00 C C 00 Co P Qa 00 002 - 00

THIS DOCUMENT IS VALID FOR CORROSION INHIBITOR
INJECTION UNIT AS LISTED IN MATERIAL REQUISITION OF

CORROSION INHIBITOR INJECTION UNIT
DOCUMENT NO. : 20-C-D-10-SM-H-PK-06-101_X1
Long Term Agreement for Offshore
Facilities
Contract No.6600035841 (OOK) /

6600035823 (IK)
Doc. No. 00-C-C-00-CO-P-QA-00-002
PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

Sheet 2 of 80
INDEX
INDEX ..............................................................................................................................................2
1. SCOPE AND PURPOSE ........................................................................................................6
2. DEFINITIONS AND ACRONYMS ..........................................................................................6
2.1 PROJECT DEFINITIONS .......................................................................................................6
ACRONYMS.....................................................................................................................................8
3. RESPONSIBILITES AND OBLIGATIONS ........................................................................... 10
3.1 PROJECT PROCUREMENT MANAGER ............................................................................ 10
3.2 PROCUREMENT COORDINATOR / BUYER ...................................................................... 10
3.3 EXPEDITING & TRANSPORT COORDINATOR / EXPEDITOR .......................................... 11
3.3.1 Expediting Coordinator .......................................................................................... 11
3.3.2 Shipping Coordinator ............................................................................................. 11
3.4 PROCUREMENT QC SUPERVISOR (PQCS)...................................................................... 12
3.5 PROCUREMENT QC MANAGER (PQCM) .......................................................................... 12
3.6 ASSIGNED INSPECTORS ................................................................................................... 13
3.7 PROJECT ENGINEERING MANAGER ............................................................................... 13
3.8 PROJECT DIRECTOR ......................................................................................................... 13
3.9 PROJECT QUALITY MANAGER ......................................................................................... 13
4. REFERENCE DOCUMENTS................................................................................................ 14
4.1 CODES AND STANDARDS ................................................................................................. 14
4.2 COMPANY DOCUMENTS ................................................................................................... 15
4.3 CONTRACTOR DOCUMENTS ............................................................................................ 15
5. QC PERSONNEL QUALIFICATION AND TRAINING ......................................................... 15
5.1 PERSONNEL QUALIFICATION .......................................................................................... 15
5.2 COMPANY INTERVIEW AND TESTING ............................................................................. 16
5.3 INSPECTOR ASSIGNMENT ................................................................................................ 16
6. PROCUREMENT PROCEDURE .......................................................................................... 17
6.1 GENERAL ............................................................................................................................ 17
6.2 PO PLACED TO MATERIALS STOCKIST .......................................................................... 18
7. INSPECTION PLANNING .................................................................................................... 19
7.1 INSPECTION AND TEST PLAN (ITP) ................................................................................. 19
7.2 INSPECTION REPORTS ..................................................................................................... 19
7.3 INSPECTION DOCUMENTATION REVIEW ........................................................................ 20
7.4 INSPECTION ASSIGNMENT PACKAGE (IAP) ................................................................... 20
This document is CONFIDENTIAL and the sole property SAIPEM/ SNAMPROGETTI/STAR CONSORTIUM. It shall not be shown to Third Parties nor used for purposes other than those for which it was
prepared.
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7.5 PRE-INSPECTION MEETING (PIM) .................................................................................... 21

7.6 PREPARATION OF PIM ...................................................................................................... 21
7.7 INSPECTION COORDINATION ........................................................................................... 22
7.7.1 Inspection Advance Notice .................................................................................... 22
7.7.2 Company Representative Presence At Supplier & Sub-Supplier ........................... 23
7.7.3 Inspection Waiver Request .................................................................................... 23
8. SPECIAL PROCESSES QUALIFICATION AND PROCEDURES ....................................... 23
9. REPORTING ........................................................................................................................ 23
9.1 GENERAL ............................................................................................................................ 23
9.2 PRE-INSPECTION MEETING REPORTING ........................................................................ 23
9.3 WEEKLY INSPECTION/FABRICATION STATUS AND TWO-WEEK LOOK AHEAD
REPORT .............................................................................................................................. 24
9.4 SUPPLIERS & SUB-SUPPLIERS: ....................................................................................... 24
9.5 INSPECTION VISIT REPORTS............................................................................................ 24
9.6 NCR...................................................................................................................................... 25
9.6.1 Major Non-Conformances...................................................................................... 26
9.6.2 Minor Non-Conformances...................................................................................... 26
9.7 RELEASE NOTE ..................................................................................................................26
9.8 INSPECTION DISPOSITION REPORT ................................................................................ 27
10. ATTACHMENTS ..................................................................................................................27
ATTACHMENT 1: MTO (SAMPLE)................................................................................................ 29
ATTACHMENT 2: PURCHASE ORDER (SAMPLE) ...................................................................... 31
ATTACHMENT 3: ACKNOWLEDGEMENT OF PURCHASE ORDER (SAMPLE) ........................ 35
ATTACHMENT 4: INSPECTION ASSIGNMENT SHEET (SAMPLE) ............................................ 36
ATTACHMENT 5: QUALITY STATEMENT (SAMPLE) ................................................................. 38
ATTACHMENT 6: FINAL TEST CERTIFICATE (SAMPLE)........................................................... 39
ATTACHMENT 7: APPROVED INSPECTORS LOG (SAMPLE) ................................................... 40
ATTACHMENT 8: PRE-INSPECTION MEETING NOTIFICATION FORM (FORM-LTA-037) ........ 41
ATTACHMENT 9: PIM AGENDA (FORM-LTA-038) ...................................................................... 42
ATTACHMENT 10: INSPECTION NOTIFICATION FORM (FORM-LTA-039) ............................... 44
ATTACHMENT 11: INSPECTION REPORT (FORM-LTA-040) ..................................................... 47
ATTACHMENT 12: INSPECTION FABRICATION STATUS REPORT AND TWO-WEEKS
LOOKAHEAD SCHEDULE (FORM-LTA-047) ..................................................................... 50
ATTACHMENT 13: PIM PUNCH LIST LOG (FORM-LTA-048) ..................................................... 51
ATTACHMENT 14: NDE LOG (FORM-LTA-049) .......................................................................... 52
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ATTACHMENT 15: NDE PERSONNEL AND WELDING INSPECTOR QUALIFICATION LOG

(FORM-LTA-050) ................................................................................................................. 53
ATTACHMENT 16: RELEASE NOTE (FORM-LTA-051) ............................................................... 54
ATTACHMENT 17: INSPECTION NOTIFICATION FORM (FORM-LTA-039) ............................... 55
ATTACHMENT 18: MATERIAL REQUISITION FOR CATHODIC PROTECTION IN JACKETS
(SAMPLE) ............................................................................................................................ 58
ATTACHMENT 19: MINUTES OF MEETING (SAMPLE) .............................................................. 63
ATTACHMENT 20: NCR (SAMPLE) .............................................................................................. 77
ATTACHMENT 21: BID TECHNICAL EVALUATION COMMENT SHEET .................................... 78
ATTACHMENT 22: PO PLACEMENT RECCOMENDATION TEMPLATE .................................... 79
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AMENDMENTS AND REVISIONS
Amendment CONTRACTOR
Date Page Description
and revision Rep.
Issued for Comments /
A 24.05.2016 All PB
Approval
Relevant sections as
B 08.06.2016 per COMPANY Re-issued for Comments / PB
Comments Approval
(A) Relevant Sections
(Section 3, 7.7.3, 9.5.1
& 9.5.2) as per
COMPANY Comments
(B) Document Number

