Excel Shortcuts

Description Shortcut key

Applies the outline border to the selected cells : CTRL + SHIFT + &
Applies the Genral number format : CTRL + SHIFT + ~
Repeats the last command or action, if possible : CTRL + Y
Closes the selected workbook window : CTRL + W
Display the Create Table dialog box : CTRL + T
Copies the value from the cell above the active cell into the
cell or the Formula Bar : CTRL + SHIFT +
Selects the current region around the active cell (the data
area enclosed by blank columns) In a PivotTable, it selects the
entire PivotTable report: CTRL + SHIFT + *
Applies the percentage format with no decimal places : CTRL + SHIFT + %
Applies the Currency format with two decimal places
(negative numbers in parentheses): CTRL + SHIFT + $
Enters the current time: CTRL + SHIFT + :
Removes the outline border from the selected cells: CTRL + SHIFT + _
(Underscore)
Uses the Fill Right command to copy the contents and format
of the leftmost cell of the selected Range into the cells to the
right :
CTRL + R
Displays the Open Dialog box to open of find a file : CTRL + O
Creates a new, blank workbook : CTRL + N

Displays the Insert Hyperlink dialog box for new hyperlinks or

the Edit Hyperlink dialog box for selected existing hyperlinks : CTRL + K

Uses the Fill Down command to copy the contents and format
of the topmost cell of a selected range into the cells below : CTRL + D
Hides the selected rows : CTRL + 9
Displays or hides the outline symbols : CTRL + 8
Alternates between hiding objects, displaying objects, and
displaying placeholders for objects : CTRL + 6
Hides the selected columns : CTRL + 0
Moves to the previous cell in a worksheet or the previous
option in a dialog box. SHIFT + TAB
Switches to the next tab in dialog box. CTRL + TAB
Switches to the previous tab in a dialog box. CTRL + SHIFT + TAB
Selects an entire column in a worksheet : CTRL + SPACEBAR
Selects an entire row in a worksheet : SHIFT + SPACEBAR
Selects the entire worksheet : CTRL + SHIFT + SPACEBAR
Pressing a second time selects the current region and its
summary rows. CTRL + SHLFT + SPACEBAR
Pressing a third time selects the entire worksheet. CTRL + SHIFT + SPACEBAR

When an object is selected selects all objects on a worksheet. CTRL + SHIFT + SPACEBAR
If the worksheet contains data, selects the current region. CTRL + SHLFT + SPACEBAR
Displays the Control menu for the Microsoft Office Excel
window ALT + SPACEBAR
Displays the Spelling dialog box to check spelling in the active
worksheet or selected range: F7
Performs the Move command on the workbook window when
it is not maximized. Use the arrow keys to move the window,
and when finished press ENTER, or ESC to cancel: CTRL + F7
Enables you to add a nonadjacent cell or range to a selection
of cells by using the arrow keys: SHIFT + F8
Performs the Size command (on the Control menu for the
workbook window) when a workbook is not maximized: CTRL + F8
Displays the Macro dialog box to create, run, edit, or delete a
macro: ALT + F8
Switches between the worksheet, Zoom controls, task pane,
and Ribbon : SHIFT + F6
Minimize current workbook : CTRL + F9
Moves to the last cell on a worksheet, in the lowest used row
of the rightmost used column : CTRL + END
If the cursor is in the formula bar, moves the cursor to the end
of the text : CTRL + END
Extends the selection of cells to the last used cell on the
worksheet (lower-right corner): CTRL + SHIFT + END
If the cursor is in the formula bar, selects all text in the
formula bar from the cursor position to the endthis does
not affect the height of the formula bar : CTRL + SHLFT + END
Starts a new line in the same cell : ALT + ENTER
Fills the selected cell range with the current entry : CTRL + ENTER
Completes a cell entry and selects the cell above : SHIFT + ENTER
When a cell reference or range is selected in a formula, cycles
through the various combinations of absolute and relative
references : F4
Closes the selected workbook window : CTRL + F4
Displays the Go To dialog box : F5

