e-TENDER DOCUMENT

FOR
SUPPLY, INSTALLATION, COMMISSIONING AND 5 YEARS
COMPREHENSIVE WARRANTY WITH MAINTENANCE OF

250 Watt Solar Power Pack

IN

Various Villages
Of

UTTAR PRADESH

e-tender NO.- UPNEDA/RVE /PPK/2017/2

Uttar Pradesh New and Renewable Energy Development Agency (UPNEDA)

(Deptt. of Additional Sources of Energy, Govt. of U.P.)
Vibhuti Khand, Gomti Nagar, Lucknow, U. P.
Tel.No. 91-0522-2720652, TeleFax: 0522-
2720779, 2720829 Website:http://upneda.org.in
mail: [email protected]: [email protected]
 TABLE OF CONTENTS

TOPIC PAGE-NO.
PART-A
e-tender Notice 3
Covering Letter 4
Checklist of Annexure 5
Particulars of e-tender 8
General Particulars of Bidder 9
Declaration by Bidder 10
PART-2 Instructions to Bidders
Section 1 The e-tender document 11
Section -2 Eligibility condition 13
Section-3 Preparation of e-tender 17
Section-4 UPLOADING of e-tender 19
Section 5 e-tender opening and 20
evaluation
Section -6: Procedure for Finalization 21
of BID
PART-3 22
General conditions of contract
PART-4 29
Scope of work & Technical
specification
PART-5 38
Warranty And Maintenance
PART-6 39
Technical Bid
PART-B 42
Financial Bid
 e-tender Notice
Uttar Pradesh New and Renewable Energy Development Agency, (UPNEDA)
(Deptt. of Additional Sources of Energy, Govt. of U.P.)
Vibhuti Khand, Gomti Nagar, Lucknow U P
Tel.No. 91-0522-2720652, TeleFax: 0522-2720779, 2720829
Website:http://neda.up.nic.in E-Mail: [email protected]
UPNEDA invites Online Bids from Prospective Bidders through e-tendering for the supply,
installation, commissioning and 5 years comprehensive warranty with maintenance of following item
in various villages of Uttar Pradesh as per the details given in e -tender document.

Approximate Fee of e-
Quantity tender
Sl. no Item Required Document Earnest Money
1 Solar PV Power Pack 250 watt 3000 Rs 5900.00 Rs 6 Lakh
including 5 LED light and one (Six lakhs only)
DC fan

The tender document is available at e-Procurement website http://etender.up.nic.in Interested

bidders may view, download the e-Bid document and submit their e-Bid online up to the date and
time mentioned in the table below:
(a) e-Bid submission end date & Time 3.10.2017 upto 6.30 PM
(b) Online technical e-Bid opening date & time 4.10.2017 at 11.30 AM
(c) Online financial e-Bid opening date & time 06.10.2017 at 11.30 AM
(Only of technically qualified bidders)
Venue of opening of technical & financial UPNEDA Head Office,Vibhuti Khand,Gomti
(d) e-Bids Nagar,Lucknow-226010

The companies/firms who are registered at e-Procurement portal for e-tendering with U.P. Electronics
Corporation Ltd. (UPLC), 10, Ashok Marg, Lucknow (UP) would only be eligible for participating in this e-
tender. All companies/firms who have not registered themselves with UPLC for e-tendering till date can get
their registration done. The companies/firms may contact U.P. Electronics Corporation Ltd. (UPLC), 10, Ashok
Marg, Lucknow (UP) for their Registration.
The bidders need to submit the proof/cost of e-Bid document fees and EMD as stated in the above table
through Demand Draft as bid documents fees and bank guarantee as EMD in favour of Director Uttar Pradesh
New and Renewable Energy Development Agency (UPNEDA), payable at LUCKNOW. The scanned copy of
the Demand Draft and Bank guarantee must be enclosed along with the e-Bids. The original Demand Draft and
bank guarantee along with the hard copy of the blank document with enclosures duly signed by bidders must
reach the office of UPNEDA at Vibhuti Khand, Gomti Nagar Lucknow before opening date and time of technical
e-Bid failing which, tender shall not be considered. Numbers of the system mentioned as above, may increase
or decrease. Director, Uttar Pradesh New and Renewable Energy Development Agency, (UPNEDA) reserves
the right to reject any or all tenders without assigning any reason thereof. The decision of Director UPNEDA
will be final and binding.
Director
UPNEDA
 2. Covering Letter:

FROM:-
(Full name and address of the Bidder)
..
.

To:
The Director ,
Uttar Pradesh New and Renewable Energy
Development Agency (UPNEDA)
Vibhuti Khand, Gomti Nagar, Lucknow- U. P.

Subject: -Offer in response to e-tender specification No: UPNEDA/RVE /PPK/2017/2

Sir,

We hereby submit our offer in full compliance with terms & conditions of the
above e-tender. A blank copy of the e-tender, duly signed on each page is also
submitted as a proof of our acceptance of all specifications as well as terms/
Conditions.

We confirm that, we have the capability to supply, install and carryout 5 years
comprehensive warranty maintenance of stipulated work within 4 month.

The e-tender is to be uploaded in two separate files named Part-I for

technical bid & Part-II for Financial Bid only.

(Signature of Bidder)
With Seal
3. Check list of Annexures

(The following information/documents are to be annexed and flagged by the Bidders along with the BID)

S.N. Annexure No Particulars Yes/No, Flag No.

Annexure-I (a) Details of Tender document fees ( Demand
1. Draft no, date, amount and bank name)
Annexure-I (b) Details of Earnest money (bank guarantee no.
and date, (valid for four months)

Annexure-II The bidder is a Manufacturing Company/Firm/

2. Corporation Registered in India of SPV Cells /
Modules/ Battery / PV System Electronics
(conforming to relevant National / International
Standards)
OR
a MNRE channel partner empaneled in Off-Grid Solar
application with experience of at least 500 KW in off
grid system out of which 100 Kw should be LED
lighting system in MNRE JNSM or in SNAS
Annexure-III Following Test Certificates & Reports for components specified in technical bid
3. i. SPV Modules
a) IEC 61215 edition II/ IS 14286 for Crystalline Modules
III(a)
III(b) b) IEC 61730 Part 1 & 2
III(c) c) STC Performance Report I V curve
III(d) ii. Batteries CECRI or MNRE/NABAL authorized test center report.
III(e) iii. Balance of System
a) LED LM-80-08 & Luminaire- LM-79-08
III(f) b) Luminaries and charge controller housing- IP 65
v. FAN:
III(h) Test report of fan from MNRE/NABAL accredited lab

Test report of Solar Power Pack System/LED lighting

4. Annexure-IV systems
from a MNRE/NABAL accredited test center
(Test Certificate should have been issued on or
after 01 April 2015.)
7. Annexure-VII A copy of valid CST /State VAT/ TIN registration
certificate
 Annexure- Overall Average Annual Turnover of the
8 VIII Company/Firm/ Corporation in the last three financial
years (2014-15, 2015-16 & 2016-17)
A summarized sheet of turnover of last three
Financial Years certified by registered CA.
Annexure- MNRE accredited off- Grid Channel Partner/
9. IX
Annexure- A summarized sheet of cumulative experience in off
X grid PV systems certified by registered CAC in
cumulative Experience of the Bidder in executing
contracts (Installed & commissioned) of at least Rs 150
10. Lakhs In solar LED lighting.
Annexure- Authorization letter of the Bidder, for the person
11. XI representing his firm, that he is authorized to discuss
and with specific mention of this e-tender
12 Annexure- Others
XIII An undertaking that the service centers will be
opened in allotted district .

14 Annexure- The bidder should have at least last five years

XIV experience in
executing Contract off gr id Solar Photovoltaic
Systems (Installed and commissioned in JNSM
scheme).
Proof of Work order and its satisfactory completion
Certificate should be enclosed.

* Please flag the annexure and write flag number in the box.
Note: - Bids received without supporting documents for the various requirements mentioned
in the tender document may be rejected.

