................................................. 7–7

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7.9.4 Rearranging Tabs............................................................................................ 7–7

7.9.5 Closing Tabs.................................................................................................... 7–7

7.10 Full Screen Icon................................................................................ 7–7

7.11 Selecting Images .............................................................................. 7–8

7.12 PDF View ......................................................................................... 7–8

7.13 Searching Document Content........................................................... 7–9

7.14 Search Results.................................................................................7–10

8 Annotations .......................................................................... 8–1

8.1 Adding Annotations ......................................................................... 8–1

8.1.1 Selecting Text ................................................................................................. 8–1
8.1.2 Annotation Creation Window ........................................................................ 8–2
8.1.3 Quickly Adding a Bookmark Annotation ........................................................ 8–2

8.2 Viewing Annotations on the Page .................................................... 8–3

8.3 Editing and Deleting Annotations..................................................... 8–3

8.4 The Annotations Panel..................................................................... 8–5

8.4.1 Reordering and Deleting Annotations............................................................ 8–6

8.5 Document Updates and Annotations ............................................... 8–7

8.5.1 Annotations and Multiple Document Revisions............................................. 8–8
8.5.2 PDF Annotation Hints and Tips....................................................................... 8–8

8.6 Upgrading from Bookmarks ............................................................. 8–9

9 Adding and Updating Documents .......................................... 9–1

9.1 “Mandatory Only” ........................................................................... 9–1

9.2 “Mandatory + Updates for Optional” ............................................... 9–1

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9.3 “All Available”.................................................................................. 9–2

9.4 Filter Updates Screen ....................................................................... 9–2

9.5 Cancelling Group Updates ................................................................ 9–2

10 Settings ............................................................................... 10–1

10.1 Night Mode.................................................................................... 10–1

10.2 Text Size......................................................................................... 10–1

10.3 Update Over Wifi Only ................................................................... 10–2

10.4 Advanced Settings.......................................................................... 10–2

10.4.1 Email Logs ..................................................................................................... 10–2
10.4.2 Compact Document Content ........................................................................ 10–2
10.4.3 Mark Documents As Read ............................................................................ 10–2
10.4.4 Unregister Device ......................................................................................... 10–3
10.4.5 Registration Information .............................................................................. 10–3
10.4.6 Licence Info................................................................................................... 10–3

11 Portrait View ....................................................................... 11–1

12 iPhone Differences .............................................................. 12–1

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About this Document

1 ABOUT THIS DOCUMENT

This document is intended as a guide to installing and using the DocuNet
Viewer for iOS from an end-user perspective. It covers initial set up and the
new functionality featured in the DocuNet Viewer.

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About this Document

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System Requirements

2 SYSTEM REQUIREMENTS
DocuNet Viewer for iOS has been tested on the following systems:

• iPad iOS 9.3.4

• iPad iOS 10.0.2
• iPhone iOS 9.3.5

The app should also be compatible with iOS 7 and 8, although this is not
recommended and not supported.

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How to Install

3 HOW TO INSTALL
You should install DocuNet Viewer for iOS from the Apple App Store or from
your company’s local app store as directed by your administrator. On the
Apple App Store you should search for “DocuNet”:

While searching you may also see the following app:

This app is functionally identical to the main DocuNet Viewer app and can
installed alongside the main app if you require access to two different libraries
at the same time (for example when attending a training course).

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Logging in

4 LOGGING IN
In order to log in to the new DocuNet app, you must be aware of your
Username, Password and Airline Designator.

You must enter this information in the Authentication page as displayed

below.

If you have deleted and reinstalled DocuNet you will be presented with the
below screen.

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Logging in

Selecting “Continue” will automatically re-register your app with the displayed
credentials:

Selecting “Unregister Device” will generate the confirmation message

displayed below.

If you would like to logout of the app and login as a different user, select “Yes,
Unregister” to display the standard Authentication screen displayed in
Section 4.

