Oracle Process

Manufacturing
AccountingSetup

Release11.0

PartNo.A69858-01
Oracle Process Manufacturing Accounting Setup

Part No. A69858-01

Copyright 1999, Oracle Corporation. All rights reserved.

Primary Authors: S. Seshadri

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 Contents

Send Us Your Comments 1

Reader's Comment Form...............................................................................................1

Accounting Setup Preface 3

Accounting Setup Welcome ........................................................................................3
About OPM Accounting Setup.....................................................................................3
Audience for OPM Accounting Setup..........................................................................3
Conventions ..................................................................................................................4
Do Not Use Database Tools to Modify Oracle Applications Data ..............................6
Information Sources Related to OPM Accounting Setup.............................................6
Online Documentation.....................................................................................6
Other Information Sources ..............................................................................7
Other Sources................................................................................................................9
Training ...........................................................................................................9
About Oracle.................................................................................................................9
Thank You..................................................................................................................10

Global Setup 11
Global Setup Overview...............................................................................................11
Calendars ....................................................................................................................12
Find Calendars............................................................................................................14
Open/Close Period......................................................................................................16

Account Key Setup 19

Account Key Overview ..............................................................................................19
Account Types............................................................................................................21
Account Classes..........................................................................................................22
Account Usages ..........................................................................................................23
Accounts .....................................................................................................................24
Find Accounts.............................................................................................................27
Viewing the Chart of Accounts ..................................................................................28
Copy Accounts............................................................................................................30
Accounting Units........................................................................................................32
Validation Codes ........................................................................................................34

Oracle Process Manufacturing Accounting Setup Contents i

 Validation Code Assignment ..................................................................................... 35
Account Keys ............................................................................................................. 37
Account Key Form..................................................................................................... 38
Accounts Form........................................................................................................... 40
Accounting Units Form.............................................................................................. 41

Reports 43
Reports Overview....................................................................................................... 43
Account Key Listing .................................................................................................. 44
Validation Code Reports............................................................................................ 46
Validation/Code Account List Report........................................................... 46
Validation/Code Account Unit List Report .................................................. 47

Appendix 49
Accounting Setup Navigator Paths ............................................................................ 49

Glossary 51

Index 53

ii Contents Oracle Process Manufacturing Accounting Setup

 Send Us Your Comments

Reader's Comment Form

Name of Document: Oracle Process Manufacturing Accounting Setup
Part No. A69858-01

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Oracle Process Manufacturing Accounting Setup Send Us Your Comments 1

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Oracle Process Manufacturing Documentation
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2 Send Us Your Comments Oracle Process Manufacturing Accounting Setup

 Accounting Setup Preface

Accounting Setup Welcome

Welcome to the Oracle Process Manufacturing Accounting Setup.
This users guide includes the information you need to work with Oracle
Process Manufacturing (hereafter referred to as OPM) Accounting Setup
effectively.
This preface explains how this users guide is organized and introduces
other sources of information that can help you.

About OPM Accounting Setup

This guide contains overviews as well as task and reference information
about OPM Accounting Setup. This guide includes the following
chapters:
= Global Setup
= Account Key Setup
= Reports

Audience for OPM Accounting Setup

This guide assumes that you have a working knowledge of your business
areas processes and tools. It also assumes that you are familiar with other
OPM modules. If you have never used OPM Accounting Setup, we
suggest you attend one or more of the Oracle Process Manufacturing
training classes available through World Wide Education. For more
information about OPM Accounting Setup and Oracle training see Other
Information Sources.
This guide also assumes that you are familiar with the Oracle
Applications graphical user interface. To learn more about Oracle
Applications graphical user interface, read the Oracle Applications
Users Guide.

Oracle Process Manufacturing Accounting Setup Accounting Setup Preface 3

Conventions
Bolded Text
Buttons, fields, keys, menus, and selections are bolded in procedures
only. For example: To access the next form click OK. Otherwise,
references to these features appear in regular type.
Additional Menu Options
Only nonstandard menu options are discussed. Standard menu bar options
(such as Save) are not discussed. These standard options are described in
the Oracle Applications Users Guide. Only menu options unique to the
use of the specific form are discussed.
Field References
References to fields within procedures are in bold type. References within
the body of this guide appear in regular type.
Keyboard Mapping
Some keyboards have an Enter key, while some have Return key. All
references to this key appear as Enter.
Required Fields
The word "Required" appears as the last word in the field descriptions of
all required fields. When the field is required contingent on the entry in
another field, or only in specific situations, "Required if..." is the last
sentence of the field description.
Fields Reserved for Future Use
Fields with no current processing implications are referenced by the
statement, "This field is not currently used" or "Reserved for future use"
is shown. Do not use these fields for your own reference data, because
there are plans to link future functionality to these fields. Fields intended
for informational use only are referenced by the statement, "This field is
for informational purposes only".
Pending/Completed Transactions
Discussions about processing transactions that use the words 'pending'
and 'completed' refer to the status of a transaction. Pending and
completed do not refer to the database tables that are updated as a result
of transactions (for example, some completed transactions are stored in
the Pending Transactions table).

4 Accounting Setup Preface Oracle Process Manufacturing Accounting Setup

 Procedures
Each chapter contains a procedure with numbered steps. Any actions
which are subordinate to a step are assigned letters.

Note: You can customize your Oracle Application, therefore, all

procedures are suggestive only. Navigate to forms and between
responsibilities in a way that works best for your particular setup. Also
note that fields may appear on your screen in a different order than they
are discussed in this guide.

Oracle Process Manufacturing Glossaries

A module-specific glossary is included.
Use of Word "Character"
The word "character" means an alphanumeric character. Characters that
are numeric or alphabetic only are referenced specifically.

Note: Depending on your system security profile, you may not have
access to all of the forms and functions described in this guide. If you do
not see a menu option described in this guide, and you want access to it,
contact your System Administrator.