(Signature of Bidder)
With Seal
 4. Particulars of e-tender

1. e-tender no. UPNEDA/RVE /PPK/2017/2

2. Particulars of the work Design, supply, installation,

commissioning of Solar power packs,
including 05 years comprehensive
warranty maintenance in various Uttar
Pradesh as per the following
specifications.
3. Period of work Within 4 months from the date of award
of work.
4. Period of validity of rates for acceptance 3 months from opening of financial bid
5. Place of opening of e-tender UPNEDA, Head Office,Vibhuti Khand,
Gomti Nagar, Lucknow,
Uttar Pradesh.
1. Bidders are advised to study the tender Document carefully. Submission of e-Bid against
this tender shall be deemed to have been done after careful study and examination of the
procedures, terms and conditions of the tender Document with full understanding of its
implications.
2. The e-Bid prepared in accordance with the procedures enumerated in ITB Clause 15 of
Section-I should be submitted through e-Procurement website http://etender.up.nic.in.
3. The e-Bids will be electronically opened in the presence of bidders representatives, who
choose to attend at the venue, date and time mentioned in the above table. An authority
letter of bidderss representative will be required to be produced.
4. In the event of date specified for e-Bids opening being declared a holiday for UPNEDAs
office then the due date for opening of e-Bids shall be the following working day at the
appointed time and place.
5. All the required documents including Price Schedule/BOQ should be uploaded by the e-
Bidder electronically in the PDF/XLS format. The required electronic documents for each
document label of Technical (Fee details, Qualification details, e-Bid Form and Technical
Specification details) schedules/packets can be clubbed together to make single different
files for each label. All the enclosures should be scanned and uploaded with bid.
6. The companies/firms who are registered at e-Procurement portal for e-tendering with U.P.
Electronics Corporation Ltd. (UPLC), 10, Ashok Marg, Lucknow (UP) would only be eligible
for participating in this e-tender. All companies/firms who have not registered themselves
with UPLC for e-tendering till date can get their registration done. The companies/firms may
contact the UPLC officials on phone numbers 0522-2286809, 0522-2288750 (O) 0522-
4130303 (Extn: 303, 304 & 307), for their Registration/Digital Signature Certificate related
queries.
(Signature of Bidder)With Seal
5. GENERAL PARTICULARS OF BIDDER

1 Name of Bidder
2 Postal Address
3 Mobile no.
4 Telephone, Telex, Fax No
5 E-mail
6 Web site
7 Name, designation and Mobile Phone No. of
the representative of the Bidder to whom all
references shall be made
9 Name and address of the Indian/foreign
Collaboration if any
10 Have anything/extra other than price of items
(as mentioned in price Schedule) been
written in the price schedule.
11 Have the Bidder to pay arrears of income
tax?
If yes up to what amount?
12 Have the Bidder ever been debarred By any
Govt. Deptt. / Undertaking for undertaking
any work?
13 Details of offer (please mention number of
pages and number of Drawings in the hard
copy)
14 Reference of any other information attached
by the tenderer (please Mention no. of pages
& no. of drawings)

( Signature of Bidder)
with Seal
 6. DECLARATION BY THE BIDDER
REGARDING e-tender NO. UPNEDA/RVE /PPK/2017/2

I/We______________________________________________________ (hereinafter referred to

as the Bidder) being desirous of e-tendering for the work under the above mentioned e-tender
and having fully understood the nature of the work and having carefully noted all the terms and
conditions, specifications etc. as mentioned in the e-tender document,

DO HEREBY DECLARE THAT

1. The Bidder is fully aware of all the requirements of the e-tender document and agrees
with all provisions of the e-tender document.
2. The Bidder is capable of executing and completing the work as required in the e-tender.
3. The Bidder accepts all risks and responsibilities directly or indirectly connected with the
performance of the e-tender.
4. The Bidder has no collusion with other Bidders, any employee of UPNEDA or with any
other person or firm in the preparation of the bid.
5. The Bidder has not been influenced by any statement or promises of UPNEDA or any of
its employees, but only by the e-tender document.
6. The Bidder is financially solvent and sound to execute the work.
7. The Bidder is sufficiently experienced and competent to perform the contract to the
satisfaction of UPNEDA.
8. The information and the statements submitted with the e-tender are true.
9. The Bidder is familiar with all general and special laws, acts, ordinances, rules and
regulations of the Municipal, District, State and Central Government that may affect the
work, its performance or personnel employed therein.
10. The Bidder has not been debarred from similar type of work by UPNEDA and or
Government undertaking/ Department.
11. This offer shall remain valid for acceptance for 03 Months from the date of opening of
financial bid of e-tender.
12. The Bidder gives the assurance to execute the e-tendered work as per specifications
terms and conditions.
13. The Bidder confirms the capability to supply, install and carryout 5 years comprehensive
warranty maintenance of tender system.

(Signature of Bidder)
with SEAL
 PART-2 : INSTRUCTION TO BIDDERS

SECTION 1: THE TENDER DOCUMENT

1.1 CONTENT OF e-tender DOCUMENT

1.1.1 The e-tender procedure and contract terms are prescribed in the e-tender Documents. In
addition to the e-tender Notice the Bidding documents include.

PART-A
Part-I
1 e-tender Notice
2 Covering Letter
3 Checklist of Annexures
4 Particulars of e-tender
5 General Particulars of Bidder
6 Declaration by Bidder

Part 2 : Instruction to Bidders

Section -1 Contents of e-tender document

Section -2 Eligibility condition
Section-3 Preparation of e-tender
Section-4 Submission of e-tender
Section -5 e-tender opening and evaluation
Section-6 Procedure for Finalisation of Bid

Part 3 : General Condition of Contract

Part 4 : Scope of Work & Technical specifications

Part 5 : Details of Warranty

Part 6 : Technical Bid

Part B :
Financial Bid
The Bidder is expected to examine all instructions, forms, terms and specifications as
mentioned in the e-tender document. Failure to furnish all information required by the e-tender
documents or submission of a bid not substantially responsive to the Bid Document in every
respect will be at the Bidder's risk and is likely to result in out-right rejection of the e-tender
1.2 LOCAL CONDITIONS

It shall be imperative on each bidder to fully inform him of all local conditions and
factors, which may have any effect on the execution of the works covered under these
documents and specifications. UPNEDA shall not entertain any request for clarifications from
the Bidder, regarding such local conditions

1.3 CLARIFICATION:

A prospective Bidder requiring any clarification of the e-tender Documents may contact
UPNEDA in writing or by Fax at the UPNEDA's mailing address indicated in the Invitation for
e-tender.
.All are requested to remain updated with the website. No separate reply/ intimation will be
given elsewhere. Verbal clarifications and information's given by the UPNEDA or its employees
or its representatives shall not be in any way entertained

Enquiries/clarifications may be sought by the Bidder from:

Director,
Uttar Pradesh New & Renewable Energy Development Agency,
Vibhuti Khand, Gomti Nagar, Lucknow
Phone: 0522-2720652
Fax: 0522-2720779, 2720829
Email: [email protected]
Website: http://neda.up.nic.in

1.4 AMENDMENT OF e-tender DOCUMENTS

At any time prior to the submission of the e-tender the UPNEDA may for any reason,
whether at its own initiative or in response to a clarification requested by the Bidder, modify
the e-tender documents by amendments. Such document shall be made available on
websites: http://neda.up.nic.in.; http://etender.up.nic.in and www.uplc.in. All are requested to
remain updated with the website. No separate reply/ intimation will be given elsewhere.
 SECTION 2: ELIGIBILITY CONDITIONS

Eligibility Conditions for Bidders

A. Minimum Eligibility Conditions:

1. The Bidder should be:
A Registered Manufacturing Company/Firm/ Corporation in India of SPV Cells / Modules or
Battery or PV System Electronics or LED Lights (Conforming to relevant National /
International Standards)
OR
A PV System Integrator empaneled as channel partner accredited by the MNRE for off
grid and decentralized solar application under JNNSM with MNRE with at least 500
Solar Photovoltaic off grid systems out of which 100 KW should be in LED Lighting Systems
should have been installed /commissioned under MNRE JNSM scheme/SNAs.
1 The bidder should have Test report for the complete tender Solar Power pack from
MNRE/NABAL accredited test center. In case complete system report of mentioned
capacity (250Watt) is not available individual component test report i.e. SPV
module(250 watt), Battery (12 Volt 180 Ah) LED Luminaire- 7 watt and 5 Watt and
Charge controller shall also be considered provided the firm has valid test report of
LED solar lighting system. All the test report should be from MNRE/NABAL accredited
lab.