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Home Page

5 HOME PAGE
Upon logging into the DocuNet app, you will be presented with your airline
specific home page. This will be similar to the image seen below, and will
contain airline branding and contact information for your application support.

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Tool Bar

6 TOOL BAR
DocuNet Viewer for iOS has a tool bar situated in the bottom left hand corner
of the screen when the device is in landscape mode.

This tool bar will allow you to access;

1. Document library list and contents (See Section 7)

2. Search functionality (See Section 7.13)
3. Annotations (See Section 8)
4. Updates screen (See Section 9)
5. Settings (See Section 10)

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Viewing and Navigating the Library

7 VIEWING AND NAVIGATING THE LIBRARY

The DocuNet Viewer contains the standard viewing and navigating
functionalities featured in previous versions. The below covers a brief
explanation of the document library:

7.1 LIBRARY LIST

The library is a list of documents divided into groups. Groups are coloured grey
for reference.

Current selected document is shaded a lighter grey.

ŽĐƵŵĞŶƚƐ
Group

ŽĐƵŵĞŶƚƐ

• You can filter the list of documents in the library by typing into the
“Filter Documents” box displayed below the “Documents” title. This
will filter the list of installed documents by the search terms used.
– E.g. Typing FCOM will only show installed documents with
“FCOM” in the title.
• Documents with a blue dot before the title are newly installed
documents that have not yet been opened / viewed. The blue dot will
disappear once viewed.
• Selecting a document from the list will load that document into the
current tab of the right hand content panel.
• Selecting the triangle to the right of the group name will expand/
collapse that group’s contents.
• Select the triangle to the right of “Documents” will expand/collapse all
groups.
• Tapping on the document name will load the first page of that
document into the content pane on the right hand side

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Viewing and Navigating the Library

• Tapping on the right arrow in the document/section list will allow you
to navigate into that document/section without loading anything into
the content pane.

• When viewing a document, the library list will switch to showing the
contents for that document (see Section 7.4)
• You can return to the document library list at any time by tapping twice
on the “book” icon in the tool bar.

7.1.1 Deleting Documents

If you wish to remove documents from your library, you can tap and hold on
either the document group, or the individual document in the list.

Deleting a group of documents offers 2 available options; to delete all

documents in group, or to delete all optional documents in group:

If there are no optional documents in the group then that option will be
disabled. Select which option is applicable select “Delete” from the resulting
popup to action the delete.

To delete an individual document, select the document in question and hold

down until the ‘Delete Document’ pop up is visible. Select this to delete the
document.

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When prompted, select ‘Delete’.

Delete individual
document

Note: Any mandatory documents that have been deleted will immediately
show as requiring an update to reinstall the document.

7.2 PAGE-BY-PAGE NAVIGATION

You can navigate through a document by swiping left/right, and/or for HTML
documents, by using the ‘Previous’ and ‘Next’ links at the top and bottom of
the pages.

7.3 BACK/FORWARD TOOL

You can move back to a previous page you have visited using the back button
on the bottom bar. Once you have moved back to a previously read page, you
can move forward to a page you read subsequently by using the forward
button.

7.4 LOCATION TRACKING

The table of contents tracks where you are in the document, highlighting the
current section you are looking at.

Selecting the above highlighted “Info” icon will display the details of the
document.

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7.5 BREADCRUMB TOOL

You can see the path you have taken through the navigation panel by tapping
on the breadcrumb button. This shows each section you have been through.
You can jump to any of the sections displayed by tapping on them.

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7.6 FILTERING TOOL (WHERE APPLICABLE)

In certain documents there is the ability to filter pages by the aircraft
registration or other audience. If this is selected, only sections that are
relevant to the relevant selected are displayed.

7.7 LAYER FILTERING TOOL (WHERE APPLICABLE)

In certain documents, there is the ability to see different layers of information.
You will recognise these pages as three buttons, numbered 1-3, which will
appear in the bottom bar.

