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CJI5 User Manual PDF

This document provides instructions for running transaction CJI5 in SAP to display open purchase order (PO) and purchase requisition (PR) commitments for a project or work breakdown structure (WBS) element. It explains that CJI5 lists open encumbrance line items and their expected debit dates. The procedure has six steps: 1) Open CJI5, 2) Enter a project/WBS, 3) Select a date range including future expected delivery dates, 4) Optionally limit to open items, 5) Execute to view the commitment list, and 6) Click line items to access source documents like POs.

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2K views3 pages

CJI5 User Manual PDF

This document provides instructions for running transaction CJI5 in SAP to display open purchase order (PO) and purchase requisition (PR) commitments for a project or work breakdown structure (WBS) element. It explains that CJI5 lists open encumbrance line items and their expected debit dates. The procedure has six steps: 1) Open CJI5, 2) Enter a project/WBS, 3) Select a date range including future expected delivery dates, 4) Optionally limit to open items, 5) Execute to view the commitment list, and 6) Click line items to access source documents like POs.

Uploaded by

brcrao
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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CO/FM Reporting City of Portland

CJI5 Displaying Commitment Line Items for a Project or WBS Element


Overview:
Transaction CJI5 can be used to identify open PR and PO encumbrances (commitments) for a
project or WBS element. Before a project or WBS element can be closed, any open
commitments must be relieved.

Transaction:
CJI5 Display Commitment Line items for Orders

Hints / Tips:
In CO, the posting date for a PR or PO encumbrance (commitment) is based on the expected
delivery date of the purchase requisition or order. When you run transaction CJI5, the date
range for the Expected Debit Date may have to extend beyond the current date.
In FM, the posting date for a PR or PO encumbrance (commitment) is based on the entry date
for the purchase requisition or purchase order not the expected delivery date. This results in
timing differences between CO and FM reports.
PR encumbrances (commitment) are created when the purchase requisition is created. PR
encumbrances are relieved when the bureau buyer creates the purchase order or when the
requisitioner closes the record or deletes the line.
PO encumbrances (commitment) are created when the purchase order is created. PO
encumbrances are relieved during goods receiving or when the bureau buyer marks delivery
complete.
Transaction KOB2 and KSB2 can be used to identify open PR or PO encumbrances
(commitments) for an Internal Orders and Cost Centers.

Procedure:
Perform the following steps in order to generate this report
Step 1: Open transaction CJI5
NOTE: Refer to the screenshot on the next page to see the steps outlined below.
Step 2: Enter a project, a range of projects, a WBS element or a range of WBS elements. For
this example, project W01351 is used.
Step 3: Enter an Expected Debit Date (Posting Date) range.
NOTE: It is suggested that the date range start with the earliest PO document date (11/22/2008)
and extend one year beyond the current date. The resulting report will include any
commitments including those with an expected delivery date up to one year from the current
date
Step 4: (optional) Check the box next to Open Items Only
NOTE: This is an optional step that will limit the report to open items only. Do not click it if you
want to see all commitments

Page 1 of 3 2/16/2012
CO/FM Reports CJI5 Display Commitment Line Items for Project / WBS Element

Step 5: Click Execute. The list of open commitment line items for the order will display

Page 2 of 3 2/16/2012
CO/FM Reports CJI5 Display Commitment Line Items for Project / WBS Element

Step 6: Click on the commitment line item and then click the Source Document button
(magnifying glass) to display the source document (the purchase requisition or order).

PO with open commitment

Page 3 of 3 2/16/2012

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