(Test Certificate should have been issued on or after 01 April 2015.)

3. The bidder should have at least last three years(i.e. FY 2014-15, 2015-16, and 2016-17)
experience in executing contract of Solar Photovoltaic Systems/Power Plants (Installed and
commissioned).
4. Cumulative Experience of the Bidder in executing contracts of Solar Photovoltaic
Systems (Installed & Commissioned) should for 5 years and executed the work of at
least Rs 150 Lakhs in solar lighting (LED) system in government sector ie. In JNSM or
with SNAs in last three years. This should be verified by CA.
5. The Bidder should have valid GST registration certificate. A copy of which should be
enclosed.
6. Overall average annual turnover shall be at least Rs 300 lacs (Rupees Three Crore
only) of the Company/Firm/Organization in the last three financial years (i.e. FY 2014-15,
2015-16, and 2016-17). (This must be the individual companys turnover and not that of
any group of companies). A summarized sheet of turnover of last 03 years certified by
registered CA should be compulsorily enclosed.
 SECTION 3: PREPARATION OF e-tender

3.1 LANGUAGE OF BID AND MEASURE

3.1.1 The e-tender prepared by the Bidder and all correspondence and documents relating to the bid
exchanged by the Bidder and UPNEDA shall be written in the English provided that any printed
literature furnished by the Bidder may be written in another language so long as accompanied by
an English translation of its pertinent passages in which case, for purpose of interpretation units of
Measurement shall be MKS system.

3.2 DOCUMENTS COMPRISING THE BID

3.2.1 The e-tender prepared by the Bidder shall comprise the following components

(a) Covering letter as provided in e-tender document.

(b) General particulars of bidder, as provided in e-tender document.
(c) Declaration by The Bidder, as provided in e-tender document
(d) Documentary evidence establishing that the bidder is eligible to Tender and is qualified to perform
the contract if its tender is accepted. Check list of Annexures as provided in e-tender document

(e) A blank copy of the in e-tender document signed on each page, as a confirmation by the Bidder to
accept all technical specifications / commercial conditions along with all necessary enclosures.

(f) Authorization letter of the Bidder, for the person representing his Company/Firm/ Corporation,
that he is authorized to discuss and with specific mention of this e-tender

3.3 BID PRICE

3.3.1 The Bidder shall indicate prices on the appropriate financial bid schedule.
3.3.2 DUTIES AND TAXES

The price quoted should include all taxes and duties, custom duty, excise duty, service tax, sales
tax, C.S.T., local taxes, Trade Tax/VAT, Income Tax, Surcharge on income tax etc. if any. A
Bidder shall be entirely responsible for all taxes, duties, license fees, etc. All taxes payable as per
Government income tax & service tax norms will be payable by the Bidder. TDS will be deducted
from the payment of the Bidder as per the prevalent laws and rules of Government of India and
Government of Uttar Pradesh in this regard.

3.4 BID CURRENCIES

3.4.1 Prices shall be quoted in Indian Rupees (INR) only

3.5 Security deposit/ Performance Guarantee:

3.5.1 The successful Bidders, who execute the agreement with UPNEDA for the work, shall
have to furnish a security amount equivalent to 10% of total value of the contract in
the form of Bank Guarantee valid for a period of 18 months from the date of execution of
agreement. The bank guarantee may be issued by a nationalized bank or State Bank of
India or its subsidiary bank. Bank Guarantee shall be in favor of "Director, UPNEDA". The
aforesaid Bank Guarantee shall be furnished prior to the execution of agreement. The
bank guarantee shall be released after installation, commissioning and submission of
Joint commissioning report .
3.6 PERIOD OF VALIDITY OF e-tender

3.6.1 Validity of the offer should be 3 months from the date of opening of the financial bid of
the e-tenders. Without this validity the e-tenders will be rejected.

3.6.2 In exceptional circumstances; the UPNEDA will solicit the Bidders consent to an
extension of the period of validity. The request and the response there of, shall be made
in writing. The contract performance security provided under clause 3.5.1 above shall
also be suitably extended.

3.7 BID SECURITY (Earnest Money)

3.7.1 The bidder shall furnish, as part of its bid, bid security of Rs. 6.00 lakhs (Six Lakhs only)
in the form of Bank guarantee issued by a nationalized bank, or State Bank of India and
its subsidiary banks. The bank guarantee shall be valid for a period of 4 months from
the opening of technical bid. Bid security can also be deposited in form of DD from
nationalized or scheduled bank.

3.7.2 Any bid not secured with the tender fee and earnest money will be rejected by the UPNEDA as non-
responsive.

3.7.3 No Interest shall be payable on the amount of earnest money and the same will be
released, after the e-tenders have been decided, to those Bidders who fail to get the
contract.

3.7.4 The e-tender security (earnest money) may be forfeited:

a) If a Tenderer withdraws its e-tender during the period of e-tender validity specified by the
Bidder in the e-tender.

b) If the successful Bidder fails to sign the contract within stipulated period.
3.7.5 EMD of successful bidder shall only be released after signing of agreement and
submission of 10% Security bank guarantee.

3.8 FORMAT AND SIGNING OF e-tender

3.8.1 The bid must contain the name, residence and places of business of the persons making the e-
tender and must be signed and sealed by the Bidder with his usual signature. The name and
designations of all persons signing should be typed or printed below the signature.
3.8.2 e-tender by corporation/ company must be signed with the legal name of the corporation/
company/firm by the President, Managing director or by the Secretary or other
designation or a person duly authorized

3.8.3 The original copy of the e-tender shall be typed or written in indelible ink and shall be
signed by the Bidder or a person duly authorized to bid and bidder to the contract. The
letter of authorization shall be submitted along with power-of-attorney. All the pages of
the bid shall be initialed by the person or persons signing the e-tender.

3.8.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to
correct errors made by the Bidder in which case such corrections shall be initialed by the
person or persons signing the e-tender.
(Signature of Bidder)
 with SEAL

SECTION: 4: UPLOADING OF e-tender

4.1 Uploading of e-tender : The bid shall be uploaded online as per guide lines of U P
Electronics Corporation Ltd. (UPLC), 10, Ashok Marg, Lucknow (UP).

4.1.1 The tender must be complete in all technical and commercial respect and should contain
requisite certificate, drawings, informative literature etc. as required in the specification.

4.1.2 First part-1 (part-A) should contain technical specification, brochure literature etc. All
parts of tender documents except financial bid should be uploaded as per e-procurement
mode in due date and time. Scanned copy of Requisite earnest money in the form of
Bank Guarantee should be enclosed.

4.1.3 The Bidder should submit price bid in Second part. Second part (part-B) should contain
financial bid only should be uploaded as per e-procurement mode in due date and time.
Anything in regard of financial condition, payment terms, rebate etc. mentioned in
financial bid may make the tender invalid. Therefore, it is in the interest of the Bidder not
to write anything extra in part-II except price.

4.1.4 The original copy of uploaded document i.e. First part-1 (Part-A) is to be submitted by
Post /courier/by hand to UPNEDA HQ before opening of technical bid.

4.2 EXPENSES OF AGREEMENT: A formal agreement for a period of 01 (one) year shall be
entered into between UPNEDA and the contractor/ bidder for the proper fulfillment of the
contract. The expenses of completing and stamping of the agreement shall be paid by
the successful bidder.
4.3 DEADLINE FOR SUBMISSION OF BIDS: Bids must be uploaded by the tenderer in the
date; time and address specified in the e-tender notice/ tender documents.