The layer numbers will be greyed-out (as above) if there is no information on

the page in that layer. Tapping on the layer tool will cycle through the display
of information contained in those layers. By convention the following apply,
however the exact interpretation is down to the document owner:
1. Layer 1 only (“Need to know”)
2. Layer 1 and layer 2 (“Nice to know”)
3. Layers 1, 2 and layer 3 (“Background information”)
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7.8 REVISIONS AND NOTICES (WHERE APPLICABLE)

The Revisions button links to all the revisions made for the selected document.
In some documents, notices or temporary revisions have also been
incorporated and these are listed and hyperlinked via the “Notices” button.
The title of the “Notices” button is configurable and may show different text
in your app.

Revisions and Notices can now be opened in a new tab: simply hold down on
the required item in the Revisions or Notices list and select the option
displayed in the below selection (Section 7.9.2)

7.9 OPENING TABS

A significant new feature with the DocuNet Viewer is the ability to open
multiple tabs (up to 7).

7.9.1 New Tabs

You can open a new tab by simply pressing the “+” button in the document
viewing page.

Once you have selected to open a new tab, you will see the additional tab
displayed below, with the currently selected tab displaying document title text
in bold.

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7.9.2 Opening Links in a New Tab

The DocuNet Viewer also supports the ability to open hyperlinks in a new tab.
You can tap and hold on a link, and you will have the options to “Open” or
“Open in a New Tab”.

7.9.3 Switching Between Tabs

You switch between tabs by tapping on the document name in the tab.

7.9.4 Rearranging Tabs

Tabs can be rearranged by tapping and holding on the tab title. It can then be
dragged left or right to a new position within the list

7.9.5 Closing Tabs

Only the current tab can be closed. Tap on the small “X” to the left of the tab
title

7.10 FULL SCREEN ICON

When in landscape view, you can select to view the document in full screen
mode by tapping the full screen button. This will then hide the left-hand panel.

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7.11 SELECTING IMAGES

• When selecting images from a document, there is a control panel at the
top of the image that allows you to rotate the image in 90° increments
and pinch zoom in/zoom out. To go back to the document, select Close
in the top right corner.

7.12 PDF VIEW

When viewing a PDF document, there are options in the bottom right hand
corner of the main page view for the document to do the following actions:

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Selecting the PDF Thumbnail will generate the below bar allowing you to swipe
to pages further into the document. Each page is watermarked with a page
number and will be displayed in the viewing panel when selected.

7.13 SEARCHING DOCUMENT CONTENT

The search functionality allows you to search for specific terms and phrases
within the library.

Once selected, the Search menu will display in the left hand pane of the main
screen.

The scope of search results can be set to search the current document being
viewed (“Current”), all the documents in the same group as the current
document being viewed (“Group”), or all documents (“All”) in the library.

In addition, you can also search for Titles Only or the Exact Phrase.

“Titles Only” will only show results where the search phrase appears in a
section title.

“Exact Phrase” will only show search results which contain the exact phrase
typed. i.e. If you enter Engine Fire as the search phrase, it will show results
from all sections which have both “Engine” and “Fire” in them somewhere.
When “Exact Phrase” is selected, only sections containing “Engine Fire” will be
shown. Selecting this option is equivalent to putting double quotes around the
search phrase.

Note that search phrases are not case sensitive.

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The search phrase can contain more complex expressions:

Engine or Fire will find sections with either “Engine” or “Fire” in them
Engine and Fire will find sections with both “Engine” and “Fire” in them. This is
the default mode i.e. this is the same as searching for Engine
Fire.
Engine near Fire will find sections with “Engine” close (within 10 words) to “Fire”.
Engine not Fire will find sections with “Engine” that do not contain “Fire”.
Eng* will find sections containing words that begin with “Eng”.
“Engine Fire” shutdown will find sections containing the exact phrase “Engine Fire” and
the word “shutdown”.