00 20.06.2016 Issued for Construction PB
changed to 00-C-C-00-
CO-P-QA-00-002 from
previous number: 19-A-
D-10-CO-P-QA-013 as
per new document
numbering procedure
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1. SCOPE AND PURPOSE
The scope issued under Schedule Q of the Contract Attachment III of this document is to address
Company quality requirements for Contractor material and equipment to be procured by Contractor and
to define the operating modalities to be followed in order to manage project quality control related
activities of the following CRPOs and any upcoming CRPOs under the LTA Contract.
The following sections define criteria and functional responsibilities for planning and implementation of
QC surveillance at Suppliers. In addition, this document outlines specific contractual obligations to be
complied with in order to ensure that pertinent information are made available to the Procurement QC
Manager (PQCM) and Procurement QC Supervisor (PQCS), to project involved functions and Company
Representative, and that the supplies required level of quality is achieved within project budget and
schedule.
PQM and PD shall respectively verify and approve this QA plan for procurement of materials and
equipment, and PPM along with PQCM has the responsibility of the preparation, distribution and the
updating of this document
This plan shall be available to all project personnel including third parties.
2. DEFINITIONS AND ACRONYMS
2.1 PROJECT DEFINITIONS
COMPANY SAUDI ARABIAN OIL COMPANY (ARAMCO)
CONTRACTOR SNAMPROGETTI/STAR CONSORTIUM
CERTIFYING AUTHORITY The authority entrusted by COMPANY for the certification fit for purpose
of the WORK.
DOCUMENTS All incoming and outgoing correspondence (letters, faxes, telexes, e-mail),
and Technical Documents.
DMS DMS is the system to share, harmonize and manage documents inside a
global repository and answer the following questions:
Who has created, can modify, access, read, annotate them

What version, status, workflow, template, links
When were they created, modified, sent, approved
Where are they stored, used
Why are there modifications
Which way to access, retrieve them.
FINAL TEST CERTIFICATE Document issued by Expeditor certifying the conformity of purchase
materials to standards, codes and technical specifications mentioned in
the Order. It is issued on the basis of Contractors witnessed tests results,
and of certificates provided by the Supplier
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INSPECTION ASSIGNMENT A set of documents that include detail of purchased material/equipment

PACKAGE (IAP) and their quality requirements needed to perform full inspection at the
Supplier facility. To be applied by HSS
INSPECTION REPORT The document issued by Contractors inspector which describes the
surveillance activities performed by the inspector; it shall be issued after
each examination, inspection, or test visit.
INSPECTION AND TEST The list of inspection activities supplied by Supplier, completed with
PLAN (ITP) procedures, acceptance criteria, verification documents and witnessing
parties
MAIN CONTRACT Contract awarded to CONTRACTOR
NON CONFORMITY REPORT Document issued by the Inspector in order to trace a non-fulfillment of a
(NCR) requirement.
PROJECT Maintain Potential Facilities Offshore Long Term Agreement
PROJECT DOCUMENTS Created and issued by the Contractor, include the following documents:
Any document produced by a member of the Contractor team and needed
for the execution of the Contractors scope, or which is a formal document
required for submission to Company or any other third party in the frame
of the Project, under the terms of the Contract.
PURCHASE ORDER (PO) Document issued by the Procurement Department for the purchase of
materials and equipment. This document and relevant attachments,
defines the parties' mutual obligations of Contractor and Supplier.
PO REVISION Document issued by Procurement Department to exercise the right of
(Modification Of Order) option, and/or to modify the Scope and/or quantities of supply, and/or to
modify commercial and/or technical clauses of the basic order.
PUNCH LIST Document issued by the Inspector during inspections in order to track the
missing activities that need to be completed on the Material prior to
shipment or accepted by the Contractor to be completed at Site with open
NCR
QUALITY STATEMENT (FOR Document issued by Contractor Quality Control department, for material
INSPECTION LEVEL 0) with Inspection level 0 certifying the conformity of purchase materials to
standards, codes and technical specifications mentioned in the Order. It is
issued on the basis of Manufacturers tests results and certificates issued
by Supplier.
RELEASE NOTE Document issued by Contractor after partial or inspection at balance
certifying that, for released material, the required inspections, tests,
review of certification have been performed and the relevant results are in
conformity with requirements. The Release Note is sent to Supplier by
email and copy to AOC.
SUBCONTRACT Contract signed by SUBCONTRACTOR and CONTRACTOR for the
performance of the portion of the WORK within the Project
SUBCONTRACTOR All Subcontractors and Vendors
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SUPPLIER'S CERTIFICATES Documentation and certificates issued by the Supplier after intermediate
and final tests, as required in the ARAMCO FORM 175, approved ITP and
technical attachments to the PO.
TECHNICAL DOCUMENTS Drawings, calculations, specifications, procedures, technical reports, etc.
TECHNICAL All the technical documents prepared by Technical Departments and

DOCUMENTATION attached to the purchase order. This documentation amongst other things
specifies the technical characteristics of materials, the inspections and
tests to which materials shall be submitted, and the certificates to be
issued.
TECHNICAL AND Exchange of information and documents with the Supplier during the
COMMERCIAL supply. This may include technical clarifications or duly approved
CORRESPONDENCE WITH modifications to the technical specifications.
SUPPLIERS
Letter issued to Suppliers with inspection level 0 (Not inspectable

WAIVING LETTER
Material) confirming no inspection visit will take place at Supplier
workshop.
ACRONYMS
AOC Aramco Overseas Company
BCD Bid Close Date
CBE Commercial Bid Evaluation
CSD Consulting Service Department
DMS Document Management System
DC Document Controller
FDR Final Disposition Reports
IAP Inspection Assignment Package
IFSR Inspection Fabrication Status Report
IR Inspection Report
ITP Inspection and Test Plan
MR Material Requisition
MTO Material Take Off
NC Non Conformance
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NCR Non Conformance Report
PC Procurement Coordinator
PD Project Director
PIM Pre Inspection Meeting
PO Purchase Order
PPM Project Procurement Manager
PQCM Procurement QC Manager
PQCS Procurement QC Supervisor
PQM Project Quality Manager
PR Purchase Requisition
PROJ DOC Project Document
PS Project Secretary
PSL Project Specialist Leader
QA Quality Assurance
QC Quality Control
RFQ Request for quotation
SAES Saudi Aramco Engineering Standards
SAIR Saudi Aramco Inspection Representative
SAMSS Saudi Aramco Material System Specifications
SPDP Spare Parts Data Package
TBE Technical Bid Evaluation
TM/PEM Technical Manager / Project Engineering Manager
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3. RESPONSIBILITES AND OBLIGATIONS
3.1 PROJECT PROCUREMENT MANAGER

Reports to Project Director
Project Procurement Manager is responsible to Review Purchase Orders (PO) and follow up
actions including technical reviews, transportation, customs clearance, material handling and
storage, and Coordinate with the Procurement QC Supervisor to ensure that all material and
equipments are properly inspected and accepted.
The PPM is responsible for the following:
Issue Procurement Plan.

Coordination of all procurement activities, issue Procurement Plan, Review all procurement
documents prior to issue
Procurement of project material
Coordination with Saudi Aramco Representatives
Preparation of the required procurement reports to be submitted to Saudi Aramco
Transmitting relevant procurement information to SAUDI ARAMCO Representatives, the
Project
Director and other departments as required.
Attending all project progress meetings and liaise with other departments.
Verify that the suppliers fulfill all the Contract requirements, according to paragraph 4.0 of
Schedule G of the Contract;
Coordinate the final selection of the suppliers with SAUDI ARAMCO;
Verify the viability and integrity of the procurement process in order to guarantee the successful
Completion of the PO;
Develop and maintain a procurement schedule for all project material including schedules for
an
Inquiry, quotation, and purchase order in accordance with the Project Schedule;
Prepare bid comparisons with recommendations for evaluation meetings with the Project
Manager prior to final selection of vendors;
Revise and update purchase orders as necessary;
Coordinates with Engineering to ensure timely review of vendor engineering document
3.2 PROCUREMENT COORDINATOR / BUYER

Report to Project Procurement Manager
Procurement Coordinator is responsible for the following:
Assist the Project Procurement Manager

Perform purchasing operation
Prepare necessary documents for purchasing
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Issue RFQ according to the SAUDI ARAMCO approved material specifications
The Buyer is responsible for the following:
Coordinate with vendors for quotations

Perform Commercial Bid Evaluation (CBE)
Set up purchase order registers and assign dummy purchase order numbers in a format
approved by SAUDI ARAMCO;
Release Purchase Orders for approval.
Ensure acknowledgment of purchase orders from vendors is received;
Verify that PR quality and inspection requirements have been passed on to PO;
Submit VL for Aramco Comments;
TBE shall be issued to COMPANY along with deviation (if any) for review (and comment)
Submit recommendation and equalization (if applicable) for Aramco approval;
3.3 EXPEDITING & TRANSPORT COORDINATOR / EXPEDITOR

Reports to Procurement Coordinator
He is responsible for the following:
3.3.1 Expediting Coordinator
Reports to Procurement Coordinator and/or Post Order Management