Oracle Process Manufacturing Accounting Setup Accounting Setup Preface 5

Do Not Use Database Tools to Modify Oracle
Applications Data
Because Oracle Applications tables are interrelated, any change you
make using Oracle Applications can update many tables at once. If you
modify the Oracle Applications data using anything other than Oracle
Applications, you could change a row in one table without making
corresponding changes in related tables. If your tables are synchronized
with each other, you risk retrieving erroneous information and receiving
unpredictable results throughout Oracle Applications.
When you use Oracle Applications to modify your data, Oracle
Applications automatically checks that your changes are valid. Oracle
Applications also track who changes information. If you enter
information into database tables using database tools, you could store
invalid information. You also lose the ability to track who has changed
your information because SQL*Plus and other database tools do not keep
a record of changes.
Consequently, we strongly recommend that you never use SQL*Plus or
any other tool to modify Oracle Applications data unless otherwise
instructed by Oracle Support Services.

Information Sources Related to OPM Accounting

Setup
You can choose from many sources of information, including
documentation, training, and support services, to increase your
knowledge and understanding OPM Accounting Setup.

Online Documentation
All Oracle Applications documentation is available online on CD-ROM,
except for technical reference manuals.
All users guides are available in HTML and paper. Technical reference
manuals are available in paper only. Other documentation is available in
paper and sometimes PDF format.
The content of the documentation remains the same from format to
format. Slight formatting differences could occur due to publication
standards, but such differences do not affect content. For example, page
numbers are included in paper, but are not included in HTML.
The HTML documentation is available from all Oracle Applications
windows. Each window is programmed to start your web browser and
open a specific, context-sensitive section. Once any section of the HTML
documentation is open, you can navigate freely throughout all Oracle
Applications documentation. The HTML documentation also ships with
Oracle Information Navigator (if your national language supports this

6 Accounting Setup Preface Oracle Process Manufacturing Accounting Setup

 tool) which enables you to search for words and phrases throughout the
documentation set.

Other Information Sources

OPM Accounting Setup shares business and setup information with other
Oracle products. The following Oracle Applications guides might be
useful when you are setting up and using OPM Accounting Setup.
= Oracle Applications Users Guide
= This guide explains how to enter data, query, run reports, and
navigate using the graphical user interface (GUI) available with
this release. This guide also includes information on setting user
profiles, as well as running and reviewing reports and concurrent
processes.
= Oracle Applications Flexfields Guide
= This guide provides flexfields planning, setup and reference
information for the implementation team, as well as for users
responsible for the ongoing maintenance of Oracle Applications
product data. This manual also provides information on creating
custom reports on flexfields data.
= Oracle Workflow
= This guide provides information about the Oracle Workflow
product. It provides guidance and assistance for automating and
routing information of any type according to business rules.
= Oracle Applications System Administrators Guide
= This guide provides planning and reference information for the
Oracle Applications System administrator. It contains
information on how to define security, customize menus and
online help text, and manage processing.

Oracle Process Manufacturing Guides

The following is a list of the documentation in each product group of
OPM release 11.0.
System Administration and Technical Reference
= Oracle Process Manufacturing Implementation Guide
= Oracle Process Manufacturing Technical Reference Manuals
OPM Inventory Control
= Oracle Process Manufacturing Inventory Management User's
Guide
= Oracle Process Manufacturing Physical Inventory User's Guide
= Oracle Process Manufacturing EC Intrastat User's Guide

Oracle Process Manufacturing Accounting Setup Accounting Setup Preface 7

 OPM Process Execution
= Oracle Process Manufacturing Production Management User's
Guide
= Oracle Process Manufacturing Process Operations Control
User's Guide
OPM Product Development
= Oracle Process Manufacturing Formula Management User's
Guide
= Oracle Process Manufacturing Laboratory Management User's
Guide
= Oracle Process Manufacturing Quality Management User's
Guide
OPM Logistics
= Oracle Process Manufacturing Order Fulfillment User's Guide
= Oracle Process Manufacturing Purchasing User's Guide
OPM Process Planning
= Oracle Process Manufacturing Forecasting User's Guide
= Oracle Process Manufacturing Capacity Planning User's Guide
= Oracle Process Manufacturing MPS/MRP User's Guide
OPM Financials
= Oracle Process Manufacturing Cost Management User's Guide
= Oracle Process Manufacturing Manufacturing Accounting
Controller User's Guide
= Oracle Process Manufacturing Accounting Setup User's Guide
= Oracle Process Manufacturing and Oracle Financials
Integration
= Oracle Process Manufacturing and Oracle Financials
Implementation Guide
=

8 Accounting Setup Preface Oracle Process Manufacturing Accounting Setup

Other Sources
Training
We offer a complete set of formal training courses to help you and your
staff master OPM Accounting Setup and reach full productivity quickly.
We organize these courses into functional learning paths, so you take
only those courses appropriate to your jobs area of responsibility.
You have a choice of educational environments. You can attend courses
offered by Oracle Education Services at any one of our many Education
Centers, or you can arrange for our trainers to teach at your facility. In
addition, Oracle training professionals can tailor standard courses or
develop custom courses to meet your needs. For example, you may want
to use your organization structure, terminology, and data as examples in a
customized training session delivered at your own facility.

About Oracle
Oracle Corporation develops and markets an integrated line of software
products for database management, applications development, decision
support, and office automation, as well as Oracle Applications, an
integrated suite of more than 45 software modules for financial
management, supply chain management, manufacturing, project systems,
human resources, sales and service management.
Oracle products are available for mainframes, minicomputers, personal
computers, network computers and personal digital assistants, allowing
organizations to integrate different computers, different operating
systems, different networks, and even different database management
systems, into a single, unified computing and information resource.

Oracle Process Manufacturing Accounting Setup Accounting Setup Preface 9

 Oracle is the worlds leading supplier of software for information
management, and the worlds second largest software company. Oracle
offers its database, tools, and applications products, along with related
consulting, education and support services in over 140 countries around
the world.

Thank You
Thank you for choosing Accounting Setup and this users guide.
We value your comments and feedback. At the beginning of this guide is
a Readers Comment Form you can use to explain what you like or
dislike about Oracle Process Manufacturing Accounting Setup or this
users guide. Mail your comments to the following address or call us
directly at (650) 506-7000.
Oracle Applications Documentation Manager
Oracle Corporation
500 Oracle Parkway
Redwood Shores, CA 94065
U.S.A.

10 Accounting Setup Preface Oracle Process Manufacturing Accounting Setup

 Global Setup

Global Setup Overview

Before you can begin using the OPM Mfg Controller module, you need to
perform some initial setup tasks. This chapter describes those initial
tasks. The intent is to describe all the initial required steps in the order in
which you would implement them.