These expressions can be combined with parentheses:

(Engine or Fire) not will find sections that have either “Engine” or “Fire” but not
shutdown “shutdown”.

Other things to note about searching:

• Synonym matching for alternative spellings is handled, so that

searching for “aircraft” will also find “airplane”, “aeroplane” and
“plane”; “passenger” will also find “pax”; “taxi” will also find “taxy”;
“color” will also find “colour” etc.
• Stemming, so that searching for Brakes will also find “Brake”, “Braked”
and “Braking”.
• Accent stripping, so that searching for role will also find “rôle”.

7.14 SEARCH RESULTS

The search results will be displayed as shown below.

Search results are split by documents in the order they appear in the library,
and will initially display 5 results. There is an option to select the “show more”
button, which will then display all results for this document.

In addition, you can use the arrows in the top right hand side of the Search
menu to step through the results on a specific page. These results are
numbered in the adjacent box.

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Results are highlighted in yellow, with the search result bordered by a black
box as you step through the results.
Arrows to step through multiple search results
Results highlighted and bordered

When selected, shows more search results within this document

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Annotations

8 ANNOTATIONS
When viewing a manual you can add notes and annotations to any range of
text in the document. The annotation tool shown below lists the annotations
you have made to your documents:

Annotations can be created on PDF or structured (HTML) manuals; the process

is the same for both.

Any annotations you create will be preserved across updates to the

documents. See Section 8.5 for more details.

8.1 ADDING ANNOTATIONS

Annotations are added by first selecting the range of text you wish to
annotate.

8.1.1 Selecting Text

To add an annotation, select some text from the content panel by tapping and
holding on some text. You can then extend the text range using the standard
iOS controls:

Each time the selection changes, an “Annotate” popup will appear. This may
appear at the end of a list of options:

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Annotations

8.1.2 Annotation Creation Window

When you have selected the “Annotate” option to create an annotation or
selected “Edit” on an existing annotation, you will see the following window:

You can type any text you wish into the annotation box up to a 2000 character
limit.

The radio buttons at the bottom of the window allow you to choose a category
for this annotation. The categories will highlight the selected text in different
ways, and in the annotations panel (See Section 8.4) you can filter by
annotation category.

You can move the annotation window by tapping and dragging on the window
title bar. You can resize the window by tapping and dragging on the bottom
right corner:

The window size will be remembered along with your annotation.

To save any changes, select the “Save” button. To undo your changes, select
“Cancel”.

8.1.3 Quickly Adding a Bookmark Annotation

You can quickly and easily add a new bookmark annotation to the text at the
top of the content pane. Click the add bookmark button at the top of the left
hand Annotations, Search or Contents panel:

For PDF documents, a bookmark annotation will be created at the current

section or at the top of the current page (depending on how the PDF has been
constructed).
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For HTML documents, the text at the top of the page will be selected and a
new bookmark annotation will be created:

In both cases the text of the annotation will default to the current section
name and the annotation category will default to a bookmark. To create the
annotation click the “Save” button.

8.2 VIEWING ANNOTATIONS ON THE PAGE

To view your annotations on the page, tap on the highlighted text, and a
window with the annotation will pop up:

will become:

8.3 EDITING AND DELETING ANNOTATIONS

To edit an annotation, first select it on the page as in Section 8.2, then tap the
“Edit” text:

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You will then see the same window described in Section 8.1.2, but with the
addition of a “Delete” button:

To delete the annotation, select “Delete” and select “Confirm” on the

confirmation dialog box.

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Annotations

8.4 THE ANNOTATIONS PANEL

Selecting the annotation tool above will show the annotations panel in the left
hand side:

Each annotation you have created will be shown in the scrollable list. For each
annotation you will see the annotation text, then manual title and the section
of the manual, truncated to fit on one line. The annotation text has the
appropriate styling for the annotation category.