Responsible for the following:
Follow up the vendors Inspection Test Plan and Inspection Notification issuance
Follow up the vendors documentation issuance
Monitor of raw material receipt to the vendors workshop premises
Coordinate all the desk and field expediting activities
Check and issue expediting reports, if any
Follow up the shipping docs issuance from each vendors
Coordinate with Shipping Coordinator the logistic activity
Monitor the vendor fabrication schedules and delivery dates in respect of the PO contractual
delivery date
Follow up the vendor final documentation
Monitor and follow up the non-conformity issued during fabrication activities
3.3.2 Shipping Coordinator
Reports to Procurement Coordinator and/or Post Order Management

Responsible for the following
Check and approve the shipping docs issued by the vendor
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Coordinate with Expediting Coordinator the logistic activity

Coordinate the material transportation IK and OOK
Follow up and finalize the docs for material customs clearance
Coordinate with forwarding agencies and government agencies/authorities for material
import/export and related customs clearance
3.4 PROCUREMENT QC SUPERVISOR (PQCS)

Reporting by discipline to the Procurement Quality Control Manager, his responsibilities include the
coordination and control of the procurement QC activities such as but not limited to:
ensure the proper selection of the assigned inspectors against the relevant purchase
orders/equipment;
ITPs review;
ensure the completeness of the Inspection documentation package to be transmitted to
Company and assigned Inspectors;
PIM Organization and management;
review all inspection reports;
ensure that any outstanding pending points, for the equipment and material ready for shipment,
have been clarified and a solution implemented;
review and management of the NCR;
release note review;
ensure the consistency of Inspection Disposition Report;
ensure the collection and proper filing by his Inspection Organization for future retrieval;
ensure the completion and the transmission of the Inspection Fabrication Status Report (IFSR)
and Two Weeks Look Ahead Report to Company.
Review the quality of submittals (eg. MR, IAP, Inspection reports, etc.)
3.5 PROCUREMENT QC MANAGER (PQCM)

The Procurement Quality Control Manager is responsible for overseeing all activities related to
Quality Control of the procurement department.
Oversee and coordinate with all the Procurement QC Supervisors assigned to the project
Communicate / coordinate with SAIR / SAVID for all procurement quality related issues and
suggestions
Coordinate with project personnel for identification and solution of problems arising with
vendors and manufacturers
Communicate inspection results with SAIR and also recommend corrective actions, if any
Review / approve project procurement quality documents to assure COMPANY that all quality
specifications are in order
Provide quality technical support to Saipem Procurement and Engineering departments
regarding material specifications, requirements and implications, if any.
Verify the relevant quality and inspection requirements are included in the MR & PR
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3.6 ASSIGNED INSPECTORS

They report to the Procurement QC Supervisor. Within the limits of the relevant specialization and
qualifications, his responsibilities include but are not limited to:
verify the established quality on materials and equipment;

verify the implementation of the applicable inspection requirements as per ARAMCO Form 175,
approved ITP and Contractor material requisition;
participate to the required Pre Inspection Meetings and witnessing the inspections and tests to
monitor the work performance at the manufacturers' shop;
demonstrate by documented records that the work has been carried out and inspected to
satisfy the required technical prescriptions;
verify the adequacy of Supplier's QC activities and methods used during manufacture and
inspection;
3.7 PROJECT ENGINEERING MANAGER

Manage Engineering Project team

Ensure timely issue and approval of MR
Issue of correct PRs
TBEs
Ensure correct quality & Inspection requirements are included in MR/PR
Project Engg. Manager along with PPM are responsible for coordinating with SA
representative.
.
3.8 PROJECT DIRECTOR
Approve the PR
Commitment to Quality policy
Objectives
Management review
Resources availability
3.9 PROJECT QUALITY MANAGER

The Quality Manager is responsible for overseeing of all quality-related activities of the Contractor.
In particular, his responsibilities include the following;
Representation of the Contractor in all quality related matters.

Administration and updating of the Contractor Quality Management Manual
Provision of technical assistance to the procurement through PQCM & PQCS
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Interface with the procurement inspections

Provides support to Procurement manager in relation to Quality issues
Evaluates performance of the Procurement on the basis of the results of audits, inspections
and Customer complaints
Organize training programs as per the project requirements
4. REFERENCE DOCUMENTS
4.1 CODES AND STANDARDS
ISO 9001:2008 Quality Management System Requirements

Quality management system Fundamentals
ISO 9000:2005
and vocabulary
Quality management system - Guidelines for
ISO 9004:2000
performance improvement
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4.2 COMPANY DOCUMENTS

COMPANY documents include all COMPANY documents as indicated in ITT package. Few of
them are highlighted below.
Material procurement, receiving, handling and

DE-119892 storage Procedure for Quality Assurance and
Quality Control
Schedule Q Schedule Q of the Contract
Schedule B Schedule B of the Contract
Schedule G Schedule G of the Contract
Inspection Requirements for Contractor Procured
SAEP-1151
Materials and Equipment
SAEP-1154 Guidelines for Contractors Quality Plan
SEP-347 Supplying materials from stockists

SAEP 1142 Qualification for non-Saudi ARAMCO NDT
personnel
SAEP 352 Welding procedure review & approval
4.3 CONTRACTOR DOCUMENTS
19-C-C-00-CO-P-QA-00-001 Project Quality Plan
19-C-C-00-CO-P-QA-00-006 NCR management procedure
19-C-C-00-CO-P-PO-00-001 Expediting Procedure
19-C-C-00-CO-P-PO-00-002 Transport and Customs Procedure
5. QC PERSONNEL QUALIFICATION AND TRAINING
5.1 PERSONNEL QUALIFICATION
Personnel performing QC inspection activity shall be qualified in accordance with Attachment I of

SCHEDULE Q, on the base of education, training, experience or examinations against specific job
requirements.
Qualification shall be in accordance with the specific job inspection activity to be assigned to
inspectors. Qualification records for the same shall be made available to Company for review upon
request.
Contractors QC corporate organization shall prepare and maintain Inspector's resume and
qualifications records, which shall include:
- Education level
- Brief professional history
- Training (if any)
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- Examinations(if any)
- Experience (indicate duration of each work)
- Qualification/certification records
PQCS shall ensure that only personnel with acceptable qualifications, as per the above requirements,
are assigned to perform inspection activity.
PQCS is responsible for ensuring that only inspectors that fulfil schedule Q Attachment-I
requirements are proposed to Company for approval.
The inspection personnel will be Company approved Contractors personnel or from qualified
agencies. Inspectors approval shall be granted prior to their assignment.
Log of approved inspectors and their approval status is updated by Contractor (template log format is
attached, see Attachment No. 15).
Procurement Process shall be executed in accordance to the below mentioned project Work
Instructions:
Procurement Procedure on Material Requisition and

TBD
Purchase Requisition
TBD Purchasing Procedure
Work Instruction for LTA Project Expediting,
TBD
Transport and Customs Activities
TBD Material Management and Control
5.2 COMPANY INTERVIEW AND TESTING
Prior to start inspection activities at Vendors, Contractor shall submit to Company for concurrence all
QC Personnel CV and for Agencies not previously qualified by Company to conduct interviews and
tests to Contractor proposed QC candidates prior to their assignment.
5.3 INSPECTOR ASSIGNMENT
This activity ensures that the selected inspector has adequate experiences and qualification to perform
the specific inspection or to witness tests of materials and equipments of various type and complexity.
PQCS, with the support of the Procurement Quality Control Manager, shall assign inspectors to
purchase orders. The selection shall take into consideration the criticality of materials and equipments
as well as the following:
knowledge and reliability of the Supplier

product class and description of material ordered
scope of purchase order, technical annexes and lesson learned
applicable SA-175 inspection form
The inspection level and the assigned inspector shall be recorded in the Inspection Assignment (see
Attachment N 1) duly compiled by PQCS. This document shall be transmitted to Company along with
the IAP as per paragraph 6.2.
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6. PROCUREMENT PROCEDURE
6.1 GENERAL
The Procurement Department will coordinate all procurement activities closely with SAUDI ARAMCO,
and other departments (especially the Engineering, Construction, Project Control & Planning and
Quality Control Departments). This is to ensure the following;
Materials and equipment purchased for this project are in full compliance with Contract
specifications
Quantities purchased are accurate
Delivery schedules for material and equipment meet the on-site need dates to support
construction schedule
All Project Procurement activities are under the overall responsibility and authority of Contractor
Procurement Manager.
All purchasing, expediting/inspection, shipping, receipt and delivery activities will be planned and
executed under close supervision of the PPM in coordination with the PQCS and / or PQCM & PEM.
Procurement Process shall be executed in accordance to the below mentioned project Work
Instructions:
The Engineering department issues MR (Material Requisitions).
Typically, MR contains:
Index, Amendments & Revisions, Permanent Material Requisition slip, Permanent Material
Requisition Technical Specification & Data sheets, Applicable NMRs & Form SA-175, Applicable
Saudi Aramco standard drawing, Applicable Saudi Aramco standards, Approved Manufacturers
list (RVL), Inspection Level, Inspection & test plan, Notes to vendor, Attachments
ATTACHMENT 1 Technical Specification and Data