Oracle Process Manufacturing Accounting Setup Global Setup 11

Calendars
The Calendar defines global calendar parameters for the Mfg Controller
module and the specific data associated with each calendar period.
For the global calendar parameters you enter such data as the number of
periods in the calendar year and the begin date of the year. The system
defaults the close status of the calendar to Never Opened and the current
year indicator to Not Current.
For each period you enter the end date and OPM automatically computes
the period start date based on the period end date plus one day. The
system defaults the status of each period to Never Opened, current period
to Not Current and adjustment to Not an Adjustment Period.
Once you have completed setting up the Calendar Year and Periods data,
you may then use the Period End form to open the desired calendar year
and periods, and indicate which is the current period.

Calendars - Procedures
1. Navigate to the Calendar form.
2. Complete the fields as described in the Calendar - Fields topic.
3. Save the form.

Calendars - Fields
Company
Enter the code of the company for which this calendar is valid. Required.
Fiscal Year
Enter the code for this fiscal year, for example, 1993. Required.
Calendar Description
Enter a description for this Calendar, for example, "Fiscal Year 1993".
Start Date
Enter the start date for this calendar, for example, 01/01/1993
Number of Periods
Enter the number of periods within this calendar. Required.
Close Status
Indicates the status of this calendar. Valid entries are:
= Closed
= Open
= Preliminary close
= Final close
This field can only be updated from the Open/Close Periods form.

12 Global Setup Oracle Process Manufacturing Accounting Setup

 Current Year Indicator
Indicates if this is the current calendar year. Checking the box indicates
current, while not checked indicates not current.
This field can only be updated from the Open/Close Periods form.
Period
(Calendar Details)
Enter the period number, for example, 1, 2, 3...13. Required.
Start Date
(Calendar Details)
This field displays the start of this period automatically calculated based
on the end date you enter in the next field.
End Date
(Calendar Details)
Enter the end date for this period. Required.
Status
(Calendar Details)
This field indicates the status of the period shown on this line. You may
change the status by entering one of the following:
= Closed
= Open
= Preliminary close
= Final close
Current Period
(Calendar Details)
This field indicates whether this is the current period. This status cannot
by changed on this form and can only be changed using the Open/Close
Periods form. Valid codes are checked for current and unchecked for not
current.
Adjustment Period
(Calendar Details)
This field indicates if this is an adjustment period. This is set when the
calendar is created using the Calendars form. Usually, period 13 is set up
as an adjustment period.
Description
(Calendar Details)
Displays a description of the adjustment period.

Oracle Process Manufacturing Accounting Setup Global Setup 13

Find Calendars
There are several options for locating a record and populating the form.
The List of Values option displays a dialog box with the appropriate
records. The Query Enter option uses actual form as the location where
you enter the search criteria. The Query Find option displays a separate
block, called the Find form, where you enter your search criteria.

Find Calendars - Procedure

1. Choose Find from the Query menu. The Find Calendars box
appears.
2. Complete one or any combination of fields as described in the
Find Calendars - Fields topic.
3. Click Find.

Find Calendars - Fields

Company
Enter the code of the company for which this calendar is valid. Required.
Fiscal Year
Enter the code for this fiscal year, for example, 1993. Required.
Start Date
Enter the start date for this calendar, for example, 01/01/1993
Number of Periods
Enter the number of periods within this calendar. Required.
Close Status
Indicates the status of this calendar. Valid entries are:
= Closed
= Open
= Preliminary close
= Final close
This field can only be updated from the Open/Close Periods form.
Current Year Indicator
Indicates if this is the current calendar year. Checking the box indicates
current, while not checked indicates not current.
This field can only be updated from the Open/Close Periods form.
Mark for Deletion
Blank = Do not use marked for deletion filter when finding records.
Yes = Displays data that is in the database, but is already marked to be
purged.
No = Displays data that is not marked for purge.

14 Global Setup Oracle Process Manufacturing Accounting Setup

 Status
This field displays the status of this period. This status cannot by changed
on this form and can only be changed using the Period End form. Valid
status codes are:
= Closed
= Open
= Preliminary close
= Final close
Current
This field indicates whether this is the current period. This status cannot
by changed on this form and can only be changed using the Open/Close
Periods form. Valid codes are checked for current and unchecked for not
current.
Adjust
Indicate whether this is an adjustment period (usually period 13) by
entering:
= No (default)
= Yes
Description
Enter a description for this period. Required.

Oracle Process Manufacturing Accounting Setup Global Setup 15

Open/Close Period
Use the Open/Close Period form to open calendar periods allowing
Transaction Posting to post transactions to the period. In addition, use
this form to change the status of calendar periods to:
= Closed
= Open
= Preliminary close
= Final close

Open/Close Periods - Procedure

1. Navigate to the Open/Close Periods form.
2. Complete the fields as described in the Open/Close Periods -
Fields topic.
3. Save the form.

Open/Close Periods - Fields

Company
Enter the code of the company for which periods should be displayed.
This field defaults to the company set up for this operator ID.
Current Year
Enter the fiscal year for which periods should be displayed. This field
defaults to the current fiscal year.
Current Period
Enter the current period. This field defaults to the current period.
Year
This field displays the year for which period information is shown on this
line.
Period
This field displays the period number for which period information is
shown on this line.
Status
This field indicates the status of the period shown on this line. You may
change the status by entering one of the following:
= Closed
= Open
= Preliminary close
= Final close

16 Global Setup Oracle Process Manufacturing Accounting Setup

 Adjustment Period
This field indicates if this is an adjustment period. This is set when the
calendar is created using the Calendars form. Usually, period 13 is set up
as an adjustment period.

