Billing document & Accounting document number should be same. https://archive.sap.

com/discussions/thread/1571528

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1 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

Hi Friends,

Client wants that Billing document number and Accounting document number should be same always.

Need your guidance to do this.

Regards

enterprise_resource_planning, sap_erp_sales_and_distribution

(https://people.sap.com/pradyumna.patel)

July 19, 2013 at 08:36 AM

3 Likes

2 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

Correct Answer

(https://people.sap.com/ramanathan.raja2)

ramanathan raja (https://people.sap.com/ramanathan.raja2) replied January 05, 2010 at 17:53 PM

Hi Pradamyuna

This is a standard requirement from many clients which can be achived through config itself and
not through userexits

It is simple configuration

Example

Say your billingtype is F2 and the accounting doc type is RV

First define a number range say Z1 in t code VN01 say from 1 to 100

assign this Z1 in VOFA for F2 ( which you will do normally)

In t code FBN1 define a number range same descrption Z1 say from 1 to 100 and mark it as
external (most important)

This Z1 what you have defined in FBN1 assign it to RV document type in t code OBA7

that is all the configuration

whenever you create an invoice say if the no is 50 then the accounting doc of that billing doc will
also be 50

The internal no of billing system takes as an external no of accounting and generates the same
number internally during accounting doc creation

External here does not mean that we have to give externally for accounting doc no

Once you configure this you will understand it better

Regards

Raja

3
View this answer in context (/discussions/message/8594165#8594165)

Helpful Answer by
Amitesh Anand (/discussions/message/8591829#8591829) , Sagar Wagh (/discussions/message
/8592233#8592233) , Rajesh Banka (/discussions/message/8595638#8595638)

3 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

Guest replied January 05, 2010 at 08:09 AM

Hi,

Create Number range interval same as Billing document By t-code VF01

Assign that number range interval in Account document by t-code OBA7

Kapil

(https://people.sap.com/santosh.kumarvemuri)

santosh kumar vemuri (https://people.sap.com/santosh.kumarvemuri)replied

January 05, 2010 at 08:29 AM

Hi,

Create the same interval for the BILLING

DOCUMENTS & ACCOUNTING DOCUMENTS in
VN01 and FBN1

For BILLING DOCUMENTS assign this Number range

in the VOFA transaction code for the Billing document
tyes

For ACCOUNTING DOCUMENTS assign this Number

range in the FBN1 for your company code and fiscal
year

please check and revert back.

regards,

santosh

4 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

(https://people.sap.com/pradyumna.patel)

Pradyumna patel (https://people.sap.com/pradyumna.patel)replied

January 05, 2010 at 09:33 AM

Hi Santosh,

Thank you for your suggestion.

But, I hope, only by assigning the same number

range to Billing Type & Accounting document
type may not serve the purpose.

Suppose, I have created a new number range

from 100000 to 199999 and let's say, I have
assigned the number range to both the Billing
Type & Accounting document Type.

Let's say, I created the first Billing document

and system will give me billing document
number as 100000 as well as Accounting
document number also 100000. That is fine.

Suppose, I create 2nd Billing document

(no.100001) for which there is a posting block,
so no accounting document will be generated.

In this scenario when I will create 3rd Billing

document (no- 100002) with out posting block,
now system will create Accounting document no
100001.

But, the requirement is ,Billing doc number &

Accounting doc number should be same
always.

I feel, some user exit has to be used to achieve

this.

Request for more suggestions.

Regards

5 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

Helpful Answer

(https://people.sap.com/amitesh.anand2)

Amitesh Anand (https://people.sap.com/amitesh.anand2)replied

January 05, 2010 at 09:45 AM

Hi

The key to make the Billing No. and

Accounting No. same is Marking your
number range in FBN1 as external .

So follow the steps as provided by others

and make the Accounting No. Range
External with the same No. range series
as you have maintained for Billing
Document no. Range.

Regards

Amitesh Anand

Helpful Answer

(https://people.sap.com/sagar.wagh)

Sagar Wagh (https://people.sap.com/sagar.wagh)replied

January 05, 2010 at 10:46 AM

Hi,

Do the settings as suggested by

Damodar. Even we had the same
requirement in the company and we have
done the same settings i.e. create
number range for Billing document in
VN01, make it INTERNAL and assign it
to billing types in VOFA.

Now create same number range for

accounting document in FBN1, make it

6 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

EXTERNAL and assign it to Accounting document in OBA7

Try it and revert back

regards,

Sagar

(https://people.sap.com/pradyumna.patel)

Pradyumna patel (https://people.sap.com/pradyumna.patel)replied

January 05, 2010 at 11:48 AM

Hi

Client wants it to be automatic not

mannually.

Beside this, there are 3 different

Billing Types for which Accounting
document Type RV should be
created and Billing document
number & Accounting document
number should be same.

I hope, it is not possible in standard

SAP.

SAP best practices also do not

suggest it but it is a client's
requirement.

If you will find any suitable user exit

then please let me know.

