SLA - High Level

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L An overview
Subledger Accounting-
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http://oracleapps88.blogspot.com/
Agenda
Subledger Accounting Overview

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Create Accounting Process .C
asdfand Inquiries
Drilldown
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Third Party Control Accounts
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Manual Subledger Entries Creating, Updating, Deleting
Reports G
Impact on period close process O
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SUBLEDGERE
A ACCOUNTING
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OVERVIEW
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What is Subledger Accounting M

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A rule based engine for generating O T
accounting
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for subledger transactions fromSall
Applications G
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Single repository for subledger accounting
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data. 8
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What is a Subledger M
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Subledgers are applications where the T
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operational transactions are recorded
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stored. G
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Subledgers store the transaction level
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accounting detail. 8
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Subledgers postPsummarized activity
informationAtoPa general ledger periodically to
E centralized account balances for
maintainLthe
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the company.
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SLA Overview:Features M
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Provides rule-based accounting for all sub-ledgers.
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Allows multiple accounting representations forO a single
business event to meet corporate and local Pfiscal
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accounting requirements. G
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Retains transaction level detail with
.B ledger. This allows
summarization options in general
8 ensures auditability.
drilldowns to transactions and
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Introduces a common S data model and user interface across
subledgers and henceP provides consistency in reporting and
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user experience.
E product with different responsibilities. The
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Not a separate
C programs are embedded within standard oracle
forms and
A responsibilities.
application
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SLA Overview M
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SLA Overview: Multiple

Representations M
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SLA Overview M
Payables SLA Entry : An example O
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SLA Overview- Transaction to Entry

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This graphic shows how SLA tracks a .C
transaction to its journal entry. OT
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Applications that use Subledger

Accounting M
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Payables .C
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Receivables O
Projects P
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Assets G
Costing O
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Process Manufacturing .B
Federal Financials 8
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Payroll S
Property Manager PP
Loans A
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Lease Management
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Cash Management
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CREATE ACCOUNTING
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Create Accounting - Overview M

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The create accounting program processes T eligible
accounting events to create subledger Ojournal
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entries. To create the subledgerGjournal entries
the Create Accounting program O applies
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application accounting definitions that are
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created in the Accounting Methods Builder.
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An eligible eventP
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Completed A
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L be defined to process the transaction
RulesCmust
A event type.
type/
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Validates and creates subledger journal
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entries P
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Optionally transfers the journal
O entries to GL
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Optionally posts the 8 .B
journal entries in GL
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Generates the Subledger
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Accounting Program
Report which P
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Create Accounting program.
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Create accounting can be online orO inT
P can be
concurrent mode. Online accounting
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created for a transaction without
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the concurrent process. L is available for
This
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payables and receivables
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Draft Accounting M
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You can choose create accounting in draft mode. In this
T mode
Subledger Accounting creates the journal entries soOthat you are
able to view them but you can go back and updateP the transactions
or the accounting rules and rerun the processSto see your changes.
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Useful when testing the accounting for a transaction.
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Final (without posting) M

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When you create accounting in the final mode the journalTentries are
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created in final status and are ready to be transferred to General
P the journal
Ledger. Any changes in rules after this will not update
entries. S
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Final Post (Straight-Through

accounting) M
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If you select Final Post, Subledger Accounting posts the
T journal
entries all the way through to General Ledger. This O
means that you
can update GL balances straight from the invoiceP entry (or any
other transaction entry) window. S
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Create Accounting Parameters M

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Create Accounting Parameters M

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Transfer Journal Entries to GL Program

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The Transfer Journal Entries to GL program
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enables you transfer any eligibleSjournals
entries to GL. These could be G
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by earlier runs of create L
accounting but not
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transferred at the same8 time.
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P entries in the status
Transfers all journal
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Final EA
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Transfer Journal Entries to GL Program

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Parameters: O
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Ledger P
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Process Category O
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End Date .B
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Post in General Ledger
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General LedgerPBatch Name
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INQUIRIES
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AAND DRILLDOWN
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Accounting Events Inquiry- FeaturesM