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Annotations

Tapping on an annotation will take you to where that annotation is and display
it in the content panel. Similarly selecting an annotation in the content panel
will highlight the corresponding annotation in the list in annotation panel.

The currently selected annotation in the list is shown in an expanded form:

This shows the annotation text, manual title and section as before, except they
are now word-wrapped and not truncated. It also shows the highlighted text.

You can filter the list of annotations in the following ways:

• Typing text in the search box at the top of the panel. As you type, only
annotations which have highlighted text or annotation text which
contain the typed text will be displayed
• Selecting the “Current Document” option. This will only show
annotations in the currently viewed document.
• You can select a specific annotation category from the category picker.
This will only show annotations that have the specified category.

8.4.1 Reordering and Deleting Annotations

You can delete annotations by swiping left on an annotation and selecting the
“Delete” option:

Alternatively you can select the “Edit” button in the top panel and then select
the tool, followed by the “Delete” option.

While in Edit mode, you can reorder the annotations by tapping and dragging
on the tool.

Select “Done” to exit edit mode.

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Annotations

8.5 DOCUMENT UPDATES AND ANNOTATIONS

When documents in the library are updated, the system will normally
automatically reattach annotations to the correct place in the document.
However, depending on how the document has changed, there are some
cases where this will not work correctly. For example:

• The text that was originally highlighted has been changed or removed
• The section that contained the text has been deleted

In cases like these, the application will alert you by attaching a warning symbol
to the affected annotations:

If possible, selecting the annotation will still take to you to approximately

where the annotation was originally made. When the annotation is selected,
the expanded information tells you what is wrong with the annotation:

In this case, the highlighted text in the document has changed from when the
annotation was created.

You can then repair the annotation as follows:

• Select some text that you want to reattach the annotation to

• Tap on either of the warning triangles
• You will see the following dialog box:

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• Once you have selected “OK”, the annotation edit window will appear
against the newly selected text:

• You can edit the annotation text as required

• When you select “Save”, the annotation will be reattached to the
selected text

8.5.1 Annotations and Multiple Document Revisions

If there are duplicate documents in the library – for example the current
revision and the next revision due to become effective – then you can make
annotations to either revision. When the next revision becomes effective and
the previous revision is removed from the library, any annotations made on
the old revision should automatically transfer to the new revision.

8.5.2 PDF Annotation Hints and Tips

Annotations can be made to either structured (HTML) or PDF documents. Due
to how the documents are constructed it is much more reliable to annotate
structured documents than PDFs. To improve the likelihood of annotations
being correctly reattached to PDF documents when they are updated, please
note the following:

• The quality of the outlines/bookmarks in the PDF is crucial. In particular

bookmarks that point to regions of PDF pages (as opposed to just the
page itself) will allow the annotations to work much better. Word will
generate bookmarks like this if you set the following PDF option when
doing “Save as…”:

• Annotations are linked to the closest possible previous bookmark. If the

text of the bookmark changes between revisions then it will not be
possible for the application to automatically reattach the annotation.
Therefore if at all possible, do not change bookmarks between
different revision (i.e. avoid putting revision information into the text
of the bookmark).
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• Successive revisions of the PDF documents should be constructed in

exactly the same way for each revision. E.g. if you are saving a Word
document to PDF, ensure you do it in exactly the same way with the
same options each time. Don’t do “Save as PDF” for one revision and
then print it to a PDF for the next revision.
• Some PDFs use custom font encodings where it is not possible to
determine the text on the page. In these cases, the PDF will not be
searchable and the highlighted text will not make sense.

8.6 UPGRADING FROM BOOKMARKS

In versions v3.1.2 and before of DocuNet Viewer for iOS, there was a
bookmarks feature. This has now been replaced by the annotations
functionality. If you have created bookmarks using the previous version of the
viewer then they will be transformed into annotations with the category
when you install version 3.2 and above.