Oracle Process Manufacturing Accounting Setup Global Setup 17

18 Global Setup Oracle Process Manufacturing Accounting Setup
 Account Key Setup

Account Key Overview

The account key combines an accounting unit with an account. The
Accounting Unit is the organizational entity that serves as the owner of
the account, such as the "Plant 1" or "Plant 2". The account is the
accounting entity for which balances are updated, such as Accounts
Receivable or Domestic Sales. In the OPM Accounting Setup module,
you need to define the accounting unit/account relationships for which
you want to record transactions and maintain balances. In addition, you
need to identify the types of sub-system transactions (transactions from
other OPM modules) from which you need to capture data. In OPM these
are known as events and sub-events and are pre-defined. The OPM
Manufacturing Accepting Controller manual provides lists of events and
sub-events for you to use in planning your implementation.
For account key setup, you will perform the following steps:
= Define the types and classes of account keys
= Define accounts
= Define accounting units
= Define the relationships between the accounts and accounting
units (setup account keys)
In addition, you can define the valid rules for combining accounts and
accounting units dynamically. You can set up validation codes to do this.
If an accounting unit and account are assigned the same validation code,
any transactions generated with that accounting unit/account combination
are valid. This provides a short-cut to defining account keys eliminating
the need to define each specific occurrence of an accounting unit/account
relationship.

Oracle Process Manufacturing Accounting Setup Account Key Setup 19

 The process of building the chart of accounts (account keys) is a complex
task that requires much up-front planning and decision making. You
should map out your chart-of-accounts before beginning to enter them
into OPM. You need to decide:
= How to classify and sort account keys
= The accounts for which you need to track and maintain balances
= The accounting units (organizational entities) that will "own"
those accounts
= The way in which accounts are mapped to transactions

20 Account Key Setup Oracle Process Manufacturing Accounting Setup

Account Types
Setting up account keys begins with the classification of your chart-of-
accounts into major types of accounts. For example, you need to set up
asset accounts and liability accounts. Account types are used for account
and account key selection and reporting.
There are four account types predefined to the system:
= A - Asset
= L - Liability
= E - Equity
= O - Operating Expense
You can modify the descriptions of these predefined types, but the
implications of using each as they are intended should remain the same
when assigning the type code to the various accounts.

Account Types - Procedure

1. Navigate to the Account Types form.
2. Complete the fields as described in the Account Types - Fields
topic.
3. Save the form.

Account Types - Fields

Account Type
This field displays the account type used internally by OPM. This field
may not be changed.
Account Code
This is the account type code that will be used to assign account types to
accounts. This code will also display next to accounts on reports and
inquiries to identify the account type.
Description
This is a long description of this account type.
Short Description
This is a short description of this account type.

Oracle Process Manufacturing Accounting Setup Account Key Setup 21

Account Classes
Account classes are user-defined classifications of account types . They
are used to further classify account types into sub-groups such as "Assets"
into "current assets" and "long-term assets." Account types are then used
during account and account key selection and reporting.

Account Classes - Procedures

1. Navigate to the Account Class form.
2. Complete the fields as described in the Account Class - Fields
topic.
3. Save the form.

Account Classes - Fields

Account Class
Enter a code to identify this account class. For example, enter CASS for
Current Assets.
Description
Enter a description of this account class. For example, enter "Current
Assets".

22 Account Key Setup Oracle Process Manufacturing Accounting Setup

Account Usages
Account usage codes are used to indicate the way in which an account is
to be used. An example might be a statistical or memo-only account, or as
shown below, a further sub-classification of the account types and
classes. Account usages are completely user-defined and are used for
account and account key selection and reporting.

Account Usages - Procedures

To define account usages:
1. Navigate to the Account Usages form.
2. Complete the fields as described in the Account Usages - Fields
topic.
3. Save the form.

Account Usages - Fields

Account Usage Code
Enter a code to identify this account usage. For example, enter CUSD for
"Cash - US Dollars".
Description
Enter a description of this account usage. For example, enter "Cash - US
Dollars".

Oracle Process Manufacturing Accounting Setup Account Key Setup 23

Accounts
In the OPM Mfg Controller module, the account is the accounting entity
for which balances are updated, "Accounts Receivables." It is the second
part of the account key. The first part of the account key, the accounting
unit, defines the organizational element of the account key, such as a
plant, department, or cost center, and will serve as the "owner" of the
account (discussed later in this chapter). Each account in your chart-of-
accounts will be set up by company. That is, the account is valid for a
particular company code.
When entering accounts, you will specify the account type (asset,
liability, equity, or operating expenditure) and optionally you will
associate the account with a class and usage code (discussed earlier in
this chapter).
Before entering accounts into OPM, you should map out your chart-of-
accounts. In order to do this you need to decide:
= How you need to classify and sort account keys
= The accounts for which you need to track and maintain balances
= The accounting units (organizational entities) that will "own"
those accounts
= The way in which accounts will be mapped to transactions (refer
to Account Mapping chapter of the OPM Manufacturing
Accounting Controller manual)
You should begin by entering the basic accounts, such as cash or expense
accounts, and assign them account numbers that distinguish them as
related accounts. For example, you might set up the following asset
accounts:

Account Number Account Description

1001.000 Accounts Receivable - Domestic
1002.000 Accounts Receivable - International
2001.000 Sales - Domestic
2002.000 Sales - International

Accounts - Procedures
1. Navigate to the Accounts form.
2. Complete the fields as described in the Accounts - Fields topic.
3. Save the form.

24 Account Key Setup Oracle Process Manufacturing Accounting Setup

Accounts - Fields
Company
Enter the company for which you are defining accounts. This field
defaults to the company code assigned to you operator code but may be
changed. Required.
Account
Enter the account number you wish to assign to this account (enter all
delimiters). The format of the account number is determined by the fiscal
policy record setup for this company. Refer to Fiscal Policy, Define
Segment Delimiters in Chapter 2 for more information. Refer to the table
shown on the previous page for examples of account number
assignments. Required.
Description
Enter a description for this account.
Account Type
Indicate the account type. Account types are described earlier in this
chapter. Enter one of the following pre-defined account type codes
(required):
= A - Asset
= L - Liability
= E - Equity
= O - Operating Expense
Account Title
Enter the predefined account title code to be associated with transactions
for this account. Account titles are predefined. Refer to Account Titles
later in this chapter for more information. Required.
Account Class
Indicate the account class to be associated with this account. Account
classes are described earlier in this chapter.
Account Usage
Indicate the intended use of this account. Account usage codes are
described earlier in this chapter.
Balance Type
Indicate whether the balance in this account should be maintained as a
debit, credit, or both. Enter one of the following (required):
= Credit only
= Credits and Debits
= Debit only

Oracle Process Manufacturing Accounting Setup Account Key Setup 25

 Post Indicator
Indicate whether transactions on this account may be tracked in units of
measure. For example, if this an operating expense account for the local
water company, you may wish to track your payments in gallons as well
as currency. Enter one of the following (required):
= Monetary amounts only (Default)
= Quantities only
= Monetary amounts and quantities
Unit Of Measure
If this account will be tracked in quantities (see Post Indicator field)
indicate the unit of measure in which quantities are tracked. Units of
measure are set up using the Units of Measure form. Required.
Start Date
Enter the beginning date on which this account becomes effective.
Required.
End Date
Enter the ending date on which this account becomes ineffective. That is,
the date on which the account expires. Required.

