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MEMORANDUM OF UNDERSTANDING (MOUl

PLANNING & BILLING CONSULTANT
CONSTRUCTION OF BAB-E-PESHAWAR FLYOVER

The contract is made at Rawalpindi on the _Q_l_ day of:Iill...."t 2015.

BETWEEN

National Logistics Cell (NLC), hereinafter referred to as the "Client/Main

Contractor" (which expression shall, wherever context so permits, includes its successors-
in-interest,representativesand assigns) of one part.

AND

M/s Partners in Development (PID), Zaman Plaza, 1st Floor Bilal Market Sector 0-1,
Phase-I, Hayatabad Peshawar hereinafter referred to as "Planning and Billing
Consultant" which expression shall, mean and include the successors in interest and
assigns of the Association of Persons concerned as well as legal heirs, legal
representatives, executives and assignees of the vetting/supervision consultant of the
SECONDPART.

WHEREAS Client is desirous of Planning and Billing Consultant for overall planning
including preparation of procurement plan for construction material, preparation of work
schedule, traffic management plan, preparationof IPC and submission to consultant!client,
preparation of claims, incorporation of subcontractor'sverified (vetted) work into the main

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delivered in person or through registered mail or fax.
10. The works can be terminated upon default of consultant at 72 hours notice.
11. Arbitration. All problems pertaining to the execution of work shall be resolved
mutually by both parties, however, in case remain un-resolved, the matter would be referred to
DG NLC, whose decision will be final and binding to both the parties without referring case to
the court of law.
12. In case of enhanced scope of work the employer may demand additional man power to
be deployed as required on already agreed rate of remuneration.
13. During currency of work client is entitled to layoff the Engrs/Staff whose work is no
more require for the project.
14. All office space, furnishings and equipment shall be provided by NLC with alternate
power source for the duration of services. All office expense vis-a-vis utilities bills
stationery etc shall be met by NLC.

In witness whereof, the Parties hereby sign this MOU onot JULY 2015.

For & Behalf of NLC For & Behalf of Planning and Billing
Consultant

Brig
Director Engrs NLC
(Masood Akhtar,Retd)

Witness-1 Witness-1

Jl.. J~
Signature -..!...r_~\l-(~r-_-I-::olt'~~
__

Name Name t..-1vreAEfAll A2:I7: ,J-Q flAL

Date 0\- Ol~ 2015

Witness-2 Witness-2

Signature Signature

Name Name

Date 2015 Date 0\ - Dl ~ 2015

 Interim Payment Certificate, generation of various reports/returns such as progress reports,
MMR (Monthly Monitoring Reports) and keeping records of main construction materials brought
to the site and their further usage at the project site etc.

AND whereas Planning and Billing Consultant has agreed to undertake the works at the
premises of the Client as per scope of services attached, at an estimated cost of Rs. 4.420
million as indicated as per Annex B. The cost of extra work, if any, executed by the Planning
and Billing Consultant shall be paid at mutually agreed rates.

NOW THEREFORE, the Parties, through instant MOU, agree as follows:

1. Planning and Billing Consultant will arrange team as per Annex A with monthly salary
shown against each. However the consultant will provide CVs of each individual and
after approval by the competent authority, the individual will be employed on the project.
2. The total remunerations for the task as assiqned shall be Rs 4.420 million which shall
be paid in monthly installments as per actual billing/ attendance record of the staff
employed. The remunerations are inclusive of all taxes.

3. The Planning and Billing Consultant shall perform his duties as per scope of work
attached as Annex "A".
4. The consultant will intimate Project Manager well in advance steps required to avoid
delays. However he will not be responsible for any delay in completion of the works if
such delay is attributed to all or any of the following cases:
Delay in Construction by the Road and other Structural Work Contractors
Events of Force Majeure such as Government interference, strikes, natural
calamities or other compelling circumstances totally beyond the control of the
Vetting / supervision Consultant.
Delay in payment to Planning and Billing Consultant.
5. No mobilization advance or any advance will be permissible to the consultant.
6. The construction period of flyover is four months. The work would be executed in two
shifts. However remuneration is for complete assignment.
7.
-
Any extension in time or suspension of work, if granted on th~ request of consultant will
not form the basis of any claim for compensation.
8. The Planning and Billing Consultant shall not assign or subcontract his
responsibilities or functions or any of his rights and obligations to any other person or party
without the prior permission of the client.
9. Any notice given by any of the parties hereto shall be sufficient only if it is in writing and
 Annex "A"
SCOPE OF WORK

1. The consultant shall submit the following:-

a. Construction schedule
b. Traffic management plan
c. Work plan
d. Cash flow plan
e. Procurement Plan
2. Daily measurements of all the works to be executed by NLC/subcontractors will be
carried out and measurement sheets duly signed will be maintained and submitted to
Project Manager/Dy Project Manager.

3. In addition to daily progress/ summary of work duly signed will also be submitted to
Project Manager with info copy to Dir Engrs through Email followed by hard copy
through mail.

4. Both the sheets/summaries will also be submitted through e.mail to HQ Engrs NLC
(daily/ weekly basis as agreed) and on e.mail address - [email protected].
5. Prepare and processing IPCs for presentation to Supervisory Consultant! Client during
construction/ rehabilitation period on monthly basis or at required interval as desired by
the Project Manager to claim the payment from the Client!Consultant.
6. The planning and billing consultant shall get each IPC vetted from the Supervisory
Consultants/Client and ensure that vetted quantities are correctly recorded in the MBs in
consultation with the Consultant and NLC.

7. All interim bills/claims and the final bills shall be prepared in the light of instructions
issued from time to time by NLC and Consultants.
8. All interim bills/claims and the final bills requiring corrections may be get re-casted
against which no extra charges will be paid to the planning and billing consultant.
9. All bills shall be prepared in triplicate.

10. Planning and billing consultant shall maintain backup copies of all relevant computer
data for future utilization which will be handed over to NLC.
11. Consultant shall carry out screening of sub contractors' RARs with NLC's vetted IPCs.
12. Shall verify the correctness of the quantities of the sub-contractors final bills with the
reference to NLC's vetted quantities by the Consultant.
13. Shall submit detailed summary/statement of vetted quantities vs claimed quantities
alongwith abstract of cost after the scrutiny of final bills of sub contractors.

14. Correspondence with PDA /PDA Consultant and quality control consultant (Ex NLC) and
HQ Engrs NLC on behalf of PM as directed by him or as required as per assigned work
with a view to complete work in stipulated time.
,\ .
,,

Annex "8"

PLANNING & BILLING CONSULTANT

Appt No of Salary Monthly 4 x Month

Person Salary Salary

Team Leader 1 300,000/ 300,000 1,200,000

r

Planning Engineer 1 200,000 200,000 800,000

Chief Qty Svr 1 140,000/ 140,000 560,000

I
Field Surveyor 3 85,000 255,000 1,020,000

AQS/Store Keeper 2 85,000/ 170,000 680,000

Adm Staff/Runner 1 40,000 ./ 40,000 160,000

Total 9 1,105,000 4,420,000

Note:
The technical and construction management Consultant will provide
monthly attendance by 25-26th of each month to Project Manager.

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