Restores the window size of the selected workbook window : CTRL + F5

Switches between the worksheet, Zoom controls, task pane,
and Ribbon : SHIFT + F6
Switches to the next workbook window when
more than one workbook window is open : CTRL + F6
Creates a chart of data in the current range : ALT + F1
Insert a new worksheet : ALT + SHIFT + F1
Adds or edits a cell comment : SHIFT + F2
Displays the Print Preview window : CTRL + F2
Displays the paste name dialog box: F3
Displays the Insert Function dialog box : SHIFT + F3
Switches between worksheet tabs, from left-to-right : CTRL + Pg UP
Switches between worksheet tabs, from Right-to-left : CTRL + Pg Dn
Unhides any hidden rows within the selection : CTRL + SHIFT + (
Unhides any hidden columns within the selection : CTRL + SHIFT + )
calculates the active worksheet. SHIFT + F9
calculates all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation CTRL + ALT + F9
rechecks dependent formulas, and then calculates all cells in
all open workbooks. including cells not marked as needling to
l calculated CTRL + ALT + SHIFT + F9
displays the shortcut menu for a selected item. SHIFT + F10
displays the menu or message for a smart tag. If more than
one smart tag is present, it switches to the next smart tag and
displays its menu or message. ALT + SHIFT + F10
maximizes or restores the selected workbook window. CTRL + F10
inserts a new worksheet : SHIFT + F11
opens the Microsoft Visual Basic Editor, in which yon can
create a macro by using Visual Basic for Apications (VBA). ALT + F11
Displays the Save As dialog box F12
Displays the Insert dialog box to insert blank cells : CTRL+ SHIFT + PIus (+)
Displays the Delete dialog box to delete the selected cells : CTRL + Minus (-)
Enters the current date : CTRL + ;
Alternates between displaying cell values and displaying
formulas in the worksheet : CTRL + `
Copies a formula from the cell above the active cell into the
cell or the Formuula Bar : CTRL +
Displays the format cells dialog box : CTRL + 1
Applies or removes bold formatting CTRL + 2
Applies or removes italic formatting CTRL + 3
Applies or removes Underlining CTRL + 4
Applies or removes Strikethrough CTRL + 5
Moves to the beginning of a worksheet : CTRL + HOME
extends the selection of cells to the beginning of the
worksheet : CTRL + SHIFT + HOME
moves one screen to the right in a worksheet : ALT + PAGE DOWN
moves to the next sheet in a workbook : CTRL + PAGE DOWN
selects the cunent and next sheet in a workbook : CTRL + SHIFF + PAGE DOWN
moves one screen to the left in a worksheet : ALT + PAGE UP
moves to the previous sheet in a workbook : CTRL + PAGE UP
selects the current and previous sheet in a workbook : CTRL + SHIFT + PAGE UP
Applies the Exponential number format with two decimal
places : CTRL + SHIFT + A
Applies the Date format with the day, month, and year : CTRL + SHIFT + #
Applies the Time format with the hour and minute, and AM or
PM : CTRL + SHIFT + @
Applies the Number format with two decimal places,
thousands separator, and minus sign (-) for negative values : CTRL + SHIFT + !
Replace : CTRL + H
XL, Restore window size : CTRL + F5
Next workbook window : CTRL + F6
Previous workbook window : CTRL + SHIFT + F6
To minimize workbook : CTRL + F9
To open VBE : CTRL + F11
For Previous Window : CTRL + SHIFT + F6
To open new worksheet : ALT + SHIFT + F1
To open workbook : CTRL + O
To activate previous workbook : CTRL + SHIFT + TAB
To create new workook : CTRL + N
During formula typing, adjusts the reference type, abs to
relative, otherwise repeats last action : F4
Inserts Current Date : CTRL + :
Copies Values from cell above to current cell : CTRL + "
Edits a cell comment : SHIFT + F2
Opens macro dialog box : ALT + F8
Currency formats current cell : CTRL + SHIFT + $
Applies outline border to selected cells : CTRL + SHIFT + &
Comma formats current cell : CTRL + SHIFT + !
Activates font point size drop down list SHIFT + CTRL + P
Activates font drop down list SHIFT + CTRL + F
 Excel Shortcuts
Shortcut key Description

Deletes one character to the left in the

formula bar. also clears the content of the
BACKSPACE active cell. in cell editing mode, it deletes the
character to the left of the insertion point

Auto sum selected cells and places value in

ALT + = (Equal) cell beneath
ALT + ENTER Starts a new line in the same cell
ALT + F1 Creates a chart of data in the current range
Opens the microsoft visual basic editor, in
ALT + F11 which yon can create a macro by using visual
basic for apications (vba)
Displays the macro dialog box to create, run,
ALT + F8 edit, or delete a macro
ALT + F8 Opens macro dialog box
ALT + PAGE DOWN Moves one screen to the right in a worksheet