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Perform and inquiry on accounting events, journal
T
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entries, and lines based on multiple selection
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View information about an accounting Sevent or journal
entry error. G
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View detailed information aboutL the subledger journal
entry .B
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8 entry information for any
Compare subledger journal
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two journal entriesP
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View subledger Ajournal entry in T-Form
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View transactions underlying the subledger journal
entry.AC
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Accounting Events Inquiry ProcessM

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Navigate to the Accounting Events Inquiry page.
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TAccounting
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- Payables: Accounting > Subledger Accounting > Journal Entries (T)
Events
- Receivables: Inquiry > Accounting > Subledger Journal S
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Entries (T) Accounting
Events G
Execute a search for specific accounting events. O
View accounting events. L
View subledger journal entry information.Bby clicking View Journal Entries.
8the subledger journal entry by clicking the
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View detailed entry information about
ledger link.
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P View T-Account.
View the T-account by clicking
Pthat this button is only available if you are viewing an
View reversing entry. Note
accrual entry that hasAbeen reversed.
View multiperiodE
L accounting associated with the accrual journal entry by clicking
Cjournals by clicking Compare.
the Multiperiod icon in the Lines region.
Compare A two
ClickR
View Transaction to view the underlying transaction.
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Subledger Journal Entry Lines Inquiry

Process M
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View the subledger journal entry linesOfor
number of different documentsSor P transaction
by selecting the Subledger O G
Journal Entry Lines
menu option. L
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Subledger Journal Entry Lines Inquiry

Process M
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Payables: Accounting > Subledger Accounting > Journal Entries (Lines) .
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Receivables: Inquiry > Subledger Accounting > Journal Entries (Lines)T
O application.
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Navigate to the Subledger Journal Entry Lines page from a subledger
Execute a search. S
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View subledger journal entry lines in the results region.
O entry line by clicking View
View subledger journal entries for a selected journal
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Journal Entry.
View journal line information in T-account format by clicking View T-account in the
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View Subledger Journal Entry page.
View reversing entry. If viewingS
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an accrual reversal journal entry in the View
Subledger Journal Entry page,
the accrual journal entryP
P the View Accrual Entry button is displayed to view
details. If viewing an accrual journal entry, the View
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Reversing Entry button is displayed to view the accrual reversal journal entry
details. E
View multiperiodL accounting. View multiperiod lines associated with the accrual
Cline by clicking the Multiperiod icon in the Lines region.
journal entry
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Drilldown from GL M
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THIRD PARTY
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A CONTROL ACCOUNTS
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Third Party Control Accounts M

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Certain accounts in GL can be classified as third party control accounts for
suppliers or customers or both. T
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Manual adjustments cannot be entered against such accounts
ledger S
G accounts by the third party
Subledger accounting maintains balances for these
(supplier/ customer) O
Normally balance sheet accounts would L be classified as a third party
control account. . B
Available Segment qualifiers: 88
Supplier S
Customer P
Yes P
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No E
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Restrict Manual
'Program -C Inherit Segment Value Attributes needs to be run after the
A
value is set.
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Third Party Control Accounts M

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MANUALEA
SUBLEDGER ENTRIES
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Manual Subledger Entries M

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These subledger journal entries areOnot
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associated with any transactionSdirectly.
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These entries can be createdO manually within
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the subledger .B
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The entries are considered adjustments for
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the subledgerPand are transferred and posted
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to GL likeLE
any other entry.
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Manual Subledger Entries M

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Features: T
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Adjustments to subledger entries can P now be
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made in the subledger itself. Provides better
subledger reporting. O
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These manual entries8can.B optionally have third
party information. 8 makes reconciliation
This
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easier. P
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Any adjustments to a third party control account
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shouldLbe made using a manual subledger entry.
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Ensures better control.
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Creating Subledger Entries M