26 Account Key Setup Oracle Process Manufacturing Accounting Setup

Find Accounts
There are several options for locating a record and populating the form.
The List of Values option displays a dialog box with the appropriate
records. The Query Enter option uses actual form as the location where
you enter the search criteria. The Query Find option displays a separate
block, called the Find form, where you enter your search criteria.

Find Accounts - Procedure

1. Choose Find from the Query menu. The Find Accounts box
appears.
2. Complete one or any combination of fields as described in the
Find Accounts - Fields topic.
3. Click Find.

Find Accounts - Fields

Type
Displays the code, maximum four characters, that identifies this
document type.
Description
Displays the text, maximum 40 characters, that describes this document
type.
English Description
Displays additional text, maximum 40 characters, that describes this
document type.
Mark for Deletion
Blank = Do not use marked for deletion filter when finding records.
Yes = Displays data that is in the database, but is already marked to be
purged.
No = Displays data that is not marked for purge.

Oracle Process Manufacturing Accounting Setup Account Key Setup 27

Viewing the Chart of Accounts
You can view the chart of accounts from the Accounts form at any time.
This provides a list of the existing accounts along with their description,
type, class and usage codes. You can specify to view accounts by a
number of selection options such as account type, account class, account
usage, or account effective dates.
To view the chart of accounts, from the Accounts form:
1. Choose Select List from the View pulldown menu. The
Account Selection box is displayed as shown.
2. Complete the selection criteria fields as described.
3. When finished, move your cursor to Accept at the bottom of
the selection box and press the <Return> key. The Account List
form is displayed, as shown, containing all accounts matching
the selection criteria.

Chart of Accounts - Account Selection Fields

Account
Enter an "X" in the All field to list all accounts. Otherwise, enter one or a
range of accounts in the One or Range From and Through fields to
list one or a range of accounts.
Account Type
Enter an account type for which to list accounts.
Account Class
Enter an account class for which to list accounts.
Start Date
To view accounts with a specific beginning effective date, enter that date.
End Date
To view accounts with a specific ending effective date, enter that date.

Chart of Accounts - Fields

Company
This field displays the company for which accounts are displayed.
Account
This field displays the account number.
Description
This field displays the account description.
Type
This field displays the account type (A - Asset, L - Liability, E - Equity,
O - Operating Expense).

28 Account Key Setup Oracle Process Manufacturing Accounting Setup

 Class
This field displays the account class associated with this account.
Usages
This field displays the account usage code associated with this account.

Oracle Process Manufacturing Accounting Setup Account Key Setup 29

Copy Accounts
The Copy Accounts option provides you with a copy function to copy
accounts that have been setup for one company to another company.
Since Account setup is a multi-step process, this feature allows you to
save setup time.

Copy Accounts - Procedure

1. Navigate to the Account Selection for Company form.
2. Complete the fields as described in the Account Selection for
Company - Fields topic.
3. Click OK. The Account List for Company form is
displayed.
4. Complete the fields as described in the Account List for
Company - Fields topic.
5. Save the form.

Account Selection for Company - Fields

From Company
Enter the company for which you want to copy from. Required.
To Company
Enter the company for which you want to copy to. Required.
From Account
Select the From Account.
To Account
Select the To Account.
Type
To select accounts with a specific account type code, enter the account
type code for example, Assets. To select all account types, leave this
field blank.
Class
To select accounts with a specific account class code, enter the account
class code. For example, Current Assets. To select all account classes,
leave this field blank.
Usage
To select accounts with a specific account usage code, enter the account
usage code. For example, statistical. To select all account usage codes,
leave this field blank.

30 Account Key Setup Oracle Process Manufacturing Accounting Setup

Account List for Company - Fields
From Company
Enter the company for which you want to copy from. Required.
To Company
Enter the company for which you want to copy to. Required.
Account
(Accounts)
To copy all accounts to the new company, type an "X" in this field. To
copy one account or a range accounts, leave this field blank.
Description
(Accounts)
Displays a description of the Account Type.
Type
(Accounts)
To select accounts with a specific account type code, enter the account
type code for example, Assets. To select all account types, leave this
field blank.
Class
(Accounts)
To select accounts with a specific account class code, enter the account
class code. For example, Current Assets. To select all account classes,
leave this field blank.
Usage
(Accounts)
To select accounts with a specific account usage code, enter the account
usage code. For example, statistical. To select all account usage codes,
leave this field blank.

Oracle Process Manufacturing Accounting Setup Account Key Setup 31

Accounting Units
Accounting units are the organizational units of the company, such as
plants, cost centers, or departments, for which Mfg Controller entries may
be charged or tracked. The accounting unit serves as the "owner" of the
account and is the first piece of the account key. As described later in this
chapter, you will associate the accounting unit with the account to define
the account key.
Before entering accounting units into OPM, you should plan your
accounting organizational hierarchy. In order to do this you need to
decide:
= How you need to classify and sort account keys
= The accounting units (organizational units such as departments
or cost centers) for which you need to track balances.
= The accounts you want to associate with those accounting units.
Be sure to set the accounts up as described earlier in this
chapter.
= The way in which accounting units will be mapped to
transactions. Refer to Account Mapping chapter of the OPM
Manufacturing Accounting Controller manual for more
information.
For example, you may want to associate track account balances for the
following accounting units:
Accounting Unit Description
100.0000 Cost Center 100
101.0000 Cost Center 101
200.0000 Plant 200
201.0000 Plant 201

Accounting Units - Procedures

1. Navigate to the Accounting Unit Selection for Company
form.
2. Complete the fields as described in the Accounting Unit
Selection for Company - Fields topic.
3. Click OK. The Accounting Unit List for Company form is
displayed.
4. Complete the fields as described in the Accounting Unit List for
Company - Fields topic.
5. Save the form.