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Adding and Updating Documents

9 ADDING AND UPDATING DOCUMENTS

When updates are available to download, you will see a red badge icon above
the updates button. The number indicates the number of updates available.
This number includes mandatory updates and also updates to optional
documents you have chosen to install. The Updates screen is divided into 3
sections; Mandatory Only, Mandatory and Updates for Optional, and All
Available.

If there is an update pending for a document, a warning is shown in the

contents view (TOC) when the document is selected.

9.1 “MANDATORY ONLY”

“Mandatory Only” will show all documents that are mandatory for you to
Install/Update. These will be displayed with a red icon.

9.2 “MANDATORY + UPDATES FOR OPTIONAL”

Mandatory + Updates for Optional will show all Mandatory documents
requiring installation as well as all Optional documents requiring updates.

Mandatory documents are displayed in red, Optional updates are displayed in

yellow.

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9.3 “ALL AVAILABLE”

“All Available” shows all available Mandatory and Optional updates and
installs.

Mandatory documents are displayed in red, optional updates are displayed in

yellow. This is how you can see new optional documents to install. Once
installed, any updates to those documents will be shown in the “Mandatory +
Updates for Optional” tab.

9.4 FILTER UPDATES SCREEN

You can filter the updates screen to install a specific set of documents. For
example if you wanted to install all FCOM documents, you can type “FCOM”
to filter all available installs with FCOM as part of the title. After you have
filtered specific documents, you can select to “Update All” to install all
documents with the filtered text.

9.5 CANCELLING GROUP UPDATES

You can cancel a “Group install” if the “Update Group” option was selected in
error. Individual document updates can still be cancelled in the usual way.

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Settings

10 SETTINGS
There are 3 available options the Settings panel:

10.1 NIGHT MODE

Night mode changes the app into a mode which is suitable for environments
with low levels of lighting.

Night Mode affects text, background and images. Text is shown in colours
appropriate for a low-light environment. Images are either inverted or
dimmed, depending on the content.

10.2 TEXT SIZE

For HTML documents which re-flow the text, you can modify the text size using
the slider bar. This will not affect PDF documents in the library.

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Settings

10.3 UPDATE OVER WIFI ONLY

This option is turned ON as default. When selected, the app will only update
documents when connected to Wifi.

10.4 ADVANCED SETTINGS

There are several advanced options at the bottom of the settings panel:

10.4.1 Email Logs

If requested by our support team, this will package up some application logs
and put them into an email. You will then need to select “Send” on the email
to send the information to our support team.

10.4.2 Compact Document Content

As delta updates are applied, old data can accumulate on the device. Selecting
this option will optimise the storage the application uses to remove this old
data.

10.4.3 Mark Documents As Read

Selecting this will mark all the updated and new documents in your library as
“Read” meaning they will no longer be highlighted as unread in the document
library list.

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Settings

10.4.4 Unregister Device

Selecting this, followed by “Unregister” on the following confirmation alert
will de-register your device. This means you will then need to re-register it
with a username and password before the app will work again. You should
only select this option if advised to by our support team.

10.4.5 Registration Information

This information shows the details of who the app is registered to, along with
some diagnostic and version information.

10.4.6 Licence Info

This displays a popup containing licence information for libraries and packages
used in the development of this app.

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Portrait View

11 PORTRAIT VIEW
When you are accessing the DocuNet Viewer whilst in Portrait mode, you can
access the Tool Bar section by using the Tool Bar button in bottom left hand
corner of the main page view.

This will display a pop up menu, which allow you to access the Tool Bar
functionalities. (Document library list, Search, Annotations, Updates and
Settings)

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iPhone Differences

12 IPHONE DIFFERENCES
DocuNet Viewer for the iPhone has functionally the same as the DocuNet
Viewer on the iPad but is restricted to portrait orientation only. There are
some minor layout differences to improve the experience for small displays
and the Breadcrumb feature is not available.

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