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Navigation Paths:
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Payables: Accounting > Subledger Accounting > Journal Entries T
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Receivables: Inquiry > Subledger Accounting > Journal Entries P
The ledgers available are determined by the data accessS set profile assigned to the
responsibility/ user. G
O Options page to default an
Default Currency Options - Opens the Default Currency
entered currency, conversion type, conversion Ldate, and conversion rate
information for each new subledger journal . Bentry line. Use the currency controls
available in the Details region of each8 journal entry line to override the default set.
Third Party Type - Defaults from the8application associated with the responsibility
S journal entry pages. The values for name,
used to access the manual subledger
site, number, and taxpayer ID Pmust match the third party type. These values are
required if the account on Pthe line is a third party control account. If the account is
A account, but party type is selected, party information
not a third party control
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ConversionC
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should be provided.
Rate - If the conversion type is User, you must enter a conversion rate.
ContinueA- Select to review the manual subledger journal entry and complete it.
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Subledger Journal Entry CompletionM

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Subledger accounting does the followingO
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when completing a journal entry: P
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Validates the accounts G
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Assigns the corresponding
.B sequence to the entry
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if completed with a8final
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P of the subledger journal entry
Updates the status
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(Final or Error).
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InvokesLthe balance update program
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Duplicating Subledger Journal Entries

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You can create a new subledger journal
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T entry
P entry. The
from any existing subledger journal
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existing journal entry should G
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Reversing Subledger Journal EntriesM

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You can reverse an existing manualO T
subledger
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journal entry that is in final status.
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Reversal options are : G
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Switch DR/CR .B
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Change Sign 8
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Delete Subledger Journal EntriesM

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You can delete manual subledger journal
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entries that are in Draft or Incomplete status.
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SUBLEDGER
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A ACCOUNTING REPORTS
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Reports M
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Subledger accounting provides the followingTreports:
Journal Entries Report O
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Account Analysis Report S
Third Party Balances Report G
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Period Close Exceptions ReportL
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Open Account Balances Listing
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This reports can be customized by defining new BI
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Publisher Templates P that use a subset of the data
elements included P in these reports.
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These reportsE are comprehensive and can be used in
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C General Ledger based journals and account
lieu of the
A reports.
analysis
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Journal Entries Report M

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The Journal Entries Report displayed detailed
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journal entry information including P O
transaction
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details for subledger journal entries
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adjustments entered in theLGeneral Ledger and
entries posted to General.BLedger from other
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sources. 8
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Navigation P
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A > Requests > Run
Payables: Other
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Receivables: (M) View > Requests (B) Submit a
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New
R Request
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Journal Entries Report parameters

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Journal Entries Report parameters

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Account Analysis Report M

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The Account Analysis Report provides O
Tdrill-
down information about the movementP on a
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particular account for a periodGor range of
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periods. It only includes L
journal entries
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transferred to and posted to General Ledger.
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Account Analysis Report ParametersM

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Account Analysis Report ParametersM

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Third Party Balances Report M

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This report retrieves the following T
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information: P
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G control
Third party balances for third party
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accounts L
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Subledger journal entry
8 lines that add up to the
8for each control account, third
total period activity
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party, and thirdPparty site
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Third partyAand third party site information
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UserC L
transaction identifiers for the associated
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event
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Third Party Balances Report

Parameters M
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Parameters M
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Parameters M
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Subledger Period Close Exceptions

Report M
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The Subledger Period Close Exceptions Report lists T all
accounting events and journal entries that fail Operiod close
validation. It is automatically submitted byP General Ledger
when closing a GL period if there are G S
unprocessed
accounting events or untransferredO journal entries.
You can also generate the Subledger L Period Close
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Exceptions Report through8 a concurrent request as follows:
8 with the responsibility
For the application associated
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For all applications P
in the General Ledger responsibility
The report listsA
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the following:
UnprocessedE Accounting Events
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C draft or error journal entries
Incomplete,
R Ajournal entries not transferred to General Ledger
Final
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Report Parameters M
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Report Parameters M
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Open Account Balances Listing M

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The Open Account Balances Listing identifies T
General Ledger accounts with outstanding O
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balances and displays the subledger S transactions
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that contribute to the balance. O
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This report needs pre-processing using the Open
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Account Balances Listing 8 Data Manager.
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This report displays:
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Account EA
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Actual
CAccount Balance
A
RListing of transactions contributing to that balance
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Creating and Updating Open Account

