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    Notices, Agendas and Minutes

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    PrithvirajThakur
    The document discusses notices, agendas, and minutes. It provides: 1) Guidelines for writing notices, including their purpose of conveying important short information, and typical elements like dates and names. 2) The typical structure of a notice with a heading, date, body, and signature. 3) An explanation of agendas as programs for meetings accompanying notices. 4) Examples of a sample notice and agenda. 5) An explanation that minutes are formal reports of meetings recording discussions and decisions.

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    Notices, Agendas and Minutes

    Uploaded by

    PrithvirajThakur
    22 views13 pages
    The document discusses notices, agendas, and minutes. It provides: 1) Guidelines for writing notices, including their purpose of conveying important short information, and typical elements like dates and names. 2) The typical structure of a notice with a heading, date, body, and signature. 3) An explanation of agendas as programs for meetings accompanying notices. 4) Examples of a sample notice and agenda. 5) An explanation that minutes are formal reports of meetings recording discussions and decisions.

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    The document discusses notices, agendas, and minutes. It provides: 1) Guidelines for writing notices, including their purpose of conveying important short information, and typical elements like dates and names. 2) The typical structure of a notice with a heading, date, body, and signature. 3) An explanation of agendas as programs for meetings accompanying notices. 4) Examples of a sample notice and agenda. 5) An explanation that minutes are formal reports of meetings recording discussions and decisions.

    Copyright:

    © All Rights Reserved
    Download as PPSX, PDF, TXT or read online from Scribd
    Download as ppsx, pdf, or txt
    22 views13 pages

    Notices, Agendas and Minutes

    Uploaded by

    PrithvirajThakur
    The document discusses notices, agendas, and minutes. It provides: 1) Guidelines for writing notices, including their purpose of conveying important short information, and typical elements like dates and names. 2) The typical structure of a notice with a heading, date, body, and signature. 3) An explanation of agendas as programs for meetings accompanying notices. 4) Examples of a sample notice and agenda. 5) An explanation that minutes are formal reports of meetings recording discussions and decisions.

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    © All Rights Reserved
    Download as PPSX, PDF, TXT or read online from Scribd
    Download as ppsx, pdf, or txt
    of 13

    Notices, Agendas and

    Minutes
    How to write them

    Prithvirajsingh Thakur
    Assistant Professor of English,
    G.S. Science, Arts & Commerce College, Khamgaon.
    [email protected]
    Notices
    Notices are:
    Short pieces of information

    Aimed to convey important information

    Displayed at public places

    Usually short and simple

    May contain:

    Date, time and venue of events

    Names of contact persons

    Last dates etc.

    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    Format of a Notice
    A Notice has following parts:
    Heading or subject

    Date of issue

    Body

    Signature or name of the issuing authority with designation

    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    Example
    Gyan Vikas School Date of issue
    Heading
    NOTICE
    Body of the notice
    Date: 25 November 2008

    All the students are hereby informed that he


    preliminary examinations of all the classes will be held
    from 25 December 2008. Students are informed to
    collect the syllabus and time-table from their class
    teachers.

    Issuing authority Principal


    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce College,
    Khamgaon.
    Example
    Lokmanya Tilak Co-op. Society, Nagpur
    NOTICE
    Date: 12 January 2014

    All the members of the society are hereby informed that


    the Annual General Meeting of the society has been
    organized on 10 February 2014 at 11:00 AM in the Gandhi
    Memorial Hall.
    All the members are requested to attend the meeting
    without fail.

    Sd/-
    Secretary
    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    Agenda
    A program or outline of the business to be
    conducted in a meeting

    Accompanies notice

    Prepared by the secretary

    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    Format of the Agenda
    AGENDA

    <Name of the organization>


    <Date> <Time>
    <Venue>
    1. Reading and confirmation of the minutes of previous
    meeting
    2. ----
    3. ----
    4. ----
    5. Any other matter with the permission of the chair
    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    Example of an Agenda
    AGENDA

    KJ College Cultural Association, Nagpur


    Date: 5 December 2010 Time: 10:00 AM
    Venue: Vidyarthi Sabhagruha

    1. Reading and confirmation of the minutes of previous meeting.

    2. Presentation of the report of the activities of previous year.

    3. Planning of the college annual gathering.

    4. Organization of a lecture series in February.

    5. Organization of a book exhibition.

    6. Any other matter with the permission of the chair


    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    Minutes
    Formal report of a meeting conducted.

    Statement of the work done during a meeting.

    Prepared by the secretary.

    Based on the agenda.

    Read and discussed/confirmed in the next meeting.

    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    Example
    MINUTES
    Meeting of the KJ College Cultural Association
    Date: 5th December 2010 Time:10:00 AM
    Venue: Vidyarthi Sabhagruha
    Members present:
    1. Mr S. K. Agrawal (President)
    2. Mr. R.K. Kapoor (Secretary)
    3. Ms. S.M. Sinha (Treasuerer)
    4. Ms. K. J.Mitra (Member)
    5. Mr. S.S. Ghosh (Member)

    1. The secretary Mr. Kapoor read the minutes of the previous meeting held on
    5th June, 2010. The minutes were discussed and then confirmed
    unanimously.
    2. The secretary presented the report of the activities conducted during the
    previous year

    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    3. It was decided to organize the college Annual
    Gathering from 27-29 January 2014.
    4. It was decided that a lecture series of Shri
    Babasaheb Purandare be organized in February.
    Ms. Mitra was given the responsibility to work out
    the details.
    5. It was decided that a book exhibition should be
    organized in March. Mr Sinha took the
    responsibility of arranging it.
    6. 6. No other matter came up for discussion and
    the meeting concluded with the members being
    thanked for their presence.

    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    Exercise

    Prepare notice, agenda and minutes of the annual


    general meeting of the Dayanand College Employees
    Co-op. Society, Latur

    Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
    College, Khamgaon.
    P. P. Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce College,
    Khamgaon 444303

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