(Signature of Bidder)
with SEAL
 SECTION 5: e-tender OPENING AND EVALUATION

5.1 OPENING OF e-tender

The procedure of opening of the e-tender shall be as under:

5.1.1 First part-I (part-A) uploaded having e-tender specification no. and super scribed as
Technical bid shall be opened at the time and date mentioned in the e-tender notice by
UPNEDAs representatives in the presence of Bidders, who choose to be present.

5.1.2 Second part-II (Part-B) containing Financial Bid shall be opened (after obtaining
clarifications and establishing technical suitability of the offer) as per schedule. Second
part of only those Bidders shall be opened whose first part (part-B) shall be found
commercially clear and technically suitable.

CLARIFICATION OF e-tender

5.2.1 To assist in the examination, evaluation and comparison of bids the UPNEDA may at its
discretion ask the bidder for a clarification of its bid. The request for clarification and the
response shall be in writing.
5.3 UPNEDA reserves the right to interpret the Bid submitted by the Bidder in accordance
with the provisions of this document and make its own judgment regarding the
interpretation of the same. In this regard UPNEDA shall have no liability towards any
Bidder and no Bidder shall have any recourse to UPNEDA with respect to the selection
process. UPNEDA shall evaluate the Bids using the evaluation process specified in this
document or as amended, at its sole discretion. UPNEDAs decision in this regard shall
be final and binding on the Bidders.

Signature of Bidder
with seal
 SECTION-6: PROCEDURE FOR FINALIZATION OF BID

6.0 The Procedure for Finalization of BID would be as follows:

6.1 Finalization of BID:

First the Technical bids shall be opened and evaluated.
Then the price bid of technically qualified bidders shall be opened.
The total lowest rate (L-1) will be the approved rates.

6.2 Finalization of Empanelment:

The lowest rate (i.e. L-1) received (and in turn approved by the competent authority)
would be the Approved Rate.
Lowest Rate bidder (L1) should be awarded the work.
The lowest rate (i.e. L-1) received (and in turn approved by the competent authority) would be the
Approved Rate.
Initially Approved Rate would be offered to the all bidders whose financial bids opened and
their bid price is within 15% of Lowest price L1.
The firm who will agree on the approved rate shall be empaneled for the work maximum 2 firm
shall be empaneled for this work.
The 60% of the required quantities shall be awarded to the lowest bidder (Subject to their supply
capacity within the time line fixed by UPNEDA). The remaining 40% quantities may be awarded
equally to other empaneled bidders as per there capacity provided in this bid or as per the sole
desecration of UPNEDA.
Training of the users and entrepreneurs/ operators will be arranged by the contractor/
bidder.
After work order is placed for work, should be executed within the time schedule
stipulated in work order. In case of delay (for any reason other than due to Force Majeure
conditions or any extension thereof granted to him by UPNEDA) a penalty equal to 1.0%
of the price of the unperformed services for each week (For the purposes of calculation
of delay, part of week shall be treated as week) of delay until actual performance up to a
maximum deduction of 10% of the delayed services.
6.3 If required UPNEDA reserves the right to negotiate with (lowest) L-1 bidder before
finalization of the tender.
6.4 UPNEDA reserves the right at the time of awarding the contract to increase or decrease the
quantity of goods and locations of supply without any change in price or other terms and
conditions.
6.5 UPNEDA reserves the right to accept any bid and to reject any or all bids.
6.6 NOTIFICATION OF AWARDING THE CONTRACT :
List of successful Bidder(s) for contract shall be displayed on UPNEDA's website and shall
be intimated in writing to the contractor.
6.7 CONTRACT
Before execution of the work, a contract agreement for execution of the work shall be
signed by the Bidder with UPNEDA within 15 days of communication from UPNEDA. In
case agreement is not executed within the stipulated time, the earnest money will be
forfeited.

Signature of Bidder
with seal
 PART 3 : GENERAL CONDITIONS OF CONTRACT

1.0 In the deed of contract unless the context otherwise requires:-

1.1 UPNEDA shall short list the successful bidder (s) on Rate Contract" basis after verifying
their capacity. The Project shall be executed by UPNEDA. The successful bidder (s) shall
have to sign the Contract with Uttar Pradesh New and Renewable Energy Development
Agency, U.P. (UPNEDA).

DEFINITIONS
1.2. UPNEDA shall mean The Director of UPNEDA or his representative and shall also include
its successors in interest and assignees. The Contractor shall mean (successful bidder)
i.e. the person whose e-tender has been accepted by UPNEDA and shall include his legal
representatives and successors in interest.
1.3 The agreement shall be rate contract basis. The work shall be issued separately as per
requirement. The work shall be completed within 04 (four) months from the date of
placement of work order. However UPNEDA may in case of urgency ask the bidder to
complete the work earlier, with the mutual consent of the contractor/ bidder. In case the
contractor/ bidder fails to execute the said work within stipulated time, UPNEDA will be at
liberty to get the work executed from the open market without calling any tender/ e-tender
and without any notice to the contractor/ bidder, at the risk and cost of the contractor/
bidder. Any additional cost incurred by UPNEDA shall be recovered from the contractor/
bidder. If the cost of executing the work as aforesaid shall exceed the balance due to the
contractor/ bidder, and the contractor/ bidder fails to make good the additional cost,
UPNEDA may recover it from the contractor/ bidders pending claims against any work in
UPNEDA or in any lawful manner.
1.4 That on the request of the contractor/ bidder and also in the interest of the organization the
UPNEDA is authorized to extend the validity of the agreement, subject to that the request
of the contractor/ bidder is received before the expiry of the agreement period, or any
extended period granted to the contractor/ bidder. Maximum period of extension shall be 2
months on the same terms and conditions as contained in this agreement.
1.5 The agreement shall be deemed be extended till the date of completion of last work order
subject to the completion period as provided in the clause 1.3.
1.6 The contractor/ bidder, (i.e. the successful bidder), may operate in the State of Uttar
Pradesh through a single authorized dealer for execution of the orders placed on
authorized dealer. It will be the sole responsibility of the contractor/ bidder, to execute
orders placed as per time schedule, and to ensure quality parameters, specifications and
1.7 In the interest of the work and the programme, agreement executed between the
contractor/ bidder and the UPNEDA may be extended to a mutually agreed period, if the
need so arises. It shall be sole responsibility of the contractor/ bidder to get verified the
quality & quantity of the supplied material at the site of delivery.
2 LIQUIDATED DAMAGES
2.1 If the contractor/ bidder fails to perform the services within the time periods specified in the
contract (In case of delay for any reason other than due to Force Majeure conditions or any
extension thereof granted to him by UPNEDA) the UPNEDA shall without prejudice to its
other remedies under the contract deduct from the contract price as liquidated damage, a
sum equivalent to 1.0% of the price of the unperformed services for each week (For the
purposes as calculation of delay, part of week shall be treated as week) of delay until
actual performance up to a maximum deduction of 10% of the delayed services. Once the
maximum is reached, the UPNEDA may consider termination of the contract. In the case
of violation of contract, UPNEDA may confiscate pending payments/ dues of the
contractor/ bidder assigning specific reasons and shall also have the power to debar/
 blacklist the contractor/ bidder in similar circumstances. UPNEDA may also invoke
performance/security bank guarantee of 10%.

3 The contractor/ bidder shall have to comply with all the rules, regulations, laws and by-laws
for the time being in force and the instructions if any, of the organization, in whose
premises the work has to be done. UPNEDA shall have no liability in this regard.