ALT + PAGE UP Moves one screen to the left in a worksheet

ALT + SHIFT + F1 Insert a new worksheet
ALT + SHIFT + F1 To open new worksheet
Displays the menu or message for a smart
tag. if more than one smart tag is present, it
ALT + SHIFT + F10 switches to the next smart tag and displays
its menu or message.
Displays the control menu for the microsoft
ALT + SPACEBAR office excel window
Move on cell up, down, left, or right in a
ARROW KEYS worksheet

CTRL + " Copies values from cell above to current cell

CTRL + : Inserts current date
CTRL + ; Enters the current date
Alternates between displaying cell values and
CTRL + ` displaying formulas in the worksheet
Copies a formula from the cell above the
CTRL + active cell into the cell or the formuula bar
CTRL + 0 Hides the selected columns
CTRL + 1 Displays the format cells dialog box
CTRL + 2 Applies or removes bold formatting
CTRL + 3 Applies or removes italic formatting
CTRL + 4 Applies or removes underlining
CTRL + 5 Applies or removes strikethrough
 Alternates between hiding objects, displaying
CTRL + 6 objects, and displaying placeholders for
objects
CTRL + 8 Displays or hides the outline symbols
CTRL + 9 Hides the selected rows
CTRL + A Select all
Calculates all worksheets in all open
CTRL + ALT + F9 workbooks, regardless of whether they have
changed since the last calculation

Rechecks dependent formulas, and then

CTRL + ALT + SHIFT + F9 calculates all cells in all open workbooks.
including cells not marked as needling to l
calculated
Moves to the edge of the current data region
CTRL + ARROW KEY in the worksheet
CTRL + B Bold
CTRL + C Copy
Uses the fill down command to copy the
CTRL + D contents and format of the topmost cell of a
selected range into the cells below
If the cursor is in the formula bar, moves the
CTRL + END cursor to the end of the text
Moves to the last cell on a worksheet, in the
CTRL + END lowest used row of the rightmost used
column
Fills the selected cell range with the current
CTRL + ENTER entry
CTRL + F Find
Maximizes or restores the selected workbook
CTRL + F10 window
CTRL + F11 To open Workbook with Macros
CTRL + F2 Displays the print preview window
CTRL + F4 Closes the selected workbook window
Restores the window size of the selected
CTRL + F5 workbook window
CTRL + F5 Xl, restore window size
Switches to the next workbook window
CTRL + F6 when
more than one workbook window is open
CTRL + F6 Next workbook window

Performs the move command on the

workbook window when it is not maximized.
CTRL + F7 use the arrow keys to move the window, and
when finished press enter, or esc to cancel
 Performs the size command (on the control
CTRL + F8 menu for the workbook window) when a
workbook is not maximized
CTRL + F9 Minimize current workbook
CTRL + F9 To minimize workbook
CTRL + G Displays the go to dialog box
CTRL + H Replace
CTRL + HOME Moves to the beginning of a worksheet
CTRL + I Italics
Displays the insert hyperlink dialog box for
CTRL + K new hyperlinks or the edit hyperlink dialog
box for selected existing hyperlinks
Displays the delete dialog box to delete the
CTRL + Minus (-) selected cells
Displays the delete dialog box to delete the
CTRL + Minus (-) selected cells
CTRL + N Creates a new, blank workbook
CTRL + N To create new workook
Displays the open dialog box to open of find
CTRL + O a file
CTRL + O To open workbook
CTRL + P Display the print dialog box
CTRL + PAGE DOWN Moves to the next sheet in a workbook
CTRL + PAGE UP Moves to the previous sheet in a workbook
Switches between worksheet tabs, from
CTRL + Pg Dn right-to-left
Switches between worksheet tabs, from left-
CTRL + Pg UP to-right
Uses the fill right command to copy the
CTRL + R contents and format of the leftmost cell of
the selected range into the cells to the right
Saves the active file with its current file
CTRL + S name, location, and file format
Applies the number format with two decimal
CTRL + SHIFT + ! places, thousands separator, and minus sign
(-) for negative values
CTRL + SHIFT + ! Comma formats current cell
Applies the date format with the day, month,
CTRL + SHIFT + # and year
Applies the currency format with two
CTRL + SHIFT + $ decimal places (negative numbers in
parentheses)
CTRL + SHIFT + $ Currency formats current cell
Applies the percentage format with no
CTRL + SHIFT + % decimal places
 Applies the outline border to the selected
CTRL + SHIFT + & cells
CTRL + SHIFT + & Applies outline border to selected cells
Unhides any hidden rows within the
CTRL + SHIFT + ( selection
Unhides any hidden columns within the
CTRL + SHIFT + ) selection
Selects the current region around the active
cell (the data area enclosed by blank
CTRL + SHIFT + * columns) in a pivottable, it selects the entire
pivottable report
CTRL + SHIFT + : Enters the current time
Applies the time format with the hour and
CTRL + SHIFT + @ minute, and am or pm
CTRL + SHIFT + _ Removes the outline border from the
(Underscore) selected cells
CTRL + SHIFT + ~ Applies the genral number format
Copies the value from the cell above the
CTRL + SHIFT + active cell into the cell or the formula bar
Applies the exponential number format with
CTRL + SHIFT + A two decimal places

