Scribd
Upload
40 views4 pages

Instructions For Creating An Inventory

1. The document provides instructions for creating an inventory of records, including entering metadata about the creator, description, dates, and location of files in boxes and folders. 2. The instructions specify opening an inventory, adding fields for the creator, description with date span, and emailing the completed inventory file to the archives email address. 3. Steps are given for inventorying files packed in boxes by entering the title, date span, box number, and sequential folder number for each file.

Uploaded by

Rheneir Mora
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
40 views4 pages

Instructions For Creating An Inventory

1. The document provides instructions for creating an inventory of records, including entering metadata about the creator, description, dates, and location of files in boxes and folders. 2. The instructions specify opening an inventory, adding fields for the creator, description with date span, and emailing the completed inventory file to the archives email address. 3. Steps are given for inventorying files packed in boxes by entering the title, date span, box number, and sequential folder number for each file.

Uploaded by

Rheneir Mora
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
You are on page 1/ 4

Instructions for Creating an Inventory:

computer).
2.      Open inventory & click on the About the Records tab.
3.      Enter the name of the office responsible for creating/maintaining the
records in the field marked “Creator.” Do NOT enter your own name. (e.g.
School of Architecture. Dean's Office.)
4.      Give a brief description of the content of the records, including span
dates (e.g. Administrative and financial records of the Dept. of Manuscripts and
Archives, circa 1791-1993).
number.
6.      Click on the Inventory tab.
7.      As
· file folders Enter
Description. are packed into
the title ofarchival boxes,
each folder follow
in its own these
row ofsteps:
the description
column. Whenever possible, please provide the full name/title in parentheses to
any acronyms.
Note: When necessary, include higher-level categories that describe a series of
folders, such as the descriptions found on file cabinet labels, in boldface type
and use the increase indent button to indent those file folders that correspond to
that
· particular
Date. Enter category.
the span(see Example
dates Inventory)
of materials in the folder in the corresponding
“Date” column. Accepted formats include: 1997, 1997-1998, 1997 Dec 13, or
circa
· 1997.Enter the box number that the file is assigned to in the corresponding
Box.
“Box” column.
· Folder#. Enter the sequential number of the folder. Enter ranges when
necessary, e.g. 1-3
8.      Email the electronic file as an attachment to [email protected]

Questions can be sent to [email protected].


Office:
Description:
Contact Info:
Description Dates Box Folder#
Annual reports
1995 1 1
1996 1 2
1997 1 3
1998 1 4
Correspondence
1995 2 5
1996 2 6
1997 2 7
Photographs 1920-1955 3 8-10
Description Dates Bo # of

You might also like