4 FORCE MAJEURE
4.1 Notwithstanding the provisions of clauses contained in this deed; the contractor/ bidder
shall not be liable for forfeiture of its performance security, liquidated damages, termination
for default, if he is unable to fulfil his obligation under this deed due to event of force
majeure circumstances.
4.2 For purpose of this clause, "Force majeure" means an event beyond the control of the
contractor/ bidder and not involving the contractor/ bidder's fault or negligence and not
foreseeable. Such events may include, but are not restricted to, acts of Government either
in its sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics,
quarantine restrictions and fright embargoes.
4.3 However, If a force majeure situation arises, the contractor/ bidder shall immediately notify
the UPNEDA in writing. The decision of the competent authority of UPNEDA in above
conditions shall be final.
5 The High court of Judicature at Allahabad and Courts subordinate thereto, at Lucknow,
shall alone have jurisdictions to the exclusion of all other courts.
6 The contractor/ bidder shall not, without the consent in writing of UPNEDA, transfer,
assign or sublet the work under the contract or any substantial part thereof to any other
party.
7 UPNEDA shall have at all reasonable time access to the works being carried out by the
contractor/ bidder under the contract. All the work shall be carried out by the
contractor/bidder to the satisfaction of UPNEDA.
8 If any question, dispute or difference what so ever shall arises between UPNEDA and the
contractor/ bidder, in the connection with the agreement except as to matters, the decisions
for which have been specifically provided, either party may forthwith give to the other notice
in writing of existence of such question, dispute or difference and the same shall be referred
to the sole arbitration of the Principal Secretary/Secretary of the Uttar Pradesh or a person
nominated by him not below the rank of Secretary. This reference shall be governed by the
Indian Arbitration and Conciliation Act 1996, and the rules made there under. The award in
such arbitration shall be final and binding on both the parties. Work under the agreement
shall be continuing during the arbitration proceedings unless the UPNEDA or the arbitrator
directs otherwise
9 UPNEDA may at any time by notice in writing to the contractor/ bidder either stops the
work all together or reduces or cut it down. If the work is stopped all together, the
contractor/bidder will only be paid for work done and expenses distinctly incurred by him as
on preparation or the execution of the work up to the date on which such notice is received
by him. Such expenses shall be assessed by UPNEDA, whose decision shall be final and
bidding on the contractor/ bidder. If the work is cut down the contractor/ bidder will not be
paid any compensation what so ever for the loss or profit which he might have made if he
had been allowed to complete all the work included in the contract.

10 INSPECTION AND TESTS

10.1 The following inspection procedures and tests are required by the UPNEDA in the
presence of UPNEDAs representative if so desired by UPNEDA.
10.2 The UPNEDA or its representative shall have the right to inspect and / or to test the goods
to confirm their conformity to the contract. The special conditions of contract and/ or the
Technical specifications shall specify what inspections and test the UPNEDA required.

10.3 INSPECTION AT WORKS.

10.3.1 The UPNEDA, his duly authorized representative shall have at all reasonable times
 access to the contractor/ bidders premises or works and shall have the power at all
reasonable time to inspect and examine the materials and workmanship of the works during
its manufacture.
10.3.2 The contractor/ bidder shall give the UPNEDA , 15 day's written notice of any material
being ready for testing. It shall be mandatory that such notice should reach UPNEDA
within 30 days of placement of work order. Such tests shall be on the contractor/ bidder's
accounts/ expenses except for the expenses of the inspector. UPNEDA reserves the full
rights, to waive off inspection of material.
10.3.3 The contractor/ bidder are required to get the entire lot of the ordered material
inspected at one time, before the supply of the materials. In case the contractor/
bidder fails to get the entire lot inspected at one time, the total expenses of the further
inspection will be borne by the supplier/contractor/ bidder.
10.3.4 UPNEDA will bear the inspector cost at only one manufacturing plant. If a component is
produced in more than one location, then the cost of positioning the inspection in the
second and subsequent plants would be borne by the successful Bidder at their cost.
10.3.5 The inspection by UPNEDA and issue of dispatch instruction there on shall in no way
limit the liabilities and responsibilities of the contractor/ bidder in respect of the agreed
quality assurance programme forming a part of the contract.

11. WARRANTY
11.1 The contractor/ bidder shall warrant as per standards for quality that anything to be
furnished shall be new, free from all defects and faults in material, workmanship and
manufacture, shall be of the highest grade and consistent with established and
generally accepted standards for material of the type ordered, shall be in full
conformity with the specifications, drawing or samples, if any and shall if operable,
operate properly. Nothing in clause 10 above shall in any way release the contractor/
bidder from any guarantee or other obligations under this contract.
11.2 Performance of Equipment: In addition to the warranty as already provided, the
contractor/bidder shall guarantee satisfactory performance of the equipment and shall
be responsible for the period or up to the date specified in clause 11.3 hereof after the
equipment has been accepted by the UPNEDA to the extent for any defects that may
develop such defects shall be removed at his own cost when called upon to do so by
the UPNEDA
11.3 The Warranty period shall be 25 Years for the PV modules and 5 years for complete
system including battery from the date of commissioning and handing over of the
system. The contractor/ bidder shall rectify defects developed in the system within
Warranty period promptly. In case the defects are not rectified within a week of the
receipt of the complaint by the contractor/ bidder UPNEDA shall have full liberty to
restore the system in working condition. The expenditure so incurred by UPNEDA
shall be deducted from the contractor/ bidder pending claims, security/performance
guarantee deposit or in other law full manner.
11.4 Since the maintenance of the system may also be taken up by the contractor/ bidder
after expiry of 05 years of warranty period if the end user/UPNEDA so desires, the
contractor/bidder shall take up annual maintenance of the installed system.
11.5 The contractor/ bidder shall maintain the system under annual maintenance contract
with the end user.
12. Notice statement and other communication send by UPNEDA through registered post
or telegram or fax or Email to the contractor/ bidder at his specified addresses shall be
deemed to have been delivered to the contractor/ bidder.
13. Any work which is not covered under this contract but is essential required for the
completion of job (To the satisfaction of UPNEDA) shall be carried out by the contractor
as extra item or which payment shall be made separately at the rates decided by
UPNEDA
14. The work shall be carried out by the contractor/ bidder as per design and drawings
approved by UPNEDA, wherever, necessary, the contractor/ bidder shall submit
 relevant designs and drawings for approval of UPNEDA, well in advance. Work carried
out without UPNEDAs approval shall not be accepted and the UPNEDA shall have
right to get it removed and to recover the cost so incurred from the contractor/ bidder.
15. The contractor/ bidder shall provide one copy system manual containing instruction
manual/ routine maintenance manual and maintenance record of the systems with each
unit supplied or installed, this shall be both in English and Hindi language. (The draft of
pass book shall be approved by UPNEDA)
The following minimum details must be provided with manual:
(a) About the complete photovoltaic system including PV modules, battery and
electronics
(b) Dos and Donts
(c) Clear instructions on regular maintenance and troubleshooting of the system
(d) Name & address of the contact person in case of non-functioning of the system.
(e) About LED lighting
16. The contractor/ bidder shall not display the photographs of the work and not take
advantage through publicity of the work without written permission of UPNEDA. The
contractor will also submit a soft and hard copy of photograph of system with UID
number (issued by UPNEDA) written on Pole/box with handing over certificate.

17. PATENT RIGHT AND ROYALTIES.

The Contractor/ bidder shall indemnify the UPNEDA against all third party claims of
Infringement of patent royalty's, trademark or industrial design rights arising from use to
the goods or any part thereof.

18. PACKING FORWARDING

18.1 Contractor/ bidders, wherever applicable, shall after proper painting, pack and crate all
the equipment in such manner as to protect them from deterioration and damage during
rail and road transportation to the site and storage at the site till time of installation.
Contractor/bidder shall be held responsible for all damage due to improper packing.
18.2 The contractor/ bidder shall inform the UPNEDA of the date of each shipment from his
works, and the expected date of arrival at the site for the information of the UPNEDA
project offices at least 7 days in advance.

19. DEMURRAGE WHARF AGE, ETC

All demurrage, wharf age and other expenses incurred due to delayed clearance of the material
or any other reason shall be to the account of the contractor/ bidder.
20. INSURANCE
The goods supplied under the contract shall be fully insured against loss or damage incidental
to manufacture or acquisition, transportation, storage during transportation shall be included in
the bid price.