Balances Listing Definitions OM
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You can defined the accounts to be tracked
T in the
Open Account Balances Listing O
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Define the report definitions either
G by account
combination or by segmentLand O associate each
definition with a ledger. .B
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The chart of accounts 8of the associated ledger
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sets the context P
Pfor the following information in
the detailsE A
region:
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General
C Ledger accounts
R A
General Ledger account segments
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Parameters M
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Parameters M
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PERIOD E
CLOSE
A PROCESS
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General Close Process M

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Complete T
Transactions O
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Create G
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Accounting
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Resolve
SExceptions
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A Subledger
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L Post to GL Accounting
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A
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Create Accounting M
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Subledger accounting replaces the individual
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subledgers different types of accounting
S
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processes with Create Accounting.
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The create accounting processL determines the
.B
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final accounting for a8transaction and also
generated balancing S lines if required as opposed
P
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to 11i whereA the accounts in the transaction
E
L were the final accounts and the
distribution
C
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balancing lines were generate by General Ledger.
R
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Resolve Exceptions M
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The Subledger Period Close ExceptionTReport
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can be and must be used before closing
P
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subledgers and general ledgerGto review
accounting events that are O
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incomplete, in error or
8 not transferred to
General Ledger. S8
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The Create Accounting program can be run
only for L E
errors to review the details of the
C
exceptions for events in error.
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Post to GL M
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All subledgers use the same processed to T post
their journal entries to General Ledger. OThe
P
journals may be posted using one Sof the following
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options: O
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Transferred and posted by the Create Accounting
8 entries are created.
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process when the journal
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Transferred and P
posted by the Transfer to General
P
Ledger program
A
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Posted L General Ledger after the entries have been
C
transferred to GL by one of the above listed processes.
A
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Reconciliation M
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The most important point to note is that you should T not
O for
use the accounts on the transaction distributions
P necessarily.
reconciliation as they are not the final account
S
New reports introduced by R12 assistG in reconciliation such
as the Third Party Balances Report O
but the existing reports
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have also been updated in R12Bto look at the subledger
. transaction data where
accounting data rather than 8 the
applicable. 8
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E.g. of modified reports
Aging report A
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in Receivables
Ein Payables
Trial Balance
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AP/POCaccrual reconciliation report
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Period End Accrual M

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Period End Accrual process generates the accrual T
entries for expense purchases that havePbeen O received
but not invoiced yet. S
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The process remains the same asO11i except for the
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following: .B
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The Create Accounting8process generates the accounting
Sthe Period End Accrual Process
entries as opposed to
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Subledger accounting generates the reversal for the
accrual entryAtoo. The accrual entry does not have to be
E
manuallyLreversed in general ledger. This requires the
C Multiperiod Accounting process to run.
Complete
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SLA - High Level

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Subledger Accounting Overview

What is Subledger Accounting M

SLA Overview: Multiple

SLA Overview- Transaction to Entry

Applications that use Subledger

Create Accounting - Overview M

Create Accounting - Overview M

Create Accounting - Overview M

Final (without posting) M

Final Post (Straight-Through

Create Accounting Parameters M

Create Accounting Parameters M

Transfer Journal Entries to GL Program

Transfer Journal Entries to GL Program

Accounting Events Inquiry- FeaturesM

Accounting Events Inquiry ProcessM

Subledger Journal Entry Lines Inquiry

Subledger Journal Entry Lines Inquiry

Third Party Control Accounts M

Third Party Control Accounts M

Manual Subledger Entries M

Manual Subledger Entries M

Creating Subledger Entries M

Subledger Journal Entry CompletionM

Duplicating Subledger Journal Entries

Reversing Subledger Journal EntriesM

Delete Subledger Journal EntriesM

Journal Entries Report M

Journal Entries Report parameters

Journal Entries Report parameters

Account Analysis Report M

Account Analysis Report ParametersM

Account Analysis Report ParametersM

Third Party Balances Report M

Third Party Balances Report

Third Party Balances Report

Third Party Balances Report

Subledger Period Close Exceptions

Subledger Period Close Exceptions

Subledger Period Close Exceptions

Open Account Balances Listing M

Creating and Updating Open Account

Open Account Balances Listing

Open Account Balances Listing

General Close Process M

Period End Accrual M

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