Sheet
ATTACHMENT 2 Non Material Requirements
(NMR)
ATTACHMENT 3 Inspection Requirements (175
Forms)
ATTACHMENT Applicable Saudi Aramco
4 Standards
ATTACHMENT 5 Project Documents
ATTACHMENT 6 Saudi Aramco Regulated Vendor
List
ATTACHMENT 7 Annexures:
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Note: MANAGEMENT indicates Project Director
6.2 PO PLACED TO MATERIALS STOCKIST
Contractor will place PO stocked inspectable materials, to Saudi Aramco approved stockist
only.
Contractor PO placed to materials stockist shall be limited only to the scope of SAEP 347.
Contractor will ensure that the stockist review and accept the purchase requisition requirements
related to the material prior to place the order. Is preferable that stockist furnish the total PO
quantity. Partial quantity supplied from different stockist will be exceptionally acceptable in case
one stockist only will not have the full quantity required by PO.
Contractor will ensure that all applicable material specifications and requirements are defined.
The stockist has the ability to meet the defined requirements.
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The stockist shall disclose deviation from the purchase orders requirements in writing to the
Buyer Representative, approval of any deviation shall be obtained prior to stockist acceptance
of the purchase order.
The stockist shall specify the plant ID, name and location of the approved manufacturer and
confirm the compliance with all applicable Saudi Aramco Material System Procedures and
Inspection Requirements Form A-175 referenced within Saudi Aramco purchase requisition; in
case there is no applicable form, special 175 form will be prepared as per SCH.Q 3.4.
Contractor will ensure that the stockist comply with SAEP 347 requirement.
When Valves will be procured, the testing shall be done at Manufacturer facility or approved
facility by Aramco, according SAEP 347 par. 8.7.
IAP must clearly indicate names and plant numbers of the manufacturers even if PO is placed
to stockist
7. INSPECTION PLANNING
7.1 INSPECTION AND TEST PLAN (ITP)
Requirements for inspection, examination and testing shall be defined by PSL function and shall be
indicated in specifications, drawings and other engineering documents, or else in referred design
codes and Standards in accordance with Companys contract and Contractors detailed engineering
requirements.
PSL shall be responsible to include in the requisition documentation, all the above requirements and
all others necessary instruction to Supplier related to the submittal of ITP(s) for material equipment,
special process procedures and personnel qualifications Submittal Schedule (welding, repair, welder
qualifications, hydro-testing, coating and non-destructive testing procedures), for Contractors and
Companys review and approval.
The supplier ITP shall comply with SA 175 form as well as PO requirements.
PQCS shall review all Suppliers ITP(s) to ensure that quality requirements, as called in all applicable
Company Standards and Procedures. Each ITP shall identify the inspection level and detail all witness,
hold and quality records reviews as specified in Company Form-175 (Inspection Requirements).
Contractor shall carry out Suppliers and Sub-Suppliers surveillance in conformance with the ARAMCO
SAEP 1151, Form 175s provisions and approved ITP.
All ITPs for inspection level 2 and above and above shall be submitted to Company for approval and
contents of the ITP shall comply Sch. Q, Att. III requirement.
The Company/Contractor participation to the inspection and testing work to be carried out by Suppliers
shall be defined on the relevant ITP or 175 form where applicable.
7.2 INSPECTION REPORTS
An Inspection Report will be issued after every inspection performed as per the requirements of
Schedule Q of Contract, with the following information:
Purchase order number

Purchase order description
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Vendor name
Inspection date
Report number
Line item
Description
Contractual quantity
Quantity inspected
Inspection results
The SA-175/ITP Inspection points covered during the inspection
Punch list / outstanding work list (when applicable)
Inspectors name & signature
Inspection reports to be issued to the company.
7.3 INSPECTION DOCUMENTATION REVIEW
Contractor shall review all requisition and purchase orders documentation package in accordance with
this Procurement Plan. PSL and PPM shall respectively ensure that Requisitions and Purchase
Orders include all quality related documentation and in particular the following requirements:
inspection and testing requirements per Saudi Aramco Form SA 175s;

listing of Supplier Non-Material Requirements (NMRs), referencing SA-79000 Series forms;
Suppliers and Sub-Suppliers ITP(s), Special Process Procedures and Qualifications Issuance
and Submittal Schedule to be prepared by Suppliers for Contractors and Companys review
and approval (e.g. welding, repair, welder qualifications, hydro-testing, coating and non-
destructive testing (NDT) procedures). The Suppliers schedule shall meet the requirements
specified in paragraphs 3.5 to 3.7 of Attachment III of Contract schedule Q;
Supplier Obligation to distribute all the above quality related documentation to the sub-Supplier
as part of the order to sub-Supplier.
When vendor doesnt meet the specified performance requirements in the purchase order, or
Company has placed the vendor On Hold after the Company has issued a No Objection letter to
Contractor, Contractor shall increase the inspection level to the next highest level for the purchase
order without additional cost to Company, subject to Company approval
Sub-orders to be reviewed by Contractor and then passed to Company, also the sub-vendors approval
status to be reviewed by Contractor & Company prior to sub-order placement. No order or sub-order
can be placed with manufacturers wherein their current quality system is on hold or not approved by
Company. If the manufacturers quality system is on hold, the Purchase Order placed by
CONTRACTOR to this vendor shall be considered valid if the order was placed before the
manufacturer / vendor was put on hold by COMPANY.
7.4 INSPECTION ASSIGNMENT PACKAGE (IAP)
No later than twenty-one (21) calendar days prior to the pre-inspection meeting and start of any
fabrication, either at the prime Supplier or major sub-Supplier, PQCS shall compile and forward to
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Company Representative one (1) hard copy and two (2) CD of the Contractor's Inspection Assignment
Package which shall include:
a complete copy of the Contractor's unpriced purchase order or subcontract, material
requisition, and attachments;
Inspection Assignment Package Checklist : reviewed by PQCM;
copies of sub-Supplier's unpriced purchase orders;
material requisition (to be provided by PSL);
inspection assignment sheet specifying the inspector(s) that will perform the inspections (to be
provided by PQCS);
inspection and test plan (to be provided by PSL);
the level of inspection (to be specified by the PSL);
agenda for each pre-inspection meeting where appropriate (to be provided by PQCS);
Aramco applicable documents (SAMSS and Form 175);
Resume of assigned Inspector;
Inspection Assignment Package checklist: should be prepared prior to submitted to Company
IAP shall be dedicated to each manufactures, material commodities and inspection levels;
Inspection Assignment Sheet shall clearly address the manufacture name and ID number that
start by 3*******, as well as the vendor name and number if available.
Note: Inspectable materials should not be categorized as bulk materials.
Inspection Assignment Packages shall be prepared for Inspection Level 1 and above materials as
well as equipment.
Inspection level shall be in accordance with tables provided in Appendices A & B. follow SAEP-
1151.In case of materials/ equipment not listed in these tables, the SAIR will determine the
appropriate inspection level as per clause 5.4.6 of SAEP-1151.
7.5 PRE-INSPECTION MEETING (PIM)
This section sets out requirements for conducting pre-inspection meetings in order to ensure proper
coordination between Company, Contractor and Suppliers.
A pre-inspection meeting will be held for all major equipment purchase orders classified as Company
level 2, 3, 4 (identified by complexity of equipment, metallurgy, fabrication, welding, testing and
assembly). The inspection level is assigned in accordance with SAEP-1151.
The pre-inspection meeting will take place at the Suppliers manufacturing location or a sub-Supplier
location when equipment on sub-orders falls into this category.
Pre-Inspection Meetings shall be conducted by the inspectors(s) approved for the subject material or
equipment being manufactured. Contractor shall ensure inspector continuity through fabrication.
7.6 PREPARATION OF PIM
Suppliers Inspection and Test Plan must be reviewed or accepted with comments by the Contractor
for inclusion in the Inspection Assignment Package to be prepared for the pre-inspection meeting and
prior of any start of fabrication.
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PQCS shall compile and forward to the Company Representative no later than twenty-one (21)
calendar days prior to the pre-inspection meeting one (1) hard copies and two (2) cd of the
Contractors Inspection Assignment Package.
PQCS will confirm the pre-inspection meeting agreed date with the Supplier, Company and Assigned
inspector. For this purpose PQCS shall formally notify the pre-inspection meeting to all parties
involved. Pre-inspection meeting notification form shall contain as a minimum the information as per
the attached form (see Attachment N 8).
The notification of PIM shall include the meeting agenda and the request to ensure that the appropriate
Suppliers personnel shall attend the meeting with the necessary schedules and documentation.
Agenda shall include different topics as applicable to the scope of the purchase order as per attached
form (see Attachment N 2). Sample of Minutes of Meeting hereto attached for reference (see
Attachment N 19).
Due to type of equipment/material ordered, PQCS may amend the attached agenda.
PQCS shall require Supplier to provide at the date of the Pre Inspection Meeting the following:
QA/QC Organization Chart;