21. TRANSPORTATION
The contractor/ bidder is required under the contract to deliver the goods to the site.
Transportation, storage, safety and security of the supplied material, issuance of road permit
etc. shall be the sole responsibility of the contractor/bidder.
22. TERMINATION FOR INSOLVENCY
UPNEDA may at any time terminate the contract by giving written notice to the
contractor/bidder without compensation to the contractor/ bidder, if it becomes bankrupt or
otherwise insolvent, provided that such termination will not prejudice or affect any right of action
or remedy, which has accrued or will accrue thereafter to the UPNEDA.

23. TERMINATION FOR CONVENIENCE

The UPNEDA, may by written notice sent to the contractor/ bidder, terminate the contract, in
whole or in part at any time for its convenience. The notice of termination shall specify that
termination is for the purchasers convenience in the interest of UPNEDA.

24. APPLICABLE LAW

The contractor/ bidder shall be interpreted in accordance with the laws of the purchasers
country i.e. India. The station of UPNEDA Headquarter shall have exclusive jurisdiction in all
matters arising under this contract.

25. NOTICE
25.1 Any notice given by one party to the other pursuant to the contract shall be sent in writing
or by fax and confirmed in writing to the address specified for that purpose in the special
condition of contract.
25.2 A notice shall be effective when delivered or on the notices effective date, whichever is
later.
26. TAXES DUTIES AND INSURANCE:
The price quoted should include all taxes, duties and Insurance expenditure, custom duty,
excise duty, service tax, sales tax, C.S.T., local taxes, Income Tax, Surcharge on income tax
etc. if any. Supplier/ contractor/ bidder shall be entirely responsible for all taxes, duties,
license fees, etc. All taxes payable as per Government income tax & service tax norms will be
payable by the contractor/ bidder what so ever. If any new tax/duty is levied during the
contract period the same will be borne by the contractor exclusively. TDS will be deducted
from the payment of the contractor/ bidder as per the prevalent laws and rules of Government
of India and Government of the Uttar Pradesh in this regard.
27. OTHERS:
27.1 All the LED's use in luminary should have same characteristics.
27.2 I-V curve of the each module technical details such as Voc, Isc, FF, cell efficiency and Pmax
etc shall be supplied along-with each consignment and soft copy should be sent to
UPNEDA HQ for records.
27.3 The Contractor/ bidder in consultation with concerned Project Officer of UPNEDA will
conduct training programme for users, focusing on main features, operation and maintenance
of the systems.
27.4 The Contractor/ bidder shall continue to provide spare parts after the expiry of warranty
period at the users cost. If the contractor/ bidder fail to continue to supply spare parts and
services to users UPNEDA shall take appropriate action against the Contractor/ bidder.
27.5 After successful supply/commissioning of the system and training, the system will be handed
over to the person designated by the UPNEDA.
27.6 It shall be the sole responsibility of the contractor/ bidder to get verified the quality & quantity
of the supplied material at the site of delivery.

28. PAYMENTS:
The payments shall be made as per the following terms and conditions:
i) 70% of the ordered value after the supply of the complete system at site and duly certified by
the concerned district officer of UPNEDA as per the technical specification and terms and
conditions specified in the contract.
ii.) 15% of the ordered value after establishing of service center, installation and commissioning
of the system along with the summary of Joint Commissioning & handing over certificate,
indicating bill of material and successful commissioning duly countersigned by the designated
officer and end user.
iii) The balance 15% payment to be released @3% at the end of each year for 5 years, on
satisfactory performance and timely submission of quarterly performance report. However
this can be released immediately after installation and commissioning of the system against
bank guarantee of 3 % each valid respectively for 1,2,3,4 & 5 years.
29. In case of any ambiguity in interpretation of any of the provisions of the tender, the decision
of UPNEDA shall be final.
 (Signature of Bidder)
with seal
Part -4

SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

SCOPE OF WORK
The scope of work includes design, supply, installation, commissioning of Solar
power packs including 05 years comprehensive warranty maintenance in enclosed 2
villages of Districts Lakhimpur Uttar Pradesh as per the following specifications.

GENERAL TECHNICAL SPECIFICATION:

A. Solar Power Pack:
A Solar Power pack consist of Five white LED luminary (Two 7 watt and three 5
watt), one DC ceiling/pedestal fan 25 Watt and have two plug point one for Television
and other for mobile charging as per configuration along with solar PV modules and
battery of given capacity, necessary control electronics-inter connecting wires /cables,
module mounting structures etc. The broad performance specifications of solar power
pack systems are given below:-

A.1. SPV MODULES:

1.1. The capacity of SPV module should be of 250 Watt or 125Watt *2 no at STC. The
power output of the module should not be less than 250 Wp. A copy of test report at
STC with I-V curve of solar module issued by MNRE approved or authorized lab
should be enclosed.
1.2. Only indigenous modules of reputed brand IEC Tested and certified shall only be
used.
1.3. The module should be made of good quality 36 silicon mono or multi crystalline
cells having efficiency more than 16%. The module efficiency should be more than
15%
1.4. The open circuit voltage of the PV modules under STC should be at least 21.0
Volts.
1.5. PV module must be warranted for output wattage, which should not be less than
90% at the end of 10 years and 80% at the end of 25 years.
1.6. The terminal box on the module shall be designed for long life out door operation
in harsh environment should have a provision for opening for replacing the cable, if
required.
1.7. The offered module shall be in accordance with the requirements of MNRE.
1.8. The module should be tested and certified as per latest edition of IEC 61215
editions II / IS 14286 and IEC 61730 part I &II for Crystalline module. The bidder
shall submit appropriate certificates issued after March 2013.
1.9. Protective devices against surges at the PV module shall be provided. Low voltage
drop bypass diodes and blocking diode(s) may also be provided with each module.
1.10. IDENTIFICATION AND TRACEABILITY
Each PV module must use a RF identification tag (RFID), which must contain the
following information:
(i) Name of the manufacturer of PV Module
(ii) Name of the Manufacturer of Solar cells
(iii) Month and year of the manufacture (separately for solar cells and module)
(iv) Country of origin (separately for solar cells and module)
(v) I-V curve for the module
(vi) Peak Wattage, Im, Vm and FF for the module
(vii) Unique Serial No and Model No of the module
(viii) Date and year of obtaining IEC PV module qualification certificate
(ix) Name of the test lab issuing IEC certificate
(x) Other relevant information on traceability of solar cells and module as per ISO
9001 and ISO 14001.
The RFID should be inside the module laminate.
1.11. There should be a Name Plate fixed inside the module which will give:
a. Name of the Manufacturer or Distinctive Logo.
b. Model Number
c. Serial Number
d. Year of manufacture

1.12. AUTHORIZED TESTING LABORATORIES/ CENTERS

PV modules must qualify as per relevant IEC standard. Additionally the performance
of PV modules at STC conditions must be tested and approved by one of the IECQ /
NABL Accredited Testing Laboratories including Solar Energy Centre.

A.2. BATTERY
1. Battery shall be flooded electrolyte Tubular Lead Acid, Low Maintenance type with
low antimony lead alloy plates. The positive plate should contain low antimony casted
at high pressure to ensure the void free and consistence grain orientation to protect
Plate support from anodic corrosion. The container of battery should be of minimum
400 mm high made of PPCP of high tensile and acid resistance polyester gauntlets. The
batteries should conform to IS 13369 with latest editions and amendments. A copy of
the relevant test certificate for the battery should be furnished. The battery of reputed
Indian makes tested by Central Electrochemical research laboratory, CECRI,
Tamilnadu or authorized test center of MNRE for relevant BIS 14270/ 13369/IEC
61427 standards) shall only be used and the copy of detail test report should be
enclosed as per standard parameters.
2.1. Capacity of the battery shall not be less than12V, 180 Ah at C10 rate.
2.2. DOD will be 75% i.e., at least 75 % of the rated capacity of the battery should be
between fully charged & load cut off conditions. (Load cut off should be defined). The
battery life should also be minimum 5years at this DOD.
2.3. Battery terminal shall be provided with covers.
2.4. Suitable carrying handle shall be provided.
2.5. The batteries shall be designed for operating in ambient temperature of site upto 50
degree C.
2.6. The self-discharge of batteries shall be as per BIS standard.
2.7. Batteries shall be provided with micro porous vent plugs & acid level indicator.
2.8. The water loss of the battery shall not exceed 18gm/Ah.
2.9. The equilibrium float current of the battery shall not be less than 10mA/Ah.