Regards

(https://people.sap.com/sagar.wagh)

Sagar Wagh (https://people.sap.com/sagar.wagh)replied

January 05, 2010 at 12:31 PM

Hi,

7 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

It is created automatically only. when you assign

Internal number range for billing document and assign
it to billing type, system will create numbers
automatically. Now in VOFA you maintain Accounting
Document type. And for this Accounting Document
type you assign same number range which is external.
Means the number created for billing document will be
passed on to accounting document type whose
number range is external.

So, even if you dont post any billing document

immediately but later on still system will pass this
billing document number to accounting document. And
ultimately will have same number.

We have done the same thing in our company.

Hope you get some input.

(https://people.sap.com/sunil.p4)

Sunil P (https://people.sap.com/sunil.p4)replied

January 05, 2010 at 14:21 PM

This can be achieved in
Copy controls in VTFA - In
Header level 'Reference
Number make it as 'E' -
Current billing document
number.

Hope this will solve or

please revert back.

Rgds

Sunil

(https://people.sap.com/sivakumar.ramakrishnan)

8 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

Shiva Ram (https://people.sap.com

/sivakumar.ramakrishnan)replied

January 05, 2010 at 14:42 PM

Hi,

Check whether this link

would help you,

[how can we get same

invoice number to accouting
document number when
posted|how can we get
same invoice number to
accouting document number
when posted (/discussions
/message
/8205338#8205338)]

Regards,

Correct Answer

(https://people.sap.com/ramanathan.raja2)

ramanathan raja (https://people.sap.com

/ramanathan.raja2)replied

January 05, 2010 at 17:53 PM

Hi Pradamyuna

This is a standard
requirement from many
clients which can be
achived through config
itself and not through
userexits

It is simple configuration

Example

Say your billingtype is F2

and the accounting doc type
is RV

9 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

First define a number range say Z1 in t code VN01 say

from 1 to 100

assign this Z1 in VOFA for F2 ( which you will do

normally)

In t code FBN1 define a number range same

descrption Z1 say from 1 to 100 and mark it as
external (most important)

This Z1 what you have defined in FBN1 assign it to RV

document type in t code OBA7

that is all the configuration

whenever you create an invoice say if the no is 50

then the accounting doc of that billing doc will also be
50

The internal no of billing system takes as an external

no of accounting and generates the same number
internally during accounting doc creation

External here does not mean that we have to give

externally for accounting doc no

Once you configure this you will understand it better

Regards

Raja

Helpful Answer

(https://people.sap.com/rajesh.banka)

Rajesh Banka (https://people.sap.com/rajesh.banka)replied

January 06, 2010 at 06:52 AM

Hello Pradyumna,

There are 2 possibility to the

requirement, which are as
under:

1. All 3 Billing Type share

same number range object

10 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

(say 01) and similarly accounting document

numberrange for all 3 is RV.

In this case, maintain the same number range for

Billing Document's number range object (VN01) and
Accounting Document number range object (FBN1),
say 11000001 - 12000000. For Billing Document Type
number range will be internal number range and
accounting document should be external number
range. The impact of maintaining accounting
document number range as external is that it will by
default pick the same number as billing document
number.

2. the 3 Billing type have separate number range and

the requirement is that accounting document number
should be the same as billing document number.

In this case, number range object for each billing type

will be different and instead of using RV as accounting
number range, we will require 3 different number
range object instead of RV and the same will have to
be maintained in the field 'Document Type' in the
billing document type (VOFA) configuration, hence the
default RV will not be triggered and appropriate
number range will trigger. For Billing Document Type
number range will be internal number range and
accounting document should be external number
range. The impact of maintaining accounting
document number range as external is that it will by
default pick the same number as billing document
number.

Both the above possibility will require a proper

co-ordination between SD & FI consultant.

Regards,

Rajesh Banka

(https://people.sap.com/damodharreddy.chilukuri)

11 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

Damodhar Reddy Chilukuri (https://people.sap.com/damodharreddy.chilukuri)replied

January 05, 2010 at 08:30 AM

Hi

Create the Number ranges ex from 9000000 to

9999999 for Billing in t code VN01 as internal and
assign to the billing document type in VOFA.

Create the number range for accounting sdocumnet ex

9000000 to 9999999 put as external and assigned in
the T code OBA7

then when ever the system save the billing document

the billing document number will be assigned to
Accounting document coz of external number range
maintained for Accounting doc

Regards

Damu

12 of 13 10/22/2017 1:21 PM
Billing document & Accounting document number should be same. https://archive.sap.com/discussions/thread/1571528

(https://people.sap.com/ajit.singh6)

AJIT KUMAR SINGH (https://people.sap.com/ajit.singh6)replied

January 06, 2010 at 05:22 AM

Dear,

For Billing document create no. range by

Tcode-VN01 and assign it to in Tcode-VOFA

For Accounting document create no. range by

Tcode-FBN1 and activate the External Field and
assing it to in Tcode- OBA7

but Assign the same no. range to both Document

types for exp 1000000 to 1999999.

Regards

AJIT K SINGH

HAPPY TO HELP U

The message was moderated

13 of 13 10/22/2017 1:21 PM