32 Account Key Setup Oracle Process Manufacturing Accounting Setup

Accounting Unit Selection for Company - Fields
From Company
Enter the code of the company for which you want to copy accounting
units from. Required.
To Company
Enter the code of the company for which you want to copy accounting
units to. Required.
From Account
(Selection Range)
To copy all accounting units to the new accounting unit, type an "X" in
this field. To copy one accounting unit or a range of accounting units,
leave this field blank.
To Account
(Selection Range)
To copy only one accounting unit, enter the accounting unit code.

Accounting Unit List for Company - Fields

From Company
Displays the selected From Company.
To Company
Displays the selected To Company.
Accounting Unit
(Accounting Units Selection)
Enter a code to identify this accounting unit. For example, enter 100.0000
for Accounting Department. Required.
Description
(Accounting Units Selection)
Enter a description of this accounting unit. For example, enter
"Accounting Department". Required.

Oracle Process Manufacturing Accounting Setup Account Key Setup 33

Validation Codes
Once both accounting units and accounts have been defined, you may
wish to set up the rules for dynamically combining accounting units and
accounts into account keys. This step is optional.
If an account and accounting unit are assigned the same validation code,
and if the Autogenerate field on the Fiscal Policy form for the company is
set to "1" (yes), any transactions generated with that accounting
unit/account combination are valid. This provides a short-cut to defining
account keys, eliminating the need to define each specific occurrence of
an accounting unit/account relationship. Optionally, validation codes can
be used to secure account balances by providing a "key" to the account
key.
It is important to note that the validation codes are only used when you
wish to dynamically create Account Keys during transaction posting from
OPM subsystems (other OPM modules). If you prefer only to create
account keys manually during Mfg Controller setup, you would not need
to define Validation Codes.
At its simplest, an Accounting Unit may be linked with an Account when
both the Account and Accounting Unit have the same Validation Code
assigned to it. Thus, if certain Cash Accounts can only be booked to the
Corporate Accounting Department, you could create a single validation
code and assign it to both the cash accounts 1000.000, 1001.000, and
1002.000, and to the accounting unit 100.000.

Validation Codes - Procedures

1. Navigate to the Validation Codes form.
2. Complete the fields as described in the Validation Codes -
Fields topic.
3. Save the form.

Validation Codes - Fields

Validation Code
Enter a code to identify this validation code. For example, enter ASSE for
balance sheet item - asset.
Description
Enter a description for this validation code. For example, "Balance Sheet
Item - Asset".

34 Account Key Setup Oracle Process Manufacturing Accounting Setup

Validation Code Assignment
Once you have defined the validation code, the next step is to assign it to
accounts and accounting units. The options provided to do this allow you
to select a single or range of accounts/accounting units to which you will
assign the validation code.

Validation Codes/ Accounts - Procedures

1. Navigate to the Validation Codes/Accounts form.
2. Complete the fields as described in the Validation
Codes/Accounts - Fields topic.
3. Save the form.

Validation Codes/ Accounts - Fields

Company
This field displays the company for which accounts are displayed.
Validation Code
This field displays the validation code being assigned to the accounts
listed.
Description
This field displays the Validation Code description.
Account
This field displays the account number. To exclude this account from
assignment, select Delete Records from the Special pulldown menu.
Description
This field displays the account description.
Include/Exclude for Account-key auto-generation
This field indicates that if the Fiscal Policy option Autogenerate
checkbox is checked for this company, the accounts selected may be
dynamically combined with all accounting units with this same validation
code.

Validation Codes/ Accounting Units - Procedures

1. Navigate to the Validation Codes/Accounting Units form.
2. Complete the fields as described in the Validation
Codes/Accounting Units - Fields topic.
3. Save the form.

Oracle Process Manufacturing Accounting Setup Account Key Setup 35

Validation Codes/ Accounting Units - Fields
Company
This field displays the company for which accounts are displayed.
Validation Code
This field displays the validation code being assigned to the accounts
listed.
Description
This field displays the Validation Code description.
Account
This field displays the account number. To exclude this account from
assignment, select Delete Records from the Special pulldown menu.
Description
This field displays the account description.
Include/Exclude for Account-key auto-generation
This field indicates that if the Fiscal Policy option Autogenerate
checkbox is checked for this company, the accounts selected may be
dynamically combined with all accounting units with this same validation
code.

36 Account Key Setup Oracle Process Manufacturing Accounting Setup

Account Keys
As discussed throughout this chapter, the account key combines an
accounting unit with an account. The accounting unit is the organizational
entity that serves as the owner of the account, such as a cost center, plant,
or department. The account is the accounting entity for which balances
are updated, such as Accounts Receivable or Inventory. Once accounting
units, accounts, and (optionally) validation codes have been setup, you
can now create account keys.
Account Keys can be created four different ways.
1. Account Key form: Enter the Accounting Unit and Account into
the Account Key. This process only allows you to create one
account key at a time. To set up multiple account keys at a time,
use the method described in items 2 or 3 below.
2. Accounts form: From the Accounts form, select Create Acct
Key from the Action pulldown menu, then select a range of
Accounting Units to combine with a single Account to form new
Account Keys.
3. Accounting Units form: From the Accounting Units form, select
Create Acct Key from the Action pulldown menu, then select
a range of Accounts to combine with a single Accounting Unit to
form new Account Keys.
4. Dynamically during transaction posting: If validation codes
have been setup and assigned to accounts and accounting units,
account keys can be created dynamically during the transaction
posting process (described in chapter 5 of this manual).
Validation codes and assignments are described earlier in this
chapter.

Oracle Process Manufacturing Accounting Setup Account Key Setup 37

Account Key Form
You can create account keys directly using the Account Keys form. Once
you have entered the Accounting Unit and Account, the system will
default the Account attributes (that is, Account Type, Class, and Usage)
as the were set up for the individual account and accounting unit. You can
override these attributes if desired.