A.3. Light Source:

3.1. The light source shall be of white LED type Mid Flux LEDs .The color
temperature of white LEDs used in the system should be in the range of 6500k with
standard tolerance of 510k. Use of LEDs which emits ultraviolet light will not be
permitted. The quality of light should be soft soothing to the eye .It must be free from
the glare.
3.2. The illumination should be uniform without dark bands or abrupt variations, and
soothing to the eye. Higher light output will be preferred. The light output from the
white LED light source should be almost constant.
3.3. The lamps should be housed in an assembly suitable for indoor use and shall
comply with IP40. The temperature of heat sink should not increase more than 30
degree C above ambient temperature even after 48 hrs. of continuous operation. Heat
Sink Material used in the LED batten should be of Extruded Aluminum as body and
good heat sink in order to have good heat dissipation and thermal management for
ensuring the better life of the luminaries with high quality of Polycarbonate diffuser for
achieving soft and glare free light.
3.4. Mid power LED of CREE /NICHIA /OSRAM / SEOUL SEMICONDUCTOR
/PHILIPS /LUMILEDS /LEDNIUM/ LGINOTECK Make or equivalent having LM 80
test report shall only be use.
3.5. The lumens output of luminaire should be minimum 560 lumens for 7 watt and
400 lumens for 5 watt lamp with permissible standard tolerance maximum 3% as
instrumental error. The uniformity of light u0 should be more than o.6 and Emin/Emax
ratio should be more than 0.4.
3.6. The lumen depreciation of LED shall not be more than 30% at 50,000 burning
hours as per L80.
3.7. Power consumption of the LED Luminaire / Lighting unit shall maximum 7 Watt
and 5 watt (including LED Driver power loss) with permissible standard tolerance of
3% as instrumental error.
3.8. The luminaire should be wall mounted and placed at the center of the wall at 2.5 m
above the ground.
3.9. Other Parameters:
i. LED DC current regulation better than 3 %
ii. Input Voltage 12 V DC
iii. Driver Type- DC-DC (as per IEC 62384/BIS 16104 -2012)
iv. CRI - Typical 75 %
v. Lighting quality- Free from glare, flickering and UV
vi. Ambient temp upto 50 deg
vii. Total electronics efficiency > =90 %
viii. Driver Characteristics - reverse polarity protection and suitable to operate between
10V to18 V
3.10. Auto resettable reverse polarity protection shall be provided
3.11. LED lighting unit shall comply with L79-08 Standards and copy of test certificate
should be submitted. The test certificate should be from NABAL accredited lab
authorized for testing of LED luminaire as LM-79
3.12. The make, model number, country of origin and technical characteristics of white
LEDs used in the lighting system must be furnished along with LM-80 report.
3.13. The beam angle of luminaire shall be min 100 deg and the distribution shall be
symmetrical on either side of axis.
3.14. Luminaries should have embossing of manufacturer and be manufactured in India
3.15. LED and Driver should be mounted on same PCB
3.16. The driving current and voltage should be as per its designed characteristics to
ensure the desired life 50000 hrs. of luminaire.
A.4. Fan: The fan should be 12 volt DC operated either celling or Pedestal as per site
requirement with following minimum requirement:
i. Type of motor: The motor of DC fan should be brushless permanent magnet
having ferrite core.
ii. Rated voltage: 12 Volt
iii. Operating Voltage range: 9 Volt to 18 volt
iv. Blade diameter: 1200 mm for celling (for pedestal min. 400mm)
v. Blade: Three leaves Aluminum Powder Coated.
vi. Power: 25 Watt (+_ 3% including instrumental error)
vii. Air delivery: > 150 CMM (cubic meter per minute for celling and 220 for
pedestal)
viii. RPM- 290-320 for celling and 1450 for pedestal
ix. Bearings: Two nos. ball bearings
x. Speed: step type 3or 4 speed.
xi. Reverse polarity protection: fan should not work with reverse polarity.
xii. The motor should be tested for its insulation test, temperature rise test, reliability
test and noise test as per following
xiii. Noise maximum 27db
Xiv. Starting- The fan should start gradually in 0-20 Sec for celling only.

A.5. ELECTRONICS
5.1. MPPT charge controller to maximize energy drawn from the Solar PV array. The
MPPT charger should be microcontroller based. The MPPT should have four stage
charging facilities i.e Bulk, Absorption, Float and Equalization. The auto equalization
facilities should be for every (30+_2 days) and provision to verify it during testing.
The PV charging efficiency shall not be less than 90% and shall be suitably designed to
meet array capacity and its characteristics. The charge controller shall confirm to IEC
62093, IEC 60068 as per specifications.
5.2. The charge controller should have:
i. Full Protection against polarity reversal of PV array and battery, Over Current, Short
Circuit, Deep Discharge, Input Surge Voltage , open circuit, accidental short circuit
and night time leakage of current from battery to module.
ii. Electronics should operate 21volt and 10 volt.
iii. The system should have protection against battery overcharge and deep
discharge. The numerical values of the cut off limits of lower voltage should not be
less than 11.1 Volt and over voltage cutoff should be 16.5 V
iv. The self-consumption of the charge controller shall not be more than 20 mA at rated
voltage and rated current.
v. Adequate protection shall also be incorporated under no-load conditions.
vi. The system should be provided with 3 LED indicators: a green light to indicate
charging in progress, Yellow light load on and a red LED to indicate deep discharge
condition of the battery (Low battery). The green LED should glow only when the
battery is actually being charged.
vii. All capacitors shall be rated for max. temp of 105 C.
viii. Resistances shall preferably be made of metal film of adequate rating.
ix. Device shall have adequate thermal margin should be at least 25 degree below the
allowable junction temperature while operating at an ambient temperature of 55 degree
C and full load.
x. Fibre glass epoxy of grade FR 4 or superior shall be used for PCB boards.
xi. The voltage drop from module terminals to the battery terminals should not exceed
0.6 volts including the drop across the diode and the cable when measured at maximum
charging current.
xii. The charge controller should have output port for each light, fan, TV and mobile
charging with maximum output power 95watt. Overload and short circuit protection
should be incorporated along with buzzer. The buzzer beep should be continuous when
system load is above 110% and trip after 30 Sec. of beep.
xiii. Charge controller should be used indoor & housed in a suitable casing as per IP40.
xiv. The charge controller should be mounted on wall above 6 feet from ground.
xv. The should have Visual Displays with push on LCD back light for 2 minute in
order see the status
Voltage, Current (PV).
Battery Voltage, Charge status in % & Charging current.
Voltage, Current (Load) and cumulative kWh.
Xvi. The charge controller should be open circuit when battery is disconnected from
the system i.e the current from SPV module should pass to any appliance directly
when battery is removed in order to safeguard the appliance to run directly with
SPV module.

A.6. MECHANICAL HARDWARE

A metallic frame structure made of hot dip galvanized (not less than 60 micron) angle
of 35*35*5 mm shall be fixed on the roof or on pole/structure. In case of pole, the pole
should be of the frame structure should be fixed firmly at 30 degree from horizontal
facing true south for entire life of the system.
A.7. BATTERY TROLLEY:
A Ventilated good quality, rugged PP CP box/trolley which can with stand rough
handling for 10 years should be provided for housing the battery. The trolley should
have wheel for easy movement. Danger logo as approved by UPNEDA shall be screen
printed on it.

