HR Cube

The Human Resource Management Software

www.kalosoftsoftware.com

Appointment Letter for Hiring Personnel at Management Level

Appointment Letter
Date _________

Mr/Mrs/Ms. _____________
Address

Dear Mr/Mrs/Ms___________

Further to our letter of offer/ interview dated <date of interview>, we are pleased to
inform you that you are hereby appointed as <job title> in the <name of department>
Department of our Organization to be based at <location> as per terms and conditions
discussed and agreed upon as under :-

1. This appointment is effective from <date of Joining> the date of your joining our
Organization.

2. Your salary and other allowances shall be as per enclosed statement.

3. Your job functions and responsibilities as <job title> will be as defined broadly in the
enclosed Annexure

4. <mention the probation period if any & their terms & conditions. Also mention the
termination or resignation conditions during the probation period.>

5. After successful completion of your probation, you will be confirmed in writing as a

permanent employee of the Company. <Mention the governing laws under which the
employee is entitled for benefits and compensation>

6. Periodic & consistent overall performance & performance parameters set by company will
guide your future increments or promotion or any other salary increase. The performance
parameters may change as per management consent, from time to time.

7. During the period of service with the company, you shall not indulge and/ or take part in any
activity of formation of council and / or association or become a member being part of
management staff which are found to be detrimental in the interest of the company in any
way. Such an action shall be deemed as infringement to service conditions of the company
1
 HR Cube
The Human Resource Management Software
www.kalosoftsoftware.com

Appointment Letter for Hiring Personnel at Management Level

and amount to causing damage to its interest and shall call for disciplinary action being
taken against you, as it may deem fit and appropriate.

8. <Mention the age of retirement from the services of the company>

9. (i) <State that whether or not the employees services are transferred or
loaned or assigned with / without transfer, wholly or partially, from one
department to another or to office/ branch and vice-versa or office/
branch to another office/ branch of an associate company or existing or to
come into existence in future, in present country or abroad>

ii) The aforesaid Clause (i) will not give you any right to claim
employment in any associate or / sister concern or ask for a
common seniority with the employee of sister / associate concern.

11. <State the consequence of absent from duty without information or permission
of leave or overstay your sanctioned leave>

12. Your services are liable to be terminated at any time : <List any or all the
following reasons>

i) <State if found medically unfit clause>

ii) <State if found guilty of any conviction by the Court of Law during the
tenure of his/her service with your company or conviction in past>

iii) <State if he/she not found to possess desired qualification in accordance

authority and / govt. regulations required from time to time or required for
business>.

13. <Mention to compulsorily inform company in case of change in residential address

during service with the company>

14. All documents, plans, drawings, prints, trade secrets, technical information,
reports, statements, correspondence etc., written or unwritten and also
information and instructions that pass through you or come to
your knowledge shall be treated as confidential. You shall not utilize them for
your own use or disclose to other persons during or after your employment.

2
 HR Cube
The Human Resource Management Software
www.kalosoftsoftware.com

Appointment Letter for Hiring Personnel at Management Level

During the course of employment with the Company, you will acquire, gain,
generate, gather and develop knowledge of and be given access to
business information about products activities, know how, methods or
refinements and business plans and business secrets and other information
concerning the products / business of the Company, hereinafter called the
SECRETS. You will be liable for prosecution for damages for divulgence,
sharing or parting any of such information during course of employment and on
cessation for at least <mention number of years> years period.

15. You shall carry out the job of <job title> and such other jobs connected with or
incidental to which is necessary for business of the Company. <Can also mention
that employee may be expected to perform the duties or roles which are
temporarily assigned to him/her during employment tenure>

16. You shall faithfully and to the best of your ability perform your duties that may be
entrusted to you from time to time by the management. You will be bound by
rules, regulations and orders promulgated by the management in relation to
conduct, discipline and policy matters.

17. <Mention that he/she should take care of the material or tools or equipment given
for official use and should be returned in acceptable manner at time of resigning or
termination from the services of the company>

18. <Mention the that whether or not any balance of advance or loan taken from the
Company, shall be fully recovered from salary and any other legal dues including
Gratuity, at the time of your leaving the services of the Company>.
19. While working as an employee if you enter into any business transaction with any
party on behalf of the company within your permissible limits, it shall be your
responsibility to ensure recovery of outstanding. If any outstanding remains at the
time of leaving the services of the company, it shall be your responsibility to
recover for remittance to the company before you proceed to settle your legal dues
in full and final settlement of your account.
20. <State the Taxation and its Deductions rules>

All disputes arising out of this letter will be subject to the jurisdiction of the
<City/location> Court. And that the courts, tribunals and/or authorities at
<City/location> only shall have jurisdiction to entertain, try and decide such
disputes or differences arising out of or pertaining to this contract of employment,
irrespective of your working HQ being elsewhere at that times.

21

3
 HR Cube
The Human Resource Management Software
www.kalosoftsoftware.com

Appointment Letter for Hiring Personnel at Management Level

You are requested to return the enclosed copy duly signed as a token of your
acceptance of the terms and conditions of your employment.

We hope to have a successful association for our company

Yours faithfully,
For <Company Name.>,

<Name>
Managing Director / Director

Accepted :_______________

<Signature of an Employee>

<Attach the Break-up of Payroll for the Employee>

If you want to automate your business, try our small business software for free for 30 Days.
Download HR Cube (Human Resource Information System)