Account Key Form - Procedures

1. Navigate to the Account Key form.
2. Complete the fields as described in the Account Key- Fields
topic.
3. Save the form.

Account Key Form - Fields

Company
Enter the company for which you are defining account keys. This field
defaults to the company code assigned to your operator code but may be
changed. Required.
Account key
Enter the account key, a combination of accounting unit and account
(required). A window is displayed with three options:
= Account Key: Select this if you are maintaining an existing
account key to view a list of account keys from which to select.
= Accounting Unit No: Select this to view a list of accounting
units from which to select.
= Account No: Select this to view a list of accounts from which to
select.
Description
Enter a description for this account key. This field defaults to the account
description but may be changed. Required.
Type
(Account)
Indicate this account key type. This field defaults to the account type
associated with the account but may be changed. Enter one of the
following pre-defined account type codes (required):
A - Asset
L - Liability
E - Equity
O - Operating Expense

38 Account Key Setup Oracle Process Manufacturing Accounting Setup

 Class
(Account)
Indicate this account key class. This field defaults to the account class
associated with the account but may be changed. Enter one of the
following pre-defined account class codes (required):
Usage
(Account)
Indicate the Account key Usage. This field defaults to the account usage
associated with the account but may be changed. Enter the user-defined
account usage code previously set up using the Account Usage form.
Balance Type
Indicate whether the balance in this account should be maintained as a
debit, credit, or both. This field defaults to the account usage associated
with the account but may be changed. Enter one of the following:
= Credit only
= Credit or Debit
= Debit only
Post Indicator
(Quantity)
Indicate whether transactions on this account may be tracked in units of
measure. For example, if this an operating expense account for the local
water company, you may wish to track your payments in gallons as well
as amount paid. This field defaults to the entry made for the account but
may be changed. Enter one of the following (required):
= Amounts Only
= Quantities Only
= Amounts and Quantities
Unit of Measure
(Quantity)
If this account will be tracking in units of measure (see Post Indicator
field) indicate the unit of measure in which quantities are tracked. This
field defaults to the UOM associated with the account entered in the
Account field. Units of measure are set up using the Units of Measure
form.
Start Date
Enter the beginning date on which this account key becomes effective.
Required.
End Date
Enter the ending date on which this account key becomes effective. That
is, the date on which the account expires. Required.

Oracle Process Manufacturing Accounting Setup Account Key Setup 39

Accounts Form
You can set up multiple account keys at one time from the Accounts form
by associating the account shown on the accounts form to one, or several
accounting units.

Accounts Form - Procedure

To set up account keys from the Account form:
1. Select Create Acct Key from the Action pulldown menu. The
Accounting Unit Selection box is displayed as shown.
2. Complete the fields as described.
3. Move the cursor to Accept at the bottom of the form and press
the <Return> key. The Create Account Key List form is
displayed as shown.
4. Complete the fields as described.
5. When finished, select Save from the Edit pulldown menu to
make the assignments.

Accounts Form - Fields

Company
This field displays the company from the accounts form.
Account
This field displays the account from the accounts form.
Acctg Unit
This field displays the accounting units found for this company. To
exclude an accounting unit, move the cursor to the desired line and
remove the X from the left most column by pressing the <Space Bar>.
Description
This field displays a description of this accounting unit.
Start Date
This field displays the beginning effective date for this accounting unit.
End Date
This field displays the ending effective date for this accounting unit.

40 Account Key Setup Oracle Process Manufacturing Accounting Setup

Accounting Units Form
Just as you may create account keys from the Accounts form, you may
create account keys from the Accounting Units form. Do this by selecting
Create Acct Key from the Action pulldown menu on the Accounting
Units form and follow the procedures for creating account keys from the
accounts form, except enter an account in place of the accounting unit.

Oracle Process Manufacturing Accounting Setup Account Key Setup 41

42 Account Key Setup Oracle Process Manufacturing Accounting Setup
 Reports

Reports Overview
This section describes the available Accounting Setup module reports.
The available reports are:
= Account Key Listing
= Validation Code
= Account List
= Accounting Unit

Oracle Process Manufacturing Accounting Setup Reports 43

Account Key Listing
This report prints a list of the account keys defined for a particular
company. You can include accounts by account type, account class, or
account usage code.

Account Key Listing - Procedure

1. Navigate to the Account Key List Report form.
2. Complete the fields as described in the Account Key List Report
- Parameters section.
3. Submit the report.

Note: The information entered here will also print on the cover page.

Account Key Listing - Fields

Company
Enter the company for which you want to print the report. This field
defaults to the company associated with your operator code but may be
changed. Required.
From Acct Key
To print the report for a range of account keys, enter the first account key
in the range. Otherwise, leave this field blank to indicate all account keys.
To Acct key
To print the report for a range of account keys, enter the last account key
in the range. Otherwise, leave this field blank to indicate all account keys.
From Acct Type
To print the report for a range of account types, enter the first account
type in the range. Otherwise, leave this field blank to indicate all account
types.
To Acct Type
To print the report for a range of account types, enter the last account
type in the range. Otherwise, leave this field blank to indicate all account
types.
From Acct Class
To print the report for a range of account classes, enter the first account
class in the range. Otherwise, leave this field blank to indicate all account
classes.
To Acct Class
To print the report for a range of account classes, enter the last account
class in the range. Otherwise, leave this field blank to indicate all account
classes.

44 Reports Oracle Process Manufacturing Accounting Setup

 From Acct Usage
To print the report for a range of account usage codes, enter the first
account usage code in the range. Otherwise, leave this field blank to
indicate all account usage codes.
To Acct Usage
To print the report for a range of account usage codes, enter the last
account usage code in the range. Otherwise, leave this field blank to
indicate all account usage codes.

Oracle Process Manufacturing Accounting Setup Reports 45

Validation Code Reports
This report prints validation code assignments. You can print validation
code assignments by account or accounting unit.

Validation/Code Account List Report

Validation/Code Account List - Procedure
1. Navigate to the Validation/Code Account List Report
form.
2. Complete the fields as described in the Validation/Code Account
List Report- Parameters section.
3. Submit the report.

Note: The information entered here will also print on the cover page.