A.8. ELECTRIC CABLE

All the cables shall be supplied conforming to IEC 60227 IS 694 / IS 1554 IS / IEC
60502 shall be of 650 V/ 1.1 kV grade as per requirement. Only PVC copper cables
shall be used. The size of the cables between array to CCU, CCU to LED luminaries,
TV point and fan etc shall be so selected to keep the voltage drop and losses to the
minimum. Permissible Wire Drop shall be <= 1%. The DC cable from the SPV
module, shall be run through a PVC conduit pipes, which in turn shall be firmly fixed
to the wall with clamps.
The DC cable from the CCU to Battery will be laid through a rigid PVC conduit.
Separate wiring in external conduit pipes along with separate switch boards, switches
for each LED lamp should be provided.
Rigid PVC Conduit of nominal diameter as per IS standard (IS: 9537)-medium class.
Clamps shall be provided at 1 meter spacing to secure the conduits
Ensure color Coding of all wiring as follows:
DC (Positive) =Red
DC (Negative)=Black
Earth = green
DC cable from panel to CCU, CCU-Battery and internal wiring from CCU to three
LED lights and fan should be as per requirement of site/house.
Specification for cable /wires used:
Solar panels to CCU incomers DC 2 core multi strand 4 sq.mm copper cables.
From Battery to DC incomer of CCU: DC 2 core multi strand 2.5 sq.mm copper
cables.
DC out going from CCU: 2.5 sq.mm multi strand copper wire.( separate wiring for
each light and fan)
All earth wires- 2.5 sq.mm multi strand copper wire.
Suitable Glands shall be provided at all cable entries of the cabinet
Provide DC fuse between the battery plus terminal and the CCU at a location as close
as possible to the battery plus terminals.
Miniature Circuit Breaker (MCB)- > 4A, 2 Pole - 12V DC
Holders The lamp holder for fixing the LED luminaire and switches should of
minimum 5 ampere DC rating. The switch of Fan should be 10Amp DC rating. The
entire electrical component should be as per BIS standard/mark.
WARRANTY
The mechanical structures, electrical works including power conditioners /inverters
/charge controllers/ maximum power point tracker units/distribution boards/digital
meters/ switchgear/ storage batteries, etc. and overall workmanship of the SPV systems
must be warranted against any manufacturing/ design/ installation defects for a
minimum period of 5 years.

Traceability of the product to be supplied

In order to prevent the misuse of the product such as unauthorized sale or diversion
to the open market, the following incorporation shall be made in the product.
a) Engraving (or) Screen printing of UPNEDA at a suitable place on the main
components viz., SPV Panel, Battery, LED Lighting Units to be used in the
installation of the solar high mast lighting systems. b) The unique system ID number
as provided by UPNEDA shall be embossed or punch or permanently riveted on
each pole and battery box of the system.
 PART -5

WARRANTY AND MAINTENANCE

The PV modules will be warranted for a minimum period of 25 years from the date of supply.
(Output wattage should not be less than 90% at the end of 10 years and 80% at the end of
25 years).

The mechanical structures, electrical components including battery and overall workmanship
of the Systems must be warranted for a minimum of 5 years from the date of commissioning
and handing over of the system..

The Comprehensive Maintenance (within warranty period) shall be executed by the firm
themselves or through the authorized dealer/ service center of the firm in the concerned
district.

It is mandatory for the contractor/ bidder to open an authorized service center in the
concerned district before the supply/installation of the system.

The contractor/ bidder shall be responsible to replace free of cost (including transportation
and insurance expenses) to the purchaser whole or any part of supply which under normal
and proper use become dysfunctional within one month of issue of any such complaint by the
purchaser.
The service personnel of the Successful Bidder will make routine quarterly maintenance
visits. The maintenance shall include thorough testing & replacement of any damaged parts
Apart from this any complaint registered/ service calls received / faults notified in the report
generated by the IVRS should be attended to and the system should be repaired/ restored/
replaced within 3 days.
A separate Service & Maintenance passbook shall be maintained with each system as per
the format provided by UPNEDA. The deputed personnel shall be in a position to check and
test all the components regularly, so that preventive actions, if any, could be taken well in
advance to save any equipment from damage. Any abnormal behavior of any component
shall be brought to the notice of UPNEDA for appropriate action.
Normal and preventive maintenance of the systems such as cleaning of module surface,
topping up of batteries, tightening of all electrical connections, , cleaning & greasing of battery
terminals, also the duties of the deputed personnel during quarterly maintenance visits.
During operation and maintenance period of systems, if there is any loss or damage of any
component due to miss management/miss handling or due to any other reasons pertaining to
the deputed personnel, what-so-ever, the supplier shall be responsible for immediate
replacement/rectification. The damaged component may be repaired or replaced by new
component .
 Technical Bid
Sl no Description
Specifications
A. Solar PV Module
1. Type of Module- mono/multi
crystalline
2. Make
3. Max power at STC Pmax (W)
4. Max power voltage Vmp(V)
5. Max power current Imp(A)
6. Open circuit voltage Voc (V)
7. Short circuit current Isc (A)
8. Module Efficiency
9. No of cells per module
12. Fill factor
B. Battery
1. Make
2. Type
3. Capacity of Battery
4. DOD at cutoff voltage
5. Design Cycle Life of battery at DOD

6. Charge efficiency
7. Size of Battery
8. Weight of battery with electrolyte
9. Volume of electrolyte
10. Water loss of battery per Ah
C. Electronics
1. Make
2. Charger Type
3. PV Charging Efficiency
4 Idle current consumption
5. Operating voltage
6. Temperature compensated set points
7. Deep discharge set value
8. Battery Over charge set value
D. LED Lighting Unit
1. Make and material of housing
2. Power consumption of LED lighting
unit
3. No of LEDs
4. Wattage of each LED
5. Driver Consumption
 6. Make and origin of LED
7. Lumens output
8. LED DC Current Regulation

9. Input Voltage
10. Beam Angle
11. CRI
12. LED Efficacy
13. Luminaire Efficiency
E. Module Mounting frame

1. Material used
2. Angle size
3. Angle of inclination to horizontal
F. Pole
1. Material and size
2. Height (Mtr.)
3. Thickness
4. Weight of pole
5. Diameter
6. Galvanizing thickness
G. Battery housing

1. Material
2. Dimension
3. Thickness
4. Air vent and locking arrangement
H. DC FAN
1. Make
2. Power consumption
3.
3. Type of motor
4. Input Voltage range
5. Size and material of blade
6. RPM
J. Storage Tank
1. Material
2. Make
K. Mounting structure for storage
tank and panel mounting
1. Material
2. Size of angle iron/channel
3. Height
4. Width
K. Connecting cables / wire/pipe line
1. Wire/cable material and size
2. Pipe line material
3. Size of pipe line
L. Other details
(Signature of Bidder)
With seal
 PART B (Financial Bid)
e-tender NO. UPNEDA/RVE /PPK /2017/2

Name of the Firm: ------------------------------------------------------------------------------

Supply, installation, commissioning and 5 years Warranty with comprehensive
maintenance of solar power pack in identified villages of Uttar Pradesh as per Technical
specifications, Terms and Conditions of the e-tender document.

Sl Description of work Rate per unit work in Indian

no. Rupees
In figure In words
1. Supply, installation, commissioning including 5 years
Warranty with comprehensive maintenance of Complete
Solar Power Pack System with 5 LED lights and one
DC fan in identified villages of Uttar Pradesh, FOR site,
as per technical specifications, terms and conditions
mentioned in the tender inclusive of all taxes & duties,
storage, transportation up to site, insurance etc. what so
ever and any other job required to properly execute the
work.

NOTES: 1.Certified that rates quoted above are as per the requirement, specification terms &
condition mentioned in the e-tender document.
2. The rates are inclusive of all taxes & duties, storage, transportation up to site,
insurance etc., and any other job required to properly execute the complete work.
(Signature of Bidder)
With seal
To be uploaded in Part II.
Other document / condition, terms if enclosed will liable to be rejection of bid.