Company:: Prerequisite For A Plant: Factory Calendar Country Key Region Keys

Client 000 – Reference Client
Client 001 – Preparation Client

Client 006 – SAP early watch alert
Company :
A company comprises all the establishments that operates under the ownership of a single
organization.
SAP defines company as the smallest organizational unit for which legal financial statements can
be prepared.
Company Code :
IMG :
Creating Company:
T.Code : OX15
IMG-Enterprise Structure-Definition-Financial Accounting-Maintain Company
Creating Company Code:

T.Code: OX02
IMG-Enterprise Structure-Definition-Financial Accounting-Define,Copy,Check Company Code
Plant: From MM view, a plant can be defined as a location that holds valuated stock or a location that
contains services or maintenance facilities.
Prerequisite for a plant:

 Factory Calendar
 Country key
 Region keys
Defining a plant:
T.Code: OX10
IMG-Enterprise Structure-definition-Logistics General-Define, Copy, Delete, Check plant
Valuation Level:
 Plant Level
 Company Code Level
T.Code:OX14
IMG-Enterprise Structure-Definition-Logistics General-Define Valuation Level
Note :Difficult to reverse, after set
Assigning a plant to company code

T.Code:OX18
IMG-Enterprise Structure-Assignment-Logistics General-Assign plant to Company Code
Storage Location:
T.Code:OX09
IMG-Enterprise Structure-Definition-Materials Management-Maintain Storage Location
Purchasing Organization: It can be maintain at

 An enterprise level (assign to all companies)
 The company level (OX01)
 Plant level (OX17)
Reference Purchasing Organization

IMG-Enterprise Structure-Assignment-MM-Assign Purchasing Organization to Reference Purchasing
Organization.
Create Purchasing Organization

IMG-Enterprise Structure-Definition-MM-Maintain Purchasing Organization
Create Purchasing Group

IMG-MM-Purchasing-Create Purchasing Groups
Define Valuation Class: OMSK

IMG-MM-Valuation and Account Assignment-Account Determination-Acct Detern Without Wizard-
Define Valuation Classes
 Account Category Reference
 Valuation Class
 Material Type/Account category Reference
Material Numbering: OMSL

defines the output format for Material Numbers.
IMG-Logistics General-Material Master-Basic Settings-Define Output format for material Numbers.
Maximum Length of material numbers : 18 char
Material Number Range: MMNR

IMG-Logistics General-Material Master-Basic Settings-Material Types-Define Number Ranges for
Material Types.
Material Type: OMS2

Is a group of material with similar attributes. It is assigned to each material record entered into the
material master.
OMS2/IMG-Logistics General-Material Master-Basic Settings-Material Types-Define attributes of
material types.
 Field Reference e.g.FERT Item Category Group:
 S.Ref : Material type e.g. ROH
 Ext. Purchase orders:2 Price Control:-------------
 Internal Purchase orders:0 Account Category Reference:-----

Vendor Master:
Vendor: a person or company who supplies material or services to the person or company.
Vendor Master has three distinct sections.
XK01 : General Data : Name, search terms, address, telephone, fax, etc.
FK01 : Accounting Data :tax, bank details, reconcialiation account, payment terms, payment methods &
dunning information.
MK01: Purchasing Data: Control data required in purchasing, partner function, purchasing default fields
and invoice verification indicators.
Define Account Group : OBD4

IMG->Financial Accounting (New)->General Ledger Accounting (New)->Master Data->G/L Accounts-
>Preparations->Define Account Group
Vendor Account Group: Vendor Account group must be defined before vendor creation.
IMG-Fin Acct-Account Reconciliation & Account Payable-Vendor Account-Master Data-Preparations
for creating vendor master data-Define accounts group with screen layout(vendors).
Vendor Number Range: XKN1

IMG-FIN ACC-ACC REC & ACC PAY-VENDOR ACC-MASTER DATA-PREPARATION FOR CREATING VENDOR
MASTER DATA-CREATE NUMBER RANGES FOR VENDOR ACCOUNTS.
After the number range is defined; it can be assigned to vendor account group.
IMG-FIN ACC-VENDOR ACC-MASTER DATA-PREP FOR CREATING VENDOR MASTER DATA-ASSIGN
NUMBER RANGES TO VENDOR ACC GROUPS.
PURCHASING INFO DATA:

The purchasing information record is used in purchase order where information from the record
is defaulted into the purchase order.
Information Like Purchaing group, net price, Invoice verification indicators, & delivery tolerances.
Four categories of purchasing info records
 Standard : for standard PO

 Pipeline : Material supplied through pipeline e.g. electricity, gas, water, cables.
 Consignment : material owned by vendor & stored at the plant of the purchaser.
 Subcontracting: subcontract orders
 Purchasing Information Record Numbering: OMEO
IMG-MATERIALS MANAGEMENT-PURCHASING-PURCHASING INFORMATION RECORD-DEFINE NUMBER

RANGES.
 PURCHASING INFORMATION RECORD SCREEN LAYOUT:

Img-material management-purchasing-purchasing info record-define screen layout
Industry Sector: OMS3
Img-logi gen-m master-field selen-def ind sector & industry specific screen selection
Four predefined industry sectors
P:pharmaceutical sectors
C:Chemical industry
M:mechanical
A:plant engg & construction
I:Retail
Field Reference: OMS9

Img-logi gen-m master-field seln-maintain field seln for data screens
Field ref is made up of a list of material master fields and whether the individual field is hidden,
displayed, optional entry or required entry.
Material Type: A material type is a group of material with similar attributes. NEW MATERIAL TYPE :
OMS2
Img-logi gen-m master-basic settings-material types-def attr for mate types
Field ref: FERT

S ref material type :ROH
Item category group : Norm
With qty stru.
Price control: standard price
Acct Cat reference: SCCF
Account category Reference:

Group of valuation classes that the system uses to check whether the valuation class you have entered is
allowed when you maintain accounting data in a material master record.
Valuation class: Assignment of a material to a group of G/L accounts

The valuation class determines the GL accounts that are updated as a result of a valuation relevant
transaction or event such as goods movement. The valuation class makes it possible to post the stock
values of materials of the same material type to diff GL accounts
Post the stock values of materials of diff material types to the same G/L account.
Valuation Class: is used in FI and MM integration. It determines the G/L accounts to posted
automatically.
In material master we specify valuation class:
-for valuation class, we assign g/l accounts based on nature of transaction
-at the time of goods receipts/issue, stores person enters movement type
-our acc will be updated automatically based on account assignment to valuation class which is specified
in material master.
Valuation class contains transaction keys BSX, WRX, GBB, PRD determines the GL account during
posting.
We can group together different materials with similar properties by valuation class. Eg. Raw material,
Fini goods, semi finish.
MATERIAL CLASS : CL01
Plant Parameters: IMG-m mgmt-inventory mgmt & phy invent-plant para
Inserting new regions: states

Img-sap newweaver-gen sett-set countries-insert regions
Purchasing Group : IMG-MM-Purchasing-Create Purchasing Group
Grouping Valuation Areas:OMWD

(Assign valuation grouping code to plant)
Img-mm-valn and acct assignment-acct determination-account determination without wizard-group
together valuation areas
MATERIAL
|
MATERIAL TYPE
|
ACCOUNT CATEGORY REF ---link between material type & valuation class
|
VALUATION CLASS
|
G/L ACCOUNT
1.create account ref category

2. create valuation class & acct ref category
3. Now goto OBYC to assign GL for those transaction+valuation class
=>2 use tcode OB40 assign GL to tax condition

For obyc, there are certain more assignment e.g. GL clearing account,freight clearing account etc.
PURCHASING VALUVE KEY
What is the function of PURCHASING VALUVE KEY in PURCHASE ORDER?
Purchasing Value Key is useful for setting reminder for the material you can find in material master in
Purchasing view.
Purchasing value key determines the following things:
1) Reminders keys- There are 3 keys which determine in how many days before or after the vendor has to
be reminded or urging letters for the material procurement.
2) Over and under deliveries tolerances.
3) Order acknowledgement requirements in PO.
It gives all the conditions in which the procurement is made. You can have different purchasing value
keys which have to be customized in
IMG - MM - Purchasing - MM - Define Purchasing Value Keys.
To make it much more clear, Purchasing value key decides the following fields:
Define Payment terms OME2 IMG->MM->Purchasing->Vendor Master->Define terms of payment

Define Inco terms OMSQ IMG->MM->Purchasing->Vendor Master->Check Incoterms

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Client 000 – Reference Client

Client 001 – Preparation Client

Creating Company Code:

Prerequisite for a plant:

Assigning a plant to company code

Purchasing Organization: It can be maintain at

Reference Purchasing Organization

Create Purchasing Organization

Create Purchasing Group

Define Valuation Class: OMSK

Material Numbering: OMSL

Material Number Range: MMNR

Material Type: OMS2

 Internal Purchase orders:0 Account Category Reference:-----

Define Account Group : OBD4

Vendor Number Range: XKN1

PURCHASING INFO DATA:

Four categories of purchasing info records

 Standard : for standard PO

 Purchasing Information Record Numbering: OMEO

IMG-MATERIALS MANAGEMENT-PURCHASING-PURCHASING INFORMATION RECORD-DEFINE NUMBER

 PURCHASING INFORMATION RECORD SCREEN LAYOUT:

Field Reference: OMS9

Field ref: FERT

Account category Reference:

Valuation class: Assignment of a material to a group of G/L accounts

Plant Parameters: IMG-m mgmt-inventory mgmt & phy invent-plant para

Inserting new regions: states

Purchasing Group : IMG-MM-Purchasing-Create Purchasing Group

Grouping Valuation Areas:OMWD

1.create account ref category

=>2 use tcode OB40 assign GL to tax condition

What is the function of PURCHASING VALUVE KEY in PURCHASE ORDER?

Purchasing value key determines the following things:

2) Over and under deliveries tolerances.

3) Order acknowledgement requirements in PO.

IMG - MM - Purchasing - MM - Define Purchasing Value Keys.

Define Payment terms OME2 IMG->MM->Purchasing->Vendor Master->Define terms of payment

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