short briefing (about 10 minutes) of Quality System and its application to this PO;
Index of FDR for approval;
sample of applicable Test Certificates mentioned in the ITP and other applicable Certificates;
detailed issuing schedule of special processes procedures, qualifications (e.g. WPS, NDE, etc.)
which are required to be approved by CONTRACTOR and Company prior to start fabrication;
document Register with Status of submittal/approval of NMR items (Approval of Dwgs,
Procedures, Data sheets, WPS, NDE, etc.);
NDE Personnel & Welding Inspectors Qual. Log and relevant Certificates. (See Attachment
N15).
PQCS shall clearly address to Suppliers all the above requirements.

Contractor shall submit PIM report to COMPANY within 10 (ten) calendar days after each shop visits.
7.7 INSPECTION COORDINATION
7.7.1 Inspection Advance Notice
PQCS shall require Supplier to submit for each materials, equipment or part of it, the inspection
advance notification 15 calendar days in advance for all agreed ITPs hold/witness points, and
in case of need of postponing the inspection date or cancellation of notification, the request
shall be issued 7 calendar days (5 working days) prior to the inspection notified event.
The inspection notification shall be sent via e-mail to PQCS who in turn will notify the SAIR or
their assigned inspection representatives and inspection Agencies. The inspection notification
form shall contain as a minimum the following information as per Attachment N 10.
This activity (Inspection Advance Notice) is essential to facilitate the Assigned Inspector and
Company Inspector Representative to plan their availability to satisfy the terms and conditions
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of the purchase order. Therefore, PQCS shall clearly address all the above requirements, to be
enclosed in requisition package and purchase orders for all Suppliers.
7.7.2 Company Representative Presence At Supplier & Sub-Supplier

On the basis of the inspection test program agreed with Supplier, PQCS shall submit each
week an Inspection & Fabrication Status Report / Two-Week-Look-ahead inspection schedule
of all planned QC activities to the Company Representative. (See Attachment N12)
7.7.3 Inspection Waiver Request
Inspection waiver request shall be in accordance with paragraph 7.6 of Schedule Q of the
Contract.
8. SPECIAL PROCESSES QUALIFICATION AND PROCEDURES
When required by Company standards, and prior to start of the relevant fabrication work, PSL shall
submit to Company for review and approval all Supplier procedures for welding, welding repair
approved by Contractor, welding specialist and NDT and alloy verification , procedures approved by
the authorized Level III Inspector. PSL shall register, control the timely vendors submittal and the
approval status of the above documentation, and shall make the register available to Company upon
request.
Supplier and sub-Supplier personnel for NDT, Positive Material Identification, and welding shall be
qualified as specified by Companys Standards and Attachment I of the Schedule Q. Contractors
authorized inspector shall review and approve such qualifications prior to the start of manufacturing.
The qualification and certification of Out of Kingdom Non-destructive Testing (NDT) personnel shall
be in accordance with the nationally recognized program as listed in SAEP-1142. Contractors
designated Level III Inspector shall review and approve all Supplier and sub-Supplier NDT personnel
qualification and certification program as well as procedures prior to commencement of any NDT
operations.
Contractor shall make Supplier and sub-Supplier NDT personnel records and Welder Qualification
Records available to the Company Representative on request. Contractor shall create logs for all
special processes procedures approval status (See Attachment No. 15).
The welding procedure approval responsibilities are defined in Companys engineering procedures
SAEP-352, and applicable SAMSS.
9. REPORTING
9.1 GENERAL
PQCM is responsible for the preparation, distribution and the updating of QC reports of procurement
phase, and shall keep COMPANY informed and obtain consent for any revision/correction found
necessary for QC reporting method, format, etc.
9.2 PRE-INSPECTION MEETING REPORTING
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PQCS or his delegate shall be responsible for recording the pre-inspection minute of meeting (MOM).
The MOM shall be prepared and filled up as per Attachment N 19, and shall be circulated to all
attendees for confirmation and acceptance before official issuing. The MOM shall be sent to Company
within 10 days after the meeting.
If the meeting is conducted by the Assigned Inspector, the minute of meeting will be sent to PQCS
within 48 hours after completing the PIM. Follow up meetings as a result of issues raised at the PIM
will also be put in record. This record Log all outstanding PIM issues and their status (Template is
attached, see Attachment No.9).
9.3 WEEKLY INSPECTION/FABRICATION STATUS AND TWO-WEEK LOOK AHEAD

REPORT
On the basis of the inspection intervention plan agreed with Supplier and the inspection performed,
PQCS shall submit to Company Representative the Weekly Inspection/ Fabrication Status Report and
the Two-week Look Ahead Report.
Reports shall be sent electronically in a format acceptable to Company as per Attachment N 12.
Reports shall include, as a standard, the following information for each purchase order:
- Supplier name and location

- SP Purchase Order Number and revision
- Material description
- AOC Purchase Order Number
- CCC n/ 9COM
- Supplier location
- Level of inspection
- Assigned Inspectors name and Agency
- Special Process Procedure
- Inspection Assignment Package submittal date
- Pre inspection Meeting Date
- Fabrication start Date
- Supplier Contract Delivery date and Forecast
- Open and closed NCRs
- Release Note details
- Inspection Disposition Report submittal
- Remarks
- Date/ Inspection Activities
- Inspection lot number
- Outstanding issues highlighted by TPI and its status
- NCR number
- NCR ACD
9.4 SUPPLIERS & SUB-SUPPLIERS:
CONTRACTOR shall follow section 1.2 of Attachment III for suppliers & sub-suppliers selection
9.5 INSPECTION VISIT REPORTS
The Assigned Inspector shall send the Inspection Report to PQCS within 24 hours after completion of
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the visit at Supplier. The inspection report shall be prepared as per the form attached (see Attachment
No. 11).
The front sheet of the Inspection Report shall be always filled up with the following data and
information:
report No. and date of issue;