Extends the selection of cells to the last used

CTRL + SHIFT + END cell on the worksheet (lower-right corner)

CTRL + SHIFT + F6Previous workbook window

CTRL + SHIFT + F6For previous window
CTRL + SHIFT + HOME Extends the selection of cells to the
beginning of the worksheet

CTRL + SHIFT + PAGE DOWNSelects the cunent and next sheet in a

workbook

CTRL + SHIFT + PAGE UP Selects the current and previous sheet in a

workbook
CTRL + SHIFT + Pressing a third time selects the entire
SPACEBAR worksheet
CTRL + SHIFT + When an object is selected selects all objects
SPACEBAR on a worksheet
CTRL + SHIFT + Selects the entire worksheet
SPACEBAR
CTRL + SHIFT + TAB Switches to the previous tab in a dialog box
CTRL + SHIFT + TAB To activate previous workbook
If the cursor is in the formula bar, selects all
text in the formula bar from the cursor
CTRL + SHLFT + END position to the endthis does not affect the
height of the formula bar
 CTRL + SHLFT + Pressing a second time selects the current
SPACEBAR region and its summary rows
CTRL + SHLFT + If the worksheet contains data, selects the
SPACEBAR current region
CTRL + SPACEBAR Selects an entire column in a worksheet
CTRL + T Display the create table dialog box
CTRL + TAB Switches to the next tab in dialog box
CTRL + U Underline
CTRL + V Paste
CTRL + W Closes the selected workbook window
CTRL + X Cut
Repeats the last command or action, if
CTRL + Y possible
Uses the undo command to reverse the last
CTRL + Z command or to delete the last entry that you
typed

CTRL+ SHIFT + PIus (+) Displays the insert dialog box to insert blank
cells

Removes the cell contents (data and

formulas) from selected cells without
DELETE affecting cell formats or comments. in cell
editing mode, it deletes the character to the
right of the insertion point
ESC Cancels an entry in the cell or formula bar
Closes an open menu or submenu.. dialog
ESC box, or message window
It also doses full screen mode when this
mode has been applied, and returns to
ESC normal screen mode to display the ribbon
and status bar again
F12 Displays the save as dialog boX
F3 Displays the paste name dialog box
Repeats the last command or action, if
F4 possible
When a cell reference or range is selected in
a formula, cycles through the various
F4 combinations of absolute and relative
references

During formula typing, adjusts the reference

F4 type, abs to relative, otherwise repeats last
action
F5 Displays the go to dialog box
Displays the spelling dialog box to check
F7 spelling in the active worksheet or selected
range
SHIFT + ARROW KEY Extends the selection of cells by one cell
SHIFT + CTRL + F Activates font drop down list
SHIFT + CTRL + P Activates font point size drop down list
Completes a cell entry and selects the cell
SHIFT + ENTER above
Displays the shortcut menu for a selected
SHIFT + F10 item
SHIFT + F11 Inserts a new worksheet
SHIFT + F2 Adds or edits a cell comment
SHIFT + F2 Edits a cell comment
SHIFT + F3 Displays the insert function dialog box
Switches between the worksheet, zoom
SHIFT + F6 controls, task pane, and ribbon
Switches between the worksheet, zoom
SHIFT + F6 controls, task pane, and ribbon
Enables you to add a nonadjacent cell or
SHIFT + F8 range to a selection of cells by using the
arrow keys
SHIFT + F9 Calculates the active worksheet
SHIFT + SPACEBAR Selects an entire row in a worksheet
Moves to the previous cell in a worksheet or
SHIFT + TAB the previous option in a dialog box