Validation/Code Account List - Fields

Company
Enter the company for which you want to print the report. This field
defaults to the company associated with your operator code but may be
changed. Required.
From Valid Cd
To print the report for a range of validation codes, enter the first
validation code in the range. Otherwise, leave this field blank to indicate
all validation codes.
To Valid Cd
To print the report for a range of validation codes, enter the last
validation code in the range. Otherwise, leave this field blank to indicate
all validation codes.
From Account
To print the report for a range of accounts, enter the first account in the
range. Otherwise, leave this field blank to indicate all accounts.
To Account
To print the report for a range of accounts, enter the last account in the
range. Otherwise, leave this field blank to indicate all accounts.

46 Reports Oracle Process Manufacturing Accounting Setup

Validation/Code Account Unit List Report
Validation/Code Accounting Unit List - Procedure
1. Navigate to the Validation/Code Accounting Unit List
Report form.
2. Complete the fields as described in the Validation/Code
Accounting Unit List Report- Parameters section.
3. Submit the report.

Note: The information entered here will also print on the cover page.

Validation/Code Accounting Unit List - Fields

Company
Enter the company for which you want to print the report. This field
defaults to the company associated with your operator code but may be
changed. Required.
From Valid Cd
To print the report for a range of validation codes, enter the first
validation code in the range. Otherwise, leave this field blank to indicate
all validation codes.
To Valid Cd
To print the report for a range of validation codes, enter the last
validation code in the range. Otherwise, leave this field blank to indicate
all validation codes.
From Acctg Unit
To print the report for a range of accounting units, enter the first
accounting unit in the range. Otherwise, leave this field blank to indicate
all accounting units.
To Acctg Unit
To print the report for a range of accounting units, enter the last
accounting unit in the range. Otherwise, leave this field blank to indicate
all accounting units.
Printer No
Enter the printer to which you want the report printed. Printers are set up
using the Printers form.

Oracle Process Manufacturing Accounting Setup Reports 47

48 Reports Oracle Process Manufacturing Accounting Setup
 Appendix

Accounting Setup Navigator Paths

Although your System Administrator may have customized your
Navigator, typical navigation paths are described in the following tables.
In some cases, there is more than one way to navigate to a form. These
tables provide the most typical default path.

Form Path
Accounts OPM Financials > Accounting Setup
> Setup > Accounts > Accounts
Find Accounts OPM Financials > Accounting Setup
> Setup > Accounts > Accounts >
Query > Find
Account Classes OPM Financials > Accounting Setup
> Setup > Accounts > Classes
Find Account Classes OPM Financials > Accounting Setup
> Setup > Accounts > Classes > Query
> Find
Accounts Types OPM Financials > Accounting Setup
> Setup > Accounts > Types
Accounts Usages OPM Financials > Accounting Setup
> Setup > Accounts > Usages
Find Accounts Usages OPM Financials > Accounting Setup
> Setup > Accounts > Usages > Query
> Find
Accounts Selection for Company OPM Financials > Accounting Setup
> Setup > Accounts > Copy
Accounts Selection for Company OPM Financials > Accounting Setup
> Setup > Accounts > Copy
Accounts Keys OPM Financials > Accounting Setup
> Setup > Accounts > Keys
Accounting Units OPM Financials > Accounting Setup
> Setup > Accounting Units >
Accounting Units

Oracle Process Manufacturing Accounting Setup Appendix 49

 Form Path
Find Accounting Units OPM Financials > Accounting Setup
> Setup > Accounting Units >
Accounting Units > Query > Find
Accounting Unit Selection for OPM Financials > Accounting Setup
Company > Setup > Accounting Units > Copy
Accounting Unit List for Company OPM Financials > Accounting Setup
> Setup > Accounting Units > Copy
Validation Codes OPM Financials > Accounting Setup
> Setup > Validation Codes >
Validation Codes
Find Validation Codes OPM Financials > Accounting Setup
> Setup > Validation Codes >
Validation Codes > Query > Find
Validation Codes/Accounts OPM Financials > Accounting Setup
> Setup > Validation Codes >
Accounts
Validation Codes/Accounting Units OPM Financials > Accounting Setup
> Setup > Validation Codes >
Accounting Units
Calendars OPM Financials > Accounting Setup
> Setup > Calendars > Calendars
Find Calendars OPM Financials > Accounting Setup
> Setup > Calendars > Query > Find
Open/Close Periods OPM Financials > Accounting Setup
> Setup > Calendars > Open/Close
Periods
Account Key List Report OPM Financials > Accounting Setup
> Report > Standard > Run
Validation Code Acct List Report OPM Financials > Accounting Setup
> Report > Standard > Run
Validation Code Acctg Unit List OPM Financials > Accounting Setup
Report > Report > Standard > Run

50 Appendix Oracle Process Manufacturing Accounting Setup

 Glossary

This user's guide has no glossary.

Oracle Process Manufacturing Accounting Setup Glossary 51

52 Glossary Oracle Process Manufacturing Accounting Setup
 Index

A
copying
account class 22
accounts 30
account classes 25
Account key listing 44
account keys 34, 37
Account keys form 38
F
Accounting units form 41 Fiscal periods 16
Accounts form 40
setup 37
account types 21, 25 G
asset 21, 25
equity 21, 25 Global Setup 11
liability 21, 25
operating expense 21, 25
account usage 25 N
account usages 23
accounting units 32 number of periods 12, 14
accounts 24, 30
copying 30
find 27 O
adjustment periods 17
aqccount keys 19 Open and Close Period form 16
opening fiscal periods 16
Overview
C account keys 19
Global setup 11
calendars 12
find 14
periods 16 P
calendars periods status
closed 12, 13, 14, 15, 16 Period end 16
final close 12, 13, 14, 15, 16 periods 16
open 12, 13, 14, 15, 16
preliminary close 12, 13, 14, 15,
16 R
calendars status 12
close periods 12 Reports 43
chart of accounts 24, 28 Account key listing 44
viewing 28 Validation codes report 46
Chart of accounts view 28
closing fiscal periods 16

Oracle Process Manufacturing Accounting Setup Index 53

S
Setup
account keys 19, 37
Global 11
Setup reports 43

T
transaction posting 16
Transaction reports 43

V
validation codes 34
assignment 35
Report 46
viewing
chart of accounts 28

54 Index Oracle Process Manufacturing Accounting Setup