Saudi Aramco purchase order dummy number;
Contractors purchase order No. with relevant revision status;
Supplier identification;
type of material, applicable codes-specs-dwgs;
reference to applicable form 175 or 175 Special (Inspection Requirement);
type of inspection;
description of material to be inspected;
type of test;
test/inspection description;
test/inspection results;
documents attached;
name, signature and identification of the inspector.
The other sheet(s) shall always be used to report the following information as applicable:
material requisition No.;

type of observation;
description of the deficiency;
action taken in connection with deficiencies;
briefing on monitoring of work performance;
detailed description of any non-conformance;
suggested action for non-conformance solution.
Suppliers certification will not be attached to the report but will be part of the MDR.
PQCS shall review and endorse all inspection reports to ensure correctness and completeness, as
well as follow up actions and relevant close out if and when applicable. PQCS after his review shall
distribute in PDF format all inspection reports to COMPANY, to the PSL and Supplier.
9.6 NCR
When Contractors Inspector identifies a Non Conformance (NC) on material, activity or lack of
documentation, a "Non Conformance Report" (NCR) shall be completed and issued by the Inspector
as per section 10. Copy of the NCR shall be attached to the Inspection Report. Within 48 hours of
issuance copy of the NCR shall be forwarded to COMPANY by PQCS.
The non-conformance report shall be prepared as per the form Attachment N 20.
The applicable procedure is NCR management Doc.No. 00-C0-C-CO-Q-P-006.
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9.6.1 Major Non-Conformances
Non Conformity is considered major when it involves:
repair by means of new repair procedure requiring approval by Company;

repair or replacement affecting the project schedule or costs;
repair not leading to full conformity;
"use-as-is waiver is granted.
9.6.2 Minor Non-Conformances
Non Conformity is considered minor when it can be solved by:
complete repair, fully complying with the contractual standards and specifications, by
means of a qualified and/or approved procedure (when this is required);
replacement having no impact on the project schedule or costs;
"use-as-is" with no violation with Company standards requirements.
Any others rules to class an NCR shall be per relevant Aramco Documents (SAMSS,
SAES, etc.).
9.7 RELEASE NOTE
The Release Note shall be issued before shipment for each item or part of materials after verification
that the requirements for each Purchase Order have been meet.
In order to verify the conformance of each item or part of the whole Purchase Order, checks and
verifications shall be carried out by the Assigned Inspector on the QC activities performed during the
execution of the work and shall consider but not be limited to:
inspection performance for all mandatory hold points;

authorization to proceed beyond each hold point;
fulfillment of all inspections given in the applicable Inspection requirements;
inspection results related to checks on implementation of solution to any detected Non-
Conformance.
inspection lot number
In case of successful results the Assigned Inspector shall issue the Release Note to be prepared as
per Attachment N 8.
If the material includes non-conformity at the final inspection as a minimum the following shall be
accomplished:
Document the non-conformity a NCR;

PQCM to discuss the NCR with the Company Inspection Representative.
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The material or equipment may be released to Site if PQCM and Company Inspection Representatives
agree that the non-conformity can be corrected at Site.
Copies of the inspection release note shall be submitted to COMPANY within 48 hours of issue.
Company shall have access to all POs and Inspection Reports
9.8 INSPECTION DISPOSITION REPORT
After having received the Manufacturer Data Record Book (MDR) from Supplier, PQCS, after
acceptance of material or equipment, shall prepare and issue to Company the Final Disposition Report
for critical items that are Inspection Level 2 and above. For items with Inspection Level 1, the Final
Inspection Report and Release Note shall be forwarded to the SAIR to close the Inspection Lot.
Disposition Report shall be as per schedule Q. Para 3.15. The Inspection Disposition Report (IDR)
shall include (where applicable) the Final Test Certificate (FTC) or Release Certificate from TPI, and
for material and equipment of inspection level 1 & 0 the "Quality Statement" (QS) will be issued, if
applicable. QS and FTC form samples shown respectively as Attachment 5 and Attachment 6.
The above is accomplished by PQCS in order to confirm that:
the supply has been tested satisfactory;

relevant quality records are signed off by the Approved Inspector or CONTRACTOR qualified
representative;
the required documentation is completed and in compliance with the purchase order/job
specifications and applicable SA-175 forms.
The IDR shall be compiled with the following sections:
Final Test Certificate

Inspection Report Release log
Inspection Report
Minute of Pre-Inspection Meeting ( if Applicable)
MDR
PQCS shall ensure prompt transmission of the IDR required number of copies and CD-ROM to
Company and to construction Site.
Within two weeks of acceptance of the materials/ equipment, Contractor shall prepare & issue to the
COMPANY Representative an Inspection Disposition Report (IDR).
10. ATTACHMENTS
Attachment 1: MTO (sample)
Attachment 2: Purchase Order (Sample)
Attachment 3: Acknowledgement Purchase Order (Sample)
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Attachment 4: Inspection Assignment Sheet (sample)
Attachment 5: Quality Statement (Sample)
Attachment 6: Final Test Certificate (Sample)
Attachment 7: Approved Inspectors Log (Sample)
Attachment 8: Pre-inspection meeting notification form (FORM-LTA-037)
Attachment 9: PIM Agenda (FORM-LTA-038)
Attachment 10: Inspection notification form (FORM-LTA-039)
Attachment 11: Inspection Report (FORM-LTA-040)
Attachment 12: Inspection Fabrication Status Report & Two-week Look Ahead Inspection Schedule
(FORM-LTA-047)
Attachment 13: PIM Punch List Log (FORM-LTA-048)
Attachment 14: NDE Log (FORM-LTA-049)
Attachment 15: NDE Personnel & Welding Inspectors Qualification Log (FORM-LTA-050)
Attachment 16: Release Note (FORM-LTA-051)
Attachment 17: Technical Bid Evaluation (FORM-LTA-033)
Attachment 18: Material Requisition for Cathodic Protection in Jackets
Attachment 19: Minutes of Meeting (Sample)
Attachment 20: NCR (Sample)
Attachment 21: Bid Technical Evaluation Comment Sheet
Attachment 22: PO Placement Recommendation Template
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ATTACHMENT 1: MTO (SAMPLE)
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Attachment 1: MTO List (FORM-LTA-045)
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ATTACHMENT 2: PURCHASE ORDER (SAMPLE)

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Purchase Order (sample)

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1 PIPE: CS 2" X 0.436" WTH API 5L GR B 23.16 M 02.09.2014

SMLS (9.03 #/FT) (T4)
(9COM# 6000000640) (IL=1)
ORIGIN : TUBOS REUNIDOS SPAIN
TAG NO.: 01-167-160-00
2 PIPE: STRUCT; CS 2-7/8" OD X 0.375" WTH 22.96 M 02.09.2014

API 5L GR B SMLS T4 (10.01#/FT)
(9COM#
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10. SAUDI ARAMCO REF. NO. (DUMMY P.O. NUMBER)

All documentation, including invoices, packing lists, Certificate Of Origin, tests documentation shall be
written in English language and shall bear the following:
-SAUDI ARAMCO Ref. No.: CSCI-M98-01-A116-DA
In case of partial shipment of the GOODS, the last letter of SAUDI ARAMCO Ref. Number must be
changed according to the progress of shipment, i.e.:
-A for the first delivery;
-B for the second delivery;
-C for the third delivery etc.
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ATTACHMENT 3: ACKNOWLEDGEMENT OF PURCHASE ORDER (SAMPLE)
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ATTACHMENT 4: INSPECTION ASSIGNMENT SHEET (SAMPLE)
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Attachment 4: Inspection Assignment Sheet (sample)
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ATTACHMENT 5: QUALITY STATEMENT (SAMPLE)
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ATTACHMENT 6: FINAL TEST CERTIFICATE (SAMPLE)
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ATTACHMENT 7: APPROVED INSPECTORS LOG (SAMPLE)
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ATTACHMENT 8: PRE-INSPECTION MEETING NOTIFICATION FORM (FORM-LTA-037)
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ATTACHMENT 9: PIM AGENDA (FORM-LTA-038)
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Attachment 9: PIM Agenda (FORM-LTA-038)
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ATTACHMENT 10: INSPECTION NOTIFICATION FORM (FORM-LTA-039)
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Attachment 10: INSPECTION NOTIFICATION FORM (FORM-LTA-039)
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Attachment 10: INSPECTION NOTIFICATION FORM (FORM-LTA-039)
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ATTACHMENT 11: INSPECTION REPORT (FORM-LTA-040)

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ATTACHMENT 12: INSPECTION FABRICATION STATUS REPORT AND TWO-WEEKS LOOKAHEAD

SCHEDULE (FORM-LTA-047)
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ATTACHMENT 13: PIM PUNCH LIST LOG (FORM-LTA-048)
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ATTACHMENT 14: NDE LOG (FORM-LTA-049)
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ATTACHMENT 15: NDE PERSONNEL AND WELDING INSPECTOR QUALIFICATION LOG (FORM-
LTA-050)
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ATTACHMENT 16: RELEASE NOTE (FORM-LTA-051)
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ATTACHMENT 17: INSPECTION NOTIFICATION FORM (FORM-LTA-039)

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Attachment 17 Inspection Notification Form

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Attachment 17 Inspection Notification Form
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ATTACHMENT 18: MATERIAL REQUISITION FOR CATHODIC PROTECTION IN JACKETS

(SAMPLE)
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Attachment 18: Material Requisition for Cathodic Protection in Jackets (sample)
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ATTACHMENT 19: MINUTES OF MEETING (SAMPLE)
MINUTES OF MEETING
(Mom) FORM-LTA-001
Rev. 01 14/02/08
Date: M. of M. No.:
Meeting held at: Written by:
PROJECT NAME:: OFFSHORE LONGTERM AGREEMENT PROJECT
CLIENT: SAUDI ARAMCO CONTRACT No.: 6600019096
LOCATION:
SUBJECT:
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NOTE:
NOTES:
MINUTES OF MEETING
(Mom)
FORM-LTA-001
Rev. 01 14/02/08
M.M. No.:
REQUIRED
ITEM DESCRIPTION OF DISCUSSION
ACTION BY COMPLETION
DATE
1 Introduction
The present meeting is relevant to the inspection and Quality
requirements.
The Pre-Inspection Meeting (PIM) is held to review all the
requirements of the Purchase Order in detail, with
respect to manufacturing, fabrication, inspection, and
schedule and to highlight any problem areas requiring
immediate action to facilitate the progress of the order.
All Sections below shall be completed and all comments
and/or action requirements shall be detailed in each
section and reported in the last Section Outstanding
Points.
All attendees introduced them self to the meeting in their
respective rules
Register of attendees has been compiled and attached
(Attachment n1)
2 Contact person responsible for PO.:

For Snamprogetti/Star Consortium the Assigned Inspectors are
Mr.
The main points of contact were discussed and confirmed as
follows:
Vendor (xxxxxxxxxx):
(name) Project Manager Tel + Fax + e-mail
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(name) Quality Engineer Tel + Fax + e-mail
Snamprogetti:
(name) QC Manager (PC) Tel + Fax + e-mail
(name) PC Assistant Tel + Fax + e-mail

(name) Inspector Tel + Fax + e-mail
3. Vendor Organization:
Vendor Project Engineer briefed the project organization.
An organization chart
(X) was given to illustrate the relationship between the
departments at Vendor facility.
( ) was not given.
Name of the QC inspector has been add to the chart.
Attachment n ___
__________________________________________________
___________
4. Review of Vendors QA System and application to this PO:

Presentation of Vendor Quality System Overwiew was handed
over and the main points presented by Quality Manager
Mr __________-
It was verified and found that the quality management system

of VENDOR is:
(X) in compliance with the requirements of the ISO 9001
:2000.
The Quality System ISO 9001:2000 covered by certificate n
xxxx issued by ------- on with expire date ---------
--
(Attachment n Copy of Iso Certificate)
Vendor's QA System is audited annually by third party
inspectors (xxxx) to assess their compliance with the
requirements of ISO-9001:2000.
Last Audit visit has been performed by xxxxx on .
Next audit visit is schedule on.
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VENDOR QA Manager explained the VENDOR system for

quality management.
( ) not certified ISO 9001 :2000
Vendor pre-qualifies all sub-suppliers and perform regular

audits to confirm compliance.
( ) YES ( ) NO
_____________________________________________
____
Vendor's QC inspectors perform receiving inspections on

components from sub-suppliers prior to entering them
in to their system.
( ) YES ( ) NO
_____________________________________________
____
Number of QC/QA Personnel involved for this order:

n __ _______________________________
n __ _______________________________
Vendor's Quality System is designed to ensure that all quality

requirements are satisfied prior to shipment.
( ) YES ( ) NO
_____________________________________________
____
The quality System Overview was judged to correctly address
to all the necessary issue.
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5 Shop Tour
A shop tour was conducted and VENDOR .. explained

systems and procedures for material receiving,
assembling, testing and final dispatch.
Is maintained a proper material traceability handling and

enough facilities to ensure the quality level required by
the Project?
( X ) YES ( ) NO
6 Review of PO and Attachments:
Review for Completeness
PO. No. , issued on was reviewed to verify technical

attachments and PO. for completeness and found to be
complete.
Scope of the supply is XXXXXXXXXXXXXXXx
Vendor confirmed that the PO has been acknowledged
on.
by letter as per contractual requirements (Attachment n )
Delivery date forecast is confirmed on .. by the Vendor.
VENDOR confirm that all the applicable ents mentioned in the
PO and in Technical Specifications including Aramco
spec.
(X) have been received

(..) have been partially received
Standard Applicable is the latest version as per material

requisition
Review to highlight specific requirements regarding supply

& Inspection
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Vendor shall assure that all the documents, drawing and

Technical Specifications including Aramco spec . will
be provided to their Sub-Vendors. SP and AOC
inspector shall have free access to Vendor and sub-
vendor premises
List of applicable documents:

See Material Requisition n
Exceptions /Deviations
Have deviations or exceptions been raised by the Vendor?
( ) YES ( ) NO
_____________________________________________
____
Where exceptions or deviations to the PO and attachments

raised at this PIM?
( ) YES ( ) NO
_____________________________________________
____
Are there any outstanding point under discussion between

Vendor and SP?
( ) YES ( ) NO
_____________________________________________
____
These issues will be resolved prior the beginning of the

inspection.
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7. Status of the order:
List of sub-suppliers and sub-order issued/scheduled
Vendor confirm that the are using sub-vendor from Aramco

RVL
For each sub-order vendor have to provide :
Copy of sub order applicable document approved by Vendor
or
Vendor provided document register for Sub-Order and copy of
sub order for xxxxxxxxxxxxxxxxxx.(Attachment n )
Item Supplier
Vendor provided a list of the Sub-Vendor reporting also

Location commodities and delivery date.
Production & Test Schedule

The production & test schedule for the Equipment has been
provided by VENDOR (Attachment n )
VENDOR informed that an updated Production & Test
Schedule to be issued every month to SP.
Production will commence tentatively by first week of xxxxxx.
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8. Documents and Drawing status control
Document Register
Drawings were initially issued for review as Rev A. Subsequent
review revision will follow the letter designation sequence. After
all comments have been incorporated and approved, the
drawings will be issued for construction as Rev.00, in
accordance with Saudi Aramco drafting requirements.
Document register has been provide some comments has been
marked up on the attached document Attachment n
Vendor is requested to implement the comments.
Check if NMR have been fulfilled

All NMR 601.1-drawings have been submitted for review and
approval:
(X) YES on ______________

VENDOR informed that NMR 601
( ) was approved with comments by SP
VENDOR informed that all comments received from SP , will be
incorporated and will be submitted to SP for final approval
on.______________________
( ) was not approved by SP

_______________________________________
(X) Replay from SP has not been received

Document has been review by SP and will be submitted to
Aramco for review. After Aramco review will be sent back to
Vendor.
( ) NO ___________________________
Vendor will provide the required documents by ___________
- Drawings approval
9. Special Process Procedures and Personel qualification for:
Welding Procedures/Qualification and Welders Records:

Non Destructive Examinations
Positive Material Identification
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10. Review of Inspection and Test Plan

Inspection level is confirmed as Level
The ITP was discussed in detail and:
(X) Finally approved by all concerned parties
( ) Approved by SP and Vendor and will be submitted to AOC
for final approval
------------------------------------------------------------------------------------
-------------------
Comments raised during the PIM has been incorporated and
attached copy shall be considered approved
(Attachment n )----------------------------------------
Equipment testing Procedures:

All Vendor and sub-supplier Procedure will be submitted to SP
for information.
Procedure ,mentioned in the ITP , will be available during the
inspection in the correct revision and duly approved.
All the Vendor and sub-supplier procedure shall be in
compliance with all the requirements of International
Code, Aramco Standards and Form 175.
Vendors Traceability and certification of Parts &

Products:
Vendor shall be incompliance with ISO 9001-2000

requirements for traceability and certification.
All the Test certificate shall bear Snamprogetti PO n, the Item
N and AOC Dummy N
All inspection certificates/test reports shall be in English.
Vendor shall ensure that all certificates will be available for
review at vendor and sub-vendor factory during the
inspection
All Test Certificate report will be signed and endorsed for
acceptance by SP Assigned Inspector with relation to
the activities performed.
Third Party Inspection Authority Involvement:

Authorized Inspector for Asme will add his activities in the
approved ITP
Copy will be sent to SP for information only.----------------------
-------------------------------------------------------------------
---------------------------------------------------------------
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11. Packing, Preservation and Preparation for Shipment:
(X) Shipping and preservation will be done as per

Snamprogetti General specification SPC G-554 rev 4.
and Aramco 32 SAMSS 007
( ) Shipping will be done as per Standard Manufacturer
________________
Two copy of the certificates will be shipped with the material.
If necessary certificates will be sent by DHL to the site directly
from the Vendor
At the following address:
Company Name
Delivery Address
ZIP code
Country
Local Contact
Person
Phone & Fax
DHL Receiver
Account
968829695
Number
_______________________________________________
___________
12. Manufacturing Data Record (MDR)

Requirements and Index Approval:
MDR shall be compiled according to the approved index.
Vendor provide a index for approval. (Attachment n
The Manufacturers Data Record Book shall contain, all
certificates, declarations, test reports and any other
document as required in the approved ITP and Form
175.
The Manufacturers Data Record Book shall be compiled in
such a way that it follows the fabrication history. The
book shall provide sufficient information to demonstrate
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the integrity and the quality of the workmanship, and

conformity to the Purchase Order requirements.
The Manufacturers Data Record Book shall be compiled
progressively as the work is progressing to avoid delay
in issue with consequent delay in equipment delivery.
MDR will be checked by Inspector during all inspection and
Status reported in the Inspection report
The Master of the Manufacturers Data Record Book shall be
completed and checked by the Assigned Inspector
before the work is released and shall be submitted to SP
for further processing.
Final review of the Manufacturing Data Record (MDR) will
take place at Vendor premises
MDR cover sheet, shall be bear Snamprogetti PO n, the Item
N( if applicable) and AOC Dummy N
All the page shall be numbered
Book shall be filled to no more than 90% of capacity.
One (1) original, plus three (3) copies and three (3) CDs. ( in
.pdf format) of the Manufacturers Data Record
Book shall be provided by VENDOR .
13. Waivers request procedure:
SP explained during the meeting the Waiver System that will

be followed on this PO.
It was clarified that the Proc SAEP 302 is the applicable
document.
In the event that Vendor wish to raise a Quality or Technical
waiver they must send the details by fax or e-mail to the
Snamprogetti PSL
If it is decided to approach Aramco for a waiver SP will
complete the Saudi Aramco form 6409 and will issue it
to Aramco.
The waivers are to be included in the MDR
In case issuing a waiver will be necessary Vendor shall wait
for written consent of the Company Representative.
Vendor confirm that they understand that any deviation from
Aramco or Snamprogetti requirements requires prior
written approval from Snamprogetti and Aramco
Approval of documents does not automatically imply approval
of the deviation(s) hidden therein.
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14. Inspection Notification:
The Shop Test Notification, to be issued by the Vendor on his

headed Company paper, shall include as minimum the
information as per Annex 5 of the General Purchase
Conditions.
The electronic format of the revised official Notification Form,
partially compiled with the Project General references,
has been given to the Vendor during the PIM (or shall
be forwarded later by Snamprogetti) .
The indications listed on the Shop Test Notification Form, will
provide to the inspector (Snamprogetti & Aramco both)
all requested information and documentation references
in order attend to the notified inspection.
Vendor shall send by email (or by Fax if the email doesnt
work) the formal notification of inspection for all
Witness/Hold point with minimum 10 calendar days
prior to the schedule date.
In case of variation by the Vendor of the scheduled date, the
revised formal notification shall be sent at least within 5
working days prior the original date previously
scheduled.
Should the inspections, testing and or checking not be
performed on the date established for by the Vendor or
repeatedly fail for causes attributable to the Vendor, any
relevant cost sustained by Contractor and/or any
inspectors in this respect shall be at exclusive Vendors
charge.
Shop Test Notification shall be sent by E-Mail to:
To:
Mr. QC Manager
[email protected]
Mr. QC Assistant
[email protected]
Mr QC Assistant
[email protected]
CC:
Agency
Mr
Agency
( Mr ..
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Mr. Project Senior Leader

)
Mr - Expediter
Saudi Aramco
Mr. SAIR [email protected]
Mr.
Subject of the email will be structured as follow:

STN n xx, , (Supplier),PO xxxxx, Dummy nxxxxxxxxx,
xxxxxxxxxxx Project (GTC/Milan) , Job n.
xxxxxxxxxxx
Aramco will consider the notification from Vendor as official.
The first notification will be issued to communicate starting of
the fabrication only for information.
All the sub-supplier will submit Inspection Notification
through Vendor; inspection notification will not be
issue by the sub-supplier directly to SP or to Aramco.
For loose parts supply in different time Shop Test Notification
shall be forward to SP
For loose part where inspection is not required Shop Test
Notification or packing list will be issue by Vendor.
SP and AOC require bi-weekly QC meeting
15. NCR Procedure:

When CONTRACTORs Inspector identifies a Non
Conformance (NC) on material, activity or lack of
documentation, a "Non Conformance Report" (NCR)
shall be completed and issued by the Inspector.
NCR shall detail the non conformity found and possible
solution proposed by vendor.
A copy of the NCR will be attached to the Inspection Report.
Within 48 hours of issuance a copy of the NCR will be
forwarded to COMPANY.
The proposed Vendor solutions will be evaluated for their
impact on final quality of materials and their
conformance;
The NCR forms to be used shall be SP form.
In case of Punch List, NCR will be issued with Punch List
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attached.
NCR will be enclosed in dedicated section of the
Manufacturers inspection data book
Punch list shall be minimized to avoid un-necessary work at

site and Rejection note in lieu of Punch list shall be
issued if the shipment of package is required, because
the rejection note is traceable, recorded and well treated
at site for the correct solution.
16. Final Inspection Release Procedure:

The Final Release Note shall be issued by SP after positive
result of final inspection.
Inspection and permission to ship the supply and/or any
part thereof granted by Contractor's inspectors after test at
the Vendor's works or at sub-vendors works do not relieve
the Vendor of any responsibility
17. Lesson Learned

_______________________________________________
____________
18. Outstanding Points:

_______________________________________________
____________
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ATTACHMENT 20: NCR (SAMPLE)
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ATTACHMENT 21: BID TECHNICAL EVALUATION COMMENT SHEET
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ATTACHMENT 22: PO PLACEMENT RECCOMENDATION TEMPLATE
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THIS DOCUMENT IS VALID FOR CORROSION INHIBITOR

INJECTION UNIT AS LISTED IN MATERIAL REQUISITION OF

Contract No.6600035841 (OOK) /

Doc. No. 00-C-C-00-CO-P-QA-00-002

PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

Contract No.6600035841 (OOK) /

Doc. No. 00-C-C-00-CO-P-QA-00-002

PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

7.5 PRE-INSPECTION MEETING (PIM) .................................................................................... 21

Contract No.6600035841 (OOK) /

Doc. No. 00-C-C-00-CO-P-QA-00-002

PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

ATTACHMENT 15: NDE PERSONNEL AND WELDING INSPECTOR QUALIFICATION LOG

Contract No.6600035841 (OOK) /

Doc. No. 00-C-C-00-CO-P-QA-00-002

PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

AMENDMENTS AND REVISIONS

(B) Document Number

Contract No.6600035841 (OOK) /

Doc. No. 00-C-C-00-CO-P-QA-00-002

PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

1. SCOPE AND PURPOSE

2. DEFINITIONS AND ACRONYMS

2.1 PROJECT DEFINITIONS

COMPANY SAUDI ARABIAN OIL COMPANY (ARAMCO)

CONTRACTOR SNAMPROGETTI/STAR CONSORTIUM

Who has created, can modify, access, read, annotate them

Contract No.6600035841 (OOK) /

Doc. No. 00-C-C-00-CO-P-QA-00-002

PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

INSPECTION ASSIGNMENT A set of documents that include detail of purchased material/equipment

Contract No.6600035841 (OOK) /

Doc. No. 00-C-C-00-CO-P-QA-00-002

PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

TECHNICAL All the technical documents prepared by Technical Departments and

Letter issued to Suppliers with inspection level 0 (Not inspectable

AOC Aramco Overseas Company

BCD Bid Close Date

CBE Commercial Bid Evaluation

CSD Consulting Service Department

DMS Document Management System

FDR Final Disposition Reports

IAP Inspection Assignment Package

IFSR Inspection Fabrication Status Report

ITP Inspection and Test Plan

MTO Material Take Off

Contract No.6600035841 (OOK) /

Doc. No. 00-C-C-00-CO-P-QA-00-002

PROCUREMENT QA/QC PLAN Rev. 00 Date: 20.06.2016

NCR Non Conformance Report

PIM Pre Inspection Meeting

PPM Project Procurement Manager

PQCM Procurement QC Manager

PQCS